The conference preparations are being led by members of the Wikimedia Kolkata Community on the ground and is headed by members of the Wikimedia Kolkata Community, who are playing a major part in various teams as well. Also part of various teams are members of the larger India Wiki-Community who have rugged it out for a few years and now share their experience in giving the hosts a welcome helping hand in this first national Wiki-initiative in the country. Four people in well regarded positions within Wikimedia have graciously agreed to join the team in advisory capacity.
The committee features people of varying backgrounds, including professionals, students, individuals well connected with various institutions, attendees of past Wikimania's, and longtime Wikipedians.
In addition, a small group of advisors has been designated whose task is to guide the Working Group with advice to ensure that it is progressing along the correct path - Keepers of the Flame, so to say. They will play no arbitration role. They are :
Oversees & schedules sysadmin and programming work, coordinating: Software setup Software for volunteer coordination / allocation Calendaring software for showing/editing the program Arranges wi-fi connectivity Ensures servicability of hall presentation projectors