This grantee has requested a change to the project start or completion date submitted here, and this change has been approved by WMF and is now reflected on this submission page. Please see the discussion page for details, including reporting requirements that may have changed as a result of this change. Basic information[edit]
Grant request details[edit]
- Are you an organization, a group, or an individual?
- Organization
- Please provide your name, or the name of the group or organization requesting this grant.
- Please provide the name (or username) of the main contact for this grant request. You do not need to disclose your legal name publicly.
- Metropolitan New York Library Council, Anne Karle-Zenith.
- For groups and organizations only: Please provide the name (or username) of a second contact for this grant request.
- Wikimedia New York City Board, (Will not be recipient of grant funds).
- Please link to any relevant documents, including your website if you have one.
- [1], Wikipedia:GLAM/Metropolitan New York Library Council.
Project details[edit]
- Official project name
- New York GLAM-Wiki Community Fellow
- Project start date
1 July, 2014 14 July, 2014- Project completion date
1 January, 2015 12 January 2014 8 February 2015- Please describe the project in 1–2 sentences
- This project will build off of the Metropolitan New York Library Council's current GLAM-Wiki outreach, providing consultations, public and professional staff trainings, public tabling at events, beginning and advanced workshops at the Metro workspace (located at Union Square), project support, and other public and private Wikipedia events, to institutions currently outside of METRO's membership. The goal of this project is to strengthen lasting partnerships with Wikipedia in New York institutions long after the grant is over and document the project for future replication, as well as to increase article quality, facilitate image donations, and connect Wikipedia volunteers to institutions.
Financial details[edit]
- Amount and currency requested
- US $7,070.00
For organizations only[edit]
- Are you an incorporated organization able to provide local proof of nonprofit status within your country? For-profit organizations are not eligible to receive grants through the PEG program.
- YES
- Does your organization currently employ or engage any fulltime or part-time staff or contractors? If yes, please tell us how many staff or contractors you employ or engage, along with their functions or a link to your staff page. For example, "2 full time program managers and 1 part-time contractor accountant at 50% FTE each."
- YES
- Staff Page
- 11 Full-Time Staff
- 3 Part-Time Staff (Dorothy Howard currently included).
Goals and measures of success[edit]
Project goal[edit]
Goals for the fellowship include:
- Build on Metro's existing work with New York institutions to develop a local Wikipedia community through Metro's Wikipedian-in-Residence fellowship.
- Engage in organizing sustainable GLAM-Wiki projects at New York libraries, archives, and museums to help recruit new, scholarly editors and encourage large scale content donations.
- Identify topics and partners to engage; organize Edit-a-thons, workshops, and presentations to kickstart interest in Wikimedia for the purpose of recruiting new editors, further institutional educational missions, and create learning communities interested in Wikipedia and free culture.
- Encourage institutions to adopt Wikipedian-in-Residence programs at New York GLAMs and encourage institutions to adopt Wikipedians-in-Residence using case studies for the purpose of creating longstanding commitments within institutions and expanding the depth of Wikipedia's relationship with these institutions.
- Increase media coverage and public awareness of New York GLAM-Wiki activity to promote free culture and foster growth in diversity of editors.
- Expand relationships with related regional Open Access and Open Data groups to increase collaboration and volunteer support.
- Strong documentation of all projects and events for future knowledge and replication, including testing of Wikimedia Analytics and other analytics tools.
Measures of success[edit]
- Measures of success
-
- An increase in organizational and institutional editing and contribution of collections images, documents, and content in the New York area.
- An Increase in media (traditional and social) & press and coverage of NYC Wikipedia activities in local, national, and international publications.
- The creation of additional resource sharing platforms, personalized strategic plans for institutional involvement with Wikipedia, and other educational tools to further GLAM-wiki outreach.
- The enlivenment of participation in national outreach campaign programs, such as GLAM, Wiki Loves Monuments, and Wikipedia Loves Libraries.
- The development of resource sharing community of institutions engaging with Wikipedia that intersects with national GLAM community and efforts
- Diversifying
-
- The challenge and underlying principle of all projects and events will be to enliven interest in free culture, Wikipedia, and digital rights among underrepresented groups to achieve diversity of institutions and participants contributing to Wikipedia and public knowledge. (New York has one of the most diverse concentrations of populations and languages in the world. Queens alone is home to 170 languages and has one of the most culturally diverse populations in the U.S.).
- Increase editing, and participation among female, queer, and other marginalized Wikipedia populations by nurturing supportive communities of editors among these groups and through targetted invitations, and media outreach.
- Tangible Goals
-
- Hold at least 6-8 meetings with non-METRO members to discuss potentials for Wikipedia partnership.
- Hold at least 4 Wikipedia Edit-a-Thons in the course of the 6 month grant period
- Help create at least 2 glam-wiki projects that will continue after the grant finishes.
- Documentation and Results Reported:
Qualitative/Described
- Collection and documentation of all resources, editing guides, slideshare presentations, and other tools created to serve project needs.
- Meeting summaries.
- All media and press coverage of activities including tweet summations, storify, journalistic reports, etc.
- Blog posts, and interviews of project managers at participating institutions.
- Potential collaboration with Parsons Institute of Information Mapping contact (Anne Katrin Luther, Researcher) in the first month upon which the grant is approved to discuss further models of visualizing and gathering quantitative and qualitative data gathered for this project.
Quantitative
- Number of outreach meetings.
- Number of people at meetings and trainings.
- Number of staff working on projects at any given institution.
- Number of new projects started by New York institutions and their progress and development of visualizations of New York Wikipedia engagement.
- Number of New York GLAM and Institutional partnerships total.
- Experimentation with other Quantitative models developed by WMF Analytics team and elsewhere.
Edit-a-Thon and event statistics
- Number of attendees
- Ratio experienced editors to number of newcomers.
- Editor retention after each event (1 month)
- Gender ratios at events
Analyzed using Wikimetrics (consent forms needed)
- Number of new user accounts created.
- Number of articles created, number of edits made.
- Article Quality - using Article Quality scale.
- List of activities
Institutional Outreach and Support
- Continue to expand and develop GLAM projects started as WiR for METRO. A focus will also be put on bringing Wikipedia editing into the workflow of librarians and archivists, and encouraging longstanding engagement with Wikipedia whether or not a WiR is present.
Media Production
- Projects and Events will be promoted through ongoing articles and announcement submissions to local and national media and news networks which an emphasis on open news platforms. The project will further be posting updates to the This Month in GLAM newsletter and communicating updates at the monthly GLAM-out sessions.
Special Events
- Workshops and presentations on basic editing, advanced editing, data tools, the Wikipedia community, and special topics like the Gender Gap will be prepared and given. Edit-a-thons, panels, talks and presentations, Photo-hunts and hack-a-thons will be held to increase interest and involvement.
Timeline and Monthly Tasks[edit]
July 2014 - December 2015
Day-to-Day Activities
- Reach out to contacts at prospective institutions to schedule casual initial consultation meeting discussing possibilities of GLAM-Wiki.
- Reach out to at least 10 new institutions and schedule meetings.
- Engage at least to the level of training with at least 5 institutions.
- Follow-up on communications to develop projects based on institutional interest.
- Hold staff trainings at institutions to educate staff on Wikipedia editing, guidelines, and community norms.
- Schedule multi-institutional workshops on topics of interest related to Wikipedia and Free Culture.
- Act as a resource and local on-call support for any institutional Wikipedia questions in the New York area.
- Use Blogging, Twitter, Facebook, and institutional blogs to publicize events and use targeted press releases to garner press attention.
- Get institutions to blog about themselves.
Reporting
- Detailed monthly progress reports and list of meetings held, events, and other organizational tasks uploaded to a project page.
- Participation in "This Month in GLAM" Newsletter and monthly "GLAM-out" talks.
- Detailed monthly accounting of expenses and expenditures of grant funds.
- Creation of 2 major project reports. (1) End of October (2) Upon completion of project.
- Use of photography, interviews, other recording technologies (with consent) for qualitative reporting.
- Aggregation of all related and sponsored project pages and related media on and off GLAM-Wiki.
Please provide a detailed breakdown of project expenses according to the instructions here.
Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.
- Project budget table
| Item |
Projected Cost
|
| Transportation (adjusted for $20/month for 2, $2.50 subways tickets per day) |
120.00
|
| Food (exclusively for events)- about $50 for each event for cookies and coffee or light snacks - budgeted for about 6 events, and trainings |
300.00
|
| Digital Camera for Events and Commons Photography of Institutions |
600.00
|
| Printing Costs for fliers, pamphlets and learning materials |
200.00
|
| Project Manager Compensation. NY adjusted for standard of pay for a project administrator at $25/hr -(1 day a week in the office, 9 hours a day, 6 months, 26 weeks total) (9 hours x 26 weeks =234 hours total) (234 hours x $25/hr = 5850 |
$5,850
|
| Total Cost |
$7,070.00
|
- Total cost of project
- US $7,070.00
- Total amount requested from the WMF Grants Program
- US $7,070.00
- Additional sources of revenue that may fund part of this project, and amounts funded
-
- This project is building off the preexisting support of the Metropolitan New York Library Council by extending the Wikipedian-in-Residence position into the fiscal year and employing the WiR for two days out of the week for the duration of the grant, completing the project July, 2014. This brings the Fellow up to 3 days at the Metropolitan New York Library Council.
Non-financial requirements[edit]
See a description of non financial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.
- The project hopes to stay touch about publishing Wikimedia Outreach case studies and articles on the Wikimedia blog and on the Signpost.
- The project would be interested in acquiring pamphlets and other educational materials produced by WMF to hand out during meetings and events.
- The project will seek out sponsorship for incidental costs incurred at workshops and events such as printing, food, or other event costs.
Resources[edit]
Resources[edit]
- Contact: Richard Knipel
- Contact: James Hare
- Contact: Bob Kosovsky
- Dorothy has been a huge help in organizing community events around New York City and her affiliation with METRO has introduced our community to many other groups of volunteers to which we would not be able to meet otherwise. I would like to see the funding that she gets from METRO to be supplemented to give her more time to do even more of what she already has been doing for the past year. Blue Rasberry (talk) 20:15, 11 June 2014 (UTC)
Current Outreach[edit]
Info: The following institutions have already been in contact with METRO (as of August 1st, 2013 about Wikipedia and glam-wiki opportunities). For full list of current outreach see: Metro's GLAM page.
Cultural Heritage
Planned Outreach[edit]
Info: This list is comprised of institutions which have emailed METRO and expressed interest in a Wikipedia event. Because of limited working capacity, METRO has expected the WiR to prioritize its member institutions. METRO's current Wikipedian-in-Residence has been unable to respond to these requests but hopes to use the extra allotted day to begin working with these institutions as well as others who reach out.
Cultural Heritage
(Note: At the following institutions, the point of contact are libraries and archives per METRO's focus).
University Research Programs
- Columbia CDRS (Center for Digital Research and Scholarship)
- CUNY Graduate Center for Digital Humanities
- NYU M.A. in Archives and Public History Program
- Parsons The New School for Design programs
- Pratt School of Information and Library Science
- Smith College Library - contact initiated, 2 Skype trainings given to 2 new Wikipedia library interns.
- Other University Media, History, Digital Humanities, MLIS Programs, Archives and Preservation programs.
NYC internet groups
- Wireless Harlem/Mount Morris Park Community Improvement Association
- Internet Society of New York
Strategy for Engagement[edit]
(Roughly written as a progression and tailored specifically for each partner).
- Identify a point person at an institution interested in promoting Wikipedia internally.
- Initiate a meeting with representatives from multiple institutional departments to talk about glam-wiki, IE: library, archives, digital preservation, education, curatorial.
- Schedule a follow-up meeting or staff Wikipedia editing training to emphasize certain points such as COI guidelines, and documentation.
- Encourage the institution to hold a public event such as an Edit-a-Thon or backstage pass.
- If members of the institution are beginning to edit, assist the institution in developing a GLAM-wiki page and other documentation.
- Tweet, photograph, and post on "This Month in GLAM" about the institution's engagement.
- Identify local and/or remote volunteers for the institutional project.
- Continue to check up on and off wiki about the institution's project
- Encourage active institutions to develop a multi-department Wikipedia or Open Knowledge group or club to talk about OA institutional initiatives.
Evidence of Success in Similar Projects[edit]
Precedent exists for grants funding local, national, and international outreach projects, and for the success of local GLAM partnership coordinators.
- Current Momentum
Wikipedia:GLAM/Metropolitan New York Library Council
- METRO has already begun to build a network of Wikipedians and GLAM-Wikipedians in the library/archives fields in New York City through strategic partnerships, multi-institutional workshops and tours, and community events. METRO's Wikipedian-in-Residence's work has been unique because it is consortium-based, with a large network of potential collaborators already holding membership.
- METRO's projects have increased participation in Wikipedia, especially in the libraries and archives world.
- METRO's projects have increased Wikipedia events and Edit-a-Thons in the New York area, especially in professional sectors.
- METRO's projects have increased article quality and contributed content on Wikipedia, Wikimedia Commmons, and WikiSource.
- Recent Edit-a-Thons Organized
- Precedent
- Similar in that WMF funding went to outreach and community development campaign.
- Dominic's position resembles this proposal's position in its affiliation and supervision by the local Wikimedia chapter.
- Lori serves as a point of contact for U.S. institutional engagement in Wikipedia and outreach efforts nationally and has helped developed the GLAM-wiki community portals and pages online, and supported individual projects.
This section is used to identify key risks or threats that would prevent you from achieving your project goals and how you would mitigate those risks and threats.
1. Difficulty in recruiting new volunteers.
Mitigating:
- Choose topical and fun Edit-a-Thon themes to get new volunteers engaged and invite thematic community groups.
- Provide Use-Cases to show Wikipedia's benefit to GLAMS as a way of showcasing resources and fulfilling institutional missions.
- Create a culture of support, acceptance, and support at all events and meetups.
- Provide online support and encouragement and check in with project managers frequently.
2. Teaching the Conflict of Interest guidelines to trainees.
Mitigating:
- Create a local GLAM community so the COI and GLAM guidelines become reinforcing and second-nature to participants.
- Check up on GLAM activity and offer suggestions.
- Seek approval of a COI guideline for every new, GLAM project.
3. Overcoming the Gender gap, and difficulty of gendered online communication.
Mitigating:
- Many librarians and archivists are women, pursue outreach to these institutions yields encouraging new women editors.
- Providing diversity training such as the Ada Initiative "Allies Workshop."
- Encourage and support female leadership.
4. Maintaining Adequate Project Accounting
Mitigating:
- Work with PEG team and other community organizations to share knowledge on measurement and evaluation.
- Designate volunteers for both financial management and reporting through the project period.
- Create event pages and image galleries for each event.
Fit to strategy[edit]
- This strategy is valuable because it is building on previous, existing, and successful outreach projects. Outreach efforts will have a continual focus on incorporating diverse cultural institutions and encouraging the editing of topics relevant to cultures and perspectives currently underrepresented in Wikipedia. This will also encourage the increasing quality of Wikipedia articles, encourage more contributors and active participation, and will focus on giving institutions the tools and understanding to develop Wikipedia projects of their own (financial sustainability). The demand for Wikipedia support is only growing in New York. Such a position will meet the interest and demand with an opportunity for the Wikimedia Foundation to grow its networks of institutional and media support and partnerships.
Benefits[edit]
- If the project will benefit a specific online community, please tell us.
- This project will most directly affect English Wikipedia and GLAMs in the New York area but other projects will also be encouraged and developed including Wikimedia Commons, WikiSource, and WikiData, as well as the campaigns Wikipedia Loves Libraries, and Wiki Loves Monuments. One major benefit of this project is doing outreach with GLAMs and organizations that have previously been out of the scope of my work and obligations as WiR at METRO.
- The project will help recruit new editors, and address the editor retention issue by creating a network of institutions editing Wikipedia in New York that can share information and resources.
- Please provide a brief statement about how the project is related to other work in the Wikimedia movement.
- This project will expand and promote the GLAM community, and hopes to mobilize a longstanding community of institutions engaging in Wikipedia in New York, supporting editor retention.
- It will also contribute to the work of Wikimedia NYC and to the national coordinated GLAM-Wiki US-Consortium efforts.
- Potential Replication of the Project
- The projects will also help spark interest and enthusiasm in GLAM throughout the United States because of the wide influence of New York institutions. It is also a new model for a WiR, being consortium-based, and with successful project documentation, can be replicated in the future. It thus expands the possibilities of how a WiR position can be structured.
- Other benefits to the movement
- The work of the community fellow would also help strengthen the Wikimedia New York City Chapter by expanding projects and engagement in their ongoing activities, and seeking collaboration.
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