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Grants:Project/Rapid/Wikimedians of Benin User Group/Wiki Loves Earth 2020 in Benin/Report

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Report accepted
This report for a Rapid Grant approved in FY 2019-2020 has been reviewed and accepted by the Wikimedia Foundation.



Did you meet your goals? Are you happy with how the project went?

The Wikimedian User Group of the Benin organized this year 2020 for the second time its international photo contest Wiki Loves Earth 2020 in Benin. Learning from our participation in the Wiki Loves Africa 2019 and 2020 and Wiki Loves Earth 2019 contest, we were able to achieve our goals in accordance with what we mentioned in our grant application. Professional and non professionals photographers have joined our community of contributors. Due to the COVID-19 pandemic in the world today, we have done only online activities. We indeed avoided going out to take photos and asked the participants to stay at home and upload already existing images that they already kept with them on their hard drive or any other medium at home.

  1. 411 photos were uploaded by 32participants (with 20 Uploaders registered after competition start)
  2. 7 training and upload sessions were held on line (Zoom Webinaire et Meet )
  3. Media participation in the events increased the visibility of the wikimedia projects and the Wiki loves Earth 2019 contest in Benin.



For this second edition, here are the online activities that we organized:

WLE2019: Webinaire launch of the event of June 15, 2020


WLE 2020 Benin: common contributions webinar on june 21, 2020


WLE 2020 Webinaire Uploading photos, edit-a-thon sessions and workshops of July 12 and 19, 2020


WLE 2020 Webinaire Uploading photos, workshops and question of July, 29 2020


Closing of WLE 2020 BJ and awards ceremony to winners


Winners and Finalist Images



SN User Name Full Name
2 Micho2020 Micho2020
5 Bernice gbetie Bernice gbetie
8 Micho2020 Micho2020
10 Micho2020 Rachad sanoussi

Finalist Images




Please report on your original project targets.

S.N. Target outcome Achieved outcome Explanation
1 Number of participants 32 (160%) Target reached.
2 Number of new participants 22(146%)[1] These were uploaders who created usernames during the competition.
3 Number of photos uploaded to Wikimedia Commons 411 (103%) Target reached.
4 Number of photos used on Wikimedia projects 29 (58%) Target reached.
5 Number of Quality images from the competition 20 (5%)[2] Target reached.



Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
The organization of the online sessions allowed us to reach other target groups including biodiversity and some professional photographers;
Our digital channels (facebook page. Twitter, Instagram etc.), local radios, local television channels and newspapers, have enabled us to reach more people who are starting to go to Wikipedia and its other brother projects;
Award ceremony on line also gave a boost to the scope of the competition by having more people;
With our second participation, Wiki Loves Earth 2020 in Benin strengthens the passion of our user group Wikimedien Benin and allows us to share with the community the richness of our biodiversity.
  • What did not work so well?
The poor quality of the photos submitted by the participants and some photos out of context in the competition;
Poor internet speed in Benin which prevents a large number of webinar participants;
Very few professional photographers among the participants.
  • What would you do differently next time?
Develop a website dedicated to, Wiki Loves Eartn in Benin for more visibility to the project as is the case in France and Brazil
Encourage, involve and motivate new contributors, alumni and members of our user group, including professional photographers to join us in future editions.
Organize more download sessions and at least 3 editathons
Find more jury members earlier and try to do our pre-jury screening earlier to allow for a deeper and faster screening process.
Find partnerships with other structures, including the Ministry of Tourism of Benin, the one in charge of communication and in charge of biodiversity and nature to obtain facilities for periodic photo outings if the health situation related to COVID is improved



Grant funds spent


Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Item Description Spent Budget in XOF No. of Units Unit Price Total Costs Notes Observations
Main Prize 3 400 USD 400 USD Prize bond for Top 3 Photos. It is prize bonds or gift items equivalent to respective amount. Not a cash prize (First, Second, Third) Gift cards are sent to the three best photographs (1st prize: 180 USD, 2nd prize: 145 USD and 3rd prize: 75 USD
Forfait internet expenses Team Member 6 10 USD 60 USD Forfait internet expenses (Team Member) The team members has used Internet packages for their online intervention (uploading and downloading of images, etc.)....
Forfait internet expenses for jury members 5 30 USD 150 USD Forfait internet (for jury members) Internet packages are sent to the members of the jury for the work of selecting images online (downloading and uploading of images, etc.)...
WLE T-shirts 6 (Team Member) 10 USD 60 USD WLE T-shirts for team members WLE T-shirts for team members only worn during online sessions)
Printing of posters of top 10 photographs 10 26 USD 260 USD Flex print, Stationery The ten winners each received a poster (50x75 cm) of their photo with the official logo of the competition. the 10 best photos of the competition are also posted on our various digital channels (Twitter, facebook. instagram), the online press, radio and television.
Meetup on line, live communication Advertising Facebook ads 1 200 USD 200 USD For the discussion among the volunteers and communication expenses. Internet will also be used during online events Internet packages were used for our various online sessions, for advertising campaigns in the online press and on our various digital channels (Facebook, Twitter, etc.) on social networks. Local radios and televisions in Benin were solicited through broadcasts throughout the competition.We took screenshots of certain expenses, letters signed as proof and for others invoices in the measures of our possibility
Postage costs and various prices 10 7 USD 70 USD Sending posters and different prices The sending of prices and miscellaneous is entrusted to a person who takes care of it who left us a letter as proof
Fees charged by the bank This is the amount deducted by the bank from the total amount received
Total cost of projectː 718 955,52 XOF  (1 200 USD)

Total Expense is ː 716  000 XOF  (1 213,55 USD)

(1 USD = 590,00 Franc CFA as of 24 April 2020)

Remaining funds

Do you have any remaining grant funds?Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

We have no remaining surplus of funds.

Anything else


Anything else you want to share about your project?

We need a tool that would help us choose the best images instead of doing it manually. This would facilitate the work of the jury members and the organizing committee in achieving the objectives of selecting the best images.