Grants:Conference/Wikimedia Community User Group Rwanda/WikiIndaba conference 2022/Report
Budget Breakdown
| Item | Expenses (In USD) | Notes |
|---|---|---|
| Amount received From WMF | ||
| The total amount received from WMF | 138,325$ | |
| PRE-CONFERENCE | ||
| LOC Project Management (Transport for meetings, food during meetings, etc.) | 1,500 | |
| CONEFERE DAYS | ||
| Conference venue food | 12,455 | |
| Dinner | 5,375 | |
| Conference venue | 2,400 | |
| Hotel venue (Accommodation) | 33,800 | |
| Penalty fee for late payment of Hotel. | 10,200 | Initially the hotel gave us a discounted price. However, they revoke the discount and added a penalty fee of 10 200 USD for late payment. This amount is inclusive of accommodation, conference venue and catering. |
| Livestreaming & video recording | 5,000 | |
| Awareness & SWAG merchandise | ||
| T shirts | 2,200 | |
| Banners & Branding | 1,000 | |
| SWAG | 1,375 | |
| On Ground travels | ||
| Local scholarship (in form of transport) | 2,100 | |
| Air travels | ||
| Airfare | 46,075 | There were number of people who's flights had to be rebooked, other's had to reschedule their flights because of the pilots strike action which coincided with the conference. Including 3% of the travel booking agent fee for every rebooking and rescheduling of flights. |
| Visa & Travel Insurance | ||
| Visa | 470 | |
| Travel Insurance | 2,100 | |
| COVID-19 protocols | ||
| Departure tests - PCR | 1,040 | |
| Entertainment & Excursions | ||
| Traditional dance | 1,000 | |
| Kigali tour | 2,000 | |
| Food at Kigali tour | 1,500 | |
| Event management company | 6,000 | |
| Communication & Media Management | 600 | |
| Social event Venue | 200 | |
| Childcare | 750 | |
| Bank charges | 1,350 | There was an increase in the total bank fees associated with paying fees to expedite the funds to reach Rwanda. |
| Genocide memorial donation | 1,000 | |
| Car hire (Airport pick ups, delegate officials transportation) | 500 | |
| Fiscal sponsorship | 12,575 | |
| TOTAL | 154, 565 | |
| Shortfall Balance | 16,240 | |
If you have any tips or insights on creating a budget or allocating funds, please feel welcome to share!
- Summary of funding
Total project budget (from your approved grant submission):138,325$
Total amount requested from WMF (from your approved grant submission):138,325$
'Total amount spent on this project (this total should be the total calculated from the table above): 154, 565 $
Total amount of WMF grant funds spent on this project:138,325$
Are there additional sources of revenue that funded any part of this project? List them here. Annual support Grant
- Remaining funds
Are there any grant funds remaining?
- NO.
There is no remaining amount but we have a Shortfall Balance of 16,240 $
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)