Grants:APG/Proposals/2014-2015 round1/Wikimedia Sverige/Proposal form

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Wikimedia Sverige received a funds allocation in the amount of kr.2,557,000 in 2014-2015 Round 1. This funds allocation was recommended by the Funds Dissemination Committee on 21 November 2014 and approved by the WMF Board of Trustees on 30 December 2014.

Community review has ended. You are still welcome to comment on these proposals, but the FDC and the applicants may not be able to respond to your feedback or consider it during the deliberations.

Please do not edit this proposal form directly. If changes are needed, applicants can request them on the proposal form's discussion page. Thank you!

Proposal by Wikimedia Sverige to support its annual plan with ~$366,000.

Program focus: Community support, Content liberation, Free knowledge in education, Reach and readers, Free knowledge awareness

The chapter will utilize 2015 as a year for fine-tuning projects and increasing the use of metrics to evaluate and further develop the work. Our long term collaboration with GLAMs will continue, as partnerships where seeds planted several years ago now flourish. While we expect to see several more of these collaborations form during the upcoming year, we also acknowledge the fact that it takes time for licensing questions to settle within these large institutions and that our expertise is needed throughout that process. Furthermore, we're seeing a similar time scale for the Educational sector. While we do manage to get individual teachers involved, it is a long term project to get institutions to contribute as part of the curriculum, making true scaling possible. During 2015, we will build case studies to demonstrate the value of free knowledge sharing in education in order to promote larger changes on institutional levels. We will continue to support the community in a good number of ways and we will try to be more flexible in adapting to their needs. Since the infrastructure for the technology pool, administrating grants and helping out with accreditations are already in place, we can offer efficient support to the community. For Public policy, we will focus our efforts more on the EU level, where we have the opportunity to make a difference.



If you need to review the edit instructions you will find them in the editintro.

Eligible organizations may complete this form to request an Annual Plan Grant from the Funds Dissemination Committee (FDC) in the current round. This complete proposal form must be published in English on Meta by the proposal submission date for each round for your organization's application to be considered. No changes should be made to this proposal form and supplementary documents after these proposal submission date without written approval from FDC staff, and any proposal forms created will be considered 'submitted' after the proposal submission deadline unless the applying organization withdraws the application in writing.

The purpose of this document is to provide the FDC with an overview of your organization's annual plan, the alignment of the plan with the Wikimedia movement’s strategic priorities, and the potential impact of the plan. This proposal should complement any annual planning documents your organization may have such as your organization's annual plan and strategic plan: please complete all fields and add links to supporting documents where relevant. If any documents are submitted in draft form (e.g. an annual plan that has not yet been approved by the organization's General Assembly), please link to the final version of the document once it has been approved, even if it is approved after the deadline. If you are a representative of the applicant organization, you may request permission to add information to this proposal form on the proposal form discussion page. All requested changes will be reviewed by FDC staff.

Please review the documents describing the Annual Plan Grants process, including the FDC Framework, Guidancefor the FDC from the Board, and the FDC's past funding recommendations: FDC recommendations. These documents include critical information for applicants.

If you have any questions about the form, please contact FDCSupport@Wikimedia.org. If you have general suggestions or comments about the form itself, please leave them on the discussion page for this form.

A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms

Basic information[edit]

1. In order to support community review, please provide a brief description of your organization's work in the upcoming year that can be used as a summary of your proposal. (This should be about 200 words, and should be easy for anyone to understand.)
  • The chapter will utilize 2015 as a year for fine-tuning projects and increasing the use of metrics to evaluate and further develop the work. Our long term collaboration with GLAMs will continue, as partnerships where seeds planted several years ago now flourish. While we expect to see several more of these collaborations form during the upcoming year, we also acknowledge the fact that it takes time for licensing questions to settle within these large institutions and that our expertise is needed throughout that process. Furthermore, we're seeing a similar time scale for the Educational sector. While we do manage to get individual teachers involved, it is a long term project to get institutions to contribute as part of the curriculum, making true scaling possible. During 2015, we will build case studies to demonstrate the value of free knowledge sharing in education in order to promote larger changes on institutional levels. We will continue to support the community in a good number of ways and we will try to be more flexible in adapting to their needs. Since the infrastructure for the technology pool, administrating grants and helping out with accreditations are already in place, we can offer efficient support to the community. For Public policy, we will focus our efforts more on the EU level, where we have the opportunity to make a difference.
2. Contact information.
  • Legal name of organization: Wikimedia Sverige
  • Organization's fiscal year (mm/dd–mm/dd): 1/1-12/31
  • 12-month funding period requested (mm/dd/yy–mm/dd/yy): 1/1/15-/12/31/15
  • Primary contact name and position in organization: Jan Ainali, CEO
  • Primary contact username or Email: jan.ainali@wikimedia.se
  • Secondary contact name and position in organization: Mattias Blomgren, Chairman
  • Secondary contact username or Email: mattias.blomgren@wikimedia.se


3. Amount requested.

Table 1

Currency requested () US$ ()
Total annual expenses of organization 5,115,000 731,760
Amount requested from the FDC for the upcoming year's annual plan 2,557,000 365,808
Amount to be raised from non-FDC sources (total from Table 5) 2,558,000 365,951
Amount to be drawn from reserves for the upcoming year's annual plan 0 0
Amount of FDC funds allocated for the current year's annual plan 2,507,000 358,655


Note
Exchange rate used (currency requested to $US): 6,99 (Oanda.com on September 1 2014 used to determine the exchange rate.)
4. What is your organization's proposed rate of growth in total budget since last year? Please explain your organization's rationale if your proposed budget will increase this year.
  • +1.99% in SEK (to correct for inflation and salary increases as defined by collective agreements)


Community engagement[edit]

This section provides the FDC an overview of your organization's work with volunteers and online contributors.

1. Which Wikimedia community or communities does your organization work with most closely, and which online Wikimedia project or projects does your organization's work support?
  • Wikimedia Sverige works most closely with the communities on the Swedish projects, where Wikipedia is the most active one and therefore most focused. Out of the other Swedish language projects, we do work with Wikibooks and Wikiversity and are planning for their expansion, we already started promoting these projects for teachers working with Open Educational Resources. Currently, from the feedback we get from educators our assessment is that both these communities are on the verge of reaching critical mass and take off. We also engage with the Commons community and plan to engage a lot more with Wikidata. In our workshops with higher education, it is quite common to use English Wikipedia and in the Swedish For Immigrants projects tens of languages have been used. We have especially started to engage the Luganda Wikipedia in trying to kickstart a community there and plan to continue our efforts in collaboration with more local partners, Kumusha takes wiki, WWF, the Red Cross and Translators without borders. Apart from the Wikimedia projects we also support the community on Translatewiki and Swedish Wikimini.
2. How does your organization know what community members / contributors to online projects need or want? Does your organization conduct needs assessments? How else does your organization consult the contributors and volunteers most involved with its work?
  • Most of the members of the board and staff are long time wikipedians and still active and thus often involved in discussions on the village pumps. That gives us basic insights into what contributors explicitly state they want or need. We also invite all chapter members to a meeting before the annual planning kicks off, in order to gather as much information as possible on how the chapter should support the Wikimedia communities.


Organization planning and reports[edit]

Please provide links to your organization’s planning documents and reports. All of these documents are required unless otherwise indicated.

Your organization's strategic planning documents, past reports, and current annual planning documents, are essential to our understanding of your organization's proposal. If you think you will have difficulty submitting any of these documents with your organization's proposal form by the proposal submission deadline, you should contact FDC staff right away. You may also provide notes to this table here, as well as links to any supplementary documents to this proposal form.

Table 2

Completed fiscal year Current year Upcoming year
Annual plan (including budget) wmse:Verksamhetsplan 2013 wmse:Verksamhetsplan 2014 wmse:Verksamhetsplan 2015
Community discussion around annual plan wmse:Medlemsmöte 2012-08-25/Anteckningar wmse:Medlemsmöte 2013-08-24/Anteckningar wmse:Medlemsmöte_2014-08-23/Anteckningar
Annual report (including financial report) Grants:APG/Proposals/2012-2013 round1/Wikimedia Sverige/Impact report form Not required. Not required.
Strategic plan wmse:Strategi wmse:Strategi wmse:Strategi


Table 2 notes:


Financials: year-to-date progress[edit]

The purpose of this section is to give the FDC an idea of how your organization is spending on your current grant, or during your current annual plan. The period defined as year-to-date should be the start date of your fiscal year you defined in Contact information, until 1 September 2014. Your projected amount should be the amount your organization expects to spend by the end of the current fiscal year you defined in Contact information.

Table 3

Current funding period planned / budgeted Year-to-date funding period actuals Projected end of current funding period
In currency requested In $US In currency requested In $US In currency requested In $US
Revenues (from all sources) 4,901,500 701,216 1,945,898.22 278,383 3,853,000 551,216
Expenses 4,901,500 701,216 2,360,075.73 337,636 3,752,000 536,767

Table 3 notes:

  • Year-to-date actuals are not based on quarterly reports and may therefore be subject to change. Especially accrual of revenues have not been finalized (this will probably be on par with spending in Q3).


Programs: upcoming year's annual plan[edit]

This section is about your organization's programs. A program is a group of activities that share the same objectives. Please do not include information about your organization's operating activities in this section. You are welcome to provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section of this proposal form or in a supplementary document. Please answer all four questions for each program.

Community support

Please note that all grantees will be asked to report on the global metrics, so please review them and keep them in mind as you design your programs, and then track and measure the impact of your programs.

1. A program is a group of of activities that share the same objectives. Please share the goal of the program, and then describe the objectives that the activities in this program share.
  1. The chapter shall support active contributors with both expertise and other resources.
    1. Empower 50 "active editors" during the year by giving them access to expertise and other resources through various support opportunities.
    2. Educate "active" Wikimedians in bot handling so that they make their first 100 bot-flagged "productive edits" on, in total, at least five different language versions before the end of the year by arranging learning activities.
    3. Increase access to information of all resources made available on Wikimedia Commons or Wikidata by the chapter within one month after finished upload by announcing it on the Swedish Wikipedia (village pump or notice board).
  2. The chapter shall strive to get a more diversified[CS 1] userbase and inclusive climate with low thresholds for new contributors.
    1. To increase diversity, 20 "surviving editors" will be recruited through events aimed at those target groups during the year.
    2. As a strategy to make the climate on Swedish Wikipedia more inclusive, all "productive new editors" shall get an invite to the Teahouse within five working days from their first "productive edit".
  3. The chapter shall strive to make communication in the community easier.
    1. To make communication easier, recurring[CS 2] offline meetings aimed at "active" contributors in five cities will be supported during the year.
    2. To make real life collaboration more frequent, four activities initiated by the community open to all Wikimedians including at least two persons will be supported during the year.
  4. The chapter shall support and encourage subject matter experts of different kinds to actively contribute to the projects.
    1. Establish contacts with two new groups of different subject matter experts that sign up on WikiProject pages during the year by doing outreach and themed edit-a-thons.
    2. Increase the reach of existing contacts to one related group each in the same subject matter that signs up on existing Wikiprojects[CS 3] during the year by maintaining relationships and doing themed edit-a-thons.
2. How do your program objectives focus on the Wikimedia strategic priorities?
  • Increasing participation
    • By reaching out to new target groups we aim to increase diversity and increase participation.
    • By making the climate more inclusive we aim to get more participation from new users.
  • Improving quality
    • By working together with subject matter experts, and making them active on WikiProjects, we aim to get more viewpoints on difficult subjects and improved articles.
    • By informing about available free resources, editors can easily improve articles with little effort.
    • By supplying resources such as access to reference literature and high quality technological tools, contributions can be made with a higher quality.
  • Encourage innovation
    • By making more active users capable of handling bots we aim to see more innovation.
    • By giving the option to apply for micro grants we aim to see innovation in ways to contribute.
3. Please list the specific, measurable, time bound targets you plan to achieve through this program. Please include both qualitative targets and quantitative targets.
  • Give support to 50 "active editors" before the end of the year.
  • Get 100 bot-flagged "productive edits" on, in total, at least five different language versions before the end of the year.
  • Announce all resources made available on Wikimedia Commons or Wikidata by the chapter within one month after finished upload.
  • Get 20 "surviving editors" from diversified target groups during the year.
  • Invite all "productive new editors" to the Teahouse within five working days from their first "productive edit".
  • Get recurring offline meetings aimed at "active" contributors in five cities will be supported during the year.
  • Support four activities initiated by the community open to all Wikimedians including at least two persons before the end of the year.
  • Get two new groups of different subject matter experts to sign up on WikiProject pages before the end of the year.
  • Get three related groups to sign up on Wikiprojects we are involved with before the end of the year.
4. Please describe how your program activities will lead to the results you are planning, or describe or link to a logic model for your program.
  • Support and expertise to active contributors is something that we will continue to give. The technology pool is up and running, we have lean and efficient processes for micro and travel grants and the support desk we piloted this year can easily continue. We get good feedback from the community members that take advantage of these possibilities and many of them are very productive. In 2014 we started giving expertise support, where contributors can turn when it is hard to get an answer onwiki. It has turned out to be an efficient way to empower and enthuse contributors in doing complex projects on the wiki. The staff in Wikimedia Sverige has collectively 30 years of Wikimedia experience as editors and have over time encountered most situations as community members and thus are capable of leveraging that when new unforeseen problems arise.
Logic model for Bot Academy.
  • Bot academy is a new concept we want to try out extensively next year. Bots are an essential part of the Wikimedia ecosystem and in most language versions there are not as many skilled bot owners as in the English Wikipedia. That is why we want to train users that already have good knowledge about the Wikipedia culture and etiquette to also be able to handle bots. The education will display the use of already existing bots and frameworks such as pywikibot and AutoWikiBrowser, and also inspire new uses of bots. All documentation will be in English and stored on mediawiki.org so that it is available for even more than those that are able to participate. We will do a small pilot this fall on request from the community in which we will try to find out what is essential to make this work on a larger scale.
  • Targeted outreach towards women will continue, where we organize events and fine tune what works, such as systematizing the invites to the Teahouse on Swedish Wikipedia. This will be the third year working actively on this targeted outreach and during this time our network has grown and we have seen partnerships with both the education and GLAM sector, which not only are diverse in representation but also share our concern about gender gap issues. Our activities has also had a lot of media coverage, both locally and nationally, which has raised the profile of our outreach and reflected positively on the chapter as a whole. So, the right conditions are in place for continuing with this work and reaching the target group successfully. The Agency approving our funding has stated that a third year of funding for this project is available given our continued progress and future application, which is why we believe that long term funding is realistic and that they are satisfied with the work.
Logic model for Wikipedia towns. Also includes aspects of Content liberation, Reach and readers and Free knowledge in education that are part of Wikipedia towns.
  • Wikipedia towns is a follow up project, based on the successful Umepedia project which we are doing this year, but in a larger scale and in five cities (including a continuation in Umeå). Being able to focus a lot of energy on a geographical area has been great to get synergy effects all around. The activities are mostly aimed towards and involving the community but since there are so many synergy effects, the project will be listed under the programs Content liberation, Reach and readers and Free knowledge in education down below. The work with community will be in several ways, ranging from supporting edit-a-thons, providing access to archives, helping out on geographical writing contests, arranging photo hunts and more. The project is quite large but we have a lot of experience in all the tasks involved, and by doing the pilot in Umeå we have a good sense on what it takes to make it all happen at once and some good ideas on how we can improve it even more. We have already created a detailed work plan on our wiki, with a budget with a breakdown of the costs (both in Swedish).
Logic Model of outreach to experts
  • Expert outreach will continue, but now more focused on getting experts involved in WikiProjects. We will also leverage our contacts to expand the network within the same topics. For over two years time we have been working with a group of psychologists and it has been growing through their networks. This fall one course of psychology students at Stockholm university will use Wikipedia as an assignment and it seem that later on it will be taken up by a specialist psychology college. We want to explore working with experts in this way in a more systematic way to find the persons in their network that could be high potential contributors. The program will be building and maintaining relationships and try to get them involved on the WikiProjects first rather than as just having them edit or fact check an article to give them direct contact with the community and getting them more personally involved.

Please provide any additional information about this program that is important to our understanding of this program. You may include timelines, tables, or charts associated with your program's progress, or share how this program will contribute more broadly to movement learning.

Notes
    • Diversification here defined as:
      women
      contributors whose native language are different than the 10 largest Wikipedias
      contributors 60 years or older
    • At least four times/year.
    • GLAM, Mental health, Sustainable development, Women


    Content liberation

    Please note that all grantees will be asked to report on the global metrics, so please review them and keep them in mind as you design your programs, and then track and measure the impact of your programs.

    1. A program is a group of of activities that share the same objectives. Please share the goal of the program, and then describe the objectives that the activities in this program share.
    1. The chapter shall create and disseminate information and knowledge about free licenses.
      1. Increase awareness of at least 30 content owners organisations about free licences by creating informational material in Swedish and distributing it during the year.
    2. The chapter shall influence agencies, public institutions and organisations so that they start using free licences.
      1. Encourage continued uploads from Swedish organisations that have done so previously so that 50% have done it again before the end of the year by continued engagement and strengthening of relationships.[CL 1]
      2. Increase the use of free licenses of at least five organisations that have not done so earlier to use such before the end of the year by educating them and building relationships.
    3. The chapter shall give hands-on support to organisations that want to release their material under a free license.
      1. Empower staff in GLAM organisations, so that in a survey by the end of October 50% of the involved staff find the documentation for batch uploading helpful by developing the documentation and educate the staff.
      2. Increase skills in the use of free licenses for content owning organisations so that, by the end of October, 90% of staff involved express they need less support in the future to release freely licensed material through one-on-one support and training.
      3. To get completed uploads to Wikimedia Commons from three GLAM institutions by the end of the year by providing hands-on support during the batch uploads.
    2. How do your program objectives focus on the Wikimedia strategic priorities?
    • Increase participation
      • By educating GLAMs and other organisations, and by improving documentation, we hope that on a long-term they will become more active in the projects directly.
    • Improving quality
      • By getting high quality material released from authoritative organisations under free licenses, quality in articles can easily be improved.
    3. Please list the specific, measurable, time bound targets you plan to achieve through this program. Please include both qualitative targets and quantitative targets.
    • Distribute material to 30 content owners organisations before the end of the year.
    • Get 50% of organisations that previously released free content to do it again before the end of the year.
    • Get five organisations that previously have not released free content to do it before the end of the year.
    • Get a 50% 'helpful rating' from GLAM staffers in a survey on documentation for batch uploading by the end of October.
    • Get a 90% 'less support needed rating' from GLAM staffers in a survey on releasing freely licensed material by the end of October.
    • Complete batch uploads from three GLAM institutions to Wikimedia Commons by the end of the year.
    4. Please describe how your program activities will lead to the results you are planning, or describe or link to a logic model for your program.
    • To create good information material about free licenses we will collaborate with Creative Commons Sverige and Open Knowledge Foundation Sverige. We will base the work on existing English material and translate and complement it if needed for localization reasons. We will also continuously ask for feedback from GLAM staff to make sure that it is easily understandable. Our experience from working with GLAMs and other organisations is that there is still a lack of knowledge on how they work and this becomes important as an first step to get to the point where material will be released. The material will be distributed personally on events and meetings rather than mass mailings to ensure it is understood in what context it should be read. We have earlier localized the brochure on why you should not use Non Commercial licenses and communicating these have given us experience of the type of questions people ask about free licenses, and how to avoid confusion of the word free (as in libre vs. gratis). We have already created a detailed work plan on our wiki, with a budget with a breakdown of the costs (both in Swedish).
    • Since the Public art data base project is a continuation of a previous project we feel quite confident in our estimations in that project. Our experiences from the pilot will have the project up and running in short time. In the project we will continue contacting municipalities, getting data, initiating discussions about free licenses. This means that it will serve to fill several of the goals and partly also create awareness of free knowledge in general. We have already created a detailed work plan on our wiki (in Swedish).
    Logic model of the rotating office
    • Supporting both the Council of Central museums and the Council of Working life museums. We have ongoing collaborations with both councils where we do workshops, edit-a-thons, batch uploads and other content creating activities as well as teach them how to re-use material and use statistics tools to see what good use their editing and released content does. We signed a letter of intent with the Council of Central museums in 2012 and with the Council of Working life museums in 2013 and our collaboration only gets deeper and better over time. One plan is to have a rotating office at GLAMs, similar to a Wikipedian in Residence, inspired by the Meet Wikipedia project. Here we will visit several different institutions, and come back to them, over a longer period which will give them the opportunity to try things out and get continued support. The project has already been pitched and received good feedback from several institiutions.
    • Batch upload support. We have gotten feedback from several institutions that batch uploading is still hard. We have experience inhouse on actually doing it and by being able to offer assistance there is less reasons for them to hesitate in releasing the content. We also have nice case studies in how it has been done before in collaboration with large and trusted institutions which gives our offer some gravitas.
    • Wikipedia towns will be used in synergy effect with content owners. When we are in town on the different cities it is easier to get in touch with local GLAMs. We have seen this in the Umepedia, where we have been able to establish contacts with several GLAMs we never had spoken to before. Some uses QRpedia signs in their exhibitions, some give backstage passes to the collections for volunteers to digitize their material and some release content that help improving articles that we are focusing. Larger GLAM institutions have stated that when there is a specific need and demand this help them raise the topic within their own organizations.

    Please provide any additional information about this program that is important to our understanding of this program. You may include timelines, tables, or charts associated with your program's progress, or share how this program will contribute more broadly to movement learning.

    Notes
      • Only counting organisations that actually have more material to release. By material in this context we do not count writing articles.


      Free knowledge in education

      Please note that all grantees will be asked to report on the global metrics, so please review them and keep them in mind as you design your programs, and then track and measure the impact of your programs.

      1. A program is a group of of activities that share the same objectives. Please share the goal of the program, and then describe the objectives that the activities in this program share.
      1. The chapter shall strive to make research financed with public funding to be published under a free license.
        1. Increase researchers awareness of benefits with free licensing by contacting 50 researchers before the end of the year and promote good examples on how research under a free license has been reused.
      2. The chapter shall educate teachers to integrate Wikipedia into education, prominently by encouraging students to actively contribute.
        1. Educate future teachers in at least two teacher training colleges by getting Wikipedia studies integrated in courses before the end of the year.
        2. Increase contributions from University level courses with at least five productive edits each from at least 10 different courses during the year by educating and supporting motivated teaching staff.
        3. Expand network with 50 teachers before the end of the year by promoting good examples on how Wikipedia can be used in education.
        4. Increase contributions from primary school (year 7-9), secondary school and Swedish for immigrants with at least one productive edit each from 20 different classes during the year by leveraging a feedback system as motivational driver.[FKE 1]
      3. The chapter shall encourage the production of Open Educational Resources and support such efforts.
        1. Increase the body of available Open Educational Resources with 10 new resources before the end of the year through outreach both on events and online so that creators release their works as Open Educational Resources.
        2. Increase the activity of teachers in Open Educational Resources on Wikibooks and Wikiversity so that 100 new editors are created before the end of the year through outreach both on events and online.
      2. How do your program objectives focus on the Wikimedia strategic priorities?
      • Increase participation
        • By getting the productive use of the Wikimedia projects integrated in the education system we aim to make it natural for a new generation of contributors to participate.
      • Improving quality
        • By reaching out to academics we aim to get more high quality contributions to the projects, both by the scholars engaging with contributing themselves, but also by reviewing content and discussing improvements with the editors' community.
      • Increase reach
        • By working with a wide variety of Educational institutions and projects to integrate Wikimedia projects we aim to change the perception of Wikimedia in order to attract new target groups of readers.
      3. Please list the specific, measurable, time-bound targets you plan to achieve through this program. Please include both qualitative targets and quantitative targets.
      • Contact 50 researchers before the end of the year.
      • Integrate Wikipedia studies in courses in at least 2 teacher training colleges before the end of the year.
      • Get at least five productive edits each from at least 10 different University level courses before the end of the year.
      • Expand network with 50 teachers before the end of the year.
      • Get at least one productive edit each from 20 different primary school (year 7-9), secondary school and Swedish for immigrants classes before the end of the year.
      • Get 10 new Open Educational Resources before the end of the year.
      • Get 100 new users on Wikibooks and Wikiversity before the end of the year.
      4. Please describe how your program activities will lead to the results you are planning, or describe or link to a logic model for your program.
      Logic Model Template Open badges
      • In our continued efforts to train educators we now have the training module in place and we now want to put it into use and, furthermore, introduce the course pages extension on Wikipedia so that Wikipedia assignments more easily can be facilitated and continue to improve. We also continue to use Wikimini as a tool for children and their teachers to understand Wikipedia and free licenses. Wikimini has successfully been launched and now has a small body of initial content that we can build on with educators in order to support an emergent Wikimini community. We continue to extend our network of key educators in a variety of educational contexts, k-12, higher education, Swedish for immigrants program, International training programs targeting developing countries, and the Swedish non-formal educational system for lifelong learning. By increasing the network, it gets easier to identify the "doers" in the teacher community which will help us channel our resources in the most efficient way.
      • As an over all support of our Wikipedia in Education program, we will further develop the feedback system through issuing badges in recognition of good quality contributions, also using the open badge system as a visualization of tasks, skills and learning. Issuing badges is directly connected to all our training involving teachers, both as an incentive to learn and also as a motivator to set up and complete high quality Wikipedia assignments with students, since badges are aligned to the key pedagogical tasks involved (see Logic Model). We have gained some experience on Open Badges through the Translatewiki project which also uses these.
      Logic model of work with OER.
      • Wikipedia towns - for this project, working with local schools and universities is central. Our experiences from the Umepedia project tells us that institutions are motivated to engage when the city is a hub for related activities as they also benefit from connecting with local partners, such as business and GLAMs. The concept Wikipedia Towns empowers students to be ambassadors for sharing the knowledge of the town, which is well in line with the curriculum. Already, in 3 out of the 5 cities we have established connections in the educational sector which will help us even further in the project.
      • We increase awareness of Open Educational Resources (OER) by training educators in making use of Wikibooks and Wikiversity, and by encouraging and supporting educators and institutions to create or release already exciting learning resources under a free license, we make content available for Wikimedia projects.
      Logic model for Open Access outreach.
      • To do Open Access outreach we will gather case studies of how freely licensed research has led to a positive and constructive result. This will serve as a personal motivational driver rather than just imposing free licenses through regulations. Today it is difficult to explain the benefits and by making that clearer we believe our case will be stronger. We will also start to disseminate it in a bottom up way to get the buzz going. This is why we are targeting individual researchers rather than trying to affect institutions. Researchers to be contacted will be selected from Universities where Open Access and free licensing is not yet mandatory, but where we can see signs that they may be open to the idea.

      Please provide any additional information about this program that is important to our understanding of this program. You may include timelines, tables, or charts associated with your program's progress, or share how this program will contribute more broadly to movement learning.

      Notes
        • For primary schools, Wikimini will be promoted instead of Wikipedia.


        Reach and readers

        Please note that all grantees will be asked to report on the global metrics, so please review them and keep them in mind as you design your programs, and then track and measure the impact of your programs.

        1. A program is a group of of activities that share the same objectives. Please share the goal of the program, and then describe the objectives that the activities in this program share.
        1. The chapter shall strive for a positive attitude towards, and increased use of, the Wikimedia projects and free knowledge by doing PR and educate the public and potential users in Sweden.
          1. Increase reach about the Wikimedia projects by getting 50 new subscribers before the end of the year from the media to the newsletter by selectively promoting it.
          2. Increase reach to the public by increasing the number of proactive stories by 10% about the Wikimedia projects in media before the end of the year through increased use of press releases and by building relations with journalists.
          3. Increase reach to the public in three municipalities by deploying QR-pedia signs in collaboration with other organisations before the end of the year.
        2. The chapter shall strive to ensure that the projects give a great reader experience.
          1. Decrease faults in the software, having 100% of all discovered and verified bugs reported within five working days.
          2. Provide easy reading and an updated interface for all readers in Swedish measured by that the number of untranslated strings for the software[RR 1] will not be lower than 95% for more than a month and that all new extensions from the Wikimedia Foundation for common deployment never are hindered by untranslated strings by building a strong translator community through online and offline events.
        2. How do your program objectives focus on the Wikimedia strategic priorities?
        • Increase reach
          • By getting more proactive news out about the Wikimedia in traditional media we aim to reach target groups that today may not be Wikimedia readers.
          • By collaborating with trustworthy organisations and placing QRpedia signs in public areas we aim to change the perception of Wikimedia in order to attract new target groups of readers.
          • By providing the projects with good translations and reporting bugs, the user experience will be as low a threshold as possible for potential readers.
          • By making Wikidata compatible with certain standards for Open Data, the threshold for reusing the data will be lowered resulting in a larger number of people being served by Wikimedia content.
        • Stabilize infrastructure
          • By continuously reporting bugs we help the engineering team to have the site running with good performance.
        3. Please list the specific, measurable, time bound targets you plan to achieve through this program. Please include both qualitative targets and quantitative targets.
        • Get 50 new media subscribers to the newsletter before the end of the year.
        • Get 10% more proactive stories about the Wikimedia projects in media before the end of the year.
        • Deploying QR-pedia signs in 3 municipalities before the end of the year.
        • Report 100% of all discovered and verified bugs within five working days.
        • Not ave translations lower than 95% for more than a month.
        4. Please describe how your program activities will lead to the results you are planning, or describe or link to a logic model for your program.
        • Newsletters is an easy way to reach many readers at the same time. During 2014 we have set up a system in CiviCRM and templates which makes it quite easy to create new newsletters and for people to sign themselves up for it. We plan to do more targeted promotion of the news letter in specific areas to reach people in the media business.
        • We evolve the work with translations and translatewiki.net from last year. It showed good results so far and we believe that a focus on strengthening the translator community is the best way of making a high level of translation sustainable.
        • The main task of bug reporting to verify that a bug is repeatable and to report it in such a way that someone else can reproduce it. Bug reporting is performed by staff that is both highly skilled in the Wikimedia and has experience of bug reporting and software development. The bug reports will be accompanied by a limited initial examination of possible causes thus increasing the chance that they are actionable.
        • Wikipedia towns - outreach through QRpedia and a lot of local events which will give us many different opportunities in sending out press releases with different angles both on how Wikimedia works but also how it is connected in the local area. In the Umepedia project we have seen that it is quite easy to get coverage on a local level.
        • Making Wikidata compatible with the, EU recommended, W3C standard DCAT-AP, should make the data more discoverable and easier to use by the Open Data community. This project has gotten initial approval by the Wikidata development team and additionally Wikimedia Sverige are part of other DCAT-AP activities which will give us the experience and tools needed. We have already created a detailed work plan on our wiki (in Swedish).

        Please provide any additional information about this program that is important to our understanding of this program. You may include timelines, tables, or charts associated with your program's progress, or share how this program will contribute more broadly to movement learning.

        Notes
          • MediaWiki (core) and Extensions used by Wikimedia


          Free knowledge awareness

          Please note that all grantees will be asked to report on the global metrics, so please review them and keep them in mind as you design your programs, and then track and measure the impact of your programs.

          1. A program is a group of of activities that share the same objectives. Please share the goal of the program, and then describe the objectives that the activities in this program share.
          1. The chapter shall strive to get free knowledge and free licenses on the political agenda.
            1. Increase the number of relations with five new opinion leaders and decision makers before the end of the year by participating in related events.
            2. Strengthen the relations with two like minded organisations by collaborating on one project during the year.
            3. Increase the movements awareness of ongoing issues in the EU by an impact matrix publicized on Meta before the end of March by collecting available information and analyzing it.
            4. Strengthen relationships with all 20 Swedish EU parliamentarians before the end of the year by having personal meetings with them.
            5. Diversify funding by mapping public sources and initiate contact with one of them before the end of the year by thorough investigation.
          2. The chapter shall influence the overarching agencies to encourage the use of Wikimedia projects in their areas.
            1. Increase the use of Wikimedia projects by getting one overarching agency[FKA 1] to actively encourage use of Wikimedia in a new way before the end of the year by engaging them and supplying them with relevant information.
          2. How do your program objectives focus on the Wikimedia strategic priorities?
          • Increase participation
            • By getting the use of the Wikimedia projects promoted by these agencies we aim on a long term to get more organisations and people involved in the Wikimedia projects.
          • Increase reach
            • By getting the use of the Wikimedia projects promoted by these agencies we aim to change the perception of Wikimedia in order to attract new target groups of readers.
          3. Please list the specific, measurable, time bound targets you plan to achieve through this program. Please include both qualitative targets and quantitative targets.
          • Five new relations opinion leaders and decision makers before the end of the year.
          • Collaboration with two like minded organisations before the end of the year.
          • One impact matrix before the end of March.
          • Meet all 20 Swedish EU parliamentarians before the end of the year.
          • Initiate contact with one public funder before the end of the year.
          • Get one overarching agency to actively encourage use of Wikimedia in a new way before the end of the year.

          EU_policy/Team

          4. Please describe how your program activities will lead to the results you are planning, or describe or link to a logic model for your program.
          Logic model for work with FKAGEU.
          • Through a cooperation within the Aha! Advocacy framework we will work with the Free Knowledge Advocacy Group EU to arrange events for talking and strategizing about advocacy in EU. In order to arrange these events and to attract right crowd, we will work with finding key persons and building relationships with them.
          • The relationship building with like minded organisation will be a synergy effect with the Information about free licenses project where we will collaborate with Creative Commons Sverige and Open Knowledge Foundation Sverige. We already have established these relations, but have not previously worked together in a project, which is why we think this is a way to get deeper knowledge about each other.
          • The work with overarching agencies will be a continuous work during the year. We will try to leverage that in one of those, the General Director is a member of the chapter. Already The Swedish National Agency for Education advise using Wikipedia as a tool for learning media literacy but we want to widen it to also include more productive promotion.
          • We will send a volunteer to Brussels, working full time in the FKAGEU group. He is a former Member of the Swedish Parliament with an extensive network, which will increase chances of high impact. The political experience will also be extremely helpful in mapping the area and to make the movement focus the work on the right things at the right time.

          Please provide any additional information about this program that is important to our understanding of this program. You may include timelines, tables, or charts associated with your program's progress, or share how this program will contribute more broadly to movement learning.

          Notes
            • The Swedish National Agency for Education, The Swedish Research Council, The Swedish National Council of Adult Education or The Swedish Higher Education Authority



            Staff and contractors: upcoming year's annual plan[edit]

            1. Please describe your organization's staffing plan or strategy here, or provide a link to your organization's staffing plan or organogram.

            Our staff plan is aligned with our planned projects for next year, and since most of them are pretty small, we need several project managers. The skillsets for the project managers are also decided by what projects are running. Besides that, we see the need for a CEO, a financial administrator and one Communications officer. Since we are so few, the organization can be extremely flat.

            2. List of staff by department or function.
            Numbers for current staff should include staff your organization has hired or plans to hire in this current funding period, and proposed staff should include staff your organization will hire in the upcoming funding period. You should include both permanent staff and long-term contractors in this table and list the number of full-time equivalents, where one full-time staff person would be 1.0 (for example, if your organization has 2 part-time staff working at 50% each in a department then you would list the number of full-time equivalents (FTEs) as 1.0, while if your organization has 1 full-time staff person working at 100% then you would also list the number of full-time equivalents as 1.0).

            Table 4

            Department or function FTEs by end of current year FTEs by end of upcoming year Explanation of changes
            CEO 1 1
            Financial administrator 0.5 0.5
            Project managers 4 5 Increased demand.
            Communications officer 0 1 Will benefit all work we do.
            Total (should equal the sum of the rows): 5.5 7.5
            Total staff expenses (currency requested) 2,784,925.35 3,673,738
            Total staff expenses ($US) 398,416 525,571

            Table 4 notes:

            3. Did your organization made any significant changes to your staffing plan since publishing your organization's most current annual plan at the beginning of the funding period, such as hiring more or fewer staff than planned or hiring staff on a different schedule than planned? Please describe any significant changes here.

            We hired fewer staff than planned due to external funding that did not come through to the extent we needed.

            4. What overall percentage of staff time is spent directly on programs?
            • 82%

            Financials: upcoming year's annual plan[edit]

            Detailed budget: upcoming year's annual plan[edit]

            Please link to your organization's detailed budget. This may be a document included on this Wiki (Meta) or as a publicly available spreadsheet.

            Revenues: upcoming year's annual plan[edit]

            Please use this table to list your organization's anticipated revenues by revenue source in the upcoming year. Use the status column to indicate if this funding is guaranteed, whether you are in the process of requesting funding, or whether you are planning to request funding later. Please feel free to include in-kind donations and resources, as applicable.


            Table 5

            Anticipated revenues for the upcoming funding period
            Revenue source Currency requested US dollars Status (e.g. guaranteed, application)


            Membership fees 70,000 10,014 Estimated. Current member count would yield 54,700 SEK.
            Donations 63,745 9,119 Estimated
            FDC 2,557,000 365,808 In the process of requesting funding
            Interest, misc 25,000 3,577 Estimated
            Other grants 2,069,855 296,117 Around 545 000 already approved, the rest of the funds are applied for, awaiting answers.
            The Swedish National Board for Youth Affairs 240,000 34,335 Part of the funds granted and part to be applied for
            Internetfonden 89,400 12,790 Funds granted
            Total revenues (should equal the sum of the rows): 5,115,000 731,760 -


            Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.

            • Most other funding are project grants that will be used directly in programs. A detailed distribution is available in the detailed budget on this tab.


            Operating reserves: upcoming year's annual plan[edit]

            Please use this table to report information about your organization's planned operating reserves. Since this information is included here, you should not include it as part of your planned program or operational expenses. There are some restrictions about how much FDC funding your organization can use to build up your reserves.


            Table 6

            Local currency $US
            Total anticipated amount in operating reserves (by the end of the current fiscal year) 525,267 101,000 75,145 14,449
            Total existing reserves from the current year to be carried over as reserves in the upcoming year 525,267 424,267 75,145 60,696
            Total to be added to reserves in the upcoming year (excluding FDC funding) 102,245 14,627
            Total to be added to reserves in the upcoming year from FDC funding only 95,000 100,000 13,591 14,306
            Total planned reserves in the upcoming year (should equal the sum of the rows except the first): 722,512 727,512 103,364 104,079


            Table 6 notes:


            Expenses: upcoming year's annual plan[edit]

            1. Expenses by program (excludes staff and operations).
            Program expenses are the costs associated specifically with your organization's programs. These costs do not include operating expenses or staff salaries, which will be described in separate tables. For example, program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for micro-grants and reimbursements, or technical costs associated with specific programs. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.


            Table 7

            Program / initiative In currency requested In $US
            Community support 208,255 29,793
            Content liberation 173,712 24,852
            Reach and readers 123,000 17,597
            Free knowledge in education 99,000 14,163
            Free knowledge awareness 91,500 13,090
            Total program expenses (should equal the sum of the rows) 695,467 99,495

            Table 7 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.

            • Most other funding are project grants that will be used directly in programs. These are in fact counting for 60-100% of all the program expenses. A detailed distribution is available in the detailed budget on this tab.


            2. Total expenses. Please use this table to summarize your organization's total expenses overall.
            These are divided into three expenses categories: (1) staff expenses from Table 4 (including staff expenses for both staff working on programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.


            Table 8

            Expense type In currency requested In $US
            Program expenses (total from Table 7, excludes staff) 695,467 99,495
            Operations (excludes staff and programs) 548,550 543,550 78,476 77,761
            Upcoming staff total expenses (from Table 4) 3,673,738 525,571
            Amount to be added to reserves in the upcoming year (from Table 6) 197,245 202,245 28,218 28,933
            Total expenses (should equal the sum of the rows) 5,115,000 731,760

            Table 8 notes:


            DESCRIPTION SUBJECT TO CHANGE: During 2014-2015 Round 1 we will be launching a multi-year funding pilot program where APG applicants can request a two-year funding commitment from the FDC. Participating organizations will provide the FDC with information about milestones for two-year programs during the next year's proposal cycle (2015-2016 Round 1), as well as with their annual plans and budgets for the second year.

            Not all organizations will be participating in this program since it is a pilot, and a list of organizations eligible to apply for multi-year funding will be announced soon. This section is included in the current version of the proposal form, to ensure that it is available to any organizations that might need it if they are participating in the pilot. Please do not complete this section unless you know your organization is eligible to participate in this pilot program.

            1. Will your organization be seeking a two-year funding commitment from the FDC during this proposal cycle?
            • No.
            2. Please use this table to show which programs you will continue over a two-year period and list some milestones that you would like to report on after the first 8 months of your programs (to be achieved by 1 September 2015)

            OPTIONAL: Multi-year funding pilot program[edit]

            DESCRIPTION SUBJECT TO CHANGE: As part of this pilot program, your organization will be asked to report on milestones reached by 1 September 2015 for your two-year programs by 1 October 2015. This information will be reviewed by the FDC during the 2015-2016 Round 1 proposal cycle, along with your annual plan and budget for the second year of funding, after which the second year of funding will be released by the FDC.

            Table 9

            Program name Start date Completion date Milestones (by 1 September 2015) Notes
            1 2 3 4 5

            Table 9 notes:


            The FDC or FDC staff may reach out to you for more information about your two-year plans as part of this pilot program, or may need to make changes to this section of the proposal form based on early learnings from this pilot. Participating organizations, please bear with us.

            Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities[edit]

            Please enter "yes" or "no" for the verification below.

            The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the [[Special:MyLanguage/<tvar|link>Grants:PEG</>]].
            I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities Yes

            Once this proposal is complete, please sign below with the usual four tildes.


            Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing.