Open Science for Arts, Design and Music/Guidelines/Data Management Plan (DMP) for Arts, Design and Music

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Data Management Plan (DMP) for Arts, Design and Music[edit]

The value of Data Management Planning[edit]

Even if the term data does not always resonate well with the communities of cultural practitioners, creative artists and scholars working in the arts domain, keeping a data management plan (DMP) as a living and evolving document throughout the lifetime of a research project is a useful tool. It gives an opportunity to systematically think through, make decisions about and document inputs, throughputs, and outputs of the project and highlight their important provenance details, legal or ethical challenges or sources of uncertainties. It is a roadmap that facilitates a shared understanding within the project (even in case of a solo project, like writing a dissertation) over which resources will be used, curated and produced during the project, how to backup and store them in a secure way, how to select resources for publication, in which forms and formats to publish them, what are the outputs that need long-term preservation and sustaining and how to document them and what are the associated costs and efforts.

Data Management Plans as a funding requirement[edit]

Increasingly, keeping a DMP alongside research projects is becoming a condition of funding by many research funders, such as SNSF or Horizon Europe.

Data Management Plans required by SNSF[edit]

Since October 2017, the submission of a data management plan (DMP) has been mandatory in most funding instruments. The SNSF also expects that data produced during the research work will subsequently be publicly accessible in digital databases, provided there are no legal, ethical, copyright or other clauses to the contrary (source). The SNSF DMP is relatively short: its expected length is about 2 pages of text in total, answering 10 questions, plus 2 checkboxes (source). It consists of four sections: (1) data collection and documentation, (2) ethics, legal and security issues, (3) data storage and preservation, and (4) data sharing and reuse.

You can find further information, FAQ guidelines and contact to support services under the following links: https://www.snf.ch/en/FAiWVH4WvpKvohw9/topic/research-policies

https://www.snf.ch/de/dMILj9t4LNk8NwyR/thema/open-research-data

Video support broken down section by section:

Data Management Plans required by Horizon Europe[edit]

Open Science for Arts, Design and Music/Guidelines/Horizon Europe/DMP

Data Management Plans templates[edit]

Checklist of the most important milestones throughout the research workflow that enable Open Access (and FAIR) sharing of research results and accompanying resources[edit]

  • Terms and conditions requests by grantmakers (examples from SNF, European research programmes)
  • Terms and conditions of your institutions (open access policy, regulations related to copyright, code of conduct, examples from the schools)
  • Terms and conditions of the partner organisations (examples from museums, other universities, NGOs, companies…)
  • Available data storage and other data infrastructure (cloud services such as NextCloud, data repository, OMEKA instance etc.)

Tips[edit]

  • Active involvement of all the project partners is key in a successful implementation of the DMP.
  • Doing research is usually not a linear process. In case DMPs are expected to be updated throughout the project lifetime, it is more than ok to indicate uncertainties, decisions to be made later in the initial versions of DMPs.
  • Indicating costs associated with preservation, publication and sustaining of project outputs is a key component of DMPs. It includes both time and effort spent with e.g. documentation and preparing resources for publication and in some cases also monetary costs. This resource guides you through the cost estimation aspect of DMPs: https://zenodo.org/record/4518901#.YxXxw7RBxD8

Data Management Plans tools[edit]

You do not have to use specific tools while working on project DMPs apart from an empty document but there are available DMP creator resources that systematically guide you through the process, such as:

General approach[edit]

Open by default - open licenses on all content where possible (CC0 for data; CC BY for texts, video, images; CC BY-SA for collaborative projects involving citizens) - OVERVIEW CHART of the CC licenses - which license what is allowed, which research scenario

  • Getting started with rights management FLOWCHART (ongoing project in the middle, backwards: identification of the rights holder, authorization where needed etc.; forward: OA to resulting publications, copyright retention and all the other OA-related issues that are to be negotiated with the publisher.
  • Include the rights management in the project (template)
  • Agreement with institutions - Heritage Data Reuse Charter (template)
  • Agreement with all the project team (including researchers, students, citizens, participants…)
  • Ethics of research and protection of privacy, sensitive data and GDPR
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