Grants:APG/Proposals/2012-2013 round1/Wikimedia Nederland/Proposal form

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Wikimedia Nederland received a funds allocation in the amount of 350,000 in 2012-2013 Round 1. This funds allocation was recommended by the Funds Dissemination Committee on 15 November 2012 and approved by the WMF Board of Trustees on 1 December 2012.

This proposal form for Wikimedia Nederland's proposal to the FDC for 2012-2013 Round 1 may be viewed in tab view or standard view. To discuss this aspect of the proposal to the FDC, please visit the discussion page.


For some guidelines, please see this example proposal form.

All eligible entities will need to complete this form to request funds from the Funds Dissemination Committee (FDC). The completed document must be published in English on Meta by the deadline for each round (23:59 UTC 1 October for Round 1, and 23:59 UTC 1 March for Round 2).

The purpose of this document is to provide the FDC with an overview of your annual plan, the alignment of the plan to the Wikimedia movement’s strategic goals, and the potential impact and effectiveness of the plan. This proposal should complement any annual planning documents you may have: please complete all fields as mandatory and add links to supporting documents where relevant.

Each section of the proposal provides guidance on the amount of detail expected in response to each question or field. If you have additional questions about the form, please contact the FDC support team.

A few terms used in the form:

Basic information

Table 1.

Legal name of affiliated entity Vereniging Wikimedia Nederland
Contact name Sandra Rientjes
Contact position in entity director
Contact username SRientjes
Contact email rientjes@wikimedia.nl
Entity fiscal year (mm/dd–mm/dd) 01/01-31/12
Timeframe of funds currently requested (mm/dd/yy–mm/dd/yy) 01/01/13-31/12/13
Date posted mm/dd/yy1 25/09/12
Round submitted (1 or 2) 1
Currency requested2 euro
Exchange rate used (currency requested to $US) and date accessed (mm/dd/yy)3 € 1 = $ 1.30 date accessed 09/24/12


Table 2.

In currency requested In $US
Total annual expenses of entity € 467,650 $ 607,945
Amount proposed to the FDC for the coming year's annual plan € 362,650 $ 471,445
Amount to be raised from non-FDC sources € 105,000 $ 136,500
If applicable, amount of FDC funds allocated to entity last year n/a n/a

1The proposal is assumed to be final as of the deadline for each round (23:59 UTC, October 1 for Round 1, and 23:59 UTC March 1 for Round 2). After the deadline, the proposal must not be further modified; any further commentary should be included on the talk page.

2Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR).

3This exchange rate should be used throughout the form.

Background, history, and mission

This section provides the FDC an overview of your entity's background and history. Please respond to each question below with 1-2 sentences to a maximum of a paragraph.

  • When was your entity established?
WIkimedia Nederland (officially, the Vereniging Wikimedia Nederland) was established in 2006.
  • What is the mission of your entity, and how does it support the goals of the Wikimedia movement?
The mission of Wikimedia Nederland is defined in its Articles of Incorporation (Statutes):

“Promoting the collection and publication of free and/or freely accessible information in any form, in particular by (but not restricted to) using the internet to record this information. Wikimedia Nederland will strive to reach its mission by - inter alia - supporting the goals formulated by the Wikimedia Foundation (San Francisco, California, USA) while using all legal means. “

  • What is its current leadership structure (e.g., executive staff structure, board / governance structure)?
If you have an organogram or organizational chart for your organization, please provide a link.
Ultimate responsibility for decision making lies with the General Meeting of Members (Algemene Leden Vergadering - ALV), which meets twice a year and decides on work plan and budget.

The ALV elects the Board, which is responsible for the governance of Wikimedia Nederland; currently the Board has seven members. Day to day management is done by the Director of Wikimedia Nederland, who reports to the Board.

  • How many staff are employed by your entity?
As of October 1, 2012, Wikimedia Nederland employs three staff (2,5 fte). It is expected that by June 1, 2013, Wikimedia Nederland will employ five staff (4 fte)
  • Approximately how many volunteers participate actively in your entity?
20-25 individuals participate regularly as volunteers in Wikimedia Nederland activities especially focusing on GLAM. Approximately 1200 individuals are involved in editing the Dutch language Wikipedia.
  • How many members does your entity have?
On September 1, 2012, Wikimedia Nederland had 168 members.

Reflection on past activities and innovations

This section provides the FDC with information about your entity's past activities and strategies. Please answer the questions below with your reflections on the past fiscal year. Responses to each question should be one or two paragraphs.

  • How does your entity define and measure "success"?
Formally, to Wikimedia Nederland ‘success’ is when an activity gives a genuine contribution towards achieving our mission, and more concretely to the realization of our strategic goals. Wikimedia Nederland develops three-year strategic plans which set goals for the coming three years. The strategic goals are annually translated into activities with clearly defined and measurable deliverables. On a different level, success to us also means that an activity has generated enthusiasm and momentum within the community, that is was carried out in a good spirit of cooperation and has motivated people to become (or remain) involved.
  • Please give at least three examples of successful activities that your entity has completed. If available, provide links to information about these activities.
  • Wiki loves Monuments is a photo scavenger hunt contest which initially ran from September 1 – 30, 2010. The 60,000 national monuments in the Netherlands were the subject for these photos. The photo-contest yielded more than 12,000 images from over 200 participants from all over the country. Following this success, Wikimedia Nederland members travelled to other countries to explain the concept. As a result, in September 2011 the photo competition took place in 18 European countries, resulting in approximately 175,000 photographs by 5500 users (over 4000 of whom were new users) for Wikimedia Commons.
  • ‘Wiki loves Bieb’ is a cooperation project with public libraries in the province of Zeeland. Amongst others, the booklet "Wikipedia i skolan" by Lennart Guldbrandsson was translated from Swedish to Dutch and a brochure was drafted for cultural institutions. A meeting with volunteers was organized in the library of Vlissingen (Flushing) in October 2010 for former and current employees of the Damen Schelde Naval Shipbuilding, to let them get acquainted with Wikipedia and with editing the project. This in the light of the cooperation with the local maritime museum MuZEEum. In October 2010 we organized a convention for library volunteers in Vlissingen.
  • We enable an „open space“ for the volunteers in our office in Utrecht on "WikiSaturdays" to let them exchange ideas, work together on joint projects and share knowledge and experiences. Volunteers come together at the Wikimedia Nederland office and collaborate on Wikimedia related subjects.
  • Teyler Challenge - the Teyler Museum (Haarlem, the Netherlands) is the oldest museum in the Netherlands. Wikimedia Nederland cooperated with Teyler in 2011 - 2012 to increase the number and quality of Wikipedia Articles related directly or indirectly to the collection of the museum. As a result, 100 new articles were added to the English language Wikipedia and 39 new articles to the Dutch language Wikipedia. (Articles were also added to the Catalan and Hungarian Wikipedias)
  • Wikimedia Nederland facilitated several media collection donations for use on Wikipedia from important museums and archives. Nationaal Archief and Spaarnestad donated more than 1000 relevant press photos from the ANEFO collection for use on Wikipedia. These photos are from politicians and historically relevant events after World War II which currently lack an image. The Amsterdam Museum in January 2011 released its digitized collection under a free license as a birthday present to Wikipedia.
  • What are the plans/strategies that did not work for your entity in the past? What did your entity learn from that experience / those experiences?
Plans to professionalize Wikimedia Nederland and hire staff were approved by the membership as early as 2009. This mandate given to the Board was the basis of the professionalization grant requested by Wikimedia Nederland. However, concrete steps such as renting office space and hiring staff were not taken until 2011. Retrospectively, it is apparent that a clearer division of tasks and responsibilities within the Board would have been necessary to ensure that the process of professionalization could get underway. Calling in expert help could also have stimulated the process. The process of developing a strategy towards the future should have started earlier as this could have given guidance and a concrete framework for the professionalization process. More emphasis should have been placed on organizing regular board meetings and investing time in a process for board members to get acquainted with each other and the organization.
  • What else has your entity learned or innovated upon that could benefit the broader Wikimedia movement?
The success of Wiki Loves Monuments shows what can be achieved by dedicated volunteers. It has proven to be a model that can be successfully applied in other countries, illustrating the importance of international cooperation and exchange between chapters.

Where available, please link to the following to provide supplemental information to the FDC:

  • Link to previous completed fiscal year annual plan
Grants:WM NL/Professionalization covers the period 2010-2011
Grants:WM_NL/Annual_Program_Plan_2012 covers the current year 2012
  • Link to previous completed fiscal year annual report
Annual Report 2011 (English Summary)
  • Link to previous completed fiscal year grant report (if your entity has received funds from the FDC)
Grants:WM_NL/Professionalization/Report - The Professionalization grant was received under the grants program, prior to the existence of FDC

Year-to-date progress

This section provides the FDC information about how your entity is progressing against the current fiscal year's planned budget (revenues and costs).

Please provide the relevant information below. "Year to date" refers to the period between the start of your entity's current fiscal year and the date of submission of the proposal(+). If it is helpful to link to your entity's current fiscal year plan and budget, please do so.

Table 3.

Current fiscal year planned budget Year-to-date actuals+ Variance
In currency requested In $US In currency requested In $US %
Revenues (from all sources) € 232,000 $ 301,600 € 5,838 $ 7,589 -97%
Spending € 312,000 $ 405,600 € 123,894 $ 161,062 -60%

+ Actual year-to-date financials should be provided as close to the proposal submission date as possible; best approximations are sufficient.

Table 3. details:


Based on the variance percentages above, please describe how your entity is progressing against revenue and spending targets. If you expect your entity to be significantly under or over target on either revenue or spending, please provide a detailed explanation.

The discrepancy in income is caused by the fact that the grant requested from Wikimedia Foundation for 2012 has not yet been transferred. With regard to spending, Wikimedia Nederland only started the process of professionalization as of May 1, 2012. Staff costs and the costs associated with establishing an office were only incurred during the 3rd and 4th quarter. Total expenditure for 2012 is expected to be € 259.000, resulting in a variance of -17%. Actual figures cover the period January 1st to September 29th.

Key initiatives and objectives of the upcoming year annual plan

The table is intended to provide an overview of your entity's upcoming year annual plan and its alignment with the movement's strategic goals; please provide short phrases or 1-3 bullet points for each initiative in the table below. Feel free to add more details below the table (1-2 paragraphs per initiative). You can also link to any other documents that you think might be helpful as context.

If you feel you have an initiative that fulfills a strategic goal that is not immediately identified with a Wikimedia strategic goal ('readership' rather than 'editorship', for instance), please add that in the table and offer us your rationale.

Please link to your entity's strategic plan if you have one.

Strategic plan link: Strategic Plan 2013 - 2015

The strategic plan of Wikimedia Nederland consists of six program areas:

I. COMMUNITY: supporting and mobilizing volunteers and editors
II. WORK: Substantive orientation, collaboration and activity development
III. WMNL: participation, support and brand awareness
IV. RESOURCES: Strong and sustainable financial position
V. GLOBAL: International collaboration
VI. ORGANIZATION: board, management and support

The Annual Plan for 2013 is aligned with the strategic plan 2013-2015. All programs/initiatives are grouped in the six program areas of the strategic plan.

Table 4.

Key initiatives What are the objectives of this initiative (include metrics)? Which Wikimedia strategic goal(s) does this initiative address? What key activities / milestones are associated with this initiative? How will your entity accomplish this initiative? How will your entity measure and track success of this initiative?
COMMUNITY
I.1 Expand and diversify the community of editors and volunteers
I.2 Volunteer/editor support program, including small grants
I.3 Community building

To bring in new editors and new volunteers from communities/backgrounds relevant to WP and Wikimedia Nederland (number of participants in events that go on to become active in WP or Wikimedia Nederland activities)
  • To provide editors and volunteers with facilities that will improve quality of their work, including funding for projects/ activities (number and significance of edits and reports on activities)
  • To create community spirit and ensure smooth communications within Wikimedia Nederland

  • Increase participation
  • Improve quality
  • Improve quality
  • Increase participation
  • Increase participation
  • Stabilize infrastructure

  • Identify relevant potential partner organizations whose constituency could contribute to WP or WM
  • Give presentations on WP and WM at suitable events
  • Initiate partnerships with organizations
  • Organize joint activities
  • Train trainers for editor recruitment
  • Organize training workshops for new editors
  • Facilitate access of editors to information sources, equipment, events
  • Provide small grants for volunteer/editor projects
  • Ensure transfer of specialized skills/ knowledge of experienced volunteers
  • Monthly meetings for volunteers at Wikimedia Nederland offices and other locations
  • New Year’s gathering
  • Annual community barbecue
  • Review and optimize communication via wikis, lists etc.
  • Wikimedia Nederland Conference

  • Active volunteers with experience in editor training etc will provide core expertise
  • Establish links to existing Wikipedia mentor programs
  • Office staff will support logistics and planning
  • Office staff will facilitate technical/logistical support
  • Experienced volunteers and board members will assess requests for grants
  • Office staff and volunteers to organize
  • Board members to participate

  • Where possible, survey participants in events
  • Track progress of new editors trained
  • Number of applications received/granted
  • Ask volunteers to provide information on use made of grants/ facilities
  • Increased number/ quality of edits
  • Survey satisfaction of community on communications with Wikimedia Nederland
WORK
II.1 GLAM : Increase amount of freely accessible knowledge in cultural domain
II.2 Organize 'backstage visits' to GLAM partners institutions for members, (potential) volunteers
II.3 Wiki Loves Monuments - Nederland
II.4 Research into quality and coverage of NL WP
II.5 Wikipedia awareness campaign

  • To establish operational cooperation with at least five organizations in the GLAM sector (cooperation agreements)
  • To arrange the donation of at least 2 image collections under free license (donation agreements, data upload)
To involve number of active volunteers in producing free knowledge/ GLAM work (Number of new volunteers recruited from participants)
  • To increase the number of images of national/local monuments available on Commons
  • To involve new volunteers in an easily accessible and popular activity


(number of images uploaded and number of new volunteers compared to previous years)
To develop insight in quality and coverage of NL WP as a basis for editor recruitment (research data)
To increase awareness of Wikipedia as a reliable encyclopedia and a volunteer project (number of people who know basic facts about Wikipedia)

  • Improve quality
  • Increase reach
  • Increase participation
Increase participation
  • Improve quality
  • Increase participation
Improve quality
Increase reach

  • Establish contact with relevant GLAM organizations and provide information on free knowledge/Wikimedia
  • Establish partnerships with organizations
  • Set up Wikipedian in Residence at Tropenmuseum (ongoing)
  • Provide technical support for mass upload
  • Develop mass upload tool (Europeana GLAM-WIKI project/ongoing)
  • Make arrangements with GLAM institutions
  • Publish event
  • Organize visits
  • Follow up to participants to become active volunteers
  • Organize annual photo hunt
  • Involve new organizations/ locations
  • Make use of opportunity to retain new volunteers for Wikimedia Nederland
  • Stimulate research into quality and coverage of WP
  • Make contact with research groups
  • Host researchers/ students
  • Develop a social media campaign aimed at wide audience
  • Generate free publicity

  • Active and experienced volunteers will build on past successes and contacts
  • Existing network/partnerships with GLAM institutions will be expanded
  • Office staff will provide support
  • Existing relationship with GLAM organizations
  • Active volunteers/board members with personal connections to organizations
  • Previous experience in successfully running WLM
  • Active and experienced volunteers
  • Support from office staff where needed
  • Experienced Wikipedians active in Board
  • Staff members with experience in research
  • Staff members and board members with professional qualifications in communication
  • Experienced and enthusiastic Wikipedians among active volunteers

  • Survey increase of material donated/ freely available
  • New/ improved Wikipedia articles
  • Wikipedian in Residence webpage
  • Mass upload tool available and in use
  • Number of visits organized
  • Report on website
  • Number of participants that become active
  • Track number of images uploaded
  • Track involvement of new volunteers
Published research results
Survey among general public
WMNL: participation, support and brand awareness
III.1 Members recruitment and retaining members
III.2 Communicating the Wikimedia mission



To increase the number of members of Wikimedia Nederland and retain current members (development of member numbers as of start of activities)
To strengthen public awareness of Wikimedia and its mission (number of people aware of WM mission)



  • Increase reach
  • Stabilize infrastructure
Increase reach



  • Target groups sympathetic to Wikimedia Nederland mission
  • Draw attention to possibility of membership at all Wikimedia Nederland activities
  • Make procedure of become member more user friendly
  • Offer clear membership perks to current members (free participation in events etc.)
  • Publish articles on the Wikimedia mission in relevant media (digital and print)



  • Office staff time dedicated to supporting campaign
  • Volunteers and board members involved as ambassadors and recruiters
  • Staff members and board members with professional qualifications in communication



Number of members
Tracking developments in member numbers
RESOURCES
IV.1 Obtain certification as a fundraising charity
IV.2 Generating external funding
IV.3 Increase private donations and retain existing donors

To obtain official certification as a fundraising charity - making it easier to obtain external funding and to ensure good governance (extent to which Wikimedia Nederland meets certification criteria)
To obtain € 80.000 funding from external sources for Wikimedia Nederland mission and activities (amount of external funding obtained during 2013)
To increase the amount of funding from private donations to Wikimedia Nederland and establish a base of loyal donors


(Amount of funding obtained through private donations in 2013 as compared to 2012)

Stabilize infrastructure
Stabilize infrastructure
Stabilize infrastructure

Ensure that administration/finances meet certification requirements
  • Identify and establish good relations with potential donors
  • Develop and submit funding applications
  • Train board members/ selected volunteers in fundraising skills
  • Provide clear information on donations
  • Develop an efficient contact management system
  • Provide donors with benefits and perks
  • Keep old and new donors updated about the use made of their donations

  • Director and treasurer with dedicated time and professional skills
  • Expert external advice sought where appropriate
  • Track record of Wikimedia Nederland in developing volunteer activities
  • Shift in donor interest to grass root projects
  • Staff members with experience in fundraising
  • Existing donor base
  • Dedicated time of staff member with previous working experience in donor management

Response of certification authority to application
Report on external funds obtained
Track developments in donations
GLOBAL
V.1 Contributing to the global Wikimedia movement
V.2 Wiki Loves Monuments international

To play an active and constructive role in the global movement (attendance of Wikimedia Nederland representatives in international activities)
To contribute to the further international development of Wiki Loves Monuments (number of images uploaded internationally)

Stabilize infrastructure
  • Improve quality
  • Increase reach

  • Support and participate in Wikimedia Chapters Association, Wikimedia Conference
  • Support the development of a Belgian chapter
  • Operational cooperation with Wikimedia UK, Wikimedia Deutschland
  • Facilitating the participation of Wikimedia Nederland volunteers in international activities and gatherings, including Wikimania
Participate in organizing Wiki Loves Monuments international

  • Volunteers and board members with international experience
  • Staff members to provide logistical support
  • Existing involvement in Wiki Loves Monuments international
  • Experienced volunteers
  • Logistical support from office staff

  • Reports on international travel and attendance in meetings, activities
  • Track number of images uploaded
  • Track number of countries participating
ORGANIZATION
VI.1 Professionalizing the organization
VI.2 Good governance

To continue and complete the process of professionalization started in 2011 (report of auditor and certification body on internal processes)
To ensure that the Board fully and effectively meets its obligations concerning good governance

Stabilize infrastructure
Stabilize infrastructure

  • Continue development of efficient and community oriented processes for finances, communication, logistical support etc.
  • Meet reporting requirements of Wikimedia Foundation, certification body and other donors
  • Recruit project manager and administration officer
  • Develop and maintain a clear log of Board decisions on the Wikimedia Nederland Wiki
  • Develop a network of external advisers on complex legal, financial matters
  • One day capacity building session for Board

  • Dedicated time of director and other staff
  • Build on ‘lessons learned’ by Wikimedia UK and Wikimedia Deutschland
  • Board members with professional experience in management, fundraising, communications
  • Dedicated time of board members
  • External advice

  • Survey among community about satisfaction concerning functioning of Wikimedia Nederland office
  • Reports of auditor
  • Staff performance evaluation
  • Annual report
  • Minutes of board meetings
  • Opinion of General Meeting of Members








Table 4. details:


Additional context for the upcoming year annual plan / SWOT

Please provide 1-2 paragraphs for each response below. SWOT stands for your organizational strengths, weaknesses, opportunities, and threats.

  • What organizational strengths enable your entity's plan (e.g., leadership, governance structure, community participation, fundraising)?
  • A core group of active, competent and highly motivated volunteers
  • Well-developed community of Wikipedia editors
  • A track record of developing successful activities such as Wiki Loves Monuments
  • Good working relationships with leading GLAM institutions
  • Motivated board, consisting of experienced Wikipedians and individuals with experience in publishing, education and museums
  • Director with track record in non-profit management, including fundraising + small professional staff for communications and community support
  • What external opportunities enable your entity's plan (e.g., socio-political context, community participation, fundraising)?
  • Cultural sector in the Netherlands is looking for opportunities to increase its audience, lose its elitist image and engage in new partnerships
  • Leading institutions such as National Archives/Royal Library and National Museum (Rijksmuseum) are keen to establish cooperation with Wikimedia Nederland
  • Respect for Wikipedia as a ‘brand’ is increasing
  • Increased social and political awareness of the importance of Internet freedom and free access to knowledge
  • Funding bodies favor grass-root projects
  • New developments in IT, especially smart, mobile technology, provide opportunities to involve wider groups
  • Involvement in Wikimedia Nederland activities provide a low-cost opportunity for outings, hobbies
  • What are key risks or threats that would prevent you from achieving your plan (e.g., leadership turnover, governance challenges, lawsuits, fundraising, community participation, socio-political context)?
  • Economic crisis leads to increased competition among non-profits for available funds
  • Increased prominence of groups and movements within Dutch society which are suspicious/contemptuous of cultural involvement
  • Wikimedia Nederland has decided to embark on a professionalization process which could alienate volunteers and members
  • Negative developments/scandals concerning Wikipedia or Wikimedia in other parts of the world could have impact on the reputation of Wikimedia Nederland
  • Wikimedia Nederland as an organization is not widely known and needs to establish its profile within the non-profit sector
  • Wikimedia Nederland has not yet obtained certification as a fundraising non-profit organisation
  • Wikimedia Nederland has limited experience in fundraising
  • The membership of Wikimedia Nederland is small
  • The organization is highly dependent on a relatively small number of volunteers
  • How will you minimize these risks and threats?
  • A number of the risks and threats are related to developments which as such are beyond the control of Wikimedia Nederland:
    • Economic crisis leads to increased competition among non-profits for available funds
    • Increased prominence of groups and movements within Dutch society which are suspicious/contemptuous of cultural involvement
    • Negative developments/scandals concerning Wikipedia or Wikimedia in other parts of the world could have impact on the reputation of Wikimedia Nederland
  • Wikimedia Nederland is planning to meet these challenges by a strategy of ‘be good and tell it’. We want to strengthen our capacity to develop and deliver good, relevant activities and simultaneously reinforce our public image, putting us is a better position to compete for funding and generate support. This will put us in a better position to deal with the following challenges:
    • Wikimedia Nederland as an organization is not widely known and needs to establish its profile within the non-profit sector
    • Wikimedia Nederland has not yet obtained certification as a fundraising non-profit organization
    • Wikimedia Nederland has limited experience in fundraising
  • Other challenges are more ‘internal” and lend themselves better to being addressed directly:
    • Wikimedia Nederland has decided to embark on a professionalization process which could alienate volunteers and members
    • The membership of Wikimedia Nederland is small
    • The organization is highly dependent on a relatively small number of volunteers
One of the main priorities in the 2013 work plan is increasing both the membership base and - more importantly - the community of editors and volunteers. We will do this by determining carefully where (meaning: in which constituencies) we are most likely to find people who are supportive of our mission and could be motivated to contribute actively. Inspiring and revitalizing our existing community will also be a priority: professionalizing our operations and establishing a small team of professional staff should in no way discourage the people on who we depend to achieve our mission. We will invest in communications and community building. The leading principle will be that professional staff step in only when a job cannot reasonably be carried out by a member of the community.

Financials for the upcoming year's annual plan

  • Provide your financial overview for the upcoming year in the format below.
Please link to your detailed budget (translation into English highly recommended) in addition to completing the tables below.
Detailed budget link: FDC portal/Proposals/2012-2013 round1/Wikimedia Nederland/Detailed Budget 2013
Revenues

Please list anticipated revenues, by source (e.g., FDC, Wikimedia grants programs, public funding, membership fees, local donations, event fees)
Table 5.

Revenue source Anticipated (in currency requested) Anticipated (In $US)
Membership fees € 4,000 $ 5,200
Donations € 6,000 $ 7,800
WMF/FDC € 362,650 $ 471,445
Local project financing /subsidies € 80,000 $ 104,000
Wikimedia Foundation Grant Wiki Loves Monuments International € 15,000 $ 19,500








Table 5. details:


Current entity staff (e.g., Included in year-in-progress budget)

Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff.
Table 6.

Role / Function Number of staff Percentage of staff time+
Director: operational management, fundraising, administration 1 90%
Communications and community support officer 1 60%
Communications and community support officer 1 80%









+Please include estimates of the percentage allocation of staff members. For example, for full time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.

Table 6. details:


Proposed new staff for upcoming year annual plan

Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff.
Table 7.

Role / Function Number of staff Percentage of staff time+ Duration Rationale for hiring new staff

Project officer GLAM

1 75% 6mos
  • Request from volunteers working on GLAM for dedicated and knowledgeable support
  • Increased demand from GLAM institutions

Administration and office management

1 50% 6mos
  • Increased administration as consequence of setting up office/ professionalization process
  • Free director and other staff to focus on core issues










+Please include estimates of the percentage allocation of staff members. For example, for full time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.

Table 7. details:


Summary of staff expenses

Table 8.

In currency requested In $US
Current staff expenses € 108,000 $ 140,400
Proposed staff expenses € 51,000 $ 66,300
Total staff expenses € 159,000 $ 206,700

Table 8. details:


Expenses by program/initiative

Expenses are costs associated with any programs, initiatives, or projects your entity manages (e.g., event costs, materials, transportation). Please exclude any staff costs that are included above. “Programs / initiatives” might include education programs, outreach programs, etc. Please include any administration costs (e.g., office space rental, utilities) affiliated with each program along with any overall administration costs that are not affiliated with any particular program (e.g., Administration should be considered a "Program" under the first column.)

Table 9.

Program / initiative In currency requested In $US

I. COMMUNITY: supporting and mobilizing volunteers and editors

€ 65,700 $ 85,410

II. WORK: Substantive orientation, collaboration and activity development

€ 65,700 $ 85,410

III. WMNL: participation, support and brand awareness

€ 25,250 $ 32,825

IV. RESOURCES: Strong and sustainable financial position

€ 27,550 $ 35,815

V. GLOBAL: International collaboration

€ 49,800 $ 64,740

VI. ORGANIZATION: board, management and support

€ 74,650 $ 97,045








Total expenses € 308,650 $ 401,245

Table 9. details:


Summary of total revenues and expenses

Table 10.

In currency requested In $US
Total Revenues € 467,650 $ 607,945
Total Spending € 467,650 $ 607,945
Net (revenues less expenses) 0 0
Reserve balance, if applicable+ € 80,000 $ 104,000

+ Cash reserve balance should include cumulative reserves and any net revenue

Table 10. details:


Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities

Enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Grants Program.
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities yes


This form was created by: SRientjes (talk) 07:53, 27 September 2012 (UTC)