This document outlines the strategic and operational plan for foto.wiki.br for the 2026 calendar year. Our plan is ambitious, focused, and impactful, built upon an agile, lean, and data-driven model. In 2026, our efforts will be organised around four strategic quarterly themes, featuring major campaigns like Wiki Loves Folklore, Wiki Loves Africa, and Wiki Loves Earth; strategic field expeditions; and over 20 capacity-building workshops. Key grant cycle milestones will ensure accountability, strengthening our position as a centre of excellence for audiovisual knowledge.
2. Introduction: Translating Strategy into Action
This document serves as the detailed operational plan for 2026, translating our long-term vision into a concrete, actionable, and measurable set of activities. It is a guide for our team and a transparent overview for our community and partners.
3. Our Strategic Approach
Agile Framework: We structure our year into four strategic Quarterly Sprints with clear thematic focuses.
Lean Principles: We are committed to maximising value by eliminating waste in every activity.
Impact-Driven: We define success by the measurable changes we create, using visual media to make complex topics understandable and engaging.
4. Our Foundation: A Data-Driven Culture
Strategic decisions are based on the systematic analysis of data through:
Evidence-Based Proposals from Content Gap Analysis.
Iterative Improvement using a build-measure-learn loop.
Understanding Impact with outcome-focused metrics.
Community Insights from continuous needs assessments.
5. 2026 Annual Agile Roadmap
Q1 2026 (January - March): Focus on "Strategic Planning & Popular Culture"
Swimlanes
Key Deliverables & (Prioritisation)
Associated Activities
Strategic Outcome / Learning Goal
Content Projects
Must Have Curated collection from "Wiki Loves Folklore & Living Heritage".
Wiki Loves Folklore & Living Heritage; Photographic Walk of Intangible Heritage.
To reduce the content gap on Brazil's intangible cultural heritage.
Capacity Building
Should Have Leadership skills developed, focusing on empowering women leaders.
Training: Female Leadership, Digital Marketing, Inclusive Leadership.
To increase the capacity and confidence of community members to take on new roles.
Governance & Strategy
Must Have The 2026 Strategic Plan is approved and operational.
Annual Planning Meeting; Community Needs Assessment; Mid-Course Grant Conversation.
To ensure 2026 activities are aligned with community needs and strategic priorities.
DEI
Must Have Evidence-based DEI action plan is created from the internal audit.
DEI Audit; Workshops on Unconscious Biases, Anti-Racism, and Gender Perspective.
Learning Goal: To identify and develop an action plan to address the top 3 barriers to inclusion.
To empower our community with practical skills for creating better content.
Governance & Strategy
Must Have 2026 Grant Completion Report is delivered. Should Have 2027 Sustainability Plan is completed.
Grant Completion Report; Review of Internal Processes; Planning for 2027.
To ensure full accountability and foster continuous improvement.
DEI Activities
Should Have Accessibility and mental well-being are addressed.
Workshops on Inclusive Photography and Mental Health; Course on including Libras in Videos.
Learning Goal: To assess the effectiveness of our DEI initiatives, e.g., through accessible video projects.
6. 2026 Project Backlog with Strategic Justifications
The following tables provide a more granular view of the activities planned for each quarter, linking them to user stories and strategic goals.
Q1 2026: "Strategic Planning & Popular Culture"
Epic
User Story / Goal
Strategic Justification & DEI Consideration
Content Projects
As a community member, I want to participate in folklore contests to help document and preserve our culture.
Justification: Addresses content gap on Brazil's intangible cultural heritage (Rec #8). Engages communities in preserving their own culture. DEI: Outreach must actively engage with Afro-Brazilian, Indigenous, and regional communities.
Capacity Building
As a woman in the community, I want leadership training to develop my skills.
Justification: Direct investment in the sustainability and health of our community (Rec #1 & #6). Empowers diverse leaders for more equitable knowledge. DEI: Training must be intersectional, addressing challenges faced by women of colour, LGBTQI+ women, etc.
Governance & Strategy
As a member of foto.wiki.br, I want a clear annual plan to focus our efforts efficiently.
Justification: Foundation of our data-driven approach. The Needs Assessment ensures our work remains relevant and user-centred (Rec #2). DEI: Assessment must use accessible methods to seek input from less-heard community members.
DEI
As an organisation, we want to audit our DEI practices to identify and correct biases.
Justification: Operationalises our commitment to an inclusive and safe space (Rec #3). The audit provides baseline data for informed decisions.
Q2 2026: "Global Diversity & Mid-Term Reporting"
Epic
User Story / Goal
Strategic Justification & DEI Consideration
Content Projects
As someone interested in African culture, I want a photography contest to celebrate Afro-Brazilian heritage.
Justification: The expedition generates high-value content that contests cannot capture (Rec #8). WLE is a core part of our cycle. "Wiki Loves Africa" targets a major representational gap. DEI: The expedition must use an ethics-first protocol.
Capacity Building
As a photographer, I want to improve my skills to create more impactful content.
Justification: This training elevates content from simple documentation to impactful, ethically-aware narratives (Rec #6 & #9). DEI: The curriculum for "Decolonial Studies" will be co-developed with community members.
Governance & Strategy
As a funder, I want a clear mid-term report to evaluate the grant's progress.
Justification: A critical accountability checkpoint that maintains funder confidence and demonstrates our commitment to transparency (Rec #1). DEI: The report must include specific metrics on our DEI goals.
DEI
As a person with an intellectual disability, I want the community to better understand our realities.
Justification: Targeted activities to equip our community with skills to handle sensitive topics inclusively, creating a safe environment (Rec #3).
Q3 2026: "Grant Submission & Strategic Fieldwork"
Epic
User Story / Goal
Strategic Justification & DEI Consideration
Content Projects
As a biodiversity researcher, I want access to a new image collection from a conservation area.
Justification: A strategic intervention to create a deep, high-quality dataset in an under-documented area (Rec #8). DEI: The location should be chosen for its relevance to local or traditional communities.
Capacity Building
As a new contributor, I want to understand how to use licences and edit in an advanced way.
Justification: Essential for the health and sustainability of our community (Rec #1 & #6), ensuring contributions are legally sound and technically proficient. DEI: Workshops will be reviewed for accessibility.
Governance & Strategy
As the foto.wiki.br team, we want to submit a high-quality grant proposal for future funding.
Justification: Core activity to ensure financial sustainability (Rec #1). A data-driven proposal is essential for securing resources.
DEI
As a neurodivergent person, I want the community to learn about our ways of communicating.
Justification: The neurodiversity workshop addresses a key aspect of an inclusive environment (Rec #3). The local histories course contributes to knowledge equity (Rec #8).
Q4 2026: "Thematic Engagement & Final Reporting"
Epic
User Story / Goal
Strategic Justification & DEI Consideration
Content Projects
As a birdwatcher, I want to participate in a photography contest to share my records.
Justification: A proven, high-engagement model for content generation targeting a passionate community (Rec #8 & #1). DEI: Outreach will make a specific effort to engage with clubs in less-represented regions of Brazil.
Capacity Building
As an educational photographer, I want to learn new techniques for teaching.
Justification: These workshops provide essential skills that empower our community to create better content (Rec #6). DEI: The course will include a module on the importance of traditional and indigenous knowledge.
Governance & Strategy
As the foto.wiki.br team, we want to deliver our final reports and plan for the next year.
Justification: Fundamental to our commitment to accountability, transparency, and continuous improvement (Rec #1 & #10).
DEI
As a deaf person, I want video content to be accessible in BSL.
Justification: The workshops on representation and well-being create a healthier community (Rec #3). The Libras course is a direct action to improve accessibility (Rec #2).
7. Framework for Monitoring, Risk, and Conclusion
Monitoring and Evaluation: Our commitment to accountability is operationalised through our data-driven culture. We will track success through a combination of quantitative KPIs and qualitative analysis. Quarterly reviews will assess performance against the roadmap's goals.
Risk Analysis and Mitigation: Our primary risks are financial (funding dependency), operational (volunteer burnout), and reputational (ethical missteps). Mitigation strategies include diversifying funding and applying lean management principles.
Conclusion: The 2026 Plan is ambitious yet achievable. By leveraging our specialised expertise and our agile, data-driven model, we are uniquely positioned to fill critical knowledge gaps, empower a diverse community, and drive innovation.
