Wiki Loves Living Heritage/Ethical sharing cards

Tactics & Practices

Which data publications in our collection require obtaining prior and informed consent from data subjects or their descendants, and why is this permission needed or not?

Consent for Sharing

Learning & Understanding

Consultation & Collaboration

Policy & Strategy

We partner and collaborate with community members and experts on IP rights, privacy, and ethical sharing to achieve our open sharing objectives.

Organisational Culture

Diversity, Equity, Inclusion

Consultation & Collaboration

Tactics & Practices

Have we identified the living communities whose cultural heritage we are helping to safeguard by preserving and sharing with our open data strategy?

Diversity, Equity, Inclusion

Consultation & Collaboration

Policy & Strategy

What societal goals have been taken into account when materials are being either made openly accessible or not?

Transparency of Choices

Diversity, Equity, Inclusion

Policy & Strategy

Our open sharing strategies are well-understood and supported by both our staff and stakeholders.

Organisational Culture

Diversity, Equity, Inclusion

Policy & Strategy

We determine priorities for open sharing to achieve our goals, while also identifying areas for future improvements.

Organisational Culture

Tactics & Practices

We use the most effective communication methods to share data openly with both data providers and users in relevant communities.

Organisational Culture

Provenance

Consultation & Collaboration

Policy & Strategy

What skills do our staff need to develop to implement ethical open sharing practices in our organization? How can we acquire these competencies?

Organisational Culture

Learning & Understanding

Diversity, Equity, Inclusion

Tactics & Practices

How does our organisation balance between complying with laws, promoting open sharing to the fullest extent possible, taking calculated risks, and addressing concerns about sensitive information related to individuals and communities?

Organisational Culture

Intellectual Property Rights

Diversity, Equity, Inclusion

Tactics & Practices

What are the primary impacts of digital transformation that we need to consider in our open sharing practices?

Learning & Understanding

Organisational Culture

Diversity, Equity, Inclusion

Policy & Strategy

Do we have a clear and common understanding of the condition under which digital access can be provided? Do we regularly review our policies?

Learning & Understanding

Intellectual Property Rights

Risk, Harm, and Safety

Tactics & Practices

Are we adequately engaging with the relevant communities, groups and individuals in our domain when developing activities or care related to this living heritage?

Learning & Understanding

Consultation & Collaboration

Tactics & Practices

Are the labels, terms of use, and other language we use clear and transparent to both our end users as well as the originating communities, groups and individuals?

Accessibility

Procedures

Intellectual Property Rights

Tactics & Practices

Do we have clear procedures in case rightsholders, data subjects or living heritage communities contact us with a concern regarding what we share online?

Repair, Return, and Revise

Transparency of Choices

Tactics & Practices

How thoroughly do we acknowledge the origin and background of our collections and online content, including metadata?

Provenance

Bias or Noise by People

Procedures

Tactics & Practices

Is it possible to determine the sources of the information that our organization has made publicly available, such as through research, communities, or AI?

Bias or Noise by People

Algorithmic Bias or Noise

Provenance

Policy & Strategy

We consider and make accessible the range of diverse interpretations and perspectives related to our content.

Transparency of Choices

Bias or Noise by People

Provenance

Tactics & Practices

Are we proactively addressing historical biases and inaccuracies in our collection data due to colonialism, racism, political repression, or biases related to gender, sexual preference, religion, and other factors?

Repair, Return, and Revise

Bias or Noise by People

Protection of Sensitive Information

Policy & Strategy

What are the criteria for honoring requests to opt out of releasing certain data, and what are examples of borderline cases where such requests may not be honored?

Repair, Return, and Revise

Procedures

Protection of Sensitive Information

Policy & Strategy

In which ways do the values we stand for as an organisation affect our open sharing practices?

Organisational Culture

Policy & Strategy

We are transparent and communicate openly about what we collect and disseminate, and our policies for these areas are freely accessible.

Organisational Culture

Risk, Harm, and Safety

Transparency of Choices

Tactics & Practices

Are we aware of the carbon footprint of our open data sharing activities? Do we have a plan to reduce it?

Ecology

Organisational Culture

Repair, Return, and Revise

Tactics & Practices

How do we incorporate the Sustainable Development Goals into our open and ethical sharing practices?

Organisational Culture

Diversity, Equity, Inclusion

Ecology

Tactics & Practices

Which ethical considerations play a role in our choice of partners, software products, or services related to sharing data?

Learning & Understanding

Transparency of Choices

Protection of Sensitive Information

Tactics & Practices

How should we respond or take action when the stakeholders, such as the data subjects, communities, staff, or data/collection reusers, have differing views about open sharing?

Procedures

Risk, Harm, and Safety

Consent for Sharing

Policy & Strategy

Have we established procedures for determining how and if we can openly share data concerning minors, minorities, activists, and similar groups?

Procedures

Consent for Sharing

Protection of Sensitive Information

Tactics & Practices

Which aspects should be taken into consideration before openly sharing content, even when it is not or no longer protected by copyright?

Intellectual Property Rights

Protection of Sensitive Information

Risk, Harm, and Safety

Tactics & Practices

We provide clear guidelines for reuse when we publish data online. Where possible we use standardised and machine-readable labels to indicate reuse conditions (copyright licenses, rights statements, traditional knowledge labels,...).

Procedures

Intellectual Property Rights

Consent for Sharing

Policy & Strategy

What are the criteria for using (semi-)automated metadata creation techniques, such as HTR, OCR, image recognition, speech-to-text, or NLP, for our collection in an ethical and effective manner?

Algorithmic Bias or Noise

Learning & Understanding

Provenance

Tactics & Practices

Should all decisions made by algorithms to produce metadata about our collections be validated by humans?

Bias or Noise by People

Algorithmic Bias or Noise

Transparency of Choices

Tactics & Practices

How do we appropriately record consent from data subjects or communities when it is deemed needed?

Consent for Sharing

Risk, Harm, and Safety

Procedures

Policy & Strategy

We carefully think about using the most appropriate platforms to share our data.

Accessibility

Risk, Harm, and Safety

Protection of Sensitive Information

Policy & Strategy

What should be done differently when metadata is generated by algorithms in addition to being added by human staff?

Bias or Noise by People

Algorithmic Bias or Noise

Protection of Sensitive Information

Policy & Strategy

Do we consider the ethical implications of the tools we use in our open sharing workflows, including their impact on the environment, algorithmic transparency, or business model (e.g. Open Source)

Risk, Harm, and Safety

Ecology

Learning & Understanding

Policy & Strategy

Do we have a policy to address unlawfully obtained collection items, such as those acquired through colonialism, theft, or looting during political conflicts? Does it provide sufficient reparations to affected individuals or communities?

Repair, Return, and Revise

Provenance

Procedures

Policy & Strategy

We are vocal advocates of ethical data sharing with our peers and contribute to policy creation with governments.

Organisational Culture

Diversity, Equity, Inclusion