EU policy/Transparency

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Transparent Policy Work

In line with our movement's values, Wikimedia is committed to full transparency when it comes to our public policy activities. The money we spend on our EU advocacy efforts is sourced from our European chapters. This page provides information about the current year's budget, plans and how we intend to make sure that money is well spent. For historical funding overviews, please take a look at 2015, 2016 and 2017

Annual Priorities Plan 2018[edit]

I. Public Policy Goals[edit]

The work in 2018 will be the seamless continuation of the 2017 efforts, as the files will need longer to pass all the stages. Concretely we want to achieve:

  • A copyright reform that safeguards the public domain, introduces Freedom of Panorama to new countries and maintains the liability protections for UGC projects.
  • A reform proposal to remove the sui generis database right.
  • A Council decision opening up documents for reuse on our projects.

II. Strategic Goals[edit]

As both the hiring & onboarding process, which is central to goal “C”, and the legislative files naturally cascade into 2018, the strategic goals from 2017 will remain the very similar:

  • A: WEASELs: “Wikimedia involves more active volunteers in public policy work.”

Involving active volunteers in the Brussels process has proven to be a successful investment. Not only is this an efficient way to communicate to an increased number of decision-makers, but it is also the best way to transfer know-how to regional communities. We will invest more into building up efficient “national teams” in place where we already have active individual volunteers. In places where we have nobody, we will spend more time and attention to find and groom active volunteers.

  • B: Expert Image: “Wikimedia is seen as a top copyright expert in Europe.”

More involved decision-makers coupled with an array of new and highly specific digital issues increases the need for expert advice. Wikimedia could considerably enlarge its footprint by position itself as the “reliable digital expert”. In 2017 we have commissioned our first two academic studies. The results of these will need to communicated and plugged into the policy process through events and meetings. Depending on the results, we should award a new grant for a larger or a follow-up study to build on the current work.

  • C: Sustainability: “Wikimedia’s EU activities do not depend on a sole individual.”

We have been continuously active in Brussels since 2013. In year 5 of our efforts, we have grown out of the start-up phase and it is time to focus on sustainability. This must involve a more stable working environment, more predictable financial planning, increased sharing know-how and better documentation of relevant knowledge.

Proposed Budget 2018[edit]

FKAGEU 2017 proposed budget

Non-Staff Budget Contributions 2018 (in €)[edit]

  • Total - 46,126.71

NB All Wikimedia chapters and thematic oragnisatons are contributing only own funds sourced in Europe, such as membership fees and local donations.

Staff Budget Contributions 2018 (in €)[edit]

We have 2FTEs in Brussels. Their salaries are being contributed by WMDE (ca. 70%) and the organisations mentioned in the "Non-Staff Budget Contributions" above (ca. 30%).

  • Chapter money from 2018 contributions: 4000
  • Carry-over chapter money from 2017 contributions: 12370.78
  • OSF contribution: 14211

Continuous overview of expenses (in €)[edit]


  • 30,73 (Incidentals)
  • 152.68 (Dimi Ministry of Culture Sofia)
  • 637.55 (Dimi&Anna visiting Berlin office)
  • 372.14 (Dimi Wikimedia Conference)
  • 18 (airport transfers)
  • 963 (Dimi Wikimania flight)

Preliminary total: 2174.1/15000

Visiting Weasels[edit]

  • 477.09(Visiting Weasel Greece)

Preliminary total: 477.09/2400


Preliminary total: 0/400

Campaigns & Information Materials[edit]

  • 230 (BG Education Campaign)
  • 18 (MEP letters on public domain)

Preliminary total: 248/4000

Big Fat Brussels Meeting[edit]

TOTAL 0/3000

Working Space[edit]

  • 38.42 (office materials)
  • 4500 (annual rent - 12x375)
  • 1992 (annual expenses including cleaning, internet, electricity - 12x1992)

Preliminary total: 0/8000


Preliminary total: 0/6000

Indicators 2018[edit]

Copyright Reform - Influencing EU Institutions[edit]

In 2018 Wikimedia will be working on improving the copyright reform proposal in the European Parliament and the Council. Changes beneficial to free knowledge should be included in the text by means of amendments and compromises that need to be defended in the trialogue stage of negotiations between the two institutions. For this, by the end of the year we will have continued our working relationships with the new 15 relevant decision makers we started working on in 2017 (on top of maintaining the contacts with the ones from before 2017). These should come from the following groups: MEPs of the Digital Intergroup; MEPs in JURI, ITRE, IMCO and CULT committees; Digital/IP Policy Advisors of the Permanent Representations; Commission staff from DG Connect, DG Markt, DG EAC, First Vice-President Timmermans, Vice-President Ansip, Commissioner Gabriel, Commissioner Jourova, Commissioner Navracsics.

Copyright Reform - Trialogue[edit]

The amendments and compromises Wikimedia has managed to include in the European Parliament stage of the process (Freedom of Panorama, safeguarding the public domain, upload filtering) need to be defended in the Council and during the trialogue. For this, in 2018 Wikimedia will participate in: Thematic EP Events organised by MEPs or groups (~40); Dialogues ran by the European Commission on dossiers relevant to our goals (~6); Meetings with National Ministries and Permanent Representations (~12); EU IPO working groups and plenary (3); Copyright-related events organised by non-decision makers in Brussels (~20); Events organised by media outlets in Brussels (~4).

Copyright Reform - Policy Goals[edit]

In order to provide a legislative framework for free knowledge in Europe, the EU Copyright reform will include wordings that allow for more content on Wikimedia projects while not additionally burdening the gathering and dissemination of open content. Freedom of Panorama and "safeguarding the Public Domain" (no new copyright on digitisations) are part of the text. There will be no new requirement for content identification technologies on our projects. This will be achieved as a result of the interplay between the actions stated in the above three indicators.

Free Knowledge Ecosystem[edit]

Wikimedia is collaborating (e.g. joint events, position papers, sharing of resources) with different stakeholder groups. In order to ensure we are well integrated in the entire debate, but keep our independence, we are aiming at working with the technology sector (i.e. members of EDiMA, CCIA, EuroISPA), civil society (i.e. EDRi, BEUC Communia, AccessNow), science & education (i.e. IFLA, EBLIDA, LIBER, Science Europe) and authors (Where we will make an effort to establish lasting relationships with various collecting societies).