Grants:Simple/Applications/Wikimedia New York City/2021-2023
- Application or grant stage: under review
- Applicant or grantee: Wikimedia New York City
- Amount requested: $150,710
- Amount granted: $100,000
- Funding period: 1 July 2021 - 30 June
20222023 - Midpoint report due: Half YEAR + 15 days
- Final report due: YEAR + 30 days
Application[edit]
Background[edit]
Annual Plan[edit]
Budget Plan[edit]
Staffing Plan[edit]
Strategic plan[edit]
- The former 2018-2020 Strategic Plan continues in effect while the Board of Directors works with Barretto Consulting to develop the new plan.
Introduction[edit]
Wikimedia New York City brings New York together to share in a richer and more representative free knowledge ecosystem. We draw from our knowledge, passion, partnerships, and flexibility to create community, educate users, and facilitate content contributions through programs and events.
Programs[edit]
Chapter Membership and Community
This program area focuses on fostering community and connections among our members and Wikimedians through social gatherings and events. Whereas events like edit-a-thons play an important role in building community, their primary function is content development and participant training. Our community includes long-time editors, librarians, journalists, educators, activists, photographers, community organizers, students, retirees, developers, and artists, each of whom have their own motivations for engaging with Wikimedia projects broadly and the Wikimedia NYC community specifically. This program area focuses on those activities which take community as their primary purpose, like our monthly WikiWednesday Salon, annual Wiknic and Wikipedia Day celebrations, and participation in national and global events that connect our local members with the larger Wikimedia movement.
The last year has presented significant challenges to connecting Wikipedians in the New York area. Each of our programmatic focuses have shifted online, yielding new attendance from longtime Wikipedians, but also resulting in a reduced number of new and potential members. In the 2021-2022 grant period, Wikimedia NYC will experiment with a hybrid approach to its programming, provided meeting in person can be done safely. There will be challenges as the spaces previously used for WikiWednesday and our annual Wikipedia Day celebration are no longer available. However, this presents an opportunity to broaden our network and rethink our accessibility.
We will know we're successful when:
- Wikimedia NYC hosts 10 WikiWednesdays in a year, evaluating attendance at in-person versus online events.
- Wikimedia NYC expands its programmatic approach by hosting two community-focused events other than WikiWednesday.
- Contingent upon hiring an ED, Wikimedia NYC will research member satisfaction. This could include an evaluation of the effectiveness of different programmatic approaches. Wikimedia NYC will then share local activities and lessons learned by sending two representatives to local and national Wikimedia events and/or contributing a Learning Pattern.
Outreach and Education
The outreach and education program area focuses on activities that promote and advance the work of the Chapter and its vision for open knowledge. We will activate the education of New Yorkers through trainings and workshops which provide them with the knowledge and skills to participate and share in a richer, more representative free knowledge ecosystem. Wikimedia New York City is incredibly fortunate to exist in such a diverse place as New York, and since its founding has been deeply committed to encouraging the participation and representation of the people, cultures, and communities which call it home. While most of our work takes place at a local scale, the spirit of representation and free knowledge outreach and education have led several projects which began here, like AfroCrowd, Art + Feminism, and the “Wiki Loves …” initiatives, to have a catalyzing, replicable, global impact. In the coming year, we will continue this work while also integrating discussions of the larger free culture movement into our programming.
We will know we are successful when:
- Wikimedia NYC hosts 30 edit-a-thons in thematic areas that support knowledge equity
- Wikimedia NYC hosts two events that educate New Yorkers on issues relevant to the larger free culture movement
- Contingent upon hiring an Executive Director, Wikimedia NYC leads development of training materials and/or train-the-trainer resources
Partnerships
The partnerships program area provides support for programming and content contributions in collaboration with institutional partners. However, as a volunteer organization, Wikimedia NYC has been inconsistent in its support of existing partners, and has not had the capacity to foster new relationships in support of its mission and aims. Informed by over ten years of organizational experience and its current strategic planning process, the Wikimedia NYC Board of Directors aims to hire a full-time Executive Director, who will devote part of their time to supporting and fostering partnerships.
We will know we are successful when:
- Contingent upon hiring the ED, Wikimedia NYC will focus on both defining what it means to be a partner of Wikimedia NYC and build capacity for mutually beneficial relationships.
Grant Metrics Reporting[edit]
Required. Metrics, targets and results: grants metrics worksheet here.
Needs Request[edit]
Optional. The Community Resources team would like understand the best way to support the success of your programs and organization in general. If you have any requests or needs you have related to your programs, organizational operations, or other needs below under the appropriate section, please describe them here. You may instead e-mail simple
wikimedia.org to reach your program officer if you prefer.
Requests for operational support[edit]
As Wikimedia NYC embarks on its first full-time hire, it would benefit from a consultation on best practices in managing a position serving a largely volunteer organization.
Final report[edit]
Events hosted and supported[edit]
- Virtual Coney Island Meetup
- July 14, 2021; online; 19 attendees
- WikiWednesday
- August 25, 2021; online; 13 attendees
- Prospect Park photo contest
- September 18 - October 31, 2021; asynchronous; 74 attendees
- WikiWednesday Salon + Annual Members' Meeting
- September 29, 2021; online; 16 attendees
- Wiki Loves Monuments NY/NYC
- October, 2021; asynchronous; 3 attendees
- Latinx Art Wikipedia Edit-a-thon
- October 6, 2021; online; ? attendees
- Wiki-Pavilion Picnic NYC
- October 10, 2021; in-person; 20 attendees
- PCORI - Online Edit-a-thon on Urinary Incontinence - November 2021
- October 25, 2021; online; 4 attendees
- LGBTQ+ History and Culture at BMCC
- October 27, 2021; online; 6 attendees
- City Tech SF Symposium Edit-a-thon
- December 6 -10, 2021; online; 7 attendees
- WikiWednesday
- December 15, 2021; online; 20 attendees
- Birds of NYC photo Contest 2022
- 2022; asynchronous; 34 attendees
- COVID-19 Pandemic in the United States Edit-a-thon / Translate-a-thon - 2022
- January 29, 2022; online; 8 attendees
- Wikipedia Day
- January 30, 2022; in-person; 14 attendees
- Met Afrofuturist Period Room
- February, 2022; online; 19 attendees
- Met Afrofuturist Period Room
- February 5, 2022; online; ? attendees
- WikiWednesday
- February 23, 2022; online; 13 attendees
- South Orange Seton Hall University ArtAndFeminism2022
- March 07, 2022; in-person; 11 attendees
- University of Virginia/rare disease March 2022
- March 08, 2022; online; 1 attendees
- NSF REU ILLC Translatathon 2022 with AfroCROWD
- March 17, 2022; in-person; 5 attendees
- Wiki Week at Queens College (4th annual edit-a-thon)
- March 21 & 23, 2022; online; 13 attendees
- WikiWednesday
- March 23, 2022; online; 9 attendees
- Wiki-Tent Brunch
- March 27, 2022; in-person; 37 attendees
- NYU Governing Online Communities
- March 29, 2022; in-person; 27 attendees
- Sarah Lawrence College Art and Feminism 2022
- April 19, 2022; in-person; 9 attendees
- Environment of NYC - Earth Day Edit-a-thon - 2022
- April 22, 2022; hybrid; 11 attendees
- Wiki-Picnic and WikiSeder
- April 24, 2022; in-person; 29 attendees
- WikiWednesday
- April 27, 2022; online; 8 attendees
- Afrofuturist Teen Advisory Council
- April 28, 2022; asynchronous; 4 attendees
- WikiGap_2022_-_Women,_Health_&_Environment_Wikipedia_Edit-a-thon
- April 28, 2022; hybrid; ? attendees
- PCORI - Online Edit-a-thon on Asthma - May 2022
- May 10, 2022; online; 6 attendees
- Hacknic NYC 2022
- May 22, 2022; in-person; 29 attendees
- WikiWednesday
- May 25, 2022; online; 12 attendees
- Environment of the Bronx - Editing Wikipedia for Beginners edit-a-thon @ NYBG
- June 8, 2022; in-person; 16 attendees
- WikiWednesday
- June 22, 2022; online; 9 attendees
- Bronx Wiknic
- June 26, 2022; in-person; 13 attendees
- Queens Wiknic
- July 14, 2022; in-person; 16 attendees
- WikiWednesday
- July 27, 2022; online; 11 attendees
- Wiki World's Fair
- August 11-14, 2022; in-person; 68 attendees
- WikiWednesday
- August 24, 2022; online; 13 attendees
- Depths of Wikipedia @ Brooklyn Creative League
- August 25, 2022; in-person; 17 attendees
- Annual Election/Members Meeting
- September 28, 2022; online; 19 attendees
- Post-Election Prospect Park Wiknic
- October 2, 2022; in-person; 8 attendees
- PCORI Annual Meeting Pre-Event October 2022
- October 18, 2022; online; 4 attendees
- WikiWednesday
- October 26, 2022; online; 11 attendees
- Wikidata Day in New York City
- October 29, 2022; in-person; 32 attendees
- WikiConference North America 2022 in NYC
- November 11–13, 2022; in-person; 27 attendees
- WikiWednesday
- November 30, 2022; hybrid; 25 attendees
- ICP_x_Art_and_Feminism_Wikipedia_Edit-a-Thon
- December 3, 2022; in-person; ? attendees
- WikiWednesday
- December 28, 2022; hybrid; 25 attendees
- Wikipedia Day 2023 - Wikipedia 22
- January 15, 2023; in-person; 65 attendees
- WikiWednesday Salon - February
- February 15, 2023; hybrid; 27 attendees
- Black Lunch Table Wikipedia Edit-a-Thon at Pratt University
- February 24, 2023; in-person; 12 attendees
- AfroCROWD Hip Hop Online Editathon Training, University at Albany
- February 28, 2023; online; ? attendees
- History of Nursing in Newark Rutgers University
- March 7, 2023; in-person; 7 attendees
- Wikimedia Foundation meet-up/WikiWeds
- March 8, 2023; in-person; 25 attendees
- Touro/physical therapy 2023
- March 28, 2023; online; 30 attendees
- Touro/physical therapy 2023 - 2
- March 30, 2023; online; 22 attendees
- WikiWednesday Salon - April
- April 12, 2023; hybrid; 29 attendees
- Earth Day and the Digital Environment - Beacon, NY
- April 15, 2023; in-person; 5 attendees
- Earth Day 2023 Translat-a-thon at LaGuardia Community College
- April 19, 2023; online; 11 attendees
- Earth Day 2023 Edit-a-thon Environment of Brooklyn with Sure We Can
- April 22, 2023; hybrid; 17 attendees
- Earth Day Wiknic NYC
- April 23, 2023; in-person; 31 attendees
- WikiWednesday Salon - May
- May 17, 2023; hybrid; 21 attendees
- WikiWednesday Salon - June
- June 21, 2023; hybrid; 30 attendees
Program story[edit]
Optional. Please tell or link to one program story that showcases your organization's achievements during the reporting period. This can be another meta page, a blog post or any other source that tells your program story.
Learning story[edit]
Optional. Please link to one learning story that shows how your organization documents lessons learned and adapts its programs accordingly.
Programs Impact[edit]
Chapter Membership and Community
From July 2021 to June 2023 (2-year period), WMNYC hosted 65 events, with 18 of them being WikiWednesdays. We almost met our goal of 10 WikiWednesdays in a year. We partially met our goal of evaluating attendance at in-person versus online events. Chapter members used the dashboard initially; however, due to increased requirements of hybrid events, the chapter no longer had the capacity to operate dashboards, with event organizers at WMNYC tracking attendance manually.
Wikimedia NYC hosted 7 specifically community-focused events other than WikiWeds (in particular, outdoor meetups to account for the then-ongoing Covid19 pandemic) over a two-year period.
Since WMNYC did not hire an ED during this period, the chapter did not have capacity to research member satisfaction.
Outreach and Education
WMNYC hosted 65 total events over the two years, with 40 being in the Outreach and Education program area or the Partnerships program area. (The latter kind of events served the purposes of outreach and education as well.) With most of these events having been edit-a-thons or having had a facilitated-editing component, the goal of hosting 30 edit-a-thons in thematic areas that support knowledge equity has been easily met.
Wikimedia NYC set a goal to support and promote the larger free culture movement with at least two events a year. The chapter exceeded that goal as many events focused on environmental issues, cultural heritage, and underrepresented communities, which all align with values central to the free culture movement. Over two years, the chapter hosted 11 events in support or related to the free culture movement.
Since WMNYC was unable to hire an Executive Director during this grant period, and therefore did not develop training materials and/or train-the-trainer resources.
Partnerships
Over the two years, WMNYC engaged in 31 co-host events with partners.
Spending update Final[edit]
Please link to a detailed financial report for your spending during the grant period. This should be in the same format as your detailed budget from your Simple APG application.
| Account | Earth Alliance / Rockefeller Philanthropy Advisors | WMF Simple APG | WMF WikiConferece North America | WMF Wiki World's Fair + Wiknics |
| 5400 Misc Revenue | -54.99 | |||
| 7500 Contract service expenses | ||||
| 7520 Accounting | 10,886.13 | |||
| 7550 Program Consultant | 9,600.00 | |||
| 7570 Professional fees - other | 2,500.00 | 17,440.50 | ||
| 8100 Nonpersonnel expenses | ||||
| 8140 Postage & shipping | 328.00 | |||
| 8150 Software & Hardware | 1,106.96 | 163.36 | ||
| 8190 Internet and Web Subscriptions | 5,161.18 | 196.95 | ||
| 8200 Facility expenses | ||||
| 8210 Venue Rental | 16,480.52 | |||
| 8300 Travel & meetings expenses | ||||
| 8350 Meals | 1,270.79 | 3,231.26 | 414.68 | 1,384.70 |
| 8400 Meetings & Events | ||||
| 8410 Event Meals | 523.29 | |||
| 8420 Prizes | 1,525.00 | |||
| 8450 Advertising/Promotional | 500.00 | |||
| 8500 Other expenses | ||||
| 8520 Insurance - non-employee related | 4,027.92 | |||
| 8530 Membership dues - organization | 45.00 | |||
| 8540 Staff, Volunteer Training & Morale | 829.68 | |||
| 8550 Bank & Merchant fees | 121.03 | 40.00 | ||
| 8585 State Filing Fees | 600.00 | |||
| 8590 Other Expenses | 493.23 | |||
| Total Expenses | 1,215.80 | 56,636.29 | 18,388.41 | 2,574.69 |
Please include the total amount of Simple APG funds you spent during the grant period:
- $56,636.29 USD/Local currency
Grant Metrics Reporting Final[edit]
Metrics, targets and results: grants metrics worksheet here.