Wikimedia Summit 2024/Event report/Learning/Financial Reporting
Program
Participation & logistics
Documentation & reports
Financial Reporting
Overview: Overall cost and contributions
[edit]| Category | Description | Total in EUR |
|---|---|---|
| TOTAL GROSS | Overall budget for the Wikimedia Summit 2024 (without personal costs) | 656.379,19 € |
| WMF contribution | Material costs | 500.000,00 € |
| WMDE contribution | Material costs | 156.379,19 € |
| WMDE contribution | Staff & overhead | 196.621,69 € |
Detailed budget
[edit]Material Expenses
| Pos. | Category | Description | Total in EUR |
|---|---|---|---|
| 1 | Venue | Plenary Room, Workshop rooms, terrace, catering area, technical equipment, staffing: event-,technical support, catering | 82.638,21 € |
| 2 | Catering | On Friday and Saturday: Lunch and dinner provided at the venue. Sunday lunch only. | 58.013,68 € |
| 3 | Accommodation | Single hotel rooms for all particpants, with breakfast included. | 91.898,30 € |
| 4 | Travel | Flights & trains, visa fees, public transportation, shuttle service, external travel agency, co2 compensation | 181.764,95 € |
| Subtotal | 429.680,22 € | ||
Hybrid Summit
| Pos. | Category | Description | Total in EUR |
|---|---|---|---|
| 5 | Event Platform | Configuration, maintanance, support | 25.715,90 € |
| 6 | Staffing external agency | technical and content coordination, project management, video direction and streaming | 50.036,53 € |
| Subtotal | 75.752,43 € | ||
Program
| Pos. | Category | Description | Total in EUR |
|---|---|---|---|
| 7 | Program Design & Delivery | Facilitationteam and external facilitatos, event choreography, documentation, external consulting | 101.921,31 € |
| 8 | Design and Delivery Pre Engagement Sessions | Facilitationteam and external facilitatos, event choreography, documentation, external consulting | 11.876,64 € |
| 9 | Social Event | Party Saturday night, DYI Print Station, decoration | 14.694,64 € |
| Subtotal | 128.492,15 € | ||
Inclusion and Documentation
| Pos. | Category | Description | Total in EUR |
|---|---|---|---|
| 10 | Live Interpretation | Plenary hall and AI based subtiteling plenary hall and breakout rooms | 23.084,81 € |
| 11 | Communication | Photography, design, graphics | 9.403,46 € |
| 12 | Evaluation | Survey sent out to all participants after the conference | 5.331,20 € |
| Subtotal | 37.498,74 € | ||