Jump to content

Wikicite/grant/Research Records of Tāmaki Paenga Hira, Auckland War Memorial Museum.

From Meta, a Wikimedia project coordination wiki

Project summary[edit]

Project Name
Wikimedian in Residence - Research Records of Tāmaki Paenga Hira, Auckland War Memorial Museum.
Start/End dates
1st December -> 1 April 2021 (5 months)
Amount requested (and the currency you wish to receive it in)
$13,000 NZD
Amount requested (in US$ equivalent)
$8,700 USD

The people[edit]

Contact person name/Wikimedia username
Adam Moriarty / Noideawhatiamdoing (talk · contribs)
Contact person e-mail address
Organisation (optional)
Tāmaki Paenga Hira, Auckland War Memorial Museum, New Zealand.
Project participants
Who is working on this project. For each member of the team, please describe any project-related skills, experience, or other background you have that might help contribute to making this idea a success.

The project[edit]



This project will engage a Wikimedia in Residence (WiR) over a five month period. The WiR will help unlock the potential knowledge held within Tāmaki Paenga Hira's academic outputs and research publications. This project will entail uploading the information into Wikidata, adding citations to Wikipedia, and upload our media into Wikicommons.

The primary focus will be loading the 450+ articles of the Records of the Auckland Museum (formerly Records of the Auckland Institute and Museum) into Wikidata as well as other publications that the museum holds the copyright for, such as AWB Powell’s Native Animals of New Zealand . This material contains all the interdisciplinary research the Museum has undertaken in the last 165 years; including world leading research on New Zealand’s biodiversity, Mātauranga Māori, the wider Moana Pacific as well as theme the of New Zealand in Conflict and in Peace.

This work builds on our existing projects with the Biodiversity Heritage Library where we are imaging historic publications, Bionomina where we are linking science specimens to collectors and our open licensing of images on Flickr.

We want to strengthen our relationship with both the local Auckland Wikimedia community and the New Zealand movement nationally. We will use this opportunity to host training events and talks to share the work we are undertaking and investigate how we build a sustainable model of knowledge gathering and publishing to continue after the project has ended.


In FY20/21, Tāmaki Paenga Hira plans to take a more active strategic approach to digital partnerships. Our new Wiki Workplan will enable us to work towards the Museum’s Five-Year Strategic priorities including the goals to “reach more people” and enable “stretch thinking”. The Wiki Workplan will achieve this by leveraging the Museum’s open collections and the wider Wiki ecosystem. In developing this workplan the Museum commissioned a report by Mike Dickison, one of the leading members of the New Zealand Wikipedia community. The report presented laid down a number of challenges. This project aims to complete two of these recommendations; to upload Museum publications and Museum research into Wikidata.

The ‘Records of the Auckland Museum’ is our main academic journal. Its articles incorporate the results of original research on our extensive collections, as well as research by Museum staff and other subject-matter experts. The journal has been published more or less annually since 1930, and includes contributions from more than 150 notable authors and co-authors writing on zoology, archaeology, ethnology, and botany. The articles contain important accounts of archaeological excavations, ethnographic objects, and descriptions of nearly 700 new taxa (mostly new animal species and subspecies)—a major contribution to the documentation of New Zealand's biodiversity.

The field of Mātauranga Māori (Māori knowledge), along with iwi partnerships and community engagement, is integral to our research, as we work through this project we will apply our cultural permission principles to ensure the safe and culturally correct sharing of indigenous content. This process is intended to ensure Māori and Pacific cultural values are upheld while also supporting people to access and use Māori and Pacific images and data.[1] This project hopes to dramatically increase the volume of citable sources for Māori and Pacific research in Wikidata, so that the information available in Wikipedia can be sourced appropriately.


It is our belief that this project is vital for us to be authentically fulfilling our Mission: ‘Tui tui hono tangata, whenua me te moana: connecting through sharing stories of people, land and seas’ - Tāmaki Paenga Hira Mission Statement.

New Zealand articles are often poorly developed: 43% of all articles assessed by WikiprojectNZ are stub class, and 60% of articles rated as Top importance are C class or Start quality.

In 2018, Tāmaki Paenga Hira created our Research strategy 2017-2023 that support the creation of our 2020 Wiki Workplan. The plan aims to align the museums goals, aspirations and Research objectives to those of Wikimedia - free knowledge for all. Within the ‘Open’ movement, New Zealand Institutions are already breaking ground, but there is still so much work to be done to connect this open data to its key platforms, perhaps, in part due to a lack of national resources to expedite this.

Tāmaki Paenga Hira's research strategy and wiki workplan are built on a 165-year foundational legacy of collections, research, scholarship and innovation that has contributed to understanding the world around us. As New Zealand’s oldest research and collecting institution, Tāmaki Paenga Hira has always put research and the dissemination of knowledge at the heart of its activities and aspirations. Our desired outcome for this project is to make this research more widely available. By uploading bibliographic data into Wikidata, increasing citations of New Zealand content in Wikipedia and uploading media into wikicommons, we will dramatically increase the quantity and quality of content relating to Aotearoa New Zealand


The Museum has digitised more than 165 years of research papers and articles. This project will help unlock this content, upload the information into Wikidata, add citations to Wikipedia, and upload our media into WikiCommons.

Schematic that shows the principle of metadata roundtripping of GLAMs' metadata with Wikidata and Wikimedia Commons.

The role that this grant would fund will be fully supported and incorporated into the Collection Information and Access department, allowing for work and oversight on data sovereignty, copyright, and technical support. Our hope is that this role will also upskill the department in Wikidata processes and tools. We anticipate that this work can be performed remotely, and so should not be affected by COVID-19 limitations on international travel.

This work is part of the the wider strategy to allow for ‘metadata roundtripping’, a system in which the museum adds research metadata from its collections to Wikimedia then uses the enhanced data in Wikimedia to enrich the records the institution holds. We hope to document the process, and the wider Collection Information and Access department will assist in creating a publishing a case study on this process for use by the wider GLAM sector.

The WIR will be responsible for:

  1. Organising two training/community events (online or onsite).
  2. Selection and preparation of data for uploading into Wikidata using QuickStatements 2.
  3. Selection and preparation of media for uploading into Wikicommons using Pattypan or similar tool.
  4. Uploading content to Wikimedia whilst training and guiding staff in the process.
  5. Documenting the process and creating a guide for future work to assist other GLAM institutions.
  6. Helping to create promotional material.

Measures of success[edit]

In the initial sense, we will achieve success when:

  1. We have facilitated the reuse of article information in Wikipedia
    • Increase in the number of articles using Auckland Museum research.
  2. Educating the editing community that these resources exist
    • Hosting two meetup during the 5 months, inviting local editors into the museum.
    • Publishing a blog providing an overview of the new content.
    • Auckland Museum social media promotion of the new resources.
  3. Assisting the editing community in using and reusing citations, information and content in the articles in Wikipedia and images in WikiCommons.
    • Wikiproject page updated with guide to new resources
  4. Targeted associated media is incorporated into WikiCommons.
  5. Case Study published on the process of metadata round-tripping using The Records of Auckland Museum.

We will also measure success in relation to the personas outlined in the Structured Data on Commons GLAM Users research Structured Data on Commons GLAM Users research and the Movement Organizers research created by the Wikimedia Foundation:

User User Goal What Would Success Look Like Measurable Target
Local Activist

(Clara - Wikimedia Movement Organizers Study )

Preserve Local History

Facilitate Community Knowledge creation and sharing

Opportunities for personal development so that she can be better at supporting her community in sharing local knowledge and history.

An increase of citations and digitised material relating to our local context enabling the New Zealand based editing community to further enrich existing articles and create new material. Number of Citations added.

Pageviews to the project page (both on Wikimedia & AWMM)

Open Education Activist

(Elorm - Wikimedia Movement Organizers Study)

Better tools for finding free educational content for his school.

To preserve knowledge from communities on the internet

To create free educational content for primary school students that reflects his local context and culture.

To equip his students with tech skills they need to succeed in the world.

Articles relating to New Zealand history and biodiversity that directly link to the new curriculum will be enhanced with new images or citations. New media for use in learning material will be made available. Number of media items uploaded.

Number of Citations added to articles relating to the NZ curriculum.

Wikimedia Movement Volunteer

(Nicholas - GLAM Personas for Structured Data)

Gaining trust of archive organizations and convincing them to donate content.

Efficiently digitize paper documents for long term preservation.

Preserving rare and fragile historical artifacts that are at risk of vanishing.

We would see an ongoing relationship between the local Wikimedia community and our Institution - Auckland Museum providing a safe space for community engagement and editing support. This enables the sustainability of this model of knowledge gathering and publishing to continue after the project has ended. Editing / training event held.

Creation of a social media plan to continue engagement after project has ended.

Museum Staff

(Pat - GLAM Personas for Structured Data)

Make it easy for people to find GLAM media items on Commons.

Building an efficient workflow for uploading from GLAM database to commons.

Increase awareness of GLAM collections.

Enriched and enhanced collections enables discoverability of research. This is true both internally to the Institution and externally. Increasing web-traffic promotes collections with stakeholders. Increase in pageviews to Wikimedia content and Auckland museum content.


Who is your target audience for this project, and how will you ? How will you engage the community you’re aiming to serve at various points during your project?

Our target audience for this project will be local activists looking to facilitate community knowledge creation and sharing as defined in the Wikimedia Movement Organizers Study. We have a success track record of engaging this community though our other open access projects. This includes working with communities working with Bionomia, Biodiversity Heritage Library, Zooniverse and local historians through our Online Cenotaph project.

Our Wiki-work plan states:

Engage with Community:

•  Host at least one community meetup and one public Wikipedia event each year (depending on COVID situation).

• Reach out to experienced Auckland Wikipedians and offer to host an Auckland Museum edit-a-thon in the library, with lunch supplied.

• Offer a volunteer reward to Auckland Wikimedians.

• Identify the main community contributors using Auckland Museum resources, and make contact on their Talk page, thanking them for their contribution.

This Wikimedian in Residence will be responsible for creating processes that allow us to achieve these goals and strengthen the relationship with the community whilst building a wider public understanding of what we are trying to achieve.

To reach the wider Wikimedia network within Aotearoa New Zealand we will actively participate in the New Zealand Wikipedian's notice board, the New Zealand Wikipedia Facebook Page and attend the Aotearoa New Zealand Online meetup.

The Budget[edit]

How you will use the funds you are requesting? List bullet points for each expense. (You can create a table or link to a separate (public) document if needed.

We are requesting

All administrative costs associated with hosting this position will be covered by Auckland Museum.

Expense Requested from Wikimedia (NZD) Provided by Auckland Museum (NZD) Notes
Wikimedian in Residence Wage $10,500 $25nzd ph. This is over the NZ minimum wage ($18ph) and NZ living wage ($22ph) . This rate is in line with similar positions in the Museum.
Event collateral ('swag') $500 $500 Including rewards and prizes for local editors to recognise their help.
Event Hire for training event $500
Catering for training events $500 $500 Hosting 2 x events
Marketing Collateral $500 Creation of promotional material to highlight the project with the wider community.
Total $12,000 NZD ($8000 USD) $1500 NZD ($1000 USD) Conversion to USD rounded to nearest 100

COVID risk assessment (for in-person events)[edit]

If the project is for an in-person event, you must complete the risk assessment tool and checklist, and provide a link to copies of these documents here. Events must not include any international travel, and must follow all applicable local health guidelines.

Risk Assessment - https://docs.google.com/spreadsheets/d/1gX1cRxNvZuX1bEhApkCtPa8e2umlfTBW774F6oqZKy0/edit?usp=sharing

Risk Assessment Score 2
Control Percentage 90.35%


Community notification[edit]

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a Village Pump, talk page, mailing list, etc.
Please provide links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions.


Optional: Community members are encouraged to endorse your proposal and leave a rationale here.

  • Support Support Misaochan (talk) 11:36, 29 September 2020 (UTC)[reply]
  • Support Support I believe funding this initiative will be money well spent. It is likely to improve not just citation data on an important New Zealand journal but have flow on effects including more engagement with and between the growing Wikidata and wider Wikipedia editing community in Auckland, New Zealand's biggest city as well as the wider editing community in New Zealand. The documenting of Auckland Museum's attempts at "data round tripping" Wikidata content and identifiers relating to authors and the content of those articles, the citation data of which is planned to be added to Wikidata, will also be of benefit to not just the Wikimedia Foundation itself but also the wider GLAM section. The Wikimedia Foundation will have information on the effectiveness of this round tripping and I believe it will likely be of interest and encourage other GLAMs to attempt the same. I can also see the possibility of improved Wikidata coverage of under represented peoples, with items that represent parts of the culture of Māori and Polynesian peoples likely being created or improved. Because of these reasons I support this application. - Ambrosia10 (talk) 20:16, 30 September 2020 (UTC)[reply]
  • Support Support It is really exciting to see this project proposed. NZ museums are the custodians of so much information that the wider public can benefit from, and a deeper engagement with Wiki projects is going to spread this knowledge more widely. I am particularly pleased to see planned engagement with the NZ Aotearoa online Wikipedia/Wikidata community, for those of us outside Auckland who would love to support. I hope that where Auckland Museum leads, other NZ institutions will follow, and certainly the publication of this work as a case study will make that easier. DrThneed (talk) 22:29, 30 September 2020 (UTC)[reply]
  • Support Support Very exciting project that is likely to be shared with the wider GLAM community within New Zealand. The lessons learned by Auckland Museum are likely to influence and encourage other New Zealand GLAMs to engage with the Wikimedia platforms Einebillion (talk) 00:01, 1 October 2020 (UTC)[reply]
  • Support Support As the author of the report mentioned, it's great to see Auckland Museum implementing its recommendations and formulating a Wikipedia strategy and an example to other NZ institutions. And also good to see serious engagement with Wikidata and Wikicite, which only a couple of institutions have begun working with in NZ – and not to this extent. It would be good to have some clarification on how the duration and salary of the project were arrived at: the salary covers 52 days over five months – a half-time position – and a short-term, part-time contract professional would normally ask substantially more than the hourly rate for a full-time museum employee, especially given how expensive Auckland is to live in. But that's my only quibble with a very exciting project proposal. —Giantflightlessbirds (talk) 03:11, 1 October 2020 (UTC)[reply]
  • Support Support This is a great initiative worth supporting. I agree with comments made by other editors above. In addition, I suggest that the editathons be open to remote editors, too. That way, editors from throughout the country could join in, and we often have Australians join in on our meetings, too. Schwede66 (talk) 03:30, 8 October 2020 (UTC)[reply]


Any questions about this proposal and feedback from reviewers should be placed on the associated discussion page.