Grants:APG/Proposals/2016-2017 round 1/Wikimedia Ukraine/Proposal form

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Proposal by Wikimedia Ukraine to support its annual plan with $87,000.

In 2017 Wikimedia Ukraine (WMUA) will keep developing the programs we focused on in 2016, paying special attention to increasing the number of contributors, encouraging new partnerships and making our Wikipedia Education Programme, GLAM, wikiexpeditions, writing article contests (like CEE Spring, etc) and photo competitions (Wiki Loves Earth, Wiki Loves Monuments) etc. more productive.


Comment on Wikimedia Ukraine's proposal here


Return to the community review page.

We ask that you please don't make any changes directly to this page after the proposal submission date, but comment on the discussion page.


If you need to review the edit instructions you will find them in the edit intro.

  • Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
  • This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
  • This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
  • Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
  • Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
  • Please Email FDCSupport@Wikimedia.org with questions about using the form.

A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms


Overview[edit]


1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.

In 2017 Wikimedia Ukraine (WMUA) will keep developing the programs we focused on in 2016, paying special attention to increasing the number of contributors, encouraging new partnerships and making our Wikipedia Education Programme, GLAM, wikiexpeditions, writing article contests (like CEE Spring, etc) and photo competitions (Wiki Loves Earth, Wiki Loves Monuments) etc. more productive.


2. Name, fiscal year, and funding period.
  • Legal name of organization: Wikimedia Ukraine
  • Organization's fiscal year: 01/01 – 12/31
  • 12-month funding period requested: 01/01/17 – 12/31/17
  • Currency requested: USD[1][2]
  • Name of primary contact: Ilya / Illia Korniiko, Chair


3. Amount requested.

Table 1

Currency requested () US$ ()
Total expenses for the upcoming year 88,200.00 88,200.00
APG funding requested for the upcoming year 87,000.00 87,000.00
Amount of funding received from WMF for the current year 75,000.00[3] 75,000.00[3]


4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?

Throughout the year we maintain open channels with the community, announcing important events on the appropriate pages, being present regularly on Village Pump, Facebook, contacting through mailing lists and personal meetings. We have held assessment meetings with the board and staff to formulate the baselines for running the programs more smoothly.

In 2015 the Community Capacity Development initiative was presented on Wikimedia Ukraine Conference. A discussion was held on the Ukrainian Wikipedia in September-October 2015 to determine the community wishes and preference which areas to develop. Its result was a decision to focus on conflict management, new contributor engagement and growth capacities. More than 20 community members participated in the discussion and 25 took part in a two-day in-person training on conflict management. The discussion on new contributor engagement and growth goes on.

In September we had our annual Wikimedia Conference opened to WMUA members and the whole community of Ukrainian Wikimedia projects. Participants could openly discuss successes and failures of the programs and contribute with new ideas to our plan. A wider community online survey is planned for November.

5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.

Note on strategic plan: We have not developed a strategic plan yet, we plan to have a community consultation during November 2016. We plan to dedicate October to developing the questionnaire and the process for it. The results of the community consultation will be the foundation of our strategic plan.

Financials: current year[edit]

The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).

Table 2

Financials for the current funding period
Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected
Currency requested US dollars Currency requested US dollars Currency requested US dollars
Revenues (from all sources) 76,200.00 76,200.00 75,000.00 75,000.00 76,200.00
1,200.00
76,200.00
1,200.00
Expenses 76,200.00 76,200.00 37,447.80 37,447.80 76,200.00[4]
38,752.20
76,200.00[4]
38,752.20

Table 2 notes:

  1. We are requesting to receive the grant in USD, as Ukrainian Hryvnia is very volatile. This makes exchange gain/loss extremely high. In order to have more reasonable measures, we are providing prices in USD only.
  2. We would also ask for splitting the grant in two transfers at least, if it is possible, as our government makes us sell 75% of incoming funds in foreign currency immediately upon reception
  3. a b US$8300 was disbursed to Wikimedia Poland as the fiscal sponsor for our grant. US$3,391.30 was left as unspent grant funds from 3 PEGs of 2015, US$63,308.70 was transferred in two installments during 2016.
  4. a b Awards ceremonies for Wiki Loves Earth, Wiki Loves Monuments, Science Photo Competitions, article contest and a number of other activities are planned for October-December

Programs: upcoming year's annual plan[edit]

This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.

1. For each program, and overall
  • Include targets for each of the three shared measures for each program, and overall. If one or more of these required metrics are not relevant to any of your programs, please consult your program officer.
  • Also choose at least two grantee-defined metrics to highlight in this section, and include targets for each of these grantee-defined metrics for each program, and overall. (Other program-specific metrics may be included in your program objectives, in the detailed program sections below.)


Table 3

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Media files used: Given that a significant part of our projects focus on images and other media, we intend to measure not just the number of files uploaded, but also the number of images used. We count all images used in Wikimedia projects, both in main namespace and on other content pages (e.g. lists on Wikipedia, indexes on Wikisource etc.)
  2. Geographic diversity: We want to measure the number of regions (out of 27 regions in Ukraine, 2 of which are occupied by Russia as of now) where we organised events. As our community is very much centred around Kyiv and Lviv, we believe that events in regions will help us improve the geographic diversity of contributors.
Program Participants Newly registered Content pages Media files used Geographic diversity
Outreach & Partnerships 250 120 1040 190 10
Thematic Content 3140 1265 112,500 12,400 9
Community Support 220 5 3850 350 5
TOTAL FOR ALL PROGRAMS 3500 1390 117,390 12,940 15


Table 3 notes:

  • Numbers of participants and regions cannot be summed directly, as we expect that some participants may be involved in several programmes, and some regions (typically most populated ones) will have two or all three programmes.
  • Numbers for Thematic Content are heavily influenced by the international Wiki Loves Earth (WLE) photo contest. Without the international WLE they are: 840 participants, 365 newly registered users, 47,500 pages, 6400 media files used.
  • The Community Support programme in general is not targeting the recruitment of new users, but we believe we might get some, mostly owing to regional events.


2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
  • The objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
  • Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
  • Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.

Outreach & Partnerships

This programme is focused on developing partnerships, involving new users and getting high-quality content in particular areas of knowledge. We will cooperate with our partners to teach people to contribute to Wikimedia projects and to improve content owing to their expertise. This programme incorporates Wikipedia Education Programme, Wikiworkshops and work with GLAM institutions.

Wikipedia Education Programme & Wikiworkshops

Training for teachers
Valentyna Kodola, school teacher and Wikimedian, on using Wikipedia in middle school
Description

Previously our Wikipedia Education Programme was focused on universities. We worked in two directions: one was to sign a memorandum of cooperation with university administration and organise workshops for lecturers hoping that they would implement the teaching model we offer, the other was to find already interested lecturers, answer their questions and help them work with students’ articles during the semester. These directions may or may not intersect. Either way the program was focused on getting new content into Wikipedia and other projects. We definitely took care of bringing new editors but their adaptation into community was left mainly to the community.

It is hard to work with university students and their lecturers in this way. Students usually come to higher education institution with no idea of how to write an article without falling into plagiarism, are not afraid of plagiarism and do not try to avoid it. In 2016 we shifted our focus to working with high school teachers in hope to engage a new large group of them into using Wikimedia projects in classroom which means teaching young students to work with sources and learn to be careful about possible plagiarism before they get used to it. This way we mostly focus on bringing new editors and not on counting articles they create. We held five major trainings for teachers, many participants of those trainings have positions that empower them to spread the word in local circles of teachers.

In 2017 we would like to continue working with universities and with secondary schools, expanding mostly the latter. We may have decreased our targets comparing with the previous year to match this change of the focus (it would be too optimistic to expect the same targets with a narrower focus).

We organise Wikiworkshops on demand, aimed at teaching newcomers the basics of editing Wikipedia. These can be for cultural institutions, NGOs, as a part of Internet and computer trainings for the wide audience. These are not part of an Education program but are among the regular activities of Wikimedia Ukraine and these practices share the same trainers and speakers.

Our additional goal is to get more experienced Wikipedians involved in organising trainings. This is both important for them (explaining how Wikipedia works to newbies is a valuable experience) and for the community (having more people able to organise a training gives more flexibility in organising trainings).

Goals:

  • Increasing the reach of Wikimedia ideas
  • Increasing the participation of educators
  • Increasing the participation of students

Objectives:

  • to engage more educators by organising four two-day trainings and 10 small two-hours wiki-workshops, pre-choosing their participants according to their expressed plans
  • to continue the particular focus on under-represented regions, such as Southern and Eastern Ukraine, by organising at least one such training there
  • to strengthen our relationships with higher education institutions by collaborating with 5 universities within 2 classes in each during the period
  • to continue responding to the need of Ukrainian society in knowledge of Wikimedia by holding at least 5 Wikiworkshops for those who ask
  • to continue promoting the programme by giving presentations of innovative uses of Wikipedia and related projects in communities of teaching, learning (educational conferences and fairs)

Targets:

  • 100 participants in trainings for educators
  • 100 participants in Wikiworkshops
  • 100 newly registered users involved among educators and students
  • 25% female participants
  • 200 articles created or improved within the Wikipedia Education Programme
  • 20 experienced Wikimedians involved in organising trainings

GLAM (БоГеМА)

Wikiprojects as Way to Preserve and Highlight Cultural Heritage. Presentation for academic conference
Photo of Trypillian culture ceramics donated by Pereyaslav reserve
Description

Making GLAM institutions in Ukraine highlight their content is still a challenge that had not witnessed huge success, yet. Nonetheless, this programme is important for a number of other outcomes. Libraries and museums provide space for wikimeetups and editing events, and are interested in getting editing skills as a part of the professional development. Libraries and museums are already places where we organise workshops, editing events and award ceremonies.

We would like to see GLAM institutions contributing to the Wikimedia projects as an integral part of their work and keep going with developing this program to pursue this long-term goal.

Goals:

  • Make GLAM institutions aware that WMUA сan help them to highlight and present their collections to the world
  • Set successful and productive cooperations which result in improving content on local heritage

Objectives:

To improve and support the participation of cultural institutions in WMUA-GLAM activities:

  • to retain our partners and develop 2 new partnerships
  • to increase the number of editing workshops carried out within the cultural institutions from an average 5 to 8 by October, 2017 (not mandatorily for GLAM staff)
  • to place 2 volunteers within 2 cultural institutions as Wikimedians in Residence

To improve the content of Wikimedia projects by increasing the participation of the GLAM institutions:

  • to stimulate free content donations to Wikimedia Commons from at least 5 institutions (3 in 2016)
  • to start digitising and uploading books
  • to compile the list of 50 sources with expired copyright that volunteers want to have on Wikisource and other of cultural importance, submitting requests to libraries for digitising them or loaning for digitising with a scanner of Wikimedia Ukraine;
  • to organise at least 2 events (Free Music Concerts or similar) to make music recordings (Ukrainian classics, Ukrainian translations of world classics or music of ethnic minorities of Ukraine)

To improve the content of Wikimedia projects by increasing the participation of the community in WMUA-GLAM activities and GLAM staff itself:

  • to prompt or organise at least 2 editing challenges (e.g. Single Subject Writing Weeks, One Day Edit-a-thons) around content donations
  • to involve more active users in our GLAM activities and new users as a result of our GLAM activities during 2016

To increase the awareness of the program within professional communities:

  • to give at least 2 presentations/lectures on conferences organised by GLAMs between April and November 2017 (2 in 2016)
  • to generate a discussion about free culture at cultural institutions by attending 3 specialised events (seminars, workshops, round tables)
  • to receive at least 3 mentions in the media regarding GLAM activities by October 2017

Targets:

  • 20 users participating in the programme
  • 15 new users
  • 150 new or improved articles
  • 600 images uploaded, including at least 150 images used
  • 20 books scanned and uploaded to Wikimedia Commons, OCRed and added to Wikisource
  • 2 hours of freely-licensed music recordings uploaded

Promoting Wikimedia and Free licenses

Why use CC for sites financed by public funds?
Description

In 2016 we faced more misleading information concerning Wikipedia and other Wikiprojects as well as free licenses than before. In spite of our work it is still not clear for most of the media in Ukraine how Wikipedia works, what a free license means, how to reuse content from Wikimedia projects and so forth. Thus we see an obvious need to increase our effort in preventing and resolving misunderstandings.

Goals:

  • Increasing awareness of Wikimedia projects
  • Increasing respect for the projects
  • Improving understanding of free licenses and their usage in Wikimedia projects

Objectives & Targets:

  1. Provide easily readable and accurate information about Wikipedia and projects:
    • further develop the use of social media and WMUA blogs resulting in increasing followers and subscribers by 10%
    • producing and publishing infographics for mass distribution (1 in each quarter)
    • reach out to the media in any known case of misinterpreting Wikimedia projects
  2. Increase the number of skilled and pro-Wikipedia journalists
    • organise at least 2 events attended by journalists and information about Wikimedia projects and movement provided
    • organise a training for the journalists on reusing Wikimedia content
    • At least 5 journalists attend each meeting


Thematic Content

Article Contests

Kotsiuba Anatolii, WikiPhysContest finalist with his prize and contest's poster behind
Стефанко1982, The CEE Spring article writing contest winner on Ukrainian Wikipedia (with 287 articles added)
Description

Article contests are focused on bringing new content and new editors into Wikiprojects. Ideas of previous contests mainly arose by chance in the heads of members of the community. The need for every contest was an obvious gap in content in some field such as theoretic physics (a topic too narrow to be written by amateur volunteers), military topics (as it was in 2014 when it was all in news) or cultural heritage monuments (topic too vast to be efficiently covered without promotion).

We organise contests because they encourage people to create and improve articles about a given topic; they are more targeted and they can help us to lessen content gaps that are identified. They also attract more people to Wikipedia, people who were afraid to press the Edit button before, but decided to take a chance because the topic is related to what they care or know about, or because there is a motivator like having a chance to win a prize. We do not give one huge prize but several relatively big prizes for prominent contributions in several nominations and then give souvenirs to a set of active participants.

In 2017 we will continue organising article writing contests. We expect ideas to emerge spontaneously just as they did in the years before, extrapolating from the number of contests organised earlier. The most fruitful quarters for the contests are Q2 and Q4 as the other two quarters of the year mean winter and summer holidays for many people.

Goals:

  • Increasing the participation of experts in contests
  • Increasing the quality of coverage
  • Introduce contests into other Wikimedia projects except Wikipedia

Objectives:

  • Increase participation and the quality and quantity of coverage on Wikimedia by organising 4 article contests organised during 2017.
CEE Spring contest Ukraine.jpg

Targets: Judging from our previous experience, our outcome targets include:

  • 1000 new or improved articles/pages
  • incl. 20 rated as Good article/Featured list
  • 200 participants
  • incl. 60 newly registered users

Photo Contests (International and local parts)

WLP WLE Ukraine Participants Statistics.png
A border mark in a regional landscape park (Odessa Oblast) by Pavlo Mokrytskyi, who pictured more than 700 protected areas in Ukraine since 2014, and contributed even more photos motivated by WLE contest
Description

Wikimedia Ukraine has been organising photo contests since 2012 which have already resulted in over 200,000 new images on the national level. We have also been running Wiki Loves Earth since 2013 (international since 2014) which helped us get about 300,000 images on Commons over these years – that is, about 1.5% of images on Commons were uploaded owing to Wikimedia Ukraine photo contests. In addition, Wiki Loves photo contests in Ukraine already have a core community of users who are travelling across the whole country during the year, thus helping us to get photos of not necessarily touristic and widely known sites, and working with us to make these contests better for other users. We plan to capitalise on these achievements and continue organising these successful projects next year. As in 2016, in 2017 we intend to organise Wiki Loves Earth (both the international and local parts), Wiki Loves Monuments and European Science Photo Competition.

Needs Assessments: While our previous photo contests have already resulted in a significant amount of photos, we are still far from 100% coverage of both cultural and natural sites (in both cases just about 35% of the sites have photos). The two main axes of improvement for 2017 for Wiki Loves contests in Ukraine we have identified together with the community are: improving geographic coverage by stimulating participants to cover content gaps and improving use of images by stimulating both photographers themselves and Wikimedians to integrate photos into articles (including replacing low-quality images, sometimes made back in 2005, with new better images from Wiki Loves projects). For international Wiki Loves Earth there is a need to increase geographic diversity by covering natural heritage of more countries, in particular in Latin America, Africa and Asia. In addition, scientific topics on Ukrainian Wikipedia need both quality illustrations and new editors, hence the need for organising Science Photo Competition once again. While our contests are already successful, they are in need of constant improvement, thus we think we need to work closely with participants and take into account their feedback.

Goals:

  • Increasing reach
  • Increasing the quality of the photo contests
  • Increasing the usage in Wikimedia projects of the content we receive via the photo contests

Objectives:

  • to increase photo content quality on Wikimedia projects by organising photo contests: Wiki Loves Earth (national and international parts), Wiki Loves Monuments (national part) and Science Photo Competition in 2017.
  • to encourage participants to nominate their photos for valued, quality or featured. We will promote a wider use of these photos on Wikimedia projects by encouraging users and bot owners to add them to articles and lists in priority.
  • to ensure photo contest content is used to illustrate Wikimedia projects through organising an on-wiki collaboration or edit-a-thons.
  • to increase the reach of the contests we plan to organise local promotional events (edit-a-thons, Wiki Takes, etc).

Targets: For local parts of photo contest the targets are:

  • 600 users participating in the contests
  • 300 newly registered users making their first contribution on Commons owing to the contest
  • 45,000 images uploaded (all contests combined)
  • 6000 images uploaded in 2017 used across Wikimedia projects
  • 450 images uploaded in 2017 rated as valued, quality or featured
  • 5 promotional activities promoting photo contests

This project also includes the support of the international part of Wiki Loves Earth, the targets for that part are as follows (Ukraine's included):

  • 20 participating countries
  • 2,500 users participating in the contest
  • 1,000 newly registered users making their first contribution on Commons owing to the contest
  • 80,000 images uploaded (WLE worldwide)
  • 8000 (and 10%) of images uploaded in 2017 used across Wikimedia projects
  • 800 (and 1%) images uploaded in 2017 are categorised as valued, quality or featured
  • At least 90% of the participating countries submitted nominees to the finale.

Wikiexpeditions

Highest Carpathian waterfall in winter
Chervonohorod church ruins. Bird's perspective
Secrets of making Ukrainian Varenyky
Description

WikiExpeditions or photo-walks are an opportunity for Wikimedians and newly registered users to visit new places and sites as a small group, with the goal of documenting topics that lack coverage on Wikimedia projects. The media from them are most often images, but can be also video and sound files. These media are uploaded to Commons after the trip, and crew members categorise and distribute the images on Wikipedia, add new articles, and report on their contribution on the WMUA wiki and WMUA blog. Experienced Wikimedians provide support and consultation for newly registered users participating.

We have moved this project from Partnerships because 2016 outcomes so far show that Wikiexpeditions project is more about generating new content rather than delivering information and partnership building to local communities. Participants (non-Wikimedians) are encouraged to promote Wikimedia projects in their respective regions but are not obliged to make formal steps required in forming a partnership, and setting up a formal partnership is usually too difficult for most participants.

Goals:

  • Increasing the diversity of contributions and content
  • Covering rural communities, sparsely-inhabited places
  • Increasing contributions to the projects
  • Recruiting new editors/contributors

Objectives: Finding editors who understand the mission and mechanics of Wikiprojects and also have knowledge and interest in a particular location:

  • promoting the project on social networks once a month, resulting in 15 applications through a google form or WMUA wiki and 10 mentions in media
  • including information on support opportunities to monthly mail digests
  • making information and help pages for applicants and participants simpler and welcoming with helpful and friendly links by February 2017

To improve the content of Wikimedia projects by increasing content on locally-oriented topics:

  • support at least 15 expeditions in at least 6 regions, with approximately 2-3 participants in each
  • each expedition centres on an unusual destination, wildlife subject or experience
  • encourage innovation in organising expeditions (e.g. expeditions producing not only images but also videos or sounds)

Targets:

  • 1000 new images
  • At least 400 images used in articles
  • 50 images rated as valued, quality or featured
  • 500 new or improved articles
  • At least 10 publications in 3 regional media



Community Support

Conflict management training session
Souvenirs for edit-a-thon participants

Wikimedia Ukraine has been offering support to the Wikimedia communities in many ways. WMUA has been available for organising local events, purchasing books, covering travel costs for attending events, printing leaflets/banners/posters, providing press accreditations for volunteers, trainings, arranging the WMUA office and opening it for meetings and volunteer work. These services are open not only for WMUA members who are active offline volunteers but also for all editors that inform us of their needs. About half of WMUA's members have participated or co-organised an activity during 2016.

However, raising awareness of services provided by WMUA needs to be intensified. We are still on the way to make this more systematic and to define effectiveness of different models of contacting community members and advertising support programmes. Along with that we aim to improve the ‘social climate’ on the Ukrainian Wikimedia projects. In 2016 we focused on Conflict management. Volunteers used the opportunity to take part in training and attend a session dealing with the same topic on the Wikimedia Conference. In 2017 we will focus on expanding this support with such segments of the program as Community Events, Scholarships, Microgrants and Trainings for Volunteers.

Goals
  • Increase the awareness of the support programme
  • Increase the community participation and skill level
  • Get clear and on-time contributions to Wikimedia projects from those who used the programme

Objectives & Targets:

Expand the group of editors applying for support provided by Wikimedia Ukraine and proactively contact community members who might benefit from such support:

  • regularly advertise WMUA community support programme (will be promoted to all Wikimedia editing communities and projects, through WMUA media platforms once in a month)

Increase support provided to the community:

  • 2 applications for microgrants received and processed per quarter
  • 5 cases of support given to individuals who have never applied before
  • grant accreditations and travel expense reimbursement for 20 events for 10 users. This will result in around 3,000 image uploads and 300 articles improved (not including Wikiexpeditions)
  • award 10 scholarships for users attending Wikimania, СEE Meeting, national and topic-oriented Wikiconferences. 1/3 of these grantees will join the event for the first time

Ensure members and volunteers engagement and committing by supporting/organising online and offline events:

  • convene annual WikiConference that will draw at least 70 visitors, of whom 20 first time attendees (Q3)
  • 40 participants at the General Meeting (Q4)
  • 30 participants at events for local communities

Increase community participation:

  • award a total of 5 microgrants to 10 different users, resulting in the upload of 500 pictures and the improvement of 50 articles.
  • organise Regional Event, resulting in 20 participants, 5 speakers, 3 ideas of projects or improvements to projects presented

Empower users with the techniques and skills that needed for WMUA projects:

  • at least 10 volunteers will take part in trainings organised by WMUA [timing to be decided in consultation with the community]
  • at least 75% of participants express increased level of skills and confidence

Providing incentives to the community, supporting wide range of volunteer initiatives with the materials and souvenirs they can use:

  • developing at least 3 types of materials (not necessarily printed, might be also, for instance, videos)
  • 300 copies of leaflets/brochures published and distributed
  • 600 souvenirs ordered for production and distributed
  • distributing Wikizghushchivka is continued



Staff and contractors: upcoming year's annual plan[edit]

1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
Wikimedia Ukraine organizational chart for 2017

Our staffing plan for 2017 as follows:

  • Project Manager (0.75 FTE), based in Kyiv. Job description. Reports to Chair of Board, works with board members coordinating each programme.
  • Project Manager (0.75 FTE), based in Lviv. Same as above.
  • Office Manager (0.75 FTE), based in Kyiv. Job description. Reports to Chair of Board, works with project managers.
2. List of staff by department or function.
You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.

Table 4

FTEs
Department or function End of current funding period End of upcoming funding period Explanation of changes
Project Manager 1 1.5 Increased workload: at the moment our two part-time project managers (one in Kyiv and one in Lviv) have to work extra hours in periods of significant programmatic activities. We expect that our project managers who are currently working at 0.5 FTE (20 hours per week) will be working at 0.75 FTE (30 hours per week) in 2017.
Office Manager 0.5 0.75 We will continue to employ our part-time office manager currently dealing with post, deliveries, ordering prizes and etc. to prevent the burnout of our volunteers. We also expect him to switch to 0.75 FTE as some activities will require more administrative work, in particular in Community Support programme (in particular making arrangements for events, ordering and sending prizes etc.)
Total (should equal the sum of the rows): 1.5 2.25 As explained above, we expect all our part-time staff currently working at 0.5 FTE to switch to 0.75 FTE due to development of programmes and as a result increased workload.

Table 4 notes or explanation of significant changes:

  • Our part-time staff currently working at 0.5 FTE will switch to 0.75 FTE due to development of programmes and as a result increased workload.
  • While recruiting project managers we decided to hire two 0.5 FTE employees, one based in Kyiv and one in Lviv (two main centers of Ukrainian wiki community) instead of one 1 FTE employee. We found out that this was a good decision and we intend to continue working this way.
3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
  • 10,032.00 USD
4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
  • 15,048.00 USD


Financials: upcoming year[edit]

Detailed budget: upcoming year[edit]

Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.

Revenues: upcoming year[edit]

Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).

  • Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
  • Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.\
  • Do not include money you plan to draw from your reserves during the upcoming funding period.

Table 5

Anticipated revenues for the upcoming funding period
Revenue source Currency requested US dollars Status (e.g. guaranteed, application)


Grants (APG) 87,000.00 87,000.00 requested
Donations and contributions 1,000.00 1,000.00 not yet requested
Membership fees 200.00 200.00 guaranteed
Total revenues (should equal the sum of the rows): 88,200.00 88,200.00 -


Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.

  • N/A


Operating reserves: current and upcoming years[edit]

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.

Table 6

Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US)
Current year (e.g. 2017) 0 0 0 0 0 0
Upcoming year (e.g. 2018) - - - - 0 0
2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
  • 0.00


Expenses: upcoming year's annual plan[edit]

1. Expenses by program (excludes staff and operations).
Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.


Table 7

Program Currency requested US dollars
Outreach & Partnerships 8,500.00 8,500.00
Thematic Content 32,700.00 32,700.00
Community Support 24,000.00 24,000.00
Total program expenses (should equal the sum of the rows) 65,200.00 65,200.00

Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.

  • N/A


2. Total expenses. Please use this table to summarize your organization's total expenses overall.
These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.


Table 8

Expense type Currency requested US dollars
Program expenses (total from Table 7, excludes staff) 65,200.00 65,200.00
Operations (excludes staff and programs) 7,952.00 7,952.00
Upcoming staff total expenses (from Table 4) 15,048.00 15,048.00
Total expenses (should equal the sum of the rows) 88,200.00 88,200.00

Table 8 notes:

  • N/A


Verification and signature[edit]

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Yes


Please sign below to complete this proposal form.

IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.
Please sign here once this proposal form is complete, using four tildes. Ilya (talk) 23:52, 1 October 2016 (UTC)