Wikimania Handbook/The Ideal Team
Project manager[edit]
- Budget management
- works with Comptroller who handles accounting (office)
- Provide timeline and make sure it is respected
- Human ressources management (define and enforce roles, who does what, who does not do what)
- final cut
Volunteer coordinator[edit]
- Plans for staffing needs; support for each other group
- Identifies & screens staff & related timelines
- Fills in any gaps
Secretary[edit]
- Regular scheduling reminders
- Oversees mail/otrs answering
- Tracks progres of all groups
- Limited time/week, but extremely reliable
- (not to get drawn into other roles)
Program manager[edit]
- heads the program committee
- Program timetable
- Coordinates with communications on releases
- Coordinates with Tech & Logistics on room/hall needs
Social liaison[edit]
- Parties
- Outings
- Fun events, tourneys
- Building an enthusiastic social team
- Coordination with satellite parties & calendars
Speaker coordinator[edit]
- Relationships with speakers
- Coordinates with Program manager
- Coordinates with Registration coordinator
- Manages speakers sponsorships and special needs
Technical coordinator[edit]
- Oversees & schedules sysadmin and programming work, coordinating:
- Server setup, during the year and onsite
- CfP software setup
- Software for volunteer coordination / allocatoin
- Calendaring software for showing/editing the program
- Registration software (see Registration)
- Define tech team needs with Logistics & Program coordinators
Registration coordinator[edit]
- Development of the registration system (technical)
- Managing registration questions/issues/problems, off and on-site.
Logistics coordinator[edit]
- A/V - streaming
- Catering
- Accommodation
- Venue allocation
On-site : Stage liaison[edit]
- Make sure people are where they need to be
- Double-check on props, materials, timing
Communications manager[edit]
- Community announcements
- Website delegations & updates (see Designer)
- Basic copy for press
- Follow up on statistics during and after
Press liaison[edit]
- Liaises with larger press group
- Deals with press inquiries and assignments
Sponsors manager[edit]
- Find sponsors
- Ensure communication with sponsors
- Follow up during and after the event
Scholarships coordinator[edit]
- Manages attendees scholarships
- Works with applicants to manage expectations & schedules