Wikimedia Conference Pre-Conference Workshops on Program Design, Evaluation, and Community Learning

We are happy to announce that, as in the last two years, during the days before Wikimedia Conference, there will be a small programs and communities learning pre-conference.

Workshop sessions will be scheduled on both Wednesday, April 20 and Thursday, April 21, 2016 preceding the main conference days.

Over-arching workshop goals include that participants will:

Gain a basic shared understanding of priority topics in program design, evaluation and community engagement.
Gain increased fluency in a common language of our shared learning
Learn about different sources and tools for measuring impact
Increase skills in using data and shared knowledge routes to design and implement high quality programs
Increase participant skills and resources as teachers and mentors to their home communities in key learning areas
Enjoy time networking with other movement leaders

Priority Topics

The priority topics selected via the registration survey as most relevant to participants current Wikimedia work, and which we will design the pre-conference around, are:

Engaging and Retaining Volunteers (e.g., Participatory Engagement Strategies, Communications & Social Media)
Best Practice Exchanges with other Leaders (e.g., Lightning Talks, Creative Problem Solving)
Designing Wikimedia Programs and Events (e.g., Program Toolkits, Creative Program Design, Workshop Design)
Measuring and Evaluating Impact (e.g., Logic Models, Outcome Mapping, Data Analysis, Metrics)

Agenda

Click here to revisit the agenda

This is the final agenda. There might be small little changes that will be updated here.

	Room 1	Room 2
	(Exchange sessions)	(Workshop sessions)
Day 1	Wednesday
900		Leadership Orientation Optional early-bird for community mentors
1000	Welcome and Orientation
1045	Coffee/Tea Break
1100	Tools Rotations: Logic Models, Outcome Mapping, Survey Questions, SMART Targets	ABCDs of Storytelling
1215	CPS and fac roles Orientation (etherpad)
1300	Lunch (& Unconference topic voting)
1400	Unconference Rounds	Project Management Tools
1515	Coffee/Tea Break
1530	Data Use Rotations	Partnerships Triangle
1630	Plenary Review Day 1
1730	Fail Fest with Dinner Snacks

Day 2	Thursday
930	Orientation to Day 2
1000	GLAM-Wiki and The Wikipedia Library	Building a Communications Strategy (etherpad)
1045	Coffee/Tea Break
1100	Tools Rotations: Dashboard, Magic Button, Category Tools, Phabricator	Building a community: Practices in volunteer engagement
1200	Lightning Talks	Lightning Talks overflow if needed
1300	Lunch
1400	Participatory processes role play	Social Media
1515	Coffee/Tea Break
1530	Lightning Talks	Education
1630	Plenary Review Day 2

Participants

Click here to see list of participants who signed up online

If you are a confirmed participant, please sign your username below!

Edjoerv (talk)
Wikicology (talk) 19:59, 23 January 2016 (UTC)[reply]
Fjmustak (talk)
Mboix (talk)
Tanweer (talk)
Reda benkhadra (talk)
Sahaquiel9102 (talk)
Polimerek (talk) 00:14, 24 January 2016 (UTC)[reply]
Rosiestep (talk) 01:13, 24 January 2016 (UTC)[reply]
~~Gnangarra (talk)~~ Steven Crossin
Laurentius (talk) 09:06, 24 January 2016 (UTC)[reply]
Liang (WMTW) (talk) 23:49, 1 February 2016 (UTC)[reply]
アンタナナ 11:56, 24 January 2016 (UTC)[reply]
Kaarel Vaidla
Mardetanha
Poco a poco (talk) 20:18, 26 January 2016 (UTC) but only for April 21^st[reply]
Flixtey (talk) 21:02, 26 January 2016 (UTC)[reply]
Ybsen lucero (talk) 21:42, 26 January 2016 (UTC)[reply]
Romaine - backup person: Geertivp (talk) 09:47, 27 January 2016 (UTC)[reply]
SusikMkr
~~EPO (talk) 17:03, 27 January 2016 (UTC) but only for April 21^st~~ Too late a flight. But will join in and mingle. EPO (talk) 17:48, 7 April 2016 (UTC)[reply]
Daria Cybulska (WMUK) (talk) 12:29, 29 January 2016 (UTC)[reply]
Redha Kerbouche Vikoula5 (talk) 08:15, 31 January 2016 (UTC) but only for April 21^st[reply]
Sydney Poore/FloNight (talk) 17:31, 1 February 2016 (UTC)[reply]
Racso ^¿¿¿??? 20:39, 1 February 2016 (UTC)[reply]
Boberger (talk) 20:40, 2 February 2016 (UTC)[reply]
Sarmad Yaseen
Discott
Jorid Martinsen
Ehrlich91 (talk) 12:58, 10 March 2016 (UTC) but only for April 21^st[reply]
Thelmadatter
Nurunnaby Chowdhury (Hasive)
Oscar .
SusikMkr (talk) 05:07, 19 March 2016 (UTC)[reply]
26Isabella (talk) 14:18, 20 March 2016 (UTC)[reply]
Jseddon (WMF) (talk) 20:41, 29 March 2016 (UTC)[reply]
John Andersson (WMSE) (talk) 19:38, 31 March 2016 (UTC)[reply]
Donatien Kangah (WCUCI)
Padaguan (talk)
Mglaser (talk)
Rahmanuddin (talk)
Muriel Staub (WMCH)
Parveer Grewal (talk)
Boberger Boberger (talk) 18:00, 17 April 2016 (UTC) (Thursday, day 2, only)[reply]
AxeAdam20 (talk) 07:02, 18 April 2016 (UTC)[reply]

April 20 – 21: Peer Learning Academy in Berlin, Germany.
April 22 – 24: Wikimedia Conference 2016 in Berlin, Germany.

Archived announcement information

Learning Day Outcomes

Participants feedback

For this issue of Learning Days, the Program Capacity and Learning team decided to move away from the traditional pre-post survey, and used a more comprehensive feedback form. This new template allowed participants to submit feedback on each session, and take notes for their own use back in their local community. This template had three areas to complete:

Liked best, for session highlights.
Next time, for areas of improvement.
Next 30 days, for specific applications of the knowledge shared during Learning Days.

Of the 51 participants that took part in Learning Days, 31 people (60%) offered feedback on all sessions.

The sessions on Wednesday that got more feedback were: Welcome and Orientation Project management tools Partnerships triangle	The sessions on Thursday that got more feedback were: Lightning Talks Social Media Volunteer Engagement

In the Next time section, people requested to have more time for technical sessions, as well as for discussion sessions. Other feedback with regard to areas of improvement include: giving handouts, the size of the projections, and having translations available. Only a few comments regarded the room environment, referring to temperature and the amount of food available.

As far as incorporating the knowledge shared during Learning Days, most people plan to try these skills in the next 30 days. In the analysis of feedback forms, we identified two different ways program leaders hope to spread these capacities: bringing back processes to their local communities, and applying tools and resources to their projects. The peer-to-peer learning approach came through stronger than in any other issue of Learning Day, as demonstrated by callouts to program leaders on feedback forms and mentions of other programs in the key takeaways.

Some quotes from the feedback form:

“	Learning from other groups' experiences some ways to engage and retain volunteers and prevent burn-out.	”

“	The idea exchange was interesting and sparked some good thoughts.	”

“	Apply some of the recommendations in reaching new volunteers and engage them on projects they would like to participate in.	”

“	Have more conversation with our evaluation panel so they understand all perspectives - especially the staff one!	”

“	Kaarel presentation was awesome and got me motivated. Other speakers also resonated with me.	”

“	I'd like to encourage our members to be leaders. what new ideas they have are investments for the movement.	”

“	I'm committed to report for ourselves and not only for the grant department.	”

“	I would like to introduce my community with other programs.	”

“	I'd like to know more about Logic Models to see if we should try them in our next projects.	”

Legend:

Peer Exchange / learning from others

Learning specific best practices and tools and programs

Learning processes to bring back to the local community

Lightning Talks

This Learning Day showed a record number of community members presenting a lightning talk, a 3- to 5-minute flash presentation to share an idea, project or program to inspire others. For this issue of Learning Day, 19 community members engaged in this way; most presenters created a poster for visual support, a few had slides, others shared an online portal (on or off wiki). Revisit posters and presentations here: Posters

Wikipedian in Residence 12 Month Review, by Daria Cybulska
2016 CEE Spring Editing contest, by Nikola Kalchev.
(Presenter also shared the statistics page of the project on Meta.)
Engineering meets the Wikimedia projects, by Oscar Gómez.
GLAM Projects and activities in Poland, by Tomasz Ganicz.
1lib1ref social media campaign, by Jake Orlowitz and Alex Stinson
New Wikimania Foundation Grants by Chris Schilling (also see the posted about the new programs here)
Good Article Editathon in Bangladesh by Tanweer Morshed
How to design a successful virtual editathon by Rosie Stephenson-Goodknight
Macedonian Wikiexpeditions by Toni Ristovski
Wikipedia Education Program in Mexico City by Leigh Ann Thelmadatter
Running a survey by Douglas Scott