Grants:Return unused funds to WMF

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This page documents a process common to all or most of WMF's grants programs. Please don't edit this page, but please do leave a comment on the discussion page instead.


Purpose and background[edit]

These are the instructions for returning funds to WMF by wire or check. In some cases, other options for returning funds may be available if they are needed. If you need to be reimbursed for expenses incurred for returning funds, please contact WMF in advance of the transfer so that these expenses can be approved. For more about why these instructions may be needed, please see Grants:Remaining funds. If you return funds by any method, it is important that you let WMF know when you are returning the funds and why so that we may make sure to record receipt of the funds.

By wire[edit]

💶 Are you sending funds in EUR? Use instructions for wire transfers in EUR instead.

💷 Are you sending funds in GBP? Use instructions for wire transfers in GBP instead.


Important note: ALL international wires to WMF must have BOTH the New York routing number (021000089) AND the individual marketplace routing number (321171184). The individual marketplace routing number can be included in the special instructions field, if there is no dedicated field in the wire transfer form. When possible, please also provide your name and/or the amount in foreign currency in the special instructions field.

Please wire your remaining funds to the following account:

Account name
Wikimedia Foundation, Inc.
Account address
1 Montgomery St., Suite 1600
San Francisco, CA 94104
USA
Bank name
CITIBANK, N.A.
Bank address
590 Market St.
San Francisco, CA 94104
Account number
203129580
Individual marketplace routing number
321171184 (use if sender is from USA)
New York routing number
021000089
SWIFT code
CITIUS33

After sending the wire, please email a copy of your transfer receipt to grantsadmin@wikimedia.org. If a receipt is not available, please provide the following information in your email to us, so that we may trace your wire.

  • date sent
  • amount and currency sent
  • your grant name


Wire transfers in EUR[edit]

If you will be returning your underspend in Euros, please use the following information for the wire transfer to WMF's new Citibank EUR account. After sending the wire, remember to notify WMF of the funds transfer (instructions below) so, that your return of unspent grant funds can be credited to your grant.

Account name
Wikimedia Foundation, Inc.
Account address
1 Montgomery St., Suite 1600
San Francisco, CA 94104
USA
Currency
EUR
Account number
18796289
IBAN
GB81CITI18500818796289
Swift code
CITIGB2L
Sort code
185008
Bank branch address
Citigroup Centre
Canada Square
Canary Wharf
London E14 5LB
United Kingdom

After sending the wire, please email a copy of your transfer receipt to grantsadmin@wikimedia.org. If a receipt is not available, please provide the following information in your email to us, so that we may trace your wire.

  • date sent
  • amount and currency sent
  • your grant name


Wire transfers in GBP[edit]

If you will be returning your underspend in GBP, please use the following information for the wire transfer to WMF's Citibank GBP account. After sending the wire, remember to notify WMF of the funds transfer (instructions below) so, that your return of unspent grant funds can be credited to your grant.

Account name
Wikimedia Foundation, Inc.
Account address
1 Montgomery St., Suite 1600
San Francisco, CA 94104
USA
Currency
GBP
Account number
18797269
IBAN
GB05CITI18500818797269
Swift code
CITIGB2L
Sort code
185008
Bank branch address
Citigroup Centre
Canada Square
Canary Wharf
London E14 5LB
United Kingdom

After sending the wire, please email a copy of your transfer receipt to grantsadmin@wikimedia.org. If a receipt is not available, please provide the following information in your email to us, so that we may trace your wire.

  • date sent
  • amount and currency sent
  • your grant name


By check[edit]

Within the US, grantees may return unused funds by check. Please make your check out to "Wikimedia Foundation" and mail it to the following address:

Grants Administrator
Wikimedia Foundation
1 Montgomery St., Suite 1600
San Francisco, CA 94104

Please include a note or memo specifying why the funds are being returned, from whom, and which grant it's in reference to.


Deduct unused funds from a future disbursement to the grantee[edit]

In some cases, WMF may consider deducting unused grant funds from a future disbursement to a grantee if the grantee has a new grant request already approved at the time funds are due, or if a new request is currently under consideration at the time funds are due (and is subsequently approved). In some cases, this may save the grantee the time and expenses associated with returning the funds to WMF.

Please note that this arrangement must be approved with WMF staff in writing at the time unused funds are reported, and may not be acceptable in all cases.