Grants:APG/Proposals/2016-2017 round 1/Wikimedia Sverige/Progress report form

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Contents

Global Metrics[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 371  

Women = 50
Men = 127
Other = 0
Total = 371

2. # of new editors 375  

Women = 183
Men = 129
Other = 0
Total = 375

3. # of individuals involved 2,900  

Women = 1.215
Men = 1,037
Other = 0
Total = 2,900

4. # of new images/media added to Wikimedia articles/pages 3,330 3,330 images were added to articles during this period, and in total 14,142 images were uploaded to Commons.
5. # of articles added or improved on Wikimedia projects 198,021 This include all edits in the main namespace on a Wikimedia project. This includes Wikidata, though through the online contests a large number of articles were improved or created as well.
6. Absolute value of bytes added to or deleted from Wikimedia projects 2,353,178,793 bytes Wikidata stands for the majority of these 2GB (as planned for in our application). But also the UNESCO Challenge added more than 6 million bytes. We expect this metric to be really big by the end of the year with all the planned monument data added.
Grantee-defined metrics 1. # Blog posts 20 blog posts and 11 newsletters, a total of 31 The number of blog posts and newsletters written by Wikimedia Sverige or blog posts written by guests on the Wikimedia Sverige blog. Used as a proxy for visibility. This metric will be replaced in future reports.
Grantee-defined metrics 2. # Diversity 1,215 people (non-unique) The number of participants and/or organizers of activities conducted or supported by Wikimedia Sverige who belong to underrepresented genders in the Wikimedia movement in Sweden (non-unique as we are not tracking them with names). These groups are defined as women and people identifying themselves as something other than male or female.


Introduction[edit]

The year has started very intensely with a flourish of activities. We continue with our 4 programmatic areas, Access, Use, Community and Enabling, which were developed in 2016.

Some of the most important activities and changes to date are the following:

We have created 100,000s of information rich objects on Wikidata about cultural heritage and uploaded more images than from the entire year of 2016. We launched an alpha version of our new Wikispeech extension on Labs. We organized a photo exhibition together with UNESCO and Wikimedia Italia and joined as formal partner in the #Unite4Heritage initiative. Furthermore, we won prizes for best educational project in Sweden, organized the first Wikipedia Day with great success and launched Wiki Loves Earth in Sweden for the first time. We have also done a significant part of the work for our first international conference, the Wikimedia Diversity Conference 2017.

There has also been a lot of work happening around our organizational structure. In May Anna Troberg left as the Executive Director and was replaced by John Andersson, previously Chief Operating Officer. We hired a new communication expert, Gitta Wilén, signed contracts for two new consultants, Pawel Cyrta and John Cummings. We also launched a formal WiR project, with three WiR positions signed and ready and a fourth being planned. We also established new routines with our new administrative and financial service provider OP Administration. We have also changed our accountant to Maria Jalkenäs at Grant Thornton.

Two new board members, Sofie Jansson and Erik Åström, have joined our board, with Karin Åström Iko leaving. Sofie and Erik are bringing further community and GLAM expertise and networks to the board.

Access[edit]

  Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Access A.1.1 Enrich the Wikimedia projects with 25 resources,[1]through the creation and distribution of materials and by providing support and performing batch uploads. 32 resources 11 resources out of 25
Above target: 60 out of 25 We expect this number to increase substantially as we are about to start upload a large amount of datasets as part of the Connected Open Heritage project.
A.1.2 150 identified[2] subject experts contribute to the Wikimedia projects with at least 1 productive edit each, through the dissemination of information, maintaining relationships or arranging thematic edit-a-thons. 209 74 experts out of 150
Above target: 160 The majority of the experts from the first half of the year are from the universities, whereas quite few are from the GLAMs. This is in accordance with the plan. As a number of expert related events are planned for the second half of the year, we believe, however, that we will reach slightly higher.
A.1.3 Involve 15 courses in the Wikipedia Education Program,[3] through educating motivated teachers and providing expertise on the Wikipedia tools for education. 16 9 courses out of 15
On target: 15 We already have plans in place for 4 courses to complete their education projects by the end of the year and expect to start working with a few new ones as well.
A.2.1 To increase the use of free licenses ensure that 15 organisations[4] clearly license[5] their material under free licenses, through workshops and support with information aimed at staff within the organisations. 6 2 new organizations out of 15
Below target: 10 We are below target, and while we expect a number of resources to be released during Q3 & Q4 we do not expect to have 15 resources freely licensed. We have two GLAMs (including UNESCO) that have changed license on their material as part of the Connected Open Heritage project. We expect a few more GLAMs to release new collections during the year as well as a couple of data releases from Lantmäteriet and Statistic Sweden, which would be of major importance. Furthermore we hope to convince a few universities or other educational institutions to choose an open license for the material they produce.
A.2.2 Work actively to nurture and develop the relevant networks and contacts with people who can influence license choice of material in order to safeguard the topicality of the issue. This is achieved, in addition to regular activities, through active participation in at least 10 new events and at least 10 new direct contacts with content owners, organizations and politicians. N/A 17 new events out of 10

45 new direct contacts out of 10

Above target: 60 out of 10 Our definition of someone belonging to our network is when they have met a representative of the chapter and staff has some way of contacting them, they have received information about what we do as an organization and how they can reach us. We have reached a large number of decision makers as part of the Connected Open Heritage project. We have reach politicians through a number of meetings as part of the Public Art – Open Data project and through a set of meetings as part of the project Advocacy 2016.

Our Access program focuses on improving the free content on, or available to, the Wikimedia projects both short and long term. This is our largest program, both in number of ongoing projects and initiatives, and in budget.

Our earlier work with getting GLAM and other organisations working with us have shown that both individual staff members and the organization as a whole have to go through a number of steps, and that the environment (context) which they work in has to be suitable. As stated in our application we see contributions from new organizations happening mainly in two ways:

  • People contribute to the Wikimedia projects within their institutional frameworks. This could e.g. be GLAM staff, researchers or students.
  • Resources created elsewhere are put under a free license and can later be included in our projects.

Through the projects in the Access program we intend to influence staff, decision makers and the environment (context) they work within.

Access gained short term[edit]

‘’I.e. production, adoption of tools and methods.’’

Different organizations have reached different levels of maturity when it comes to how they view free knowledge and their perception of how they can contribute. Their maturity affects what we can achieve together in a particular timespan, and a large part of our work is focused on moving them forward to a more thought-through strategy. We focus on partners who have expertise and/or collections that we have identified as relevant for Wikimedia in general or for a particular project.

The short term goals in 2017 focused on three Wikimedia platforms: Wikidata, Wikimedia Commons and Wikipedia. For nearly ten years we have invested time and efforts in workshops where we train experts to contribute to the platforms, about free licenses and other things related to the Wikimedia platforms and free knowledge. The output from these activities is improved articles and content, but a far more important outcome is the deeper knowledge and expertise which later will help when we organize projects to release material owned by the institutions. From our experience, the decision for an institution to release material often takes place years after we have given them a first introduction, however every now and then we experience a faster turnover rate.

Through a number of partnerships, we have managed to deliver unique material to the Wikimedia movement, spanning from images of monuments destroyed in Palmyra to structured data about lakes in Sweden. Through dedicated efforts we have carried out the preparations needed to achieve more partnerships, either working directly with us or with other Wikimedia affiliates, in the future. We strive to be considered a professional and generous partner.

We also work with the education sector to have educators assign students to contribute to free knowledge as part of their course work. Here the outcome we are looking for is to engage students in the production of large amounts of high quality material. We see teacher retention as a key in sustaining and growing in education. We have started with more targeted efforts towards specific programs where we believe the students are more likely to work in organizations, such as GLAM, that we would like to partner with in the future.

Traditionally, content from the GLAMs is processed and uploaded to the platforms. This year, we have made efforts to engage volunteers tin making use of the content that has been added through the work in the Access program. We have organized two online contests as a way to encourage volunteers to take a closer look at the material and find ways to use it in the Wikipedia articles.

We have actively worked on finding new ways to work with the different Wikimedia platforms, such as Wikidata and MediaWiki, in order to be able to form new content partnerships in the future.

Story: Batch upload of data[edit]

Over the last 8 years we have worked with batch uploads of media files. This year, however, we have put in considerable efforts around batch data uploads. The foundation we have built will ensure that WMSE can help to deliver high quality and updated information for a huge amount of Wikipedia articles and Wikidata items. It also helps prepare us for Structured data on Commons when batch uploading of images will be intertwined with batch uploading data.

We have focused mainly on different types of geographical data, as this has been identified as valuable by the Wikipedia editors. More specifically on built cultural heritage data, through the Connected Open Heritage project, and on lakes in Sweden, through the WFD data to Wikidata. John Cummings, who's work at UNESCO we are financing, has worked to release the massive amount of data that UNESCO have.

We have worked on documenting the different steps needed for a batch data upload and developed instructional material. We have continued to train our new developers, written new code and identified ways for the community to support the work. To make use of the data and stimulate more organizations to release their data we have also developed ways to include the data in templates on Swedish Wikipedia as a proof of concept and developed tools to visualize the data on Wikidata.

One thing that take a lot of time and effort is the careful selection of what data in a dataset to include in the batch upload. We have ongoingly worked to engage volunteers to contribute with their expertise to clean and prepare the data. This helps ensure accuracy and avoid irritation and frustration from the communities. For example, if the data inclusion is somehow misaligned with what they would expect and require.

We will continue with ongoing batch data uploads and are planning new project proposals around this.

Story: Online contests[edit]

To ensure that the images we have worked to upload are put to use and gaining visibility, we have organized two online challenges so far in 2017: The UNESCO Challenge and the Connected Open Heritage Challenge. Furthermore we are assisting the CIS-A2K in India to organize the Bhubaneswar Heritage Edit-a-thon in October.

We have organized a number of online contests during the last five years and continue to improve the concept and make the organisation more efficient. The two challenges organized in 2017 have been very successful, with the UNESCO Challenge having the highest number of registered participants of ‘’all’’ writing challenges organized (that we know of, possibly beaten by the CEE Spring). The UNESCO challenge had 96 participants writing a total of 6,917,069 bytes of text, equal to 1,729 A4 pages of text. The Connected Open Heritage Challenge was organized in June but took place in July, outside of the scope of this report. It will focus more directly on using the images, and probably attract fewer participants due to a more complex framework of rules and scope.

Next we intend to create a learning pattern to share our best practice and point out what organizers can do to avoid the mistakes we have made when organizing challenges in the past. With this in mind we organized a survey for the participants. We are happy to co-organize Challenges in the future with other affiliates.

FACTBOX - PLATFORMS SUPPORTED

For the direct inclusion of material to the platforms we have worked in a number of ways:

Wikidata

We have developed capacity in 2016 that now is being utilized. We have worked on enriching Wikidata with data about:

  • cultural heritage, as part of the Connected Open Heritage project;
  • lakes and water quality, as part of the WFD project;
  • natural sites, in preparation and as part of the Wiki Loves Earth initiative;
  • UNESCO data.
Wikimedia Commons

As with data, the work done during 2016 has allowed us to heavily scale up our activities in 2017, as outlined in our Impact report for 2016. We have uploaded image collections from:

  • archeological exhibitions in Cyprus;
  • cultural heritage sites in Sweden;
  • UNESCO World Heritage Sites;

and updated the file descriptions for some of our older uploads where new research data has come to light.

Wikipedia

For Wikipedia we have worked with a number of actors to include more high quality information in the articles.

  • UNESCO freely licensed information;
  • 9 classes;
  • 74 experts.

Access gained long term[edit]

‘’I.e. changing minds, policies and attitudes, improving our capacity.’’

Wikimedia Sverige is in this for the long run. We aim to change the way organizations and the society think about knowledge dissemination and production. Creating that kind of change in attitudes will allow for the full impact of free knowledge. To reach this goal partnerships are key and we need to work to change their attitude to work on free knowledge long term and allow access to new resources ongoingly.

The practical work outlined above is therefore only half of the story. It is the end result of an often long period of finding common ground with an organization. We are continuously working to convince more organizations to partner with us and though this become champions for free knowledge themselves in the end.

Top down[edit]

By convincing decision makers to adopt different forms of policies around openness we are laying the foundations for accessing new material in the future.

In the Swedish context, most organizations are rather non-hierarchical but individual staff members can nonetheless be restricted in their ability to act by limited funds or lack of supportive policy. Removing such barriers is therefore important to allow them to improve the amount of access to free knowledge. While decision makers are of course hard to reach, the strong Wikimedia brand gives us a real advantage compared to other organizations active in the free knowledge movement. It does however take a lot of preparations to develop argumentation, networks and supporting material.

A larger focus on free knowledge and access to information by politicians is core to our work. In 2017 we have focused a lot of energy on putting our cause on the political agenda. This can help change the context prospect organizations are working in. It is especially true with government agencies. Through some of our external grants we have worked to step up our national efforts this year. We continue to build on the material created over the years.

Sweden does not exist in a vacuum and especially new legislation on the EU level affect our work directly. Our ongoing involvement in the FKAGEU is therefore important to us and we continue to support the initiative.

An integrated part of this is to achieve visibility, and we continue to find synergies with the work done as part of the #Use program.

Story: Spreading the gospel of open data[edit]

Wikidata is a unique possibility for us as a Wikimedia affiliate to influence data owners, as we are not only receivers of data, but can also present arguments as data owners ourselves. Thus, we can also present concrete examples of how Creative Commons Zero (CC0) has helped ensure usage of our data available through Wikidata.

In 2017, we have worked hard with a number of different initiatives and meetings to convince decision makers that they should carefully choose their license and open up more of their public information. On a national tour we visited and discussed open data with decision makers in 20 municipalities and with Members of Parliament. We worked with the Swedish federation of municipalities and county councils, and the Open Data network Sambruk. At the end we handed over a roadmap and policy proposals to the Swedish minister for public administration.

We have also discussed open data with Statistics Sweden (SCB), centered on a much needed update of their license. Currently they are using a homemade license and we have convinced them to update to a standardized license. We are making a case for using CC0. To that end we have created material targeted at Swedish authorities. This material has also been internationalized and is being used as part of the Connected Open Heritage project.

The work to communicate the value about open data will continue and we will focus on creating examples and visualizations to ensure that the decision makers easily can see and understand the value, this include both external tools such as Monumental but also good examples on how the data is being used on Wikipedia. We will also work on communicating the decisions taken by the governmental agencies and make targeted efforts to some of the most important data owners in Sweden.

Bottom up[edit]

‘’I.e. finding partners, forming partnerships, working in joint projects and delivering content.’’

For the chapter to work efficiently with other organizations we often find that early interaction with staff members of the organization is crucial to form internal support for the needed changes (choice of license, how they can share data etc.) that make a partnership possible later on. We approach potential partners at different events (either organized by us, or when participating at e.g. conferences), when planning externally funded projects and through social media and offline networks.

When meeting with the staff members we need to be clear on what we have to offer, what we need and how we can work with them. The clearer our message is, the faster we can form a new partnership. After we start working together we strive to be accommodating and generous with our time and our resources to ensure a positive experience. During 2017 we have also started working on ensuring that we will be able to offer our partners informative reports that help them justify the partnership internally. We will continue refining the way we offer this additional reporting to our partners during the year.

Story: Capacity building[edit]

Wikimedia Sverige has focused significant resources on adding new resources to the Wikimedia platforms ever since the chapter was formed 10 years ago. But in order to be able to reach more partners and to organize better and more efficient projects there is still a lot of things we are keen to develop further. The need has also increased as the interest in working with us has increased over the years.

Over the first 6 months of 2017 we worked to establish a number of new projects and initiatives and to consolidate what we learnt during 2016. We saw a real need for improving the documentation when new staff and board members and volunteers have joined our work around Access. We also continued our work on creating a number of resources that will help us convince different organizations to partner with us. Developing new and improved material is something we hope will also benefit the global Wikimedia movement as we continue to make it accessible through different channels.

Over the years we have created a lot of material needed to initiate our GLAM partnerships. We have however also identified a need to have material to continue the development of the partnerships. This include more specialized material for long term partners (i.e. how they can work with Wikidata or organize their own edit-a-thons). A main focus this year is also to create a standardized report format for GLAM partnership to give them the information needed to be in-house champions of free knowledge.

However, for some type of partnerships we know too little to efficiently create material and design projects and events to support the organizations in a good way. One idea that we are testing this year is to utilize Wikipedian in Residence (WiR) at different institutions. Now we are laying the foundation together with our first pilot WiRs. We intend to scale the amount of WiRs in the future – as we believe that they have the potential to change attitudes in organisations long term. Working closely with selected and centrally placed organizations within a certain domain will help establish the basic routines, material, and general argumentation needed for the work. Most importantly, it will establish the in-house knowledge needed to promote working with the Wikimedia movement within their domain. Our hope is that the WiR can function as a key to unlock entirely new types of cooperations within a few years.

In the coming months we will continue to develop learning patterns and resources summarizing what we have learnt during the year.

Story: Finding the ways to work with an intergovernmental organization[edit]

Intergovernmental Organizations offer expertise, connections, specialist knowledge, social media reach and content that can significantly benefit to the Wikimedia movement. They occupy advisory and best practice roles which give them the ability to influence other organisations within their fields of expertise to promote and adopt open licensing and engage with the Wikimedia movement.

UNESCO is the lead agency for education within the United Nations and has a mandate to adopt and promote open licenses. Working with UNESCO has provided access to senior people in other UN agencies and other Intergovernmental Organizations, we have presented to heads of UN publication departments and to senior staff at WIPO and took part in a panel on Open Licensing at the World Summit on the Information Society, UNESCO’s remit has allowed us to promoted Wiki Loves competitions through UNESCO social media and run Wiki Loves Earth Biosphere Reserves.

Being hosted at UNESCO HQ has provide access to regular conferences at UNESCO HQ (e.g Mobile Learning Week) and allowed organization of the 2017 European GLAMwiki Coordinators Meeting (report).

UNESCO has a huge amount of knowledge, content and data which we are working to share through Wikimedia and in the process improving Wikimedia documentation. We have worked with the Education and Science sectors to create and improve 100s of Wikipedia articles using existing UNESCO publication text that receives over two million page views per month. We have made several section of the UNESCO website available under open license World Heritage descriptions and are working towards making the entire UNESCO website available under CC BY-SA.

UNESCO has shared over 2,000 images of Wikimedia Commons that receive over 10 million page views per month. Data added from UNESCO to Wikidata receives over 2 million page views per month on World Heritage articles. We have begun to do similar projects with other IGOs including working with the European Space Agency share their content on Wikipedia and set up metrics to understand the reach of their content and creating the Industrial Property article using open license two WIPO publications.

The work done at UNESCO both documentation and metrics will allow other UN agencies and other organizations in general to contribute to Wikimedia projects more easily. We have created a process for organising and documenting data imports into Wikidata and are continuing to create a process and guidance for adding open license text to Wikipedia including working with WMF to create a metrics tool for text. We have developed Wikiproject United Nations to allow any UN agency to share open license content on Wikimedia projects and produce a section in UNESCO’s monthly visibility report to provide information to IGOs on the benefits of sharing content with Wikimedia. This groundwork will allow us to expand our work with IGOs in the future.

Story: Building bridges to a new group of experts[edit]

We have started working with a new and very interesting group of experts, working in the intersection of GLAM and Education. The GLAM educators work at different GLAM institutions to engage teachers and students to learn from the resources offered and curated by the GLAM.

We realised that GLAM educators was largely a group left out of the Wikimedia work carried out by GLAMs in Sweden in the last 10 years. The reason for them not being involved in the work we have done with the GLAM institutions could be due to “starting out small” or working in silos, or other decisions in the organisation. Initiated by the interest of a few selected champions of free knowledge from this group of experts, we have started developing methods for how Wikipedia fits with the pedagogy offered by the GLAMs. The externally funded project ‘’Welcome to my place’’ has allowed us to experiment with a number of classes and develop missing open learning resources. We have also supported the first established education program at one of the major GLAMs in Sweden; the Wikipedia education program at the Nordic museum.

The work with GLAM educators has gained a lot of attention and recognition for its pedagogical value and innovation. The pilot project “Welcome to my area” was even awarded the price Pedagogy award of the year, presented at the Spring meeting of museums in Sweden.

We have already been approached to offer a series of training sessions customized specifically to this group in partnership with the GLAM educators’ association in Sweden. We intend to continue working with these educators and to scale these efforts in the future, hopefully with backing directly from the GLAMs themselves.

Story: Taking national experiences to the international setting[edit]

After 10 years of GLAM cooperations in Sweden we have learnt a lot. The Connected Open Heritage project is our first attempt at taking the lessons we have learnt internationally. The focus is on collecting material about built cultural heritage sites under threat.

There are large costs associated with being able to organize an international project. We have experimented with a few partnerships in Uganda, which has been valuable, but we have been limited of what we could do. However, with a budget of circa 250,000 USD the ambitious project is covering a range of different activities. This made it possible to inform experts in digital cultural heritage at important conferences and to organize activities and meetings in a number of countries to initiate the discussions about digitization, Freedom of Panorama and open data. We could also create missing material and visualization tools that works in an international setting.

We work with UNESCO and are financing a Wikipedian in Residence position there. We have also decided that we will act as fiscal sponsor for a grant from WMF, which makes it possible for this WiR to stay another year. A great achievement is that we have become an official partner of the #Unite4Heritage campaign, with the visibility and recognition that this entails. We also worked closely with Wikimedia Italia around batch image uploads and the preparation of the photo exhibition. This cooperation has been a positive experience and we are applying for more funding to work together in the future.

Our intention was also to include more Wikimedia affiliates in a direct way, but we have only had limited success in this. Although many affiliates have been involved in data preparations, they have been less so in GLAM outreach and we struggled to find a way of giving efficient support to smaller affiliates’ work with GLAMs. This has mainly been due to lack of funding for their work. Involving more affiliates was not an explicit goal of the project, but something we still hoped to be able to achieve. To that end we are also planning to host the GLAM Coordinator meeting in 2018 and supported the one in 2017.

Fail fest: Slow moving institutional partners[edit]

Here we describe problems we struggled with and what we learnt from them.

One of the things we experimented with during the Connected Open Heritage project was to form partnerships with local GLAM organizations in the countries we visited. We hoped to work with them to upload selected parts of their collections. This however turned out to be much harder than anticipated.

We experienced long deliberation times in Sweden in the early days of our GLAM work as well. But in reaching out to GLAMs in other countries we were still (overly) optimistic that we would be able to progress further during these meetings, since we brought with us the Swedish experience and the strong network and the large scale of the project.

We did see a strong interest in participating but the timeline was overly optimistic. Many of these GLAMs are much more hierarchical and slow moving than their Swedish equivalents and are at a much earlier stage in their work with digitization.

The limited thematic focus in our project meant that the collections the GLAMs might be willing to experiment with were out of scope for us. The fact that the GLAMs often had only a fraction of their collections digitized meant that in some cases there were just no available options. A few of them requested our active support with digitizing their collections, but that was not possible due to the scope of the project.

This experience from working with slow moving institutional partners confirms the need to work long term and the continued investment in new partnerships. We therefore see a great value in being able to continue working in the countries where we have now invested resources.

Fail fest: Technical limitations for monitoring and reporting[edit]

Here we describe problems we struggled with and what we learnt from them.

We have high ambitions with the work we carry out in our Access program in terms of making free content and data accessible through projects and partnerships. An issue we have dealt with is the technical limitations when it comes to monitoring the work and accurately present data and metrics, which we especially need to show the impact our partners have and that the results are indeed aligned with the value proposition we bring.

2017 marked the start of on boarding educators and other partners to use the Program & Events dashboard to track and monitor activities. We have worked on implementing the Program & Events dashboard as it caters to activities across programs, Education, GLAM, Wikipedian in Residence. The tracking function offered by the dashboard finally provides educators and partners with vital data and can visualize the efforts made. Furthermore, it gives a more comprehensive overview of activity than any other tool.

We acknowledge that there is great potential in this tool, although currently it comes with many limitations for it to fully realise that potential. Educators are initially excited to see the functions of the dashboard and the improvement it is to the MediaWiki Education extension, however when they realise they can’t set up a page with the same layout and description the return to the extension, or they are forced to ask for more support rendering themselves less independent than before. Similarly, GLAMs are eager to use the dashboard for their own campaigns, only to realise that the documentation is lacking and we become a bottleneck for the self-sustaining work that many GLAMs are capable of.

We have underestimated the efforts it takes for our partners to develop the skills needed to manage a tool like the dashboard, as it currently stands. The struggle is about introducing technical tools which are supposed to support and scaffold important work, without discouraging participants from engaging in our projects. With more technical development invested in something like the dashboard, we could showcase its features and track program activities whilst our partners and participants remain largely self-supported and updated on the progress they are making and the impact they have.

A common request from, and promise to, GLAMs and other organisations realising data and images for use on our platforms is that they can import any improvements back into their own systems. Examples include newly identified subjects on images, correction of faulty data and consolidating of duplicate entries. While theoretically possible actually extracting (or sometimes even detecting) this information has proved impossible for any but the most technically adept of the organisations. As a result the value of "open" is eroded in the eyes of these partners as they are often forced rely on manual reporting of important changes from us, when we encounter it. With more technical development invested in tooling to examine changes to a set of pages it would be possible for the organizations to become more self-reliant and allow them to continuously reap this benefit of having shared the content on our platforms.

Detailed project overview[edit]

Below all the projects belonging to the program will be briefly explained and the current status presented. Synergies between the projects will be described. A few selected stories has been presented more in depth as case studies above.

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

Making LSH available 2016[edit]

What’s been done: This batch upload project together with the Swedish GLAM ‘‘LSH’’ started in 2016 and the focus in 2017 was to upload new higher resolution versions of some older images and to enrich another set of images with new metadata. This was successfully concluded in March 2017.

What's next: We are planning a new batch upload of around 7,000 images from LSH in late 2017, as an integrated part of our project GLAM 2017 (see below).

Size of project (small/medium/large): Small

Link to the project: LSH-tillgängliggörande 2016

Connected Open Heritage 2016[edit]

What’s been done: The project Connected Open Heritage started in 2016 and during 2017 we reached the finalization of many of the initiatives. We organized a photo exhibition with Wikimedia Italia and UNESCO (taking place after the scope of this report), made more batch uploads of images with UNESCO and the Swedish National Heritage Board and finalized an agreement in Bosnia and Herzegovina around data extraction. We organized the UNESCO Challenge with 96 participants, who contributed with 1,729 A4 pages of text (amounting to 6,917,069 bytes). Further contacts were made with decision makers during travels in Kenya and Uganda. Presentations of the project were made at e.g. Digital Heritage 2017 conference in Slovenia, and were prepared for Wikimania 2017 in Montréal. The first datasets were migrated from the Monuments database to Wikidata. The initial 5 datasets, from Sweden and Denmark, totalled almost 180,000 new items and close to 2GB of data added. Progress was also made on the needed technical development for allowing WLM to run directly of this data.

What's next: We are still working on the data wrangling, image uploads and the documentation of best practices. To date all the ambitious goals outlined in the application have been surpassed or are about to be reached shortly. The work over the last 18 months are now paying off and resulting in high metrics presented in this and the coming report.

More batch uploads of data from countries all over the world will be carried out. New datasets, not yet in the Monuments database, will be ingested directly to Wikidata. The photo exhibition will be held in four countries: France, Sweden, Italy and Canada. In Sweden, it will be exhibited in Stockholm and Gothenburg. The development of the Monumental tool will continue. A second competition will be held, the COH Challenge, of which the preparations have started.

Size of project (small/medium/large): Large

Link to the project: Kopplat Öppet Kulturarv 2016

Wikipedia in Education 2017[edit]

What’s been done: The first education program at the Nordic museum was successfully completed with five schools from different parts of Sweden. We have supported eight university courses, of which two are part of the PhD program which continue to grow. We have built on our capacity to support partnerships in education by developing topic specific handouts, such as FAQs, manuals of style and assignment designs. We co-authored an op-ed about faculty engagement on Wikipedia for one of the major Swedish newspapers. Investing in our network with education in Sweden continues to pay off in terms of requests for presentations and training, which we have given numerously. We have formalised a new partnership with Gothenburg University as one of the official partners on the first master’s program in Digital humanities in Sweden.

We have worked systematically with implementing the Program & Events dashboard. The captured data from the first completed courses has proven a valuable asset when planning for future partnership and ignites interest from data analysts and pedagogical research.

What's next: Support for another four university courses is scheduled at four universities. With Stockholm university we will also give teacher training and form a pilot project combining data from student contributions with learning analytics to examine Open education practices and learning outcomes. This will include a joint application for external funding, which we are also exploring with another department at Stockholm university to focus resources on faculty engagement on Wikimedia projects.

We plan to investigate options for running an online course in 2018.

Size of project (small/medium/large): Medium

Link to the project: Wikipedia i utbildning 2017

GLAM 2017[edit]

What’s been done: Much of the work that previously has been part of the GLAM project have taken place within the scope of the COH project in 2017. We have continued our deep and close contacts with several of the GLAM institutions, and assisted with our support. Workshops with The Working Life Museums Cooperation Council have been planned for the fall. We have started the planning for a number batch uploads during the second half of the year. A partnership agreement has been written with one GLAM and five more are being negotiated. We developed a simple Twitter bot @WMSEimages which tweets out sample images whenever we are doing a batch upload in order to showcase the wide scope of content which we are involved with.

What's next: The workshops mentioned above will take place, and the support and contacts will continue. Several batch uploads will take place, amongst other with our new partner the Swedish Performing Arts Agency.

Size of project (small/medium/large): Medium

Link to the project: GLAM 2017

Public Art – Open Data 2016[edit]

What’s been done: From January to April 2017, we met politicians and policy makers from 20 municipalities to try to get them to increase and speed up their work with open data. From the experiences and challenges the municipalities have met, we compiled material that could help them with their work in the municipalities. We cooperated with SKL, the Swedish federation of municipalities and county councils, and the Open Data network Sambruk. We also established contacts with Members of Parliament and other high rank politicians, in order to propose relevant changes on the national level. As last part of the project, we handed over a roadmap and policy proposals to the Swedish minister for public administration.

What's next: We are trying to conceive the interest for a second, similar project that is directly focusing on municipalities in preparation for an external grant application. This work is still in an early phase. We drew the conclusion that the coordination on a national level is lacking, which affects smaller, and in terms of open data, less developed municipalities. With our gathered knowledge we could be the bridge overarching this problem.

Size of project (small/medium/large): Medium

Link to the project: Offentligkonst.se 2016

This is My Area 2016[edit]

What’s been done: The project started in 2016 and during the final year of running the project focus has been on developing the portal on Swedish Wikiversity in a series of OER hacks with project partners. To communicate the project, a main video was released, and a series of filmed interviews with key actors explaining the pedagogical value was released, such as a professor in history, a media literacy specialist, the head of documentation at Stockholm city museum. In order to reach educators, we presented at three international education conferences and several national conferences, one with an audience of 300. The project was recognised with the pedagogy award of the year.

What's next: Developing the last parts of the instructions on the portal and doing the last bit of outreach. These are the only few components left to finalize.

Size of project (small/medium/large): Medium

Link to the project: Välkommen till min plats 2016

WFD data to Wikidata 2016[edit]

What’s been done: Started in 2016 this project was concluded in june 2017. The practical work included mapping the Water Framework Directive (WFD) data structure to Wikidata, proposing six new identified properties which were missing. We also imported water data for 6,800 Swedish lakes as well as data on Finnish and Swedish river basin districts. The project also included explaining the role that Wikidata and Wikimedia can have in making EU data in general and environmental data in particular more accessible to the public. In 2016 we had several international meetings with WFD data stakeholders and as a result of this we in 2017 worked on making CC0 the default license for publically reported data. The project was summarised in a final report.

What's next: While the project has concluded the discussions on CC0 are still ongoing. We are also looking into ways to make the imported data more readily accessible to readers on Swedish Wikipedia.

Size of project (small/medium/large): Small

Link to the project: WFD-data till Wikidata 2016

GLAM Educators 2017[edit]

What’s been done: The project started in March 2017 with meetings with board members of the Association of pedagogy at Swedish museums and agreed on the outline of customized training for their members, GLAM educators in Sweden. The Postmuseum in Stockholm will host the events.

What's next: Compile a brief case study of the education program at the Nordic museum to tell the story communicate the values for various stakeholders. The material will also be used in the training sessions. Identify external events to grow the network with decision makers in GLAMs.

Size of project (small/medium/large): Small

Link to the project: GLAM-pedagoger2017

Advocacy 2017[edit]

What’s been done: Our two main focus area for advocacy during 2017 have been copyright and open data. Through FKAGEU we have been a vocal and constructive part of the copyright legislation reform in the European Union. In April, we participated in a meeting for coordination of EU Policies in Brussels along with participants from a dozen of other member countries.

The other focus has been on an open data project, see its own project overview. We produced a roadmap and a policy paper which was handed over to the Minister of public administration. This was also a core part of preparations for the political week of Almedalen, which took place after 30 June.

What's next: We will participate at the political week of Almedalen. We expect the lawsuit against BUS to be finished soon, and after that, all advocacy focus will be turned towards freedom of panorama: finding partners for a changed legislation, influencing politicians and preparing material.

We will also investigate funding opportunities for a new project around open data advocacy.

Size of project (small/medium/large): Medium

Link to the project: Påverkansarbete 2017

Historical Maps 2017[edit]

What’s been done: A grant application was sent in to a potential funder, but the project did not get financed.

What's next: We will look into other versions of the project for next financing round.

Size of project (small/medium/large): Small

Link to the project: Historiska kartor 2017

Work With Sounds 2017[edit]

What’s been done: The project was approved during the period. A start up meeting was held in June with the Swedish Air Force Museum. The major parts of the project will take place in 2018 and 2019.

What's next: Further communication with the stakeholders and collaboration partners in the project.

Size of project (small/medium/large): Small

Link to the project: Work With Sounds 2017

Wikipedian in Residence 2017[edit]

What’s been done: So far we have focused on laying the foundation for the WiR project in the future. This involves learning from other chapters work; establish how to identify suitable candidates to work as WiRs; prepare standardized material and establish processes and methods to be able to scale; and finally to organize a first handful of pilot projects where we together with the WiRs evaluate the work they have done.

In this first year we have focused on three different types of WiRs: (1) Intergovernmental organizations (IGO), represented by UNESCO; (2) medical organizations, represented by SBU; and (3) GLAMs focusing on preparatory work before release of new archival material, represented by Musikverket.

What's next: We will evaluate the WiR work that we have had during the year to be able to further improve our processes and methods. We hope to organize at least 3 WiRs also in 2018 based on the work done in 2017.

Size of project (small/medium/large): Medium

Link to the project: Wikipedian in Residence 2017

Use[edit]

  Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Use U.1.1 To inform the public about Wikimedia projects and free knowledge, good media relations are central. This is achieved through active work with press releases, opinion articles, commentaries, newsletter and presence on social media. During the year, a set of well defined metrics for media activities will be developed and the measured media presence will increase by 10 %. N/A
On target: 10 % We expect the metrics to be defined during Q3. During Q3 we will also create a baseline based on what was reported in 2016. Our assessment (without having hard numbers yet) is that we will reach the goal based on the amount of media visibility we have had so far, and the events and activities that are planned so far. We have continuously sent out press releases and increased social media presence.
U.1.2 To increase awareness of the usage and trust, clearer measurement methods for how the Wikimedia projects are used, in general and by specific user groups, will be developed during the year. N/A
On target: We expect the measurement to be in place. The work has not yet started, but is planned for the second half of the year.
U.2.1 To decrease the number of bugs in the software and increase clarity all identified and verified bugs shall be reported on Phabricator within one week of being encountered and critical system messages will be translated.[6] The result is monitored annually. 100% (14 new bugs and 3 translation messages) 100% (16 new bugs and 0 translation messages)
On target: 100% We have reported all the bugs that we have encountered in the MediaWiki software. We have not included bugs that we have reported in external Wikimedia related tools.
U.2.2 To make content available for more people the Wikispeech extension shall be activated as a beta function on three language versions of Wikipedia[7] before the end of the year and perform an investigation for the future development through a pilot study. Prototype ready[8]
On target: Prototype ready. We expect to activated Wikispeech player as a beta function.

The focus of the program is to make the platforms and activities known, appreciated and trusted. It also include our work to make the platforms easy to use and both our platforms and activities accessible to everyone.

Making the platforms and activities known and appreciated[edit]

Sassa Persson at the Sundsvall Public Library has positive views on the collaborative contribution to qualitative knowledge from her work with Wikipedia.

Our focus is on spreading information about the Wikimedia platforms and the role that they fill (in a neutral way) and explaining why we are focusing on free knowledge and the different types of values which this creates. We believe that this communication work will, amongst other things, improve our possibilities for increasing participation at our events, help us to find more partners, increase funding opportunities and avoid misunderstandings about our work and the Wikimedia platforms. To increase our capabilities we focus on both short term communication efforts and long term planning, strategizing and creation of the infrastructure needed to effectively communicate.

Short term we have worked to increase our communication through our different communication tools, such as social media, press releases, op-eds, blog posts etc. At the end of Q2 we hired a new communication coordinator, Giltta Wilén, who will focus on developing our communication strategy and methods for how to measure our communication. This way we will ensure a consistent and qualitative communication from the chapter. She will also look at specific communication plans for our different projects and develop our network of journalist etc.

Our website will become a much more active platform where we can guide new organizations, members, volunteers, journalists, and members of the general public interested in our work or free knowledge in general.

Story: Developing an international photo exhibition[edit]

To make the general public aware of what the Wikimedia movement is involved in we have started organizing photo exhibitions. This allows us to reach a new audience, it is also a new way to approach partners and sponsors and exhibitions often receive a large amount of media exposure. Being involved in more “traditional” cultural projects such as a physical exhibition also lend us credibility.

The photo exhibition 'Journeys through our Fragile Heritage' has mainly been developed in early 2017. The exhibition showcases cultural heritage in danger using images from Wikimedia Commons together with information about the sites and the value of digital preservation and how Wikimedia is involved in this.

The exhibition is organized by Wikimedia Sverige, UNESCO and Wikimedia Italia. It started as a rather limited part of the Connected Open Heritage project, but significant efforts were made as it grew in importance at UNESCO - with a number of different departments getting involved and making their opinions heard. As a direct result of this work Wikimedia Sverige joined the #Unite4Heritage campaign as an official partner and the exhibition will be featured at the UNESCO headquarter in Paris, at two locations in Sweden, in the renowned Etruscan museum in Rome and at Wikimania in Montreal. UNESCO has also stated their interest in hosting the exhibition at their offices in Geneva and New York, if funding for printing can be found. Furthermore, a number of national UNESCO offices are looking into the possibility of hosting the exhibition nationally.

We look forward to building on this experience, analyse the outcome of the initiative, and possibly develop new photo exhibitions in the future.

Making usage easy and accessible to everyone[edit]

Through our efforts we hope to make the platforms easier to use for our readers. We focus both on our in-house development, but also on informing other developer teams about issues that we encounter in workshops and other events that we organize.

Story: Developing new technical capabilities to include new audiences[edit]

For 16 years the Wikimedia movement has gathered an impressive amount of knowledge that is of great value to hundred of millions of people. However, access to this material is greatly limited if you are not a strong reader. This fits poorly with the vision of delivering free knowledge to everybody. In 2015 Wikimedia Sverige started investigating what we could do to remedy this issue and bring all this information to people that for various reasons cannot, or have limited abilities to, consume our material.

We decided that the best thing we could do to change this was to develop a text-to-speech solution. We had good financial opportunities and Sweden is at the forefront of the relevant technical development, with a pool of experts to hire from. Hence, we initiated the work on Wikispeech.

The project aims to create an open source text-to-speech solution. It will be a server based solution, which means it can be used without having to install any software locally (something that is not possible on many devices used to access the Internet). All components will be open source and all data and documentation will be available under a free license so that it can also be included on other platforms. The Wikispeech extension will be built in a way that makes it possible to add new components and more languages over time. It will become increasingly better through crowdsourcing as anyone interested can help to make the text-to-speech work better by improving the lexicon with new words, point out mistakes and so forth.

During 2017 we have launched a prototype player with most of the basic functionalities in place. Until December we will work on developing the editing interface and aim to have the code go through code and security review.

We are also discussing with the funders, the Swedish Post and Telecom Authority (PTS) about a continuation of the project.

Story: Understanding Wikimedia’s role online in the age of the orange man[edit]

A lot of focus the last couple of years has been turned towards the changing nature of internet and social media: how some social media platforms are used by extremist groupings in order to change the view of truth and knowledge. Wikipedia specifically and the Wikimedia projects generally have shown that this does not have to be the case throughout internet, and that Wikimedia can play a crucial role in fighting fact resistance online.

We thought it important not only to manifest this position passively and reactively, but also (pro)actively. In May, we organized one event and co-organized another focused explicitly on source criticism, and Wikipedia’s and the Wikimedia movement’s role in maintaining and enforcing reliability and objective knowledge online. Wikipedia-dagen 2017, ‘The Wikipedia Day’, focused on fact-checking, reliability and fake news. Several prominent figures in the domain participated with specific insights on how to enforce reliability on digital platforms. For the first time, Wikimedian of the year was awarded by the WMSE board to one active user whose contribution has had significant impact. We also co-organized Källkritikens dag, “The day of source criticism”, along with the fact checking part of the Swedish newspaper Metro, as another way of manifesting our commitment to source criticism, fact checking, knowledge and truth.

These two events play a part in raising awareness of Wikimedia projects and that they are trustworthy platforms serving the public. The events were an opportunity to educate the public on critical thinking, reliable sources and the use of citations. Wikipedia and Wikimedia projects are used more and more by students, teachers, faculty and journalists, etc., which lends us a responsibility to educate, but also to take part in the wider discussion on reliability and source criticism on the internet.

Fail fest: Finding ways to work with WMF[edit]

Here we describe problems we struggled with and what we learnt from them.

Wikimedia affiliates have traditionally not actively invested resources in MediaWiki development. instead this work has been done by either volunteers or the Wikimedia Foundation, Wikimedia Deutschland being the major exception.

When we decided that we wanted to start development on Wikispeech we realized that this would entail a steep learning curve for our developers and took steps to prepare for this. However, we were not prepared for the governance issues concerning final inclusion of the extension on MediaWiki.

When we initiated the project we were in contact with a number of staff members at the Foundation that were supportive of the idea and stated a willingness to help. As a result we deemed it possible to take the extension to Beta status. However, after the major restructuring and loss of staff members at the Foundation things became uncertain. As we had not ensured to have this clearly specified in writing and formally agreed on, we found it very difficult to find staff members willing to set aside time to work with us on code and security review. We also found it hard to ensure that Wikispeech was included in any of the team's yearly planning as we both lacked the knowledge of WMF's internal decision making structures and had a limited set of contacts to utilize. For us this is a major issue as not delivering on the project goal would hamper our chances of finding further external funding to continue the development. We have had a few meetings scheduled during Wikimania with WMF developers that has stated a willingness to help us and have discussed the issue with WMDE’s developers as well (as of August we have a staff member that has stated intention to assist with code and security review).

This lead to a number of conclusions:

  • We urge Wikimedia Foundation to develop a formalized procedure for requesting, and resources for conducting, code and security review of new MediaWiki extensions in the future. Initially for Wikimedia affiliates, but also in the long run for other organizations that might have an interest in contributing. We offer our support in developing such material.
  • For our coming development projects we will ensure that we have a formal written agreement in place before starting the project. If this is not possible, this must be clearly communicated to the funders and the project plan adjusted accordingly.
  • Participation in developer events where we can present and discuss our work is very important.

Detailed project overview[edit]

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

Trust Making 2017[edit]

What’s been done: The active work in this project will start during the second half of the year. Thus, not much has been done yet. This is according to the time and the project plan.

What's next: The focus of this project is to develop methods on how to survey the trust of Wikimedia. In the following months, we will define the focus and methods of our surveys, identify earlier surveys relevant for our purpose, find partners at universities and compile surveys.

Size of project (small/medium/large): Small

Link to the project: Förtroende 2017

Visibility Making 2017[edit]

What’s been done: During the spring, a prototype for a style guide has been developed, based on the Wikimedia brand and other chapters’ guides. The goal is to streamline the communication, along with a communication plan and strategy that are set to be developed during the year.

We have continued good progress of our social media accounts.

As part of the visibility project, we have organized one event and taken part in two. In April, along with our annual meeting, we organized a “Wikipedia Day” focusing on source criticism, fake news and reliability in relation to Wikipedia and the Internet. Several prominent Swedish personalities participated. We also invited one of the founders of the Dutch crowdfunded fact checking platform De Correspondent. Along with the Swedish newspaper Metro, and its fact-checking platform Viralgranskaren, we co-organized Källkritikens dag, “The day of source criticism”, in which we from our part showed how source criticism works in relation to Wikipedia. This was a large national event with a lot of publicity, and we got coverage in the media.

We have increased the number of followers on Facebook to 1,815 and to 2,119 on Twitter. We have also started an Instagram account and reached 200 followers our first months. The number of press releases published at MyNewsDesk is 5, we expect to increase this number during the second half of the year when our interesting projects have results to share.

What's next: Next we will develop our communication strategy and plan, finalize the style guide and develop a new website. All this is part of a larger goal to get more visibility and influence the way in which we are visible. We will take steps to develop our methods for measuring our visibility, which is crucial since we want to capture progress and understand how to best adjust our activities to improve the reach of our message.

Size of project (small/medium/large): Medium

Link to the project: Synlighet 2017

Wikispeech[edit]

What’s been done: This project aims to develop a prototype for a speech synthesis to Wikimedia projects. During the spring, this work has continued. Our developers took part of the Wikimedia Developer Summit in San Francisco to discuss annotations to the synthesis. The functions have been further developed in order to be tested by users and to get feedback. A beta example has been developed, and contacts with organizations for disabled people have been taken, to gather their initial feedback.

What's next: The development of the player will be finalized and sent for code and security review for later release as Beta for Swedish, English and possibly Arabic. The editor interface for Wikispeech will be developed. We will participate at Wikimania, Interspeech and organize more workshops with organizations for disabled people.

Size of project (small/medium/large): Large

Link to the project: Wikispeech 2016

Bug Reporting and Translation 2017[edit]

What’s been done: The purpose of this project is to decrease the number of errors in the software. Furthermore, an internal workshop was given in June for staff, to investigate how bugs or other pain points discovered during events can be efficiently reported. To date 16 bugs have been reported by five of the employees, and two of these bugs have been patched by our own staff.

What's next: The reporting of the bugs will continue. In September, we will organise a “translation sprint”. We are also investigating the possibility of organising a bug-a-thon where the participants all try out a new functionality with the intention of discovering bugs.

Size of project (small/medium/large): Small

Link to the project: Buggrapportering och översättning 2017

Wikispeech 2017[edit]

What’s been done: Work around the application for a continuation of the Wikispeech project has been initiated. The project start has been postponed to 2018 as our Wikispeech 2016 project was prolonged.

What's next: We will finalize the new application to the Swedish Post and Telecom Authority (PTS).

Size of project (small/medium/large): N/A

Link to the project: Wikispeech 2018

Community[edit]

  Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Community C.1.1 To make work easier, support will be given 365 times to at least 100 Wikimedians (or others who advocate for free knowledge) with expertise, financial or other resources.[9] 265 times to 101 Wikimedians 69 times out of 365 times

35 Wikimedians out of 100 Wikimedians

Below target: 150 times to 80 Wikimedians We have seen less use of our office this year (most likely due to the increase of staff members in 2016), however, we now have an extra room so this might increase some late 2017.
C.1.2 To strengthen the community the chapter will support at least 50 recurring meet-ups[10] for Wikimedians 134 63
Above target: 80 meet-ups We have supported a large number of meet-ups. Especially the group in Gothenburg has been very active.
C.1.3 To facilitate the use of new technical solutions on Wikipedia, a project shall be carried out around implementation, based on the Community's needs and desires. N/A
On target: One new technical solutions will be activated. This year it will be a smaller one, as we have focused on creating the structure needed for the project.
C.2.1 To increase participation from Wikimedia's underrepresented groups[11], targeted initiatives organized by the association shall result in one productive edit from 365 unique users belonging to one or more of those groups. 403 197
On target: 365 unique users We are on target now, and have a few large events planned where a lot of women are expected to participate and edit.
C.2.2 To lower the threshold for new users, 50 users shall be supported on the Teahouse (Fikarummet) at the Swedish Wikipedia. We will provide support for one additional language version of Wikipedia to activate the Teahouse. N/A 18
On target: 50 users Fikarummet was closed for part of the period and we expect that it will increase in use the second half of the year.

Supporting existing community[edit]

We work to support our wider community in a number of ways, which is possible thanks to staff members with a wide variety of skills and the infrastructure which we have built up in the last few years. This year we have focused on creating meeting spaces, cover associated costs with the volunteer work, and helped facilitate discussions. For the first time we are also working to provide technical support to create tools for the most active volunteers.

Expanding the community[edit]

To grow the community on Wikimedia platforms we are organizing a number of activities aimed at inciting the interest of groups of people who have yet to engage on our platforms, or around free knowledge in general.

We work to raise awareness of Wikimedia projects in order for new participants to engage. When new participants start to contribute we make sure to lower barriers and create an inclusive environment and to provide direct support of different forms.

Our cooperations with different organizations has been a cornerstone in achieving success in community growth. By involving the communities of our partners in our projects, some of their community members has joined the Wikimedia community in some capacity.

Story: Collaborating with the international community to increase diversity[edit]

There has been a number of initiatives in Sweden and abroad aimed at increased diversity in Wikimedia projects and communities, yet no silver bullet has been found. This is true both for users (readers) and contributors (editors).

Healthy inclusive communities was the highest ranking theme in the cycle 2 of the Movement Strategy process, which has helped in highlighting the importance of working for diversity in Wikimedia. There has also been a growing understanding that the challenges experienced in one country are very often shared by other countries.

We have discussed these issues frequently within the chapter, but also with other affiliates at different events. To be able to learn from each other and find ways forward together, Wikimedia Sverige decided to organize the Wikimedia Diversity Conference 2017 (DivCon17) in Stockholm. With the conference we hope to bring together some of the movement's leaders and doers at the intersection of Diversity and Wikimedia. We want to organise a space where participants are empowered by new and shared understandings, new tools and methodologies, suggestions for a path forward and a supportive network.

We look forward to contribute with two practical examples of inclusive technologies; Wikispeech and Teahouse in other language versions than English.

Meeting in-person is only part of the effort. We aim for a lasting involvement and wish for the participants to be ambassadors and continue the conversations ongoingly.

Story: Enabling self sustaining local events[edit]

We try different ways of making our limited resources have maximum impact. Exploring how to scale programs and grow sustainable projects is therefore a major focus in developing our methods, reach and impact. In 2017, we have seen opportunities for enabling self sustaining local events, with capacity to engage new groups of contributors without relying on on-site facilitation from WMSE staff.

Maria Johansson took part in the 1lib1ref campaign and explains why she and her library contributed in the 1lib1ref campaign.

The opportunity comes from tapping into the allure of global movement campaigns such as 1lib1ref and Arts+Feminism, and leveraging international connections for the local contexts. 13 libraries organised local events as part of 1lib1ref and most of them and other organisations hosted Arts+Feminism, several of them outside of the main cities, for the first time. With the right resources already at hand, our role was to lead by guiding participants to prepare in the best possible way.

We were also involved in a multilingual edi-a-thon hosted by the Swedish Embassy in New Delhi in March. The international event gained a lot of traction from the Department of Foreign Affairs in Sweden who got in touch to see how they can encourage more Swedish Embassies to repeat the event with local Wikimedia affiliates. This is another example of where we support by providing infrastructure so that local events can sustain themselves.

We are discovering how international partnerships and collaborations within our movement has effect on local activities and we can see that we are improving on how to best invest our resources to support local leaders to step forward and new groups are engaged in Wikimedia projects.

Fail fest: Fikarummet[edit]

Here we describe problems we struggled with and what we learnt from them.

When we were exploring successful international initiatives to improve diversity in Wikimedia we came across the Teahouse on English Wikipedia. The initial reports were encouraging and we thought it was worth trying on the Swedish language version of Wikipedia.

In 2013, the first discussions were initiated and the basic structure for the Teahouse was created on Swedish Wikipedia, named Fikarummet. The idea was that the structure would be discussed by community members and quirks would be solved as needed. However, not many active editors commented on the plan and we interpreted this as a quiet support (a common decision making process on Swedish Wikipedia).

Due to technical obstacles the pages lay dormant for a couple of years but in late 2016 we resolved these and decided to create the missing bot infrastructure so as to be able to activate the project. We informed the community about the plan and started developing the bot. The technical development took much longer than expected as many parts of the bot developed for the Teahouse on enwp needed to be rebuilt to work on other language versions. Rather than just doing a quick adaption for Swedish Wikipedia we recognized the value, for the wider movement, in generalizing the bot to run on any language version. However, when launching the bot and reopening the Fikarummet, it took only a few weeks before some influential editors started protesting heavily. The initial concerns were about the settings of the bot, but as things evolved more criticism focused on the structure of the pages and most importantly on the feeling of not having been sufficiently consulted. A place such as the Teahouse had been requested at a number of occasions by potential new users. We are aware that this group of users are all unheard voices on Wikipedia and as such are not part of the decision making processes.

From this we draw a number of conclusions for future initiatives:

  • If an initiative lasts over a long timespan, new consensus (with proper discussions taking place) must be found before taking the initiative further, as the old (or unclear) consensus might no longer be valid as the community has evolved.
  • We need to find more ways and methods of involving the community in the discussions and have clear stages of community consultations, to make clear when to react and interact. In person meetings, where quick feedback can be given and initial reactions are easier to read, can be an option. Another option would be to find a volunteer in the community willing to act as an ambassador for the project.
  • When the bot was finally launched, the project was at its very end, which meant that we had very limited possibilities to follow up on comments. We need to launch earlier in the project so that there are still enough resources to deal with follow-up. In the long term we need to either include maintenance of the tools in our future budgets or find a volunteer willing to adopt it.

Detailed project overview[edit]

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

Community Support 2017[edit]

What’s been done: This project is directed directly towards the Swedish Wikimedia community, and consists of a technology pool, the possibility to apply for grants, money for purchase of books, etc. The project runs throughout the year, and so far support has been given at 55 occasions to 29 Wikimedians. We have also rebuilt the template for showing that something is a result of the technology pool, to include more of the support given. We have given support to edit-a-thons and regular activities in Gothenburg.

What's next: Putting together a communication plan for the project to increase the knowledge in the community of the available support. Continuing with giving support, and systematically informing about possibilities in the form of events with photo accreditation etc. A Wikipedia camp is being planned, as well as a photo tour to Kiruna, a mining town that is about to be destroyed because of the mining as well as activities at the book fair in Gothenburg.

Size of project (small/medium/large): Medium

Link to the project: Stöd till gemenskapen 2017

Equality on Wikipedia 2015[edit]

What’s been done: This project was actively running to the end of February 2017, and initiated in 2015. In the two months we continued to work for an inclusive community welcoming of new groups of contributors. We took part in 1lib1ref for the first time and we did preparations for Art+Feminism, and other gender gap focused edit-a-thons. We also worked on the technical development of the host bot for the Swedish version of the Teahouse.

Our experience from working with diversity in the past four years culminated in the decision to apply for a conference grant to organize Wikimedia Diversity Conference 2017. We initiated that process as the final steps of this project.

What's next: The project has been finalized.

Size of project (small/medium/large): Medium

Link to the project: Jämställdhet på Wikipedia 2015

Development Support 2017[edit]

What’s been done: The main part of this project takes place during Q3 and Q4. In the end of Q2 we however set up the portal for the communitý wishlist.

What's next: In Q3 we will collect the community feedback, analyse the results and select projects to work with. In Q4 actual work on the selected project will begin.

Size of project (small/medium/large): Medium

Link to the project: Utvecklingsstöd_2017

Wiki Loves 2017[edit]

What’s been done: Wiki Loves Earth was planned and organized in Sweden for the first time. It took place in June, and in total 155 individuals engaged and produced 1,188 media files, added 80 of them to Wikipedia articles and added or improved 67 articles. Out of the participants 93 were completely new users to our projects. The result can be found here. Preparations for Wiki Loves Monuments in September started.

What's next: Wiki Loves Monuments will take place in September, and the Swedish Wikimedia community will participate. A jury will be selected and communication around the competition will take place. Wiki Loves Food is being planned.

Size of project (small/medium/large): Medium

Link to the project: Wiki Loves 2017

A Community for Everybody[edit]

The Swedish ambassador to India, Mr. Harald Sandberg, thought that the Wikipedia edit-a-thon was great fun.

What’s been done: We started the project in March 2017 when we finalised our application for the conference grant to organise Diversity Conference, which was approved. In our preparations we met with other organisers and diversity leaders, and learnt from WMDE’s conference team and the Gender Diversity mapping project. We established the two main committees (Program and Scholarship). We worked on ways to identify and reach sponsors for the event.

Events we have worked on include Art+Feminism campaign, preparations for WikiPride with several partners, and support for Swedish Embassies to host edit-a-thons with local wikimedia groups. We have also supported the regular edit-a-thons in Stockholm.

What's next: The work with the conference continues with several vital deadlines such as scholarship applications and finalising the program. Coordinating volunteers is another piece to the event.

We will investigate opportunities with senior citizens and minority culture associations.

Size of project (small/medium/large): Large

Link to the project: En gemenskap för alla 2017

Enabling[edit]

  Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Enabling E.1 For the association to work competently the office staff shall be given the opportunity to develop their skills in relevant fields and the members of the board shall strive to develop their competences. 2 0
All staff members and board members have taken part in in-house training. External training are planned for some team members and more will investigate options in Q3.
E.2 To strengthen the transparency of the organisation the members of the board or office staff shall participate in at least 4 international Wikimedia events and on a monthly basis update international newsletters[12] and key wikiportals etc. N/A 7 int. events out of 4
8 int. events out of 4 We have been actively participating at more Wikimedia events as we have seen a direct value added to some of our major projects.
E.3.1 To ensure organizational stability the chapter shall work towards broad and sustainable funding where no donor exceeds 50 %, a 20 % increase in membership from the 31 December previous year, enhance volunteer involvement with 20 % compared to the total amount previous calendar year, and develop a plan around corporate sponsorship. Largest donor was FDC with 41%. Membership increased with 14%. Amount of volunteers increased from 31 to 66. Based on current estimates 39.2% of funding will come from FDC in 2017.
Unclear as we are changing our membership system. We expect a drop at this point.
32 out of 79 volunteers (increase from 66 volunteers)
We have developed a first version of our plan around corporate sponsorship.
E.3.2 To ensure organizational stability the chapter shall actively work to increase the amount of overlapping competencies in business-critical areas. N/A N/A
Efforts include Phabricator, more documentation and in-house training.

The chapter aims to be a relevant actor for years to come and is actively working towards building the organizational capacity needed for long term activities. We need to be a good employer, a strong partner, a well functioning democratic and transparent membership organization with a close cooperation of a strong volunteer community. The chapter is also intending to be not an isolated player but actively involved in the international movement.

These intentions demand projects that are more long term oriented and strategic in their direction. The projects in this program therefore contribute only marginally to content production in a given year, but over time will ensure the success and sustainability of all our activities.

Increasing competence[edit]

The Swedish National Heritage Board found their own metadata improved through their collaboration with us.

To be able to develop skills in relevant fields both the board and the office staff shall be given the opportunity to develop their skills. Due to limited funding for external training we have added a few in-house training sessions to ensure that best-practices are shared within the team.

We see a great need to ensure that we ongoingly identify and take notice of suitable board members, potential new staff members, and volunteers who have capacity to take leadership roles in different initiatives.

Fail fest: Lack of volunteer training and infrastructure[edit]

Here we describe problems we struggled with and what we learnt from them.

The volunteers of Wikimedia Sverige is an extremely important resource that can help ensure success of our projects. The board is entirely consisting of volunteers and there is much room for active involvement in all the projects that are organized by the chapter.

However, as the chapter has grown in size, with more staff members and many more projects and events we have seen that the volunteer community has not grown with the same speed. To avoid volunteer burnout and to avoid cannibalizing on the volunteers that also actively contribute to the Wikimedia platforms we see a great need to build a strong group of volunteers that are focusing on supporting the projects run by the chapters. This is especially important since we want to ensure activities all over the country, and not only in Stockholm or Gothenburg.

People with other abilities and skillsets can also contribute to the activities, but so far we have a poor track record of ensuring participation and empowerment of these new volunteers over the years.

To improve the situation we see a need to:

  • Clearly outline what volunteer opportunities are available, present them with material or trainings to feel empowered, outline how one can develop within the organization and continue to grow.
  • Actively contact our members and previous volunteers to ensure that they know we appreciate their involvement, and that they remember us as well. After all, we are competing of their time with a number of other organizations.
  • Ensure that our membership and volunteer list is up to date and can be used for ongoing contacts. This also ensure that they become part of our institutional memory.

Fail fest: Time consuming to onboard new staff[edit]

Here we describe problems we struggled with and what we learnt from them.

During 2016 our team grew in size. We especially strengthen our technical capabilities with three new developers. Onboarding the new technical staff members took much more time than expected and put unnecessary stress on the team.

Previously we haven't had multiple people working in tandem with similar development and this demanded that a lot of things needed to be written down, discussed and restructured. Our organization and the wider Wikimedia movement use a large number of different systems, often not-so-user-friendly open source solution which often lack proper documentation. Most chapters do not have an in-house team of developers, but we had great help from the WMDE teams.

This meant that much of the actual development work that we had hoped to achieve during 2016 was pushed forward to 2017, which meant a large drop in our expected output for the year. The work to develop routines became a priority for 2017 and the discussions that took place late 2016 led to conclusions about what to use out of a number of technical options. It is a living document in English that we intend to keep updated so that also other chapters easily can use it if they decide to invest in in-house developers.

When hiring staff members that bring needed expertise they sometime do not have any, or very limited, experience with the Wikimedia community and our platforms. Not cannibalizing from the community, and bringing in other experience and competence is something we see as valuable, but this also increases the risk of mistakes and misunderstandings - and put a lot of extra stress on the new team members. We have tried to mitigate this with involvement in different in-person events such as Wikimedia conferences and hackathons and different events that we organize. Also, having a larger team from the start means that further hirings will have more support from the team as a whole. We are aware that there is a need to further improve on our onboarding process.

In the future we intend to contribute continuously to develop guides both for our use and for the wider community and compile the experience from the new staff members.

Being transparent[edit]

Ensuring that our work is transparent is core to how we plan our projects and day-to-day work. Transparency is inherently valuable as more people can give feedback, point out problems, suggest solutions and in other ways contribute. However, working in such a transparent manner is something that take a bit of getting use to for new team members, new volunteers, consultants and external partners. It also come with an increased cost to ensure that all documentation is understandable, summarized and presented in the different places where our members might expect to find it. While acknowledging the issues, our conclusion is that the value is still much higher and is working to increase transparency even further.

Story: Increasing transparency to our day-to-day work[edit]

Since the chapter was founded the wiki has been the central hub. It continue to be now as well. However, a wiki is not the ideal platform to coordinate tasks. As the team has grown, and other partners are involved and the complexity of the projects has increased we have investigated other options.

In 2017 the decision was made to facilitate all project tasks through Phabricator, with links between Phabricator and the chapter wiki. It made it possible for interested volunteers to see what we are working on any given week and for the team to coordinate the work, both internally and with partners and volunteers.

We established clear routines for our work there and all staff members received training how to use the tool. Phabricator is being used by the foundation and is also well known by the technical community. However, to the best of our knowledge we are the first chapter to move all our projects onto the platform. We hope that our structure will be possible to duplicate by other chapters.

We are still experimenting and our methods still need refinement, but our first evaluation was overall very positive. We will work on ways to better include the information on Phabricator in our reporting and how it can be used by new staff members to gain an understanding about the steps involved in a project of a specific type.

Improve organizational quality[edit]

For the chapter to continue to improve its quality and efficiency we are working to keep our broad and sustainable funding, where no donor exceeds 50 %, and find new financial options. Including an increase in membership, and also to increase volunteer involvement which can help ensure high quality projects for a limited cost.

We have reached broad and sustainable funding for the year and it look very promising for 2018 as well. We are experimenting with online advertising for memberships, corporate sponsorships and crowdfunding.

Our volunteer community has been supportive and active in 2017. In addition to our volunteer run board of trustees we have had 32 persons helping us with our projects in different ways. We have seen volunteers join our organization in roles outside of the typical helper at edit-a-thons or with initiating partnerships with other organizations.

We have invested resources into changing our financial system and outsourcing our financial administration, which has worked very well so far. We are also changing our server infrastructure and investigating the tax situation in Sweden regarding different forms of partnerships. These efforts are intended to streamline our operations. Already next year we expect to start reducing our overall administrative costs.

Detailed project overview[edit]

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

Organisational Development 2017[edit]

What’s been done:This project aims to improve the functioning of the organization and the efficiency of its work. For improved flexibility, common understanding and management, we started to use the collaboration tool Phabricator. Instruction material on how to use it was developed, and a workshop was held for smooth transition.

As another mean of improving the collaboration, a series of skill sharing workshops have been initiated, with more taking place during the fall. The idea is both for colleagues to get an idea of what the others are doing, and to share competences for overlapping purposes.

A training for the board was also held, for increased understanding of the board members on how Wikipedia and the Wikimedia projects work. Several of the routines of the office have also been documented.

What's next: The skill sharing workshops and documentation of our work routines will continue during the fall. We will also encourage staff and board members to participate in trainings and courses to continue to develop their skills.

Structures for managing documents and the office will be improved. Finally, learning patterns and/or articles for scientific publications will be written in relevant fields.

Size of project (small/medium/large): Small

Link to the project: Organisationsutveckling 2017

Exchange of Experiences 2017[edit]

What’s been done: We have taken part, with staff and/or board members, at the WLM Offsite; the DevSummit; the Wikimedia Conference; the Wikimedia Hackathon; the Big Fat Brussels Meeting; and the Education Collab meeting. Furthermore we have had meetings with representatives from WMFI and WMNO.

Staff members has also continuously worked on sharing lessons learnt on Meta based on the work initiated at these events and through direct contacts with staff at other chapters. Amongst other things we have helped develop the Partnerships & Resource Development portal and the GLAM portal.

What's next: We will look into developing more to the EU portal and add more learning patterns based on our experiences.

Size of project (small/medium/large): Small

Link to the project: Erfarenhetsutbyte 2017

Association Involvement 2017[edit]

What’s been done: The project aims to increase the number of members and volunteers, find tasks and the necessary support to get and stay engaged and a new membership management system. A migration of management systems has taken a lot of time, and discussions on the membership system took place with different actors. A new EU directive will affect how we will be able to register our members, and this together with the migration of systems have required analyses.

Furthermore, tasks for volunteers have been identified and volunteers have been engaged in different ways. We have also handed out certificates for larger voluntary efforts.

What's next: During the coming months, we will be finalizing the migration of all data about our members. Thereafter, we will work to attracting more members through active campaigns, including an email campaign we are working on together with WMF staff. We will organize training for the volunteers in different ways.

Size of project (small/medium/large): Small

Link to the project: Föreningsengagemang 2017

FOSS for the Association 2017[edit]

What’s been done: We have listed which FLOSS we use, and which proprietary services we use. We spent a workshop for identifying problems with the FLOSS services we currently use, and if they could be improved of, in order to be able to contract with consultants to do the necessary changes.

What's next: Decide what FLOSS to improve and hire a consultant to solve the issues identified. Evaluate the results.

Size of project (small/medium/large): Small

Link to the project: FOSS för föreningen 2017

Notes[edit]

  1. The Wikimedia projects mean those platforms within the Wikimedia Family that are usually called sister projects of Wikipedia:
    • Wikipedia The free encyclopedia
    • Wikimedia Commons The free media database
    • Wiktionary The free dictionary
    • Wikisource The free library
    • Wikibooks Free textbook collections
    • Wikiquote The free quote compendium
    • Wikivoyage The free travel guide
    • Wikispecies The free species directory
    • Wikiversity Free learning resources
    • Wikidata The free database
    • Meta-Wiki About the projects
    • We also include translatewiki.net.
  2. Identification can be via user names systematically connected with the institution, special user templates showing the connection to an institution, registration in a Wikiproject, or possibly through personal knowledge etc.
  3. This include the Wikimedia projects, translatewiki.net and Wikimini, according to the principle that we train a pedagogue that are using the creation of content as a part of the pedagogical process.
  4. An organisational unit with self-governing power is included here; however, units that have been included previous years are not.
  5. By clearly licensed, we mean that an upload of these resources to the Wikimedia projects would be undisputed.
  6. Software which is considered is MediaWiki extensions in use on the Wikimedia project or on translatewiki.net. This is in accordance with the priority order: bugs, erroneous translations, untranslated.
  7. Swedish, English and Arabic language Wikipedia.
  8. In 2016, the goal was to "create a functional text-to-speech prototype before the end of the year."
  9. We are counting occasions and Wikimedians as follows:
    • Only activities outside of other project related goals count. I.e. a Bot Academy focusing on cultural heritage and as part of COH does not count, but an event focused on running bots but not related to a specific project count.
    • Wikimedians and advocates for free knowledge who got support count, regardless of if they used the information or not. The important part is that they asked for help/resources. I.e. people contributing to FOSS-projects count.
    • We count occasions as when someone got help from a WMSE staff member. I.e. a volunteer working for two weeks without contact does not count, but if they send an e-mail with questions after a week that counts as one occasion. Questions related to memberships, donations or administrative matters does not count towards the goals.
  10. With recurring meetups we are referring to some type of face-to-face meetings that are repeated over time.
  11. Underrepresented groups are here defined as:
    • women
    • contributors whose native language are different than the 10 largest Wikipedias (per 5+ editsp/month (3m avg) according to https://stats.wikimedia.org/EN/Sitemap.htm) or Swedish
    • contributors 60 years or older
  12. GLAM Newsletter and Education Newsletter.

Revenues received during this six-month period[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees SEK 110,000 9,100 3,800 N/A N/A 12,900 12,870 1,509 Technical problems with our membership system meant we have not been able to efficiently send out reminders to expiring users. The new membership system will be up and running in Q3.
Donations SEK 200,000 45,914 8,029 N/A N/A 53,942 23,400 6,311 The 100,000 donation mentioned in the APG proposal arrived in 2016 instead. In our final impact report for 2016 it was registered as an Interests, misc revenue, and added to our reserves.
FDC SEK 2,950,000 0 1,720,833 N/A N/A 1,720,833 345,150 201,337
Interest, misc SEK 15,000 60 -125 N/A N/A -65 1,755 -8 The negative net result is largely due to a tax correction while no relevant interests were accrued in Q1+Q2.
Other Grants SEK 159,600 82,340 13,640 N/A N/A 95,980 18,673 11,230
Vinnova SEK 220,530 180,000 16,097 N/A N/A 196,097 25,802 22,943
Royal Armoury SEK 15,000 15,000 0 N/A N/A 0 1,755 0
The Culture Foundation of the Swedish Postcode Lottery SEK 1,875,000 1,113,373 0 N/A N/A 1,113,373.00 219,375 130,264.64 An additional (since APG proposal) 213,373 of funds was not used up in 2016 and therefore brought over into 2017. Meanwhile the anticipated funding included continuation project (1,000,000) which will now hopefully happen in 2018 instead. As a result the anticipated revenue is 786,627 less than originally expected.
European Union Grant SEK 200,000 0 0 N/A N/A 0 23,400 0 This project will happen 2018-1019 instead
Pelagios Commons Resource Grants SEK 50,000 0 0 N/A N/A 0 5,850 0 Our application was not successful and the funding (mention in the APG proposal) was not awarded.
Länsstyrelsen Kalmar SEK 60,000 60,000 0 N/A N/A 60,000 7,020 7,020
Swedish Civil Contingencies Agency SEK 57,391 150,000 0 N/A N/A 150,000 6,715 17,550 The discrepancy is due to an increased amount of funding being transferred over from 2016 to 2017.
Event Grant Diversity Conference 2017 SEK 500,000 0 0 N/A N/A 0 58,500 0 Most of the expected amount will be made available in Q3. The event will happen in Q4. A small part of the funding will be used in 2018 for surveys and reporting.
Swedish Post and Telecom Authority SEK 1,115,000 685,701 0 N/A N/A 685,701 130,455 80,227

* Provide estimates in US Dollars


Spending during this six-month period[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Access SEK 3,020,078 600,708 1,006,505 N/A N/A 1,607,214 353,349 188,044 53.2% As the Connected Open Heritage project ends in September there has been a larger focus on the Access program under Q1+Q2, and as a result less has been spent, to date, in some of the other programs. Note that the budget for Access does not take the changes mentioned in the Swedish Postcode Lottery revenue source (above) into account. Thus the spending is actually closer to 73%.
Use SEK 1,505,652 265,961 351,837 N/A N/A 617,798 176,161 72,282 41% Wikispeech was extended until December so some of the workload has been pushed to Q3+Q4.
Community SEK 1,189,885 237,415 145,289 N/A N/A 382,705 139,217 44,776 32.2%
Enabling SEK 260,000 57,573 35,025 N/A N/A 92,598 30,420 10,834 35.6%
Opertaional costs SEK 1,374,260 436,124 476,097 N/A N/A 912,222 160,788 106,730 66.4% Many of our externally funded projects also cover operational costs (normally 10% of granted amount), these contributions have not yet been taken into account but will lower our operational costs when accounted for. In general our operational costs has increased due to our change of accounting system, change of CEO and a needed investigation of our tax situation. We expect our final operational costs for 2017 to be higher than originally budgeted for.
To reserves SEK 185,000 0 0 N/A N/A 0 21,645 0 0% This is not booked per quarter. Note that with the loss of the BUS lawsuit most of our reserves are expected to be depleted during Q3.
TOTAL SEK 7,534,875 1,597,782 2,014,754 N/A N/A 3,612,536 881,580 422,667 47.9% N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • Yes

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature[edit]

Once complete, please sign below with the usual four tildes.