Grants:APG/Proposals/2012-2013 round1/Wikimédia Magyarország/Proposal form

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Wikimédia Magyarország received a funds allocation in the amount of 67,477 in 2012-2013 Round 1. This funds allocation was recommended by the Funds Dissemination Committee on 15 November 2012 and approved by the WMF Board of Trustees on 1 December 2012.

This proposal form for Wikimédia Magyarország's proposal to the FDC for 2012-2013 Round 1 may be viewed in tab view or standard view. To discuss this aspect of the proposal to the FDC, please visit the discussion page.

For some guidelines, please see this example proposal form.

All eligible entities will need to complete this form to request funds from the Funds Dissemination Committee (FDC). The completed document must be published in English on Meta by the deadline for each round (23:59 UTC 1 October for Round 1, and 23:59 UTC 1 March for Round 2).

The purpose of this document is to provide the FDC with an overview of your annual plan, the alignment of the plan to the Wikimedia movement’s strategic goals, and the potential impact and effectiveness of the plan. This proposal should complement any annual planning documents you may have: please complete all fields as mandatory and add links to supporting documents where relevant.

Each section of the proposal provides guidance on the amount of detail expected in response to each question or field. If you have additional questions about the form, please contact the FDC support team.

A few terms used in the form:

Basic information

Table 1.

Legal name of affiliated entity Wikimédia Magyarország
Contact name Damokos Bence
Contact position in entity executive vice president
Contact username User:Bdamokos
Contact email
Entity fiscal year (mm/dd–mm/dd) 01/01-12/31
Timeframe of funds currently requested (mm/dd/yy–mm/dd/yy) 01/01/13-12/31/13
Date posted mm/dd/yy1 30/09/13
Round submitted (1 or 2) 1
Currency requested2 HUF
Exchange rate used (currency requested to $US) and date accessed (mm/dd/yy)3 0.004545 (divide by 220), 25-09-2012

Table 2.

In currency requested In $US
Total annual expenses of entity 16 845 000 76,568.18
Amount proposed to the FDC for the coming year's annual plan 14 845 000 67,477.27
Amount to be raised from non-FDC sources 2 100 000 9,545.45
If applicable, amount of FDC funds allocated to entity last year

1The proposal is assumed to be final as of the deadline for each round (23:59 UTC, October 1 for Round 1, and 23:59 UTC March 1 for Round 2). After the deadline, the proposal must not be further modified; any further commentary should be included on the talk page.

2Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR).

3This exchange rate should be used throughout the form.

Background, history, and mission

This section provides the FDC an overview of your entity's background and history. Please respond to each question below with 1-2 sentences to a maximum of a paragraph.

  • When was your entity established?
  • What is the mission of your entity, and how does it support the goals of the Wikimedia movement?
To empower and promote collecting, organising and distributing human knowledge and giving every single person free access to the sum off all human knowledge. We promote the creation, operation and distribution collections of knowledge that are freely editable and usable.
  • What is its current leadership structure (e.g., executive staff structure, board / governance structure)?
If you have an organogram or organizational chart for your organization, please provide a link.
Five-member board, three-member independent supervisory committee. There is one staff member, whose activities are managed/supervised by the executive vice-president. The highest authority is the membership through the two general assemblies held each year; day-to-day management of the activities between the general assemblies is performed by the board, and through delegation, the staff member. The supervisory committee's task is to check the records and reports, and to ensure that the association follows all legal requirements. The board and the supervisory committee report to the general assembly.
  • How many staff are employed by your entity?
  • Approximately how many volunteers participate actively in your entity?
  • How many members does your entity have?

Reflection on past activities and innovations

This section provides the FDC with information about your entity's past activities and strategies. Please answer the questions below with your reflections on the past fiscal year. Responses to each question should be one or two paragraphs.

  • How does your entity define and measure "success"?
We define success by the number and participation level of our activities, the amount of new content created and editors who joined as a result of our activities.
  • Please give at least three examples of successful activities that your entity has completed. If available, provide links to information about these activities.
  • Ten Years of Wikipedia Conference, 2011 (180 attendees) to celebrate the tenth anniversary of English Wikipedia
  • Article Maintenance Competition, 2012 (1700+ article problems resolved) – the second installment of an on-wiki competition to improve existing articles through copy-editing, formatting, referencing and other maintenance tasks.
  • Photowalks in Budapest, 2012 (650 images uploaded in 12 trips)
  • Wikicamp – the biggest community organized event in Hungary; a four-day meetup including team building, cultural and wiki-educational exercises for editors. See also: [1]
  • What are the plans/strategies that did not work for your entity in the past? What did your entity learn from that experience / those experiences?
Elaborate plans for programmes without "champions" to organize them did not work. As a result, we try to plan for programmes that have their own committed volunteers (e.g. community events), and to build up resources to be able to support new initiatives as they emerge.
  • What else has your entity learned or innovated upon that could benefit the broader Wikimedia movement?
Our photowalk programme was successful with low costs and high impact and easy to replicate. The maintenance competition to clear up backlogs could also be useful for other Wikipedias.

Where available, please link to the following to provide supplemental information to the FDC:

  • Link to previous completed fiscal year annual plan
  • Link to previous completed fiscal year annual report
  • Link to previous completed fiscal year grant report (if your entity has received funds from the FDC)

Year-to-date progress

This section provides the FDC information about how your entity is progressing against the current fiscal year's planned budget (revenues and costs).

Please provide the relevant information below. "Year to date" refers to the period between the start of your entity's current fiscal year and the date of submission of the proposal(+). If it is helpful to link to your entity's current fiscal year plan and budget, please do so.

Table 3.

Current fiscal year planned budget Year-to-date actuals+ Variance
In currency requested In $US In currency requested In $US %
Revenues (from all sources) 14 275 000 64,886.36 934 557 4,247.99 -93%
Spending 14 275 000 64,886.36 5 563 817 25,290.08 -58.56%

+ Actual year-to-date financials should be provided as close to the proposal submission date as possible; best approximations are sufficient.

Table 3. details: Figures are estimates on spending and revenues up to the end of August, compiled for the benefit of the FDC. Our accountant tracks spending and revenue against budget on a quarterly basis (i.e. the latest report is accurate until the end of June).

Based on the variance percentages above, please describe how your entity is progressing against revenue and spending targets. If you expect your entity to be significantly under or over target on either revenue or spending, please provide a detailed explanation.

The variance in revenue is explained by the fact that the WMF annual grant for 2012 was received in 2011, in the previous fiscal year. The 2012 plan included spending from reserves (2 255 000 HUF, $10,250) and spending from a grant received in 2010 (420 000 HUF $1,909.09) as planned revenue, amounts spent from these sources do not show up as actual revenues.

The variance in spending is due to the fact that a number of planned initiatives were not started (yet), and most of the working programs turned out to be less expensive than expected. We expect that we will be significantly underspending at the end of the year.

Key initiatives and objectives of the upcoming year annual plan

The table is intended to provide an overview of your entity's upcoming year annual plan and its alignment with the movement's strategic goals; please provide short phrases or 1-3 bullet points for each initiative in the table below. Feel free to add more details below the table (1-2 paragraphs per initiative). You can also link to any other documents that you think might be helpful as context.

If you feel you have an initiative that fulfills a strategic goal that is not immediately identified with a Wikimedia strategic goal ('readership' rather than 'editorship', for instance), please add that in the table and offer us your rationale.

Please link to your entity's strategic plan if you have one.

Strategic plan link: N/A. Our activities are generally aimed at the goals mentioned in the detailed budget (1. improving content quality; 2. community health and editor recruitment 3. ensuring that more free content is available in Hungary 4. PR, networking, increasing support for Wikipedia/media and free content 5. increasing activity in the chapter, engaging more volunteers 6. organizational development, capacity building)

Table 4.

Key initiatives What are the objectives of this initiative (include metrics)? Which Wikimedia strategic goal(s) does this initiative address? What key activities / milestones are associated with this initiative? How will your entity accomplish this initiative? How will your entity measure and track success of this initiative?
Competitions To increase the number of editors, improve quality, get more photos. Increase participation, improve quality * Plan the competition
  • Get sponsors, if possible
  • Promote the competition
  • Judge the entries
  • Award ceremony
We have a few active volunteers who are happy to do this, with the help of staff Quantity of new content created or improved ; number of new active editors involved
Monthly meetups To organize 12 meetups during the year (8 chapter meetup, 2 big community meetup, 2 chapter general assemblies combined with community meetups) Increase participation, encourage innovation (through a healthy editing community) Organizing a venue, announcing the meetup, etc. Active volunteers with the help of staff Number of meetups held (out of planned 12), number of people showing up.
Travel and other grants for community * To create a travel grants programme enabling Hungarian community members to attend real-life meetups both in Hungary and abroad.
  • To provide an opportunity for community members to have access to resources needed to write articles.
  • To provide an opportunity for community members to realize their real-life programme ideas.
Increase participation, improve quality, encourage innovation * Publicize the existing programmes
  • Create standard forms and contracts
  • Handle the administrative tasks
  • Track the budget
With the help of staff, building on the existing policy documents for these programmes Number of people supported, amount of content improved, number of new projects supported. Percentage of money spent.
Presentations To actively seek out presentation and workshop opportunities to present about Wikipedia. Increase participation * Systematically contact educational institutions and offer the opportunity
  • Match volunteers to the accepted offers
  • Hold the workshops
Our staff member will solicit the workshop opportunities, volunteers will present Number of presentations, workshops held. Number of people present at our trainings
Office To establish a real office presence of the chapter, where the staff member can work and members of the community can have meetups, members of the public can learn about Wikipedia. Stabilize infrastructure * Find an office space
  • Furnish the office space
  • Get internet in the office
  • Start using the office
The board will scout offices, compare them against our expectations, and then sign the lease. The staff member will work under the direction of the board and help furnish it. The office is opened and provides a stable working environment for our staff member and visiting volunteers.

Table 4. details:

Additional context for the upcoming year annual plan / SWOT

Please provide 1-2 paragraphs for each response below. SWOT stands for your organizational strengths, weaknesses, opportunities, and threats.

  • What organizational strengths enable your entity's plan (e.g., leadership, governance structure, community participation, fundraising)?
  • Stable foundations for future growth
  • experienced staff member
  • experienced core community
  • What external opportunities enable your entity's plan (e.g., socio-political context, community participation, fundraising)?
  • Strong societal support (e.g. as shown by 1% donations)
  • Internationally respected organisation
  • What are key risks or threats that would prevent you from achieving your plan (e.g., leadership turnover, governance challenges, lawsuits, fundraising, community participation, socio-political context)?
  • Low community participation in activities, key members having less free time
  • Leadership turnover (new board is to be elected in November 2012)
  • How will you minimize these risks and threats?
  • Stronger reliance on staff to get our programmes done
  • Trying to get new volunteers involved, especially through the frequent real-life meetups
  • A not overburdened programme plan that opens stress free participation opportunities for existing and new volunteers
  • Stable reserves to support new initiatives and innovation as it happens

Financials for the upcoming year's annual plan

  • Provide your financial overview for the upcoming year in the format below.
Please link to your detailed budget (translation into English highly recommended) in addition to completing the tables below.
Detailed budget link: Wikimédia Magyarország/2013 Programme Plan

Please list anticipated revenues, by source (e.g., FDC, Wikimedia grants programs, public funding, membership fees, local donations, event fees)
Table 5.

Revenue source Anticipated (in currency requested) Anticipated (In $US)
FDC 14 845 000 67,477.27
1% donations (2011+2012) 2 000 000 9,090.91
Membership fees 100 000 454.55

Table 5. details:

Current entity staff (e.g., Included in year-in-progress budget)

Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff.
Table 6.

Role / Function Number of staff Percentage of staff time+
Office manager 1 33% (50% planned)

+Please include estimates of the percentage allocation of staff members. For example, for full time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.

Table 6. details:

Proposed new staff for upcoming year annual plan

Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff.
Table 7.

Role / Function Number of staff Percentage of staff time+ Duration Rationale for hiring new staff
Office and project manager 1 100% permanent To fulfill our plan, we need stable and full-time staff support, therefore, we will expand the hours of our existing office manager and open a real office.

+Please include estimates of the percentage allocation of staff members. For example, for full time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.

Table 7. details: The total number of employees will remain one, but the position will be expanded from part-time to full time.

Summary of staff expenses

Table 8.

In currency requested In $US
Current staff expenses 2 500 000 11,363.64
Proposed staff expenses 2 500 000 11,363.64
Total staff expenses 5 000 000 22,727.27

Table 8. details: Under current expenses, the planned expenses for .5 FTE are included; the actual expenses will likely be slightly below plan as the current employee works less than .5 FTE.

Expenses by program/initiative

Expenses are costs associated with any programs, initiatives, or projects your entity manages (e.g., event costs, materials, transportation). Please exclude any staff costs that are included above. “Programs / initiatives” might include education programs, outreach programs, etc. Please include any administration costs (e.g., office space rental, utilities) affiliated with each program along with any overall administration costs that are not affiliated with any particular program (e.g., Administration should be considered a "Program" under the first column.)

Table 9.

Program / initiative In currency requested In $US
Improving Wikipedia content quality 600 000 2,727.27
Community health, including editor recruitment 3 650 000 4 650 000[1] 16,590.91 21,136.36 [1]
Ensuring that more free content is available in Hungary 100 000 454.55
PR, networking, increasing support for Wikipedia/media and free content 300 000 1,363.64
Increasing activity in the chapter, engaging more volunteers 300 000 1,363.64
Organizational development, capacity building (excluding staff costs) 1 500 000 6,818.18
Administrative costs 5 395 000 4 395 000 [1] 24,522.7319,977.27[1]

Total expenses 11 845 000 53,840.91

Table 9. details: The above table shows expenses divided according to the strategic goal they serve. For details about the costs of key initiatives mentioned above, consult our detailed budget.

Post-deadline corrections
  1. a b c d Post-deadline correction of addition error, based on detailed plan at Wikimédia_Magyarország/2013_Programme_Plan. The plan has not changed,the error was only present in this table. –Bence Damokos, 16. 10. 2012
  2. Summary of total revenues and expenses

    Table 10.

    In currency requested In $US
    Total Revenues 16 945 000 77,022.73
    Total Spending 16 845 000 76,568.18
    Net (revenues less expenses) 100 000 454.55
    Reserve balance, if applicable+ 5 100 000 23,181.82

    + Cash reserve balance should include cumulative reserves and any net revenue

    Table 10. details:

    Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities

    Enter "yes" or "no" for the verification below.

    The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Grants Program.
    I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities yes

    This form was created by: Bence (talk) 09:42, 29 September 2012 (UTC)