WikiWomenCamp/Agenda/Organizing wiki events

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Round table about our experiments

• Anne
  • RencentChangesCamp x2.
  • responsabilities: venue, food, lodging as well
  • sometime too much responsabalities
  • want to launch wikimontreal
• Nathalie:
  • school final big events
  • 400 peoples
  • responsabilities : venue, food, lodging as well
• Anja:
  • no experience (yet)
• Nila:
  • journalist
  • event organiser: Tedx events
• Katika :
  • training class for wikipedia
  • difficulties to find good internet connection
• Anastasia:
  • difficulties to gap communities
  • journalist not interested
  • In russia, there are wikipedia meetup but too big and not consultative

Tips for event organising, from Nila's experience in South East Asia

You're not a solo artist, you need to share responsabilities on logistics ! (overwise you wont enjoy it).

Time

• Divide the time in 3 periods:
  • pre-event meeting :
    • 1 unformal with friends
    • 1 more open with other people
  • Event (review the agenda set up ?)
  • post event meeting :
    • congratulate
    • identify issues
    • way to learn from difficult, a follow up

Agenda

• Semi unconference => so we don't have to set up the agenda
  • Openspace is lots of fun
• Have topics a bit out of topics, it is lots of fun

Coordinators

• to have a general overview of the event

Logistics

• find a good place (university helped for the venue)
• find the good date

Marketing

• Traditional media (Journalist help get more funding in the future)
  • Journalist: should know them, what they want, bring them for nice photographs
  • in Russia: journalist only like translated news, FAQ news and edit wars
• Target group: bigger that just wiki users, but photographs ? studient ? local people ? artist ? residents ?
• Social media :
  • make sure you have flicker, youtube, twitter, facebook
  • Make use of everyone's network
  • Make sure the internet connexion is good !
• Using Companies Logo ? ethics ?
  • Logo size depending of how much they give
  • Get politician support ? alternative parties ?
  • in Russia: We try to make it unpolitical but lots of wikipedian are politicised.

Food

• • very important to bring and keep important
  • get money companies or institutions and administration so to buy food
  • or ask people to bring some food for a nice starting potluck

Design or creative person(s)

• a designer: to design a logo, a flyer... (find modes of distribution)
• a space designer: to design-organise the venue
• Musicians for night ? : approach young bands composed of young people.

Question

• Local/national/international ?

In a wiki event, not only encourage wikipedian to come but photopgraphers, other potential people for this subject attention

• How to convince people that the meeting is important.
  • define why you want to have this meeting
  • meeting 1 Invitation for close friends, in a coffee. + it's going to be fun.
  • meeting 2 Identify the responsabilities (see list up)