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Grants:Project/Rapid/Bay Area WikiSalon Series II/Report

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Incomplete report

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This is copied and pasted from the 2017-18 report.


Did you meet your goals? Are you happy with how the project went?

Yes. See details below.


Please report on your original project targets.

WikiSalons and events took place on the following dates:


Target outcome Achieved outcome Explanation
Socialize with community members Yes. We did not target explicit numbers, but we tried to track RSVPs and attendance, which ranged from 45 to 4 over the 12-month period. Our high-level monthly summaries (Wikipedia:Bay Area WikiSalon) present the attendance of some months. In a lightning talk OpenOffice Impress presentation at Wikiconference USA in 2016, audience members reflected that attendance seemed relatively high in the scheme of U.S. Wikimedia meetups.
Recruit new editors Yes. Our high-level monthly summaries (Wikipedia:Bay Area WikiSalon) note 8 new editors personally made their first edits, as witnessed by the organizers.
Increase skills for existing editors Yes. Editors sometimes learned tricks from existing editors - for example, the Visual Editor tool and its automatic citation capability were frequently cited.
Add or improve content Yes. Content improvement was an explicit goal at only a couple of the meetups, with one general and another focused on basic income. But content improvement was a continuous topic of discussion.


Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
The Wikimedia Foundation facilities staff was very supportive, and WMF staff sometimes showed up to make presentations on software updates or other things. Overall, people seemed to have fun and learn from each other.
  • What did not work so well?
Planning engaging events is difficult, and sometimes organizers, who are freely volunteering their time, felt unrecognized and unrewarded. Also, efforts to organize can be tedious and seem less fun than editing articles.
We tried Mailchimp, to get more analytics on emails (possibly "growth hacking"). But it didn't seem to work as well as a simple plaintext email from a personal email account.
  • What would you do differently next time?
We are continuing to organize these events and experimenting with different approaches. We have always used Trello to openly collaborate on tasks, but now we're experimenting with using Discourse instead of email or talk pages to discuss our plans.


Grant funds spent[edit]

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

  • Original grant award: $2000
  • Spent: $1799.13
  • Remaining balance: $200.87 (as of 2018-09-05)
Funds were spent on food, beverages, ice, food delivery fees, sales tax, serving vessels and utensils.

Spending breakdown[edit]

Posting date WikiSalon date Vendor Items Cost Running total Note
2016-08-23 NA PSCU Wire transfer fee 10.00 10.00 WMF deposit fee
2016-09-02 2016-08-31 Safeway Food, deli, drinks, ice 108.06 118.06 Delivery to WMF
2016-09-30 2016-09-28 Safeway Food, deli, drinks, ice 106.42 224.48 Delivery to WMF
2016-09-30 2016-09-28 Big Lots Vegan/GF chips 1.90 226.38 Will call by Wayne
2017-10-28 2016-10-26 Safeway Food, deli, drinks, ice 107.08 333.46 Delivery to WMF
2016-12-02 2016-11-30 Safeway Food, deli, drinks, ice 89.94 423.40 Delivery to WMF
2016-12-23 2016-12-21 Safeway Food, deli, drinks, ice 126.13 549.53 Delivery to WMF
2017-01-17 2017-01-15 Dollar Tree Utensils, plates, cups, party favors, etc. 53.04 602.57 Will call by Wayne - Wikipedia Day 16
2017-01-17 2017-01-15 Safeway Cake for Wikipedia Day 16 64.97 667.54 Will call by Wayne - Wikipedia Day 16
2017-01-17 2017-01-15 Safeway Food, deli, drinks, ice, ice cream, toppings 218.98 886.52 Delivery to WMF - Wikipedia Day 16
2017-02-24 2017-02-22 Safeway Food, deli, drinks, ice 118.15 1004.67 Delivery to WMF
2017-03-29 2017-03-29 Dollar Tree Utensils, plates, cups 16.01 1020.68 Will call by Wayne
2017-03-29 2017-03-29 Grocery Outlet Food, deli, drinks, ice 49.89 1070.57 Will call by Wayne
2017-04-28 2017-04-26 Safeway Food, deli, drinks, ice 134.25 1204.82 Delivery to WMF
2017-05-30 2017-05-31 Big Lots Vegan/GF chips 1.90 1206.72 Will call by Wayne
2017-05-31 2017-05-31 Grocery Outlet Food, deli, drinks, ice 54.87 1261.59 Will call by Wayne
2017-05-31 2017-05-31 Dollar Tree Utensils, plates, cups 13.65 1275.24 Will call by Wayne
2017-09-29 2017-09-27 Duc Loi Supermarket Beer, wine 26.01 1301.25 Will call by Wayne
2017-12-01 2017-11-29 Safeway Food, deli, drinks, ice 115.28 1416.53 Delivery to WMF
2018-06-08 2018-06-06 Safeway Food, deli, drinks, ice 117.53 1534.06 Delivery to WMF
2018-06-13 2018-06-06 Z Pizza Pizza 116.50 1650.56 Delivery to WMF - via Uber Eats
2018-07-26 2018-07-25 Grocery Outlet Food, deli, ice 53.63 1704.19 Will call by Wayne
2018-07-31 2018-07-25 Z Pizza Pizza 94.94 1799.13 Delivery to WMF - via Uber Eats

Remaining funds[edit]

Remaining funds are due to WMF. The grantee should return these funds to WMF by bank transfer. Contact grantsadmin at wikimedia dot org to let WMF know to expect the funds. Instructions for returning funds to WMF are at Grants:Return unused funds to WMF.

Do you have any remaining grant funds?


We would like to spend the remaining funds on the next WikiSalon scheduled for September 26, 2018 at 6 p.m., while we apply for another Rapid grant. We expect to consume the entirety of the $200.87 on the September WikiSalon.

Anything else[edit]

Anything else you want to share about your project?