Grants:Project/Rapid/Semester Funding for Meetups in Rain Semester 2017/2018 Session, Wikimedia Fan Club, University of Ilorin/Report

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Report accepted
This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.


In gratitude and cheer, this grant created a spring board for the club to host 9 colorful edithathons where we have had tens of new editors, tens of new articles, hundreds of Common uploads, and thousands of edits. We now have been able to gather a diversity of students across diverse disciplines who advocate for open source learning, eagerly (and ethically) contribute to it, share the experience on their CVs and make awareness among their friends about the community and work that happens beyond the edit buttons.

We have also been able to fill the African content gap on Wikimedia projects and have even more women passionately join the Wikimedia movement.


Please report on your original project targets.

Target outcome Achieved outcome Explanation
Number of estimated participants at meetings: 25 11, 40, 40, 17, 23, 47, 47 respectively There were more participants physically (as seen in pictures) However, we chose to report those registered on the dashboard as they were the core editors in attendance.
Number of meetings: 12 9 The school calendar and availability of students kept the moderated the number of meetups possible. We had to ensure we were not having empty meetups but kept content and interest extraordinary.
Number of new editors 30 40 We exceeded our target.
80 new articles and more than 1000 edits 70 new articles and more than 3000 edits in meetups and continued thereafter We nearly exceeded our target and believe editors will create more articles on their own.
More than 130 images to commons 10 in use 432 images to commons 23 in use


What did not work so well?

Internet: posed to be an issue and we could get an internet modem for the club as we had to subscribe for internet over various phones belonging to executives. The internet broadband is slow over phone hotspots not alone when they are laden by other computers and phones. A modem with capacity for discount data can help solve this issue and we can get more edits done in a quicker and happy time.

What worked well?

One reason the program remained memorable and all participants always looked forward to the next meetings was because there was always a different facet of Wikipedia editing to and/Wikimedia to learn. This comes along with an enabling environment airconditioned against the usual heat of North Central Ilorin and adequate refreshment provided by the grants. We have this edit ladder that shows everyone's edit performance and everyone feels their little works are recognized.

The grant enabled the activities of the club become of value and relevance to the editors as it was not the regular. Shirts, certificates stickers, notebooks and many more incentives also contributed to the success we have expanding right now. You can't beat the joy on participant's faces when they get their pictures from the events especially those taken with the Wikipedia backrounds. They value them as souveirs to gist their friends, post on social media, LinkedIn and their Meta/userpages.

We exceeded our targets on new editors and had good retaining of editors who became so enthusiastic that they became recruits themselves.

Everyone felt like they were a vital family with values and mission beyond the edit button and that really mattered.

What would you do differently next time?

Lecturers: Lecturers, professors and faculty: We have not been able to sell our campaign's mission to faculty too well. We would look out to Asaf Bartov personally and other similarly modeled clubs eg. Ohio Connect at The Ohio State University in Columbus for strategy on how to encourage lecturers to see see Wikipedia Education tools as relevant to e-learning, have them contribute themselves and upload works and research to Commons.

Receipts: One major factor that delayed our reports were receipts. Many vendors either did not have, were not going to create or did not give their receipts at the appropriate time. On our part, we did not also keep the receipt policy of the grant close to heart enough and would not repeat the same levity next time insomuch that it delayed our report as at when due.

Internet: We would have to solve the problem with poor internet by purchasing a router or modem(s) to cater for the rapidly growing membership. Sometimes we have to keep the information low and impromptu in order to filter the crowd.

Moderate grant funding and moderate number of programs per semester/session: In future, I recommend the club has fewer number of programs per grant. The more programs we have, the more plans we have to make in an academic year which may be a problem with the school's usual short calendar and the president may also be hitched as the president is picked from 400/500/final year. A semester was too short to use $2000. It took us a year.

Projector: We spent a quite a lump on projectors because our trainings do better with them. We could buy our own projector to cover the costs that would accrue with rental on the long term.


Event number Event Date Event theme Meetup portal Commons Outreach dashboard Expense Cost Receipt Item's picture
1 July, 20th, 2018 Editathon on Articles needing copy editing [1] [2] [3] Venue 0 -
Food and drinks 11980
Calls/Airtime 100 -
Data 8500
2, 3 August 15th & 16th, 2018 Wikipedia's Voice [4] [5] [6] Pre event meeting with excos 1400
Venue for 2 days 10000
Photographer 3000 Sent
Small chops 7000
Projector rent for 2 days 6000
Print Examination sheets 2500
Data 20000
Branded Jotter/Notebooks 30000
Food and drinks 60000
Certificates 500 x 29 14500 Sent
Transport for guest from FUNAAB 3000
Bank charges 68x8 544 -
4 December 14th, 2018 re-Vamped [7] [8] [9] Registration of club with the university's student union 2500 Sent
Venue and refreshments 25000 Sent
Projector 3000
Photographer 4000 Sent
Data 15000
5, 6 March 8th and 11th, 2019 Beyond Reading [10] [11] [12] Venue and refreshments 44000 Sent
Photography 8000 Sent
Projector rent for 2 days 6000
Data 17000
Incentives 4000
Miscellaneous 1700
7, 8 May 23rd and 29th 2019 Wiki Hatch [13] [14] [15] Food and drinks 1000x45 participantsx2 days 90000
Venue 10000
Projector rent for 2 days 6000
Data 20000
Photography 8000 Sent
Customized Shirts 90000 Sent
Transporting shirts 1000
Stickers 6000 Sent
9 July 31st, 2019 Hangout and Transition [16] [17] [18] Food and Drinks 17500
Data 2000
Miscellanous 500
Total grant 585300
Total spent 559724
Total left 25576

Remaining funds

A total of approximately N25580 is left from the grant.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.