Grants:Conference/Guidelines

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Conference & Event Grants

Conference & Events grant program update

Please note that starting September 9, 2019 all recent temporary restrictions for Conference & Events grants have been lifted, and all grant proposals will be welcomed and considered.

However, as aligned with the Wikimedia Movement’s strategic direction, striving to be a robust and Thriving movement, we will highly welcome and prioritize proposals:

  • From emerging and underrepresented communities from all parts of the world, that demonstrate growth and capacity building as core goals and outcomes.
  • That consider partnering with affiliates and creating regional/thematic coalitions within the movement, to align agendas, enhance equity and to invest in movement leadership infrastructure, for a greater strategic impact.
  • That include an outreach component by partnering with open knowledge allies, to expand our global footprint.
  • That welcome and empower new participants and contributors in the Wikimedia movement, that will include a clear and scalable newcomers engagement plan.


For detailed information please review the Wikimedia Foundation Conference and Event Grants Eligibility criteria, and the Wikimedia Foundation’s Medium-term plan goals.




Eligibility Criteria If you have any questions about whether your group is eligible for a conference grant, please contact a WMF program officer at grants(_AT_)wikimedia.org before you begin the application process.

  1. Groups and organizations who are in compliance with grants and WMF agreements may apply. This means all outstanding grant reports for the grantee and fiscal sponsors must be complete prior to the proposal submission deadline.
  2. Groups who do not have a shared bank account or individuals applying on behalf of a group must provide confirmation of an eligible fiscal sponsor who can accept grant funds on their behalf.
  3. Individuals or groups who have never received a grant from the WMF over $5,000 USD should email conferencegrants(_AT_)wikimedia.org to discuss any challenges that might prevent WMF from sending you funds. 
  4. Organizations who are funded through Annual Plan Grants are not eligible for Conference & Event Grants, however they may act as fiscal sponsors for groups who are eligible. APG funded chapters may request a Conference & Event Grant for movement-wide or region-wide event, such as GLAMWiki conference, Wikisource Conference, WikiIndaba, CEE Meeting, etc.
  5. Grantees must adhere to the Friendly space expectations and have some type of Friendly space policy for in-person events.
  6. All sections in the grant proposal must be completed by the submission deadline.


Funding Criteria Proposals are reviewed according to the following criteria.

Evaluation criteria
Community engagement
  • Clear demonstration of community engagement in the planning process.
Impact potential
  • Is there a demonstrated need for the event?
  • Are goals and intended outcomes clearly articulated, high priority, and reasonably achievable?
  • Is there a plan for follow up after the event?
Ability to execute
  • Are there enough community members with the time and ability to plan and execute the event?