| @metadata | | sourceLanguage | "en" |
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| priorityLanguages | |
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| allowOnlyPriorityLanguages | true |
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| description | "video in Introduction to Partnership Building (computer-graded exercises) - Basics of partnership building for Wikimedia volunteers, with computer-graded exercises." |
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| label | "WikiLearn - Introduction to Partnership Building (computer-graded exercises) - video: Common problem and mitigations - costs underestimation" |
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|
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| display_name | "Common problem and mitigations - costs underestimation" |
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| subtitle-120-9870-1 | "Another very common problem that a partnership may run" |
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| subtitle-9870-13080-2 | "into is an underestimation of costs." |
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| subtitle-13620-18270-3 | "You had a certain plan, and you got some budget based on it." |
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| subtitle-18300-19560-4 | "Now it's a fixed budget." |
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| subtitle-19560-21120-5 | "It could be a budget from the partner." |
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| subtitle-21120-24480-6 | "It could be a budget from a grant that is used to do the partnership." |
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| subtitle-24480-29370-7 | "But you have some budget and then you discover that the costs are actually higher." |
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| subtitle-29820-35040-8 | "Maybe you didn't understand some technical issue, and you cannot use this model, you" |
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| subtitle-35040-36740-9 | "need to buy another model, whatever." |
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| subtitle-36750-43410-10 | "Maybe it's due to currency fluctuations in your country, in your currency, whatever it" |
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| subtitle-43410-45660-11 | "is. You had a plan and now the costs are higher." |
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| subtitle-46050-52650-12 | "What do you do? So one mitigation that I really recommend and that the Wikimedia" |
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| subtitle-52650-59700-13 | "Foundation is in favor of, is to mitigate some underestimation risk with having a" |
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| subtitle-59700-61590-14 | ""contingency buffer"." |
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| subtitle-62650-66570-15 | "A contingency buffer, (again, "a contingency" is just a future occurrence)." |
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| subtitle-66580-73120-16 | "So in your grant proposal, or as you make your budget, even if it's not a grant, in" |
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| subtitle-73120-77710-17 | "addition to all the expenses that you know and estimated and have or maybe have precise" |
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| subtitle-77710-82870-18 | "price quotes for, it is a good idea, and it is almost a standard business practice, to" |
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| subtitle-82870-85530-19 | "add a kind of buffer." |
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| subtitle-85540-90730-20 | "Sometimes it's called a buffer, sometimes it's called a contingency or "unexpected" or" |
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| subtitle-90730-96370-21 | "whatever. Add a buffer to the budget, usually around 10% of the total cost of" |
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| subtitle-96370-100240-22 | "everything else, sometimes 5%, sometimes 20%, depending on the scale." |
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| subtitle-100330-105670-23 | "But some percentage of the budget just over and beyond everything that you have budgeted" |
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| subtitle-105700-112990-24 | "in order to have that "wiggle room", that ability to overspend a little on some items" |
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| subtitle-112990-120400-25 | "so that you're not really up to the cent or dollar planned and you cannot move anything." |
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| subtitle-120400-122080-26 | "So these buffers are a good idea." |
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| subtitle-122080-126730-27 | "And again, the Wikimedia Foundation as a grant-maker, will allow you to do that!" |
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| subtitle-126730-132490-28 | "We encourage you to include some contingency buffer in your grant proposals precisely to" |
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| subtitle-132490-136660-29 | "help you deal with a little bit of unexpected underestimation." |
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| subtitle-137260-142540-30 | "Now, suppose you don't have that or the underestimation is more significant than what" |
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| subtitle-142540-143890-31 | "your buffer supports." |
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| subtitle-144400-150220-32 | "What can you do? Well, you can scale down your program, scale down in whatever way" |
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| subtitle-150220-155440-33 | "makes sense. Maybe you can remove non-crucial elements." |
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| subtitle-155860-161200-34 | "For example, maybe you were going to print certificates and T-shirts to support your" |
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| subtitle-161200-165670-35 | "program. And now that you don't have enough money, that is a non-crucial element." |
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| subtitle-165670-170350-36 | "Of course. People love T-shirts and mugs and things, and certificates, but it's not" |
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| subtitle-170350-172060-37 | "crucial. It's not the core of the work." |
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| subtitle-172060-176210-38 | "So maybe that you can cut down on." |
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| subtitle-176210-180370-39 | "In other cases, or when you don't have non-crucial elements, maybe you just reduce" |
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| subtitle-180370-182560-40 | "the quantities of things you do." |
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| subtitle-182620-188680-41 | "The quantity of, for example, if you have an event and you have, three coffee breaks" |
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| subtitle-188680-193360-42 | "scheduled and catered, maybe you can have only two coffee breaks, or you can reduce the" |
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| subtitle-193360-194380-43 | "duration of things." |
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| subtitle-194590-200320-44 | "If you were planning to have, three nights of accommodation for a certain event, maybe" |
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| subtitle-200320-203170-45 | "you need to cut it down to two nights of accommodation, etc., etc." |
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| subtitle-203170-208810-46 | "all kinds of ways of scaling down what you need to spend on in order to deal with the" |
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| subtitle-208810-210010-47 | "higher costs." |
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| subtitle-210310-215170-48 | "And of course, if you have the ability, because it's part of a broader budget, you" |
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| subtitle-215170-222400-49 | "may be able to reallocate money It turns out that the costs are higher for this thing, but" |
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| subtitle-222400-228130-50 | "we can take from some other planned activity and spend it on this." |
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| subtitle-228160-232420-51 | "Of course, if you are able to do that, if you do have some money elsewhere that you can" |
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| subtitle-232420-236290-52 | "spend, you need to notify your grant maker." |
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| subtitle-236290-240040-53 | "If it's a grant, you need to notify your grant maker that you're going to do this and" |
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| subtitle-240040-242170-54 | "get their permission again." |
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| subtitle-242170-247720-55 | "In my experience, Wikimedia Foundation grant making, 90-something percent of the time, the" |
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| subtitle-247720-250780-56 | "grant program officer says, "Yes, you can do that, no problem"." |
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| subtitle-251260-255070-57 | "Again, we are an understanding and sympathetic grant maker, but you do need to" |
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| subtitle-255070-260230-58 | "ask and sometimes it'll be at the expense of this other thing." |
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| subtitle-260230-261370-59 | "It's not just extra money." |
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| subtitle-261550-267940-60 | "Sometimes it means I'm solving this cost underestimation by scaling down some future" |
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| subtitle-267940-269530-61 | "activity or even removing it." |
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| subtitle-269710-275710-62 | "Maybe we had six events planned and I'm basically canceling the sixth event in order" |
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| subtitle-275710-279910-63 | "to fund the higher costs of the events the first five times." |
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| subtitle-282850-289270-64 | "So these are again some standard mitigations for underestimating costs, which happens a" |
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| subtitle-289270-289780-65 | "lot." |
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