Wikimedia monthly activities meetings/Quarterly reviews/Finance, HR, Admin, OIT, TPG, January 2016

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Notes from the Quarterly Review meeting with the Wikimedia Foundation's Finance, HR, Administration, OIT, Team Practices teams, January 19, 2016, 10:00 - 11:00 AM PT.

Please keep in mind that these minutes are mostly a rough paraphrase of what was said at the meeting, rather than a source of authoritative information. Consider referring to the presentation slides, blog posts, press releases and other official material

Finance presentation slides from the meeting
Talent & Culture presentation slides from the meeting
Team Practices Group presentation slides from the meeting
Administration presentation slides from the meeting

Finance[edit]

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  • Working with new CFO on timeline for steps needed to complete process - specifically hiring
  • Possibly will be pushed to next FY
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  • Delays usually related to vendor delays and other unforeseen delays
    • Work around solutions have allowed goal to remain on-task and meet monthly closing deadline
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  • HRIS: Human Resource Information System

Talent & Culture[edit]

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  • Boryana spent 2-3 weeks meeting with a number of staff from across the org and learning about the WMF culture. She summarized findings & shared on internal office wiki for staff to comment
  • Roadmap shared at leadership roundtable (monthly managers meeting) based on T&C strategy info gathering. Roadmap may change based on org priorities
  • Supported BGC during process. Community volunteer helpful with processing high intake
Slide 3
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  • Still continuing to look for an OD Lead. Have interviewed about a dozen candidates. This is a very inclusive process (as with the CFO) and a number of staff is helping us select a hire.
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  • Maria leading Engineering Hiring Event
    • Spoken with org staff, including Wes, about goals
  • Tech Talk will be on Eventbrite
    • Moriel is invonved and helping us tagg on event for female engineers
  • Two senior recruiters now in place (one starting in early Feb)
Slide 5
Slide 5
  • The goal Terry set was to focus on engineering first. We completed phase 1 of this but it wasnt and isnt not a high priority project
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  • Elena led logistics and staff support for open enrollment. Excellent job!
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  • Next time we'd run two concurrent surveys, one for staff and one for contractors
  • Anna led logistics for engagement survey
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Slide 8
  • Anna helped with overall coordination with this cross-team project
  • Will help streamline HRIS process in the future. It will help automation
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Slide 9
  • More trainings coming in future based on this process
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Slide 10
  • Ongoing work T&C does to make sure we are in compliance, that we are supporting staff & leadership
  • This is all core work that no one is thinking about but a lot of work goes into these items
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Slide 11
  • Candidate experience and satisfaction has improved over past quarter
    • Use of Greenhouse and expanded recruiting team is helping with this effort
    • Link breaks out data more visually

Lila: please add slides with trend lines, visualizing the trends Lila: Recognized both teams (Finance & HR and Recruiting) are understaffed right now and working very hard Geoff: Agreed, HR has done a great job.

Administration[edit]

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Office IT[edit]

Not submitted.

Team Practices Group[edit]

Slide 1
Slide 1
  • Uses customer satisfaction survey to get KPI data
  • Holidays and All Hands may impact next quarter's participation rate in survey
Slide 2
Slide 2
  • Focuses on core maintenance type work
  • Lessons:
    • VE Team were able to reprioritize, deprioritize, and refocus some of their work based on burn-up charts
    • Assessment of unfinished betas
    • CommTech using Burn-Up charts to prioritize and scope work identified in surveys
Slide 3
Slide 3
  • Shifted to focus on tasks to help org remain sustainable as it matures
Slide 4
Slide 4
  • Will help facility team running Phab
  • Lesson: Upstreaming is an intensive process - not a lot of control over prioritization of feature requests - pay for features not very effective model - we do not get a lot of visibility in their development and release process
  • We do not see new features until days before release
Slide 5
Slide 5
  • Embedded coaching is most time intensive task
  • Big focus this quarter on strategy consultations
  • Product group strategy session is ongoing
  • Involvement with main WMF strategy process
  • Lila: Work will help with strategy process - thank you

Appendix[edit]