Wikimania 2008/Bids/Cape Town/Budget

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Wikimania 2008, Cape Town budget[edit]

This budget is subject to change as we further our negotiations. We have tried to be conservative, and include a wide a range of possible costs.

Item Rand USD (~R7/$) Notes
Convention Centre R360 696 $52 000 Actual quote
Accommodation R450 000 $65 000 Actual quote R180 per day for 500 people for 5 days
Breakfast R60 000 $8 600 Actual quote, R30 per day for 500 people for 4 days
Meals R100 000 $14 300 Actual quote R70 per person. Assumption that 2 in 7 will eat out, so R50 per day for 500 people for 4 days
Promotional Material R84 000 $12 000 Estimate, Conference packs, souvenirs, etc
Scholarships R300 000 $43 000 Estimate - equates to 50 fully-subsidised people, at R6000 each, or 100 half-subsidised people.
Transport R50 000 $7 200 Estimate. Shuttle service, R20 for 500 people to and from airport, R20 for 500 people to and from accommodation for 4 days.
Speakers travel R80 000 $11 500 Estimate - equates to 40 speakers at R2000 each (some will be local, bringing down the average)
Party - Main R60 000 $8 600 Estimate - 300 people
Party - VIP R24 000 $3 500 Estimate - 40 people
Equipment R90 000 $12 900 Estimate based on previous Wikimania, though we will almost certainly have sponsorship for this
Bandwidth R0 $0 4 Mbps sponsored - Equivalent of R16000 ($2300) per day (no, that's not an error!)
Insurance R10 000 $1 450 Estimate based on previous Wikimania - expect it to be medical insurance
Registration R13 000 $1 900 Estimate, based on previous Wikimania. The expected volunteers should bring this cost down.
Administration R60 000 $8 600 Estimate based on previous Wikimania. The expected volunteers should bring this cost down
Total R1 741 696 $250 000