Leadership structure[edit]

At the end of our 2023-2024 reporting year, in April 2023, the North Carolina Wikipedians user group agreed to move to a collaborative leadership model for the 2024-2025 year (April 2024 - May 2025). This page contains guidelines for that structure.

Each meeting requires two roles: a facilitator and a notetaker. These duties will rotate among group members.

We’ll use a shared document to track agenda items, standard meeting operating procedure, and a schedule for keeping track of roles and duties.

If a group member is assigned to either role (facilitator or notetaker) and is unable to attend the meeting, it is their responsibility to trade so each role is filled.

The group’s designated contact person/people will forward any items for discussion to the facilitator of the upcoming meeting and will add it to the shared agenda document.

It is the responsibility of the person facilitating each meeting to send reminders about the meeting in advance.

2024-25 meetings[edit]

As of April 2024, meetings are held once a month, on a Tuesday evening at 7pm. Because many of our group members are tied to the academic calendar, we typically conduct a poll to determine collective availability in August or September.

We'll use our Etherpad installation to manage signing up and keeping track of roles and agendas for each meeting.

Meeting SOP[edit]

Ensure the notetaker is present and aware that they’re on notetaking duty
If there are new members present, lead a round of introductions
Facilitate discussion of any items on the agenda above
If there are no agenda items, we can use the meeting as a working session to complete metadata cleanup on WikiPix submissions
Before wrapping up, ensure that the next meeting is on the calendar and has both roles assigned
It is the responsibility of the person facilitating each meeting to send reminders about the meeting in advance