Grants:Project/Rapid/Semester Funding for Meetups in Rain Semester 2017/2018 Session, Wikimedia Fan Club, University of Ilorin/Report
- Report accepted
- To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Semester Funding for Meetups in Rain Semester 2017/2018 Session, Wikimedia Fan Club, University of Ilorin.
- You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
- You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.
In gratitude and cheer, this grant created a spring board for the club to host 9 colorful edithathons where we have had tens of new editors, tens of new articles, hundreds of Common uploads, and thousands of edits. We now have been able to gather a diversity of students across diverse disciplines who advocate for open source learning, eagerly (and ethically) contribute to it, share the experience on their CVs and make awareness among their friends about the community and work that happens beyond the edit buttons.
We have also been able to fill the African content gap on Wikimedia projects and have even more women passionately join the Wikimedia movement.
Please report on your original project targets.
|Target outcome||Achieved outcome||Explanation|
|Number of estimated participants at meetings: 25||11, 40, 40, 17, 23, 47, 47 respectively||There were more participants physically (as seen in pictures) However, we chose to report those registered on the dashboard as they were the core editors in attendance.|
|Number of meetings: 12||9||The school calendar and availability of students kept the moderated the number of meetups possible. We had to ensure we were not having empty meetups but kept content and interest extraordinary.|
|Number of new editors 30||40||We exceeded our target.|
|80 new articles and more than 1000 edits||70 new articles and more than 3000 edits in meetups and continued thereafter||We nearly exceeded our target and believe editors will create more articles on their own.|
|More than 130 images to commons 10 in use||432 images to commons 23 in use|
What did not work so well?
Internet: posed to be an issue and we could get an internet modem for the club as we had to subscribe for internet over various phones belonging to executives. The internet broadband is slow over phone hotspots not alone when they are laden by other computers and phones. A modem with capacity for discount data can help solve this issue and we can get more edits done in a quicker and happy time.
What worked well?
One reason the program remained memorable and all participants always looked forward to the next meetings was because there was always a different facet of Wikipedia editing to and/Wikimedia to learn. This comes along with an enabling environment airconditioned against the usual heat of North Central Ilorin and adequate refreshment provided by the grants. We have this edit ladder that shows everyone's edit performance and everyone feels their little works are recognized.
The grant enabled the activities of the club become of value and relevance to the editors as it was not the regular. Shirts, certificates stickers, notebooks and many more incentives also contributed to the success we have expanding right now. You can't beat the joy on participant's faces when they get their pictures from the events especially those taken with the Wikipedia backrounds. They value them as souveirs to gist their friends, post on social media, LinkedIn and their Meta/userpages.
We exceeded our targets on new editors and had good retaining of editors who became so enthusiastic that they became recruits themselves.
Everyone felt like they were a vital family with values and mission beyond the edit button and that really mattered.
What would you do differently next time?
Lecturers: Lecturers, professors and faculty: We have not been able to sell our campaign's mission to faculty too well. We would look out to Asaf Bartov personally and other similarly modeled clubs eg. Ohio Connect at The Ohio State University in Columbus for strategy on how to encourage lecturers to see see Wikipedia Education tools as relevant to e-learning, have them contribute themselves and upload works and research to Commons.
Receipts: One major factor that delayed our reports were receipts. Many vendors either did not have, were not going to create or did not give their receipts at the appropriate time. On our part, we did not also keep the receipt policy of the grant close to heart enough and would not repeat the same levity next time insomuch that it delayed our report as at when due.
Internet: We would have to solve the problem with poor internet by purchasing a router or modem(s) to cater for the rapidly growing membership. Sometimes we have to keep the information low and impromptu in order to filter the crowd.
Moderate grant funding and moderate number of programs per semester/session: In future, I recommend the club has fewer number of programs per grant. The more programs we have, the more plans we have to make in an academic year which may be a problem with the school's usual short calendar and the president may also be hitched as the president is picked from 400/500/final year. A semester was too short to use $2000. It took us a year.
Projector: We spent a quite a lump on projectors because our trainings do better with them. We could buy our own projector to cover the costs that would accrue with rental on the long term.
|Event number||Event Date||Event theme||Meetup portal||Commons||Outreach dashboard||Expense||Cost||Receipt||Item's picture|
|1||July, 20th, 2018||Editathon on Articles needing copy editing||||||||Venue||0||-|
|Food and drinks||11980|
|2, 3||August 15th & 16th, 2018||Wikipedia's Voice||||||||Pre event meeting with excos||1400|
|Venue for 2 days||10000|
|Projector rent for 2 days||6000|
|Print Examination sheets||2500|
|Food and drinks||60000|
|Certificates 500 x 29||14500||Sent|
|Transport for guest from FUNAAB||3000|
|Bank charges 68x8||544||-|
|4||December 14th, 2018||re-Vamped||||||||Registration of club with the university's student union||2500||Sent|
|Venue and refreshments||25000||Sent|
|5, 6||March 8th and 11th, 2019||Beyond Reading||||||||Venue and refreshments||44000||Sent|
|Projector rent for 2 days||6000|
|7, 8||May 23rd and 29th 2019||Wiki Hatch||||||||Food and drinks 1000x45 participantsx2 days||90000|
|Projector rent for 2 days||6000|
|9||July 31st, 2019||Hangout and Transition||||||||Food and Drinks||17500|
A total of approximately N25580 is left from the grant.