To begin the proposal process, please publish a letter of intent stating that your organization is interested in applying for an Annual Plan Grant. To be considered eligible, you must meet certain eligibility criteria and submit your letter of intent before the letter of intent deadline for the round in which you will apply for funding. Use the button below to create your letter.
Each organization applying for an Annual Plan Grant must meet the Eligibility criteria. Wikimedia Foundation will publish an assessment of eligibility for each organization that has submitted a letter of intent before confirming eligibility status prior to the proposal submission date for each round.
Please visit the eligibility status page for information about eligibility for the current round. Once your organization is confirmed as eligible, Wikimedia Foundation will move your proposal to the next step.
4. Proposal forms are open for public review and comment ^
There will be a four-week open comment period after the proposal submission date, when community members and subject-matter experts will provide input and questions. Discuss this proposal. Your organization is encouraged to engage actively with community comments and questions by responding on the proposal form discussion page - these comments and responses are considered by the FDC.
FDC staff will develop an objective report assessing your organization's proposal across several different dimensions and your completed staff report will be posted below.
5. FDC recommendation to the Wikimedia Foundation Board of Trustees ^
Your proposal form and its accompanying annual plan will be reviewed by the FDC along with other inputs, such as the staff proposal assessment, community commentary, past reports, and current planning documents. The FDC will deliberate and prepare for the Wikimedia Foundation Board of Trustees a single slate of funding allocations in each round, including feedback on your organization's proposal and ways to strengthen future proposals.
The Wikimedia Foundation Board of Trustees will make a decision to approve or not to approve the recommendation made by the FDC. If the FDC recommends your proposal for funding and the recommendation is approved by the Board, your grant will be considered approved. To finalize the grant, your organization will need to sign a grant agreement with Wikimedia Foundation and follow Wikimedia Foundation's instructions to receive funds.
7. Grant agreement, and WMF releases first installment of grant funds ^
If your organization receives funding, your organization will sign a grant agreement with the Wikimedia Foundation. Visit Grants:Agreements for more information about Wikimedia Foundation grant agreements.
Within 30 days of the date the grant agreement is signed by both parties, Wikimedia Foundation will send the first installment of grant funds and your organization will confirm that funds have been received.
8. Quarterly progress reports and second installment of grant funds^
Within 30 days of receiving a complete progress report and receiving a response to the instructions provided, Wikimedia Foundation will send the second installment of grant funds and your organization will confirm that funds have been received.
A progress report form for the first 6 months of this grant has been created.
9. Annual impact report and audited financial statement ^
The organization will submit an annual impact report within 90 days of the end of the funding period, and will also submit audited financial statements to Wikimedia Foundation within 120 days of the end of the funding period. The audited financial statement may be linked from your public report or may be Emailed to Wikimedia Foundation.