Wikimedia Chile/Risk Assessment Plan

Presentation

Risk Assessment Plan

Strategy to face the COVID-19 context

The COVID-19 pandemic was a new challenge to our organizational plan and forced the chapter to re-think how to restructure its agenda in order to reach its general and programmatic goals.

Given the situation, our reaction was to elaborate a strategy to continue executing our program, through an internal analysis that responded to three criteria or approaches:

• Evaluate the possibility of executing our different programs and projects in the new context.
• Determine what would be our “voice” or “distinctive mark” as an organization during the crisis, once all other social and cultural organizations began to explore virtual participation.
• Define what role we could play in this uncertain scenario, and how we could be a contribution or support for the communities that follow us and with whom we interact day by day.

The result of this organizational analysis was translated into an "Action plan to face the crisis":

• Wikimedia Chile will maintain its 3 working areas: Community, Free Knowledge, and Local Content, and will continue developing activities to enhance them.
• We will identify which programs and projects can be executed online and which ones should be reformulated; in the first case, we will maintain 2022 goals.
• Critical projects will be identified within the annual plan, and we will analyze how to modify and adapt them to the context. If necessary, some of them may be postponed for this semester (or even canceled).
• We must take advantage of the online context in which we are to promote new methods of communication, execute new activities and projects (even if they were not part of our original plan), and reach new communities.
• We will be flexible, being aware that we are facing an unstable context; we will review this "Action plan" regularly, to adapt and reschedule our measures if necessary.
• We will overcome comfort: we will not use adversity as an excuse to not promote our work or not take new challenges.
• Distribute our agenda: we do not have to execute everything right now. We can identify the significant activities that should ideally be carried out in person, and schedule them for the last quarter of the year when we expect things will get back to normal.
• We will document our experiences, especially those of the projects or activities that arise from the crisis, leaving a register of their objectives, difficulties, learning processes, and impact.
• We will take care of the physical and mental health of our team. We will not expose ourselves unnecessarily, and we will try to distribute the workload, when necessary.