Basque Wikimedians User Group/Staff

Project coordinator (LEAD)

Full-time salaried, in post since 2017. 

Purpose of job: Plan and coordinate BWUG's projects through the contact management and execution of activities and projects in collaboration with institutions, organizations and volunteers. Coordinate and implement strategic plans and ensure compliance of its operationals goals; Leadership of technical working groups; Institutional relations; Community Engagement; 2030 Agenda.

Main duties:

• Planning and Coordination

1. Plan and coordinate activities and projects and work to ensure the smooth running of them.

2. Work to achieve team outcomes, supporting other members of the chapter with their projects when necessary.

3. Support inter-chapter collaboration in knowledge sharing.

• Relationship Management

1. Actively pursue, setup and manage relationships with partner organizations. Act as the point of contact both for the partner organisation and volunteers involved.

2. Communicate effectively and regularly with all volunteers and organisations taking part in projects.

3. Develop and deliver a range of activities, such as Wikipedia editing events, media donations, and conferences.

• Evaluation and Impact

1. Formal report writing, including annual and periodic reports of all funding sources.

2. Handle documentation and record all relevant metrics against set goals.

3. Monitor and evaluate partnership projects.

4. Report periodically to the board and partners about the achievements in the different projects developed.

• Project Development

1. Looking for funding or sponsorship within potential projects.

2. Seek potential opportunities for new, one-off projects or collaborative working.

3. Monitor and organise resources for activities.

• External Relations

1. Act as an ambassador for BWUG, speaking at events, talks and conferences as agreed with Board.

2. Attend meetings and events to promote the BWUG’a work while engaging volunteers and institutions.

ADMINISTRATIVE

Full-time salaried, in post since 2017.

Main duties:

1. Accounting, administrative and budgetary management of the association.

2. Invoicing and banking control.

3. Carry out all administrative procedures before the association (monthly, half-yearly and annual reports, grants).

4. Present, together with the rest of the team, the respective management reports, budget execution and financial statements, periodically.

5. Management of members: registrations, cancellations, management of membership fees.

6. Management of suppliers and purchases.

7. Support in the search for and analysis of potential grants and subsidies, drafting and presentation of projects and their economic justification.

8. Support in administrative tasks in the different areas of the organisation (classification, organisation and layout of documentation, logistics management, etc.).

OFFICER - EDUCATION AND COMMUNICATION:

Full-time salaried, in post since 2018.

Main duties:

• Communication planning and coordination

1. Develope the BWUG's communications strategy and lead the creation and delivery of communications activity plans.

2. Work closely with Project Manager to enhance and spread the impact of our strategic programmes.

• Press and PR

1. Be the initial point of contact for media enquiries, replying or directing them to another spokesperson when appropriate.

2. Build relationships with media, looking for opportunities to promote the work and impact of the chapter.

3. Develop media campaigns, including writing, designing and disseminating press releases.

• Digital communications

1. Coordinate the online public accounts of the BWUG, ensuring that content is accurate and up-to-date.

2. Create and curate new digital content to manage our blog and social media channels.

3. Help Board, staff and members share their stories, with a focus on diversity and new audiences.

OFFICER – IKUSGELA

Full-time salaried, in post since 2022.

Main duties:

1. Plan and coordinate activities and projects and work to ensure the smooth running of them.

2. Study and assessment of didactic video needs.

3. Organise and develop together with the team all the work of scripting, recording and editing the videos.

4. Formal report writing, including annual and periodic reports of all funding sources.

5. Handle documentation and record all relevant metrics against set goals.

6. Looking for funding or sponsorship for the project.

7. Develope the Ikusgela project communications strategy and lead the creation and delivery of communications activity plans.

OFFICER – NAVARRE

Part-time salaried (%75), in post since 2022.

Main duties:

1. Study the possible partnerships for the project in Navarre.

2. Plan and coordinate activities and projects and work to ensure the smooth running of them.

3. Create partnerships with institutions in Navarre.

4. Formal report writing, including annual and periodic reports of all funding sources.

5. Handle documentation and record all relevant metrics against set goals.

6. Looking for funding or sponsorship for the project.

7. Develope the project's communications strategy and lead the creation and delivery of communications activity plans.