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Grants:Conference/Wikimedia France/WikiConvention Francophone/Budget

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Category Item description Unit Number of units Cost per unit Total cost Currency Notes
Scholarships
Travel scholarships for French wikimedians per person 20 200 5 000,00 EUR 200€ is a capped amount that will only be adjusted if there is remaining budget after the 20 scholarships have been granted.
Travel, room, catering and visa scholarship for African wikimedians per person 25 1 400 35000,00 EUR The amount of each scholarship depends on where the grantee is travelling from. The 1400 amount per person is an average.
Venue costs
Renting 3 rooms (one auditorium, two 50 seat rooms) days 2 5 000 8 500 EUR Conference days with a three track programm
Renting 1 room (one 50 seat room) days 2 1 1 500 EUR "Learning days" or pre-conference days
Hotel costs
5 nights in double bedrooms per person 20 225 4500 EUR The twenty people include the board of wikimedia France (12 people), the board of WikiFranca (5 people), 3 members of staff from Wikimedia France
Catering
2 Self service lunches during learning days per person 50 46 2 300 EUR
2 self service dinners during learning days per person 50 50 2 500 EUR
2 coffee breaks per person 50 12 600 EUR
1 cocktail at the end of learning days / opening session of the conference on friday night per person 80 11 88 EUR
2 self service lunches during conference days per person 150 46 6 900 EUR
1 self service dinner during conference days per person 150 25 3 750 EUR
3 coffee breaks per person 150 18 2 700 EUR one each morning, and one in the middle of the first afternoon of conferences
1 cocktail at the end of the first day of conferences per person 150 11 1 650 EUR
Communication
Printing flyers per flyer 200 0,30 60 EUR
Stickers of wikimedia projects per sheet of stickers 200 1 200 EUR
Wikipedia and lingua libre pencils per pair of pencils 150 1 150 EUR
Editting wikiconvention francophone snippets for further editions per 45 sec. video 5 200 1000 EUR
2 kakemonos for projects that wikimedians want to showcase per kakemono 2 90 180 EUR
Recording sessions
Audio recording per day 4 35 140 EUR
3 microphones conference days per day x per microphone 2x3 87 522 EUR the auditorium is big and will require one microphone for the chair, one for the presenter and one for questions
Filming crew of 2 people per day 4 400 1600 EUR
tripod item 1 25 25 EUR we have one, but would need a second one to record the two 50 people room at the same time on conference days. the auditorium will have an integrated recording system.
Transporting
Car rental for 2 non consecutive days to transport equipment and light furniture within paris per day 2 50 100 EUR
Gaz per tank filled 1 100 100 EUR volatile prices
Round trip ticket for WikiFranca president per round trip ticket 1 550 550 EUR Abidjan-Paris /
Paris-Abijan
Round trip ticket for WikiFranca secretary per round trip ticket 1 200 200 EUR brussels-paris / paris brussels thalys train
Round trip ticket for WikiFranca treasurer per round trip ticket 1 200 200 EUR Marseille-Paris / Paris-Marseille
Round trip ticket for member of the board of WikiFranca 1 per round trip ticket 1 1300 1300 EUR Montreal-Paris / Paris-Montreal
Round trip ticket for member of the board of WikiFranca 2 per round trip ticket 1 200 200 EUR Brest-Paris / Paris-Brest
Connexions
Premium wifi connexion for the duration of the conference per day 4 300 1200 EUR the venue offers this option, which is optimal for wikimedians, but requires extra costs.
Organizing cost
2 interns for 6 months per intern 2 3120 6240 EUR
Unforseable costs
Margin in case gaz and therefore plain ticket prices go up, in case there is equipment we need to buy, etc. 1785 EUR
TOTAL EXPENSES 90740 EUR
Revenue
Source Amount Devise Comment
WMF grant 60 000 EUR
WMCH 4500 EUR this is an amount dedicated to organisational costs (not the swiss scholarships
WMFr 19240 EUR
DGLFLF (french ministry of culture) 7000 EUR the DGLFLF is the branch of our ministry of culture that is dedicated to supporting the French language.
TOTAL REVENUE 90740 EUR