User:Humetheresa/Sandbox/Administrator Funding

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Legal name of organization or individual requesting this grant
Wikimedia ZA
For organizations: Are you a for-profit entity? No
For organizations: If non-profit (US) or equivalent (outside the US) status is available in your country, do you have or are you pursuing such status (please be specific): Yes
Grant contact name
Douglas Scott
Grant contact username or email
Discott and douglas.i.scott(_AT_)gmail.com
Grant contact title (position)
Project lead
Project lead name
Douglas Scott (User:Discott), Dumisani Ndubane (User:Thuvack)
Project lead username or email
thuvack(_AT_)gmail.com, douglas.i.scott(_AT_)gmail.com
Full project name
Bridging Administrator Funding - 2014 / 2015
Amount requested
ZAR 348 800.00 or $31 879.25 rounded total as calculated to be R10.94/1USD on 24/10/2014 using latest exchange rates.
Provisional target start date
1 December 2014
Provisional completion date
31 August 2015

Background[edit]

This grant request aims to support the continued employment of the full time Administrator for the Chapter appointed at the end of 2013, and related logistical expenses that will encourage and cement the institutional and organisational capacity of Wikimedia ZA in the future. It is intended as a bridging grant in order for the Chapter to apply for FDC funding in 2015.

The appointment of the Administrator has greatly increased our logistical capacity and impact as a Chapter, and has assisted us with the vision of promoting open access to information and Wikipedia in South Africa. There has been a substantial increase in the size and number of projects in 2014, increasing our logistical capacity by over 500%.

We aim to build further on this success in 2015.

Goals and Measures of Success[edit]

Project Goal[edit]

The increased organisational capacity brought about by the Administrator has increased the presence of the Chapter in South Africa and has created awareness of the Chapter in Africa.

We would like to build on the success to date, and continue enhancing the logistical and institutional capabilities of the Chapter. The continued employment of the Administrator will form the nucleus of an organised, focused, effective and more professionalised Chapter, that will deepen Wikimedia ZA's capabilities to fulfill its objectives and obligations to local Wikimedians and Wikipedians.

(a) To develop and support the South African Wikimedia communities.
(b) To protect, preserve and promote local cultures, other African Wikimedia communities and the greater communities of free culture and open software.
(c) To support and facilitate the sharing of knowledge in all South African languages, thus contributing to the development of local languages on Wikimedia.
(d) To spread awareness of the Wikimedia projects as a significant resource within universities, archives, museums and other relevant communities, and to also actively engage with them.
(e) Act as the conduit between editors, writers and specialists within the community to support the growth and sustainability of high quality local content

Measures of Success[edit]

Wikimedians' activities and networks are primary indicators of success: their increased edits, the number and (African) content of new articles uploaded, the use of diverse languages and their networks. These as well as soft indicators such as personal growth and increased self-confidence of Wikimedians and Wikipedia users, increased general knowledge and renewed interest in (South) African heritage, as well as long-term indicators such as the educational and possibly economic impact on the communities to which Wikimedians belong and the multiplier effect on Wikimedia ZA’s other programmes, will be captured in a Monitoring & Evaluation plan.

— Wikimedia ZA, Proposal to Open Society for South Africa: Wikimedia ZA, July 2013
  • Continue the employment of the full time staff member
  • Continue with logistical activities related to the successful implementation of Wikimedia ZA projects, and to comply with the Chapter's Agreement
  • Produce an annual review and progress reports
  • Ensure the Wikimedia ZA complies with legislative and audit requirements
  • Successful implementation all proposed projects in 2015
  • Increase number of Wikimeda ZA chapter members.

Raising awareness of the Chapter and Wikipedia / Wikimedia has been a key priority for 2014. We would like to continue with this in 2015. As an addition to all the activities mentioned herein, the Administrator has been acting as a liaison between the Afrikaans Wikipedia community in South Africa and WMZA. We believe that we can increase Afrikaans contributions dramatically within the coming year.

Project Scope and Activities[edit]

On a general level, the scope of activities for the Administrator will cover a range of activities :

  • To develop and support the South African Wikimedia communities
  • To protect, preserve and promote local cultures, other African Wikimedia communities and the greater communities of free culture and open software
  • To support and facilitate the sharing of knowledge in all South African languages, thus contributing to the development of local language on Wikimedia
  • To actively engage with GLAM and educational institutions, and other relevant communities, and spread awareness among them of the Wikimedia projects as a significant resource
  • Act as the conduit between editors, writers and specialists within the community to support the growth and sustainability of high quality local content
  • Chapter Administration in terms of legislative requirements
  • Project Coordination, Management and Facilitation
  • General Housekeeping of Chapter and members
  • Monthly Banking Administration
  • Grant Applications and Reports


Projects from 2014[edit]

A number of successful projects in 2014 have highlighted the need for an Administrator to participate and oversee activities engaged in by the Chapter, and to follow up on targets set by the various projects.

A few examples of these are :

  • Joburgpedia
  • Wiki Indaba
  • Wiki Loves Monuments
  • Western Cape Libraries
  • Open Access through Parliament
  • Wikipedia Zero

Planned projects for 2015[edit]

The following projects are planned for 2015

  • Wiki Loves Monuments 2015
  • Joburgpedia 2015
  • Wiki Indaba 2015
  • GLAM
  • Lobbying for Open Access in Parliament
  • Kaapedia
  • Wiki Loves Wildlife
  • South African Literature Project
  • Chapter Administration
  • Kiwix rollout
  • Library edit-a-thon project

Budget breakdown[edit]

Qty Rate Total (Rand) Total (US Dollars)
1.1 Administrator 9 20 000.00 180 000.00 16 451.44
1.2 Management Consultant 9 6 900.00 62 100.00 5 675.75
1.3 Payroll Costs 9 800.00 7 200.00 658.06
1.4 Auditing & Legal Fees 1 30 000.00 30 000.00 2 741.91
1.5 Office Rental 9 3 000.00 27 000.00 2 467.72
1.6 Contingencies 1 20 000.00 20 000.00 1 827.94
1.7 Telecommunication 9 1 500.00 13 500.00 1 233.86
1.8 Equipment and IT Services 9 1 000.00 9 000.00 822.57
TOTAL 348 800.00 31 879.25

Impact[edit]

Increased organisational capacity[edit]

As mentioned above, the continued employment of the Administrator will facilitate the continuous promotion of WMZA as a local chapter, both in South Africa and throughout the rest of Africa.

Quality[edit]

The quality of the contribution of the Administrator will be evident from the various grant reports.

In addition, aligning the chapter with the legislative requirements of South African Law and maintaining these structures, will be the responsibility of the Administrator.

Benefits[edit]

This project will benefit the South African online community as a whole with some additional benefit to African online communities.

Provide a brief statement (about 1 paragraph) about how your project is related to other work in the Wikimedia movement.

The grant will provide support and capacity building to improve our effectiveness in implementing Wikimedia ZA projects, and supporting South African and other African online communities. Please refer to the list of planned projects for 2015 for projects that Wikimedia ZA is currently planning or envisioning that will use this organisational capacity.

If successful, does your project have the potential to be replicated successfully by other individuals, groups, or organizations?

The employment of a full time person to handle the Administrative Responsibilities of a Chapter is seen in many Chapters throughout the world.

Please list any other benefits that this project will produce.

It would increase the credibility of Wikimedia as a valuable collaborator in the African online, and open knowledge communities.