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WikiConference India 2011/Roles of Teams

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Team Roles

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  • Chair (Mumbai Community) - User:AroundTheGlobe, Secretary (Pune Community) - User:AshLin, Treasurer (Mumbai Community) - User:Prad2609
    • Overall planning & project management
    • Overseeing preparations and doing groundwork
    • Motivate & support all stakeholders
  • Finance Team.
    • Mechanics of handling finance
    • Budgetting
    • Getting expenditures approved
    • Keeping financial records
    • Post-event accounts
  • Sponsorship, Promotion & Advertisement.
    • Find sponsors
    • Communicate with sponsors
    • Advertisements as per Wikimedia Policy
    • Other promotional activitiesFollow up during and after the event
  • Scholarship coordinator
    • Organise scheme for scholarships
    • Help organise grants
    • Correspondence with aspirants
    • Manages attendees scholarships
    • Works with applicants to manage expectations & schedules
  • Volunteer Coordination.
    • Plans for staffing needs; support for each other group
    • Identifies & screens staff & related time-lines
    • Fills in any gaps
  • Speaker management.
    • Relationships with speakers
    • Coordinates with Program manager
    • Coordinates with Registration coordinator
    • Manages speakers sponsorships and special needs
  • Conference Planning.
    • Program Manager
      • heads the program committee
      • Program timetable
      • Coordinates with communications on releases
      • Coordinates with Tech & Logistics on room/hall needs
    • Registration & Help Desk.
      • Development of the registration system (technical)
      • Managing registration questions/issues/problems, off and on-site.
      • Helps people needing help
    • Hall management.
      • Ensuring Hall prepared as per schedules
      • Help speaker’s special needs in the hall
  • Technical & IT.
    • Oversees & schedules sysadmin and programming work, coordinating:
    • Software setup
    • Software for volunteer coordination / allocation
    • Calendaring software for showing/editing the program
    • Arranges wi-fi connectivity
    • Ensures servicability of hall presentation projectors
  • Venues & Logistics.
    • Venue
    • Accommodation
    • Transport
    • Catering
    • Reception
  • Social
    • Parties
    • Outings
    • Fun events, tourneys
    • Building an enthusiastic social team
    • Coordination with satellite parties & calendars
    • Additional fun activities
  • Press & Media Coordination (At the event site/days).
    • Basic copy for press
    • Liaises with press/media correspondents
    • Deals with press inquiries and assignments
    • Conducts press conference
  • Communications & Community Announcements (throughout).
    • Community announcements
    • Designs Website
    • Makes announcements & updates
    • Follow up on statistics during and after