Grants:APG/Proposals/2017-2018 round 1/Wikimedia Sverige/Impact report form

From Meta, a Wikimedia project coordination wiki
Jump to navigation Jump to search

Contents

Metrics and results overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Grant Metrics. We understand not all Grant or grantee-defined Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome/results achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Grant Metrics.

Metric Achieved outcome Explanation
1. number of total participants 4,698 Breakdown by gender:
Women: 1,199
Men: 1,230
Non-binary: 14

The reduced work force and increased focus on internal capacity building means that all of the metrics can be expected to be lower than predicted when writing the proposal back in 2016.

We reached just above 70 percent of the expected number for this metric.

Around a third of the participants come from the 54 WikiGap events that were organized across the world.

Another third come from a number of large presentations at different events during the year, including a presentation to all of the participants at Wikimania in Cape Town.

The number of participants reached were however negatively affected due to changes of the FindingGLAMs project compared to our original plans. First of all the FindingGLAMs project was initiated much later than expected during the year. Secondly, the funders of FindingGLAMs did not accept the inclusion of a public focused photo exhibition which was included in our original plans (based on the successful outcome of the Connected Open Heritage photo exhibition together with UNESCO).

In addition to a general reduction of public facing activities this metric was also negatively affected by Wikispeech not having gone live for testing and the fulfillment of the technical wishlist being delayed. Also, the Wikimedia hackathon originally planned in the application has been replaced by the smaller Wikimedia Northern Europe Meeting, where we hope to lay the foundation for regular regional meetings. This first year will however have fewer people involved.

Even with public facing activities ramping up during the second half of the year we did not reach our original prediction.

2. number of newly registered users 592 Breakdown by gender:
Women: 204
Men: 96
Non-binary: 0

This metric reached 86 percent of the predicted result. In addition to the general reduction this is specifically affected by the decision to not run Wiki Loves Food, scaling back on the advertisement for Wiki Loves Earth and not running any events as part of FindingGLAMs, which instead will happen in 2019.

3. number of content pages created or improved, across all Wikimedia projects 92,636 Breakdown by project:
Wikipedia: 14,277
Commons: 17,495
Wikidata: 60,863
Other: 1

This metric had extremely ambitious goals based on the assumption that we would be running a sequel to the Connected Open Heritage project (the FindingGLAMs project) with the same setup as in 2017. As FindingGLAMs was delayed and the format of the project changed meant that the original predictions was significantly affected.

4. Blog posts[1] (deprecated grantee defined metric) 18 This metric is deprecated, but included here as it is mentioned in the proposal.

Downsizing at the end of 2017 meant we lost the person in charge of increasing communications about our projects, through blog posts amongst other methods. That coupled with putting the Visibility Making project on hold meant no active work has been done to meet this metric. The work with developing a new newsletter was postponed until 2019.

5. Diversity[2] 1,263 (non-unique) This is adversely affected by the same factors as the Participant and Newly registered user metrics. However, during a number of events data could not be collected and no less than 2,255 participants are marked as “Unknown gender” in our dataset. We expect that at least 50% are women and people identifying themselves as something other than male or female, which would mean that we have reached our goal here.
6. Reach[3] (new grantee defined metric) 6,058 (non-unique) We expect Reach to be significantly higher for the second half of the year when we start participating in and organising more external events.


Introduction[edit]

For the first half of the year Wikimedia Sverige focused on capacity building of the organization. This was needed for three reasons: (1) because of the staff reduction at the end of 2017; (2) the move to a new office space; and (3) the new GDPR legislation coming into effect on the 25 May 2018. All these factors put the existing structures under constraints, but they were also an opportunity to review existing practices, tools and methods.

The four programmatic areas developed in 2016, Access, Use, Community and Enabling, continued to form the base of the project structure. Some of the most important activities and changes to date are the following:

  • We organized WikiGap together with the Swedish Ministry for Foreign Affairs in 54 countries across the world together with Swedish embassies, local Wikimedia communities and local partners. The Swedish Minister for Foreign Affairs participated in our event in Stockholm and the WikiGap initiative was even announced in the Government’s Statement of Foreign Policy 2018. This work has supported strong and empowered movement leaders and affiliates in many countries in the world.
  • We activated our new membership system and tripled our membership base to 432 members. The tools and policies around privacy were revised as part of the GDPR work (our material around the GDPR preparations is freely available and the extensive work were highlighted by other organizations as an inspiration). Switching systems in an organization that's been operating for more than a decade is a time consuming process and we took it on ourselves to take it as an opportunity to clean up in our documentation and online archives.
  • We have deepened our cooperation with GLAM institutions, including a strategic partnership with the National Library of Sweden. These partnerships have advance our free knowledge policy agenda long term and they have also allowed us to make a large amount of images and data available during the year. At the end of the year we had uploaded over 10,500 photographs, created 500 Wikidata items for books and added external identifiers to 60,000 more items. We also uploaded 187 audio files with recorded pronunciation of geographical place names.
  • We have started to form a network of OER advocates in Sweden.
  • We have, for the first time, lobbied actively in the Swedish parliament (Riksdagen) regarding FoP by talking to the MP’s in charge from three different parties.
  • We were selected to host Wikimania 2019 and put in substantial work in the preparations to get the most from this unique opportunity. We have confirmed the venue and hotels, decided on the theme and started working on distributing the tasks among the volunteers and employees. We have also established several partnerships.
  • We developed a detailed project plan for the next stage of Wikispeech and initiated discussions with the Wikimedia Foundation and Wikimedia Deutschland about a strategic partnership for technical development of the MediaWiki software.
  • We sent in half a dozen of project grant applications with a success rate of 80 percent. We have so far confirmed around 9,944,000 SEK (around 1,000,000 USD) in grants for our work with free knowledge for 2018–2021. We are working on further applications. Hiring of more staff members was initiated in June 2018. In addition, we have set up a strategic financing plan for the association.

For the first time in the association's history our entire board decided to run again and were elected during the general assembly.

Access[edit]

  Target Last year (if applicable) Progress (end of the year) Comments
Access A.1.1 Enrich the Wikimedia projects with 25 resources,[4]through the creation and distribution of materials and by providing support and performing batch uploads. 44 10 resources out of 25
The work that will take place as part of the new projects FindingGLAMs and Library data will provide the majority of the new resources made accessible. However, only part of the work will be finalized this year. Because of these large scale projects we will not include as many small GLAM batch uploads as we otherwise would have done.
A.1.2 150 identified[5] subject experts contribute to the Wikimedia projects with at least 1 productive edit each, through the dissemination of information, maintaining relationships or arranging thematic edit-a-thons. 181 172 experts out of 150
The experts are quite evenly split between GLAMs and the education sector and we expect this to continue based on the planned activities.
A.1.3 Involve 15 courses in the Wikipedia Education Program,[6] through educating motivated teachers and providing expertise on the Wikipedia tools for education. 12 11 courses out of 15
The increased focus on the OER network and on research in the area will use most of the remaining resources. A few courses are however already in the pipeline. Furthermore, the increased focus on working with educators at Stockholm University we believe will have a positive effect for next year. The staff change at the last quarter of the year lead to a slight decrease.
A.2.1 To increase the use of free licenses ensure that 20 organisations[7] partake of information about free licenses. N/A 81 organizations out of 20
This goal was re-phrased from 2017 when the focus was to get new organisations to release material under a free license. We found that this was a difficult metric to use since re-licensing often occurs many years after our initial interaction with an organisation and since it is often hard to say if it was our effort specifically that caused the change. As such we changed our metric to informing about free licenses as we know this has a long term effect. As we were given access to several larger new collaborations in an international setting we managed to reach significantly more organisations than first anticipated.
A.2.2 Work actively to nurture and develop the relevant networks and contacts with people who can influence license choice of material in order to safeguard the topicality of the issue. This is achieved, in addition to regular activities, through active participation in, or organisation of, at least 10 new events and at least 10 new direct contacts with content owners, organizations and politicians. 28 events, 75 contacts 16 new events out of 10

37 new direct contacts out of 10

Our definition of someone belonging to our network is when they have met a representative of the association and staff has some way of contacting them, they have received information about what we do as an organization and how they can reach us. This has been successful this year with a number of unexpected opportunities to take part in events in the GLAM sector this increase even further because of the FindingGLAMs project.

Our Access program focuses on improving the free content on, or available to, the Wikimedia projects both short and long term. This was our largest program, both in number of ongoing projects and initiatives, and in budget. The work within this program increased significantly during the second half of the year with two new large, externally funded, projects starting.

Our earlier work with getting GLAM and other organizations working with us have shown that both individual staff members and the organization as a whole have to go through a number of steps, and that the environment (context) which they work in has to be suitable. As stated in our application we see contributions from new organizations happening mainly in two ways:

  • People contribute to the Wikimedia projects within their institutional frameworks. This could e.g. be GLAM staff, researchers or students.
  • Resources created elsewhere are put under a free license and can later be included in our projects.

Through the projects in the Access program we worked to influence staff, decision makers and the environment (context) they work within.

Access gained short term[edit]

I.e. production, adoption of tools and methods.

Different organizations have reached different levels of maturity when it comes to how they view free knowledge and their perception of how they can contribute. Their maturity affects what we can achieve together in a particular timespan, and a large part of our work is focused on moving them forward to a more thought-through strategy. Throughout the process we strive to be considered a professional and generous partner. We focus on partners who have expertise and/or collections that we have identified as relevant for Wikimedia in general or for a particular project. During the year we have worked to deepen and develop long term partnerships. We have utilized Wikimania to reinvigorate interest from old partners and invited them to engage in the conference.

The activities aimed at in the near time is to get access to more free information and including it on three of the Wikimedia platforms: Wikidata, Wikimedia Commons and Wikipedia. For ten years we have invested time and efforts in workshops where we train experts about free licenses, to contribute to the platforms, and other things related to the Wikimedia platforms and free knowledge. The output from these activities is in the short term are improved articles and content, but we believe a far more important outcome is the deeper knowledge and expertise which later will help when we organize projects together to release material owned by the institutions. From our experience, the decision for an institution to release larger amounts of material often takes place years after we have given them a first introduction, however every now and then we experience a faster turnover rate.

Through GLAM partnerships during the year we have managed to deliver unique material to the Wikimedia movement, for example with a large amount of bibliographical data and historical photographic collections of African and South American tribes. Through dedicated efforts we have carried out the preparations needed to achieve more partnerships, either working directly with us or with other Wikimedia affiliates, in the future.

We will focus on the documentation of processes and aim to create a number of case studies of how different collections at GLAMs can be accessed and included on the Wikimedia platforms. This will be valuable both for other Wikimedia affiliates that want to upload collections and for GLAM institutions that are new, but interested, in working with the Wikimedia movement.

We also work with the education sector to have educators assign students to contribute to free knowledge as part of their course work. Here the outcome we are looking for is to engage students in the production of large amounts of high quality material.

We see educator retention as a key in sustaining and growing in education, as the quality of the program benefit from the experience and skills they gain over time. We have started with more targeted efforts towards specific programs where we believe the students are likely to work in organizations that we would like to partner with in the future, such as GLAM or university education.

Story: Data collections as a service[edit]

During the year we have continued our efforts around batch data uploads. We have focused on three different types of data: about GLAM institutions (e.g. location, type etc.), about bibliographical data (initially on the authors and editions of the books) and we have designed a project focusing on collecting freely licensed speech data as a service for the FOSS community.

Our goal with the GLAM data is to improve the coverage on the Wikimedia platforms, but also create a service for the international GLAM community and for the disaster response community as we know that the lack of knowledge, on a global scale, where GLAM institutions are located is a real problem to make support possible during a crisis. This is especially true for poorer countries, and this work thereby also support equity regarding the protection of cultural heritage. We also believe that this type of data will also make it easier for Wikimedia affiliates to identify new potential partners to reach out to. We will work together with the Structure data on Commons team at the Wikimedia Foundation, whom are partnering with us in the project.

The addition of bibliographical data will make sourcing on Wikipedia faster and easier, but we hope it will also make Wikidata a service for users outside of Wikimedia as well, providing a service for many. As the project was developed in partnership with the National library of Sweden, with the stated intention of sharing lessons with other National libraries, we expect to encourage similar projects in other countries and get more data to be added over the years.

The work done in previous years make us well prepared to work on these type of uploads. We know that time need to be set aside for discussions before, during and after the batch upload itself. Especially as bibliographical data is something that interests a lot of people and affiliates. We are therefore planning the project in such a way that we do not have to rush anything and can listen closely and work with the Wikidata and Wikipedia communities, Wikimedia Deutschland and Wikimedia Foundation and other parties. Identifying what data to focus on, clean and prepare it will all be done in an inclusive manner.

For the speech data collection we have developed a detailed project plan for building the tools to collect speech data and will team-up with the developing team at Wikimedia Deutschland to connect the data uploaded onto Wikimedia Commons with the lexemes on Wikidata. Our team will also coordinate with the team at Mozilla working on their project Common Voice to share lessons and combine our data collection efforts. We hope that the resource of freely available speech data will be of great value to improve the text-to-speech solution on Wikipedia, but also for many other initiatives aiming to make the web more accessible, to develop AI and more.

We aim to increase our developer team again to be able to handle the work and have started the work on finding candidates for the position.

These are long term, externally funded, projects. They will last at least 2018-2019, with the bibliographical data project and the speech data collection possibly for 2-3 years more.

Story: Partnerships for better sourcing on Wikipedia[edit]

As mentioned in the previous section, our partnership with the National Library of Sweden has focused heavily on bibliographical data. The National Library has a track record for working with open data; large parts of the data it produces, the Swedish National Bibliography and the authority files, were released under a CC0 license in 2011. In 2018, they took the next step to making this data more available and reusable by becoming the first national library in the world to transition their union catalog to a linked data framework, Bibframe 2.0.

This period of modernization proved to be an exciting opportunity for both Wikimedia Sverige and the National Library to take a closer look at Wikidata as a platform for bibliographical data. Volunteers engaged in the WikiCite movement had imported millions of items for scientific articles from openly accessible sources, but a similar effort had not, to the best of our knowledge, been undertaken for books. Indeed, the infrastructure for books was comparatively poor. We thus set a goal of bringing the National Library's catalog closer to Wikimedia project by integrating a subset of the available data with Wikidata.

The sheer size of the data made available by the National Library – the Swedish National Bibliography aims to encompass the entirety of book production in Sweden, and contains over 650,000 entries – meant we had to select a small subset of entries to include in our pilot project. We chose to focus on books that were often cited on Swedish Wikipedia. By highlighting those books and the possibilities Wikidata offered for bibliographical data, we hoped to garner the interest of the Swedish community.

As a result, we converted the data about ca. 500 books from Libris and uploaded it to Wikidata. Additionally, we connected about 60,000 Wikidata items for authors with their authority posts in Libris, making it easier for Wikidata users to discover the resources made available by the National Library of Sweden. The response from the involved staff at the National Library was overwhelmingly positive, and an interest was expressed in including Wikidata links in Libris as well.

A presentation about this project was accepted for the WikiCite conference which was held in the USA in November 2018. Apart from informing the community about our work, the event provided an opportunity to share knowledge and ideas about both the current state of bibliographical data on Wikidata and the possibilities for future development.

Our long-term goal with this partnership is to use the data provided by the National Library to facilitate research and sourcing among the Wikimedia community. As the National Library and the Wikimedia movement have a shared goal – spreading knowledge to as many people as possible – we are looking into developing tools for Wikipedians to easily include references to the Library's material in Wikipedia articles. We are also investigating a possible role for Wikisource in this project. An underutilized project in the Swedish Wikimedia community, it offers a platform for sharing and transcribing out-of-copyright material. A prerequisite for it to be useful, of course, is that the material has been digitized. As the next step in our partnership with the National Library, we would like to take help from the Swedish community to identify interesting works whose copyright has expired but which are not yet available online. This would then serve as a guideline for the National Library as to how to prioritize their digitization efforts.

Staying on the topic of sources, we are planning a project centered around the phenomenon of fake news. Platforms like Youtube and Facebook have recently started enlisting Wikipedia to provide factual information about the content shared by its users, especially controversial material such as conspiracy theories. We would like to examine the possible effects of this and what it could mean for the Wikimedia movement in the long term. We are going to seek financing for this project towards the middle of 2019.

Access gained long term[edit]

I.e. changing minds, policies and attitudes, improving our capacity.

Wikimedia Sverige is in this for the long run. We aim to change the way organizations and the society think about knowledge dissemination and production. Creating that kind of change in attitudes will allow for the full impact of free knowledge. To reach this goal partnerships are key. We need to work to change the attitude of organizations in society to engage them in free knowledge production.

The practical work outlined above is therefore only half of the story. It is the end result of an often long period of finding common ground with an organization. We are continuously working to convince more organizations to partner with us and through this themselves become champions for free knowledge in the end.

Top down[edit]

By convincing decision makers to adopt different forms of policies around openness in their organizations we are laying the foundations for accessing new material in the future.

In the Swedish context, most organizations are rather non-hierarchical but individual staff members can nonetheless be restricted in their ability to act by limited funds or lack of supportive policy. Removing such barriers is therefore important to allow them to improve the amount of access to free knowledge. While decision makers are of course hard to reach, the strong Wikimedia brand gives us a real advantage compared to other organizations active in the free knowledge movement. It does however take a lot of preparations to develop argumentation, networks and supporting material. This is something we continue to invest resources in.

Due to our court loss in 2017 in the Freedom of Panorama case against Bildupphovsrätt Sverige (BUS) we focused on putting the donations we have received to good use. We contacted representatives from the largest political parties in the Swedish parliament (the Riksdag) to present arguments for why a legislative update was needed (see #Story: Discussing Wikimedia with Sweden's lawmakers). We also sent information to the government in preparation for the Council of the European Union vote about the Copyright Directive. Wikimedia Sverige has also this year supported the important work done through FKAGEU, with both work time and financial resources. This is because we know the importance EU legislation have on our projects.

Story: Discussing Wikimedia with Sweden's lawmakers[edit]

Wikimedia Sverige has long been involved in international efforts to inform legislators about new laws that could harm Wikipedia and the other Wikimedia platforms. However, this has mainly been through support of the international work and we have had a limited amount of activities in Sweden. In 2018 this has changed.

In 2018 we could use some of the funds we had received in generous support from members of the public, whom were outraged by the fact that sharing photos of a public space online could create legal risks for the photographer. The parliament had a couple of non-government bills for new legislation that were in line with our goals presented for voting. Before the vote was taking place we contacted the parliamentarians in the responsible committee and requested meetings with them to present our point of view and why the legislation was crucial to be updated. In preparation for the meetings we discussed methods and arguments with Dimi Dimitrov in Brussels. We had positive hour long meetings with representatives from three of the main parties in Sweden.

As the proposed legislative change were put forward by individual parliamentarians, rather than from the parties themselves, it was clear from the start that the bills had no chance of passing. In Sweden, presenting individual bills like this is simply a way to put the issue on the political agenda. As expected the bills did not pass at this point.

The meetings were a good place to form a relationship with the parliamentarians and also to inform them about our interest, as an non-profit organization, to give our unique perspective of e.g. new Internet or copyright legislation.

Story: Strategic high level partnerships[edit]

The chapter has had a longstanding relationship with the GLAM institutions in Sweden and provided trainings and batch uploads to them. This has given us a good position to reach even further in our joint efforts.

In 2018 we worked to form strategic high level partnerships with the GLAM institutions that are so large, and that have a coordinating role in the country, so that we should be able to work productively with them for years to come. These are organizations that occupy advisory and best practice roles which give them the ability to influence other organisations within their fields of expertise to promote and adopt open licensing and engage with the Wikimedia movement.

At the end of 2017 we delivered our inputs to the National library of Sweden on how Sweden's libraries can work with Wikimedia and in 2018 we start our first part of our strategic project to connect us with libraries in multiple ways for mutual benefit. This is a project funded by the National library and if this first part is deemed successful continuous funding is possible for 3-4 more years. The discussions with their team continued during 2018.

The National heritage board is a long term partner. In 2017 they became a coordinating authority for Sweden's museums and this year we had a first development project together with them, aiming to create a tool for easy uploading of 3D models to multiple platforms and events to discuss and promote 3D scans of historical objects. In 2018 we organized a number of events together with them, received funding for work with 3D objects and secured funding for 2019 to work with racist or otherwise problematic content in old GLAM collections and we participated in the planning for a project around bringing back data from Wikimedia Commons about GLAM collections to the GLAM institution. We also continued to work with them to organize the photo contest Wiki Loves Monuments.

The National archive of Sweden has requested that we start discussing how Wikimedia can work closer with the archives in the country and we will host our AGM 2019 at their venue.

Through a contact provided by Wikimedia Foundation staff we had a first meeting with a representative from International IDEA. We will work to engage their staff and management in the coming months to see if this can be developed into a fruitful partnership. If so, this would be our first partnership with an aid organization and if successful could be an interesting new group of organizations to partner with.

Through the WikiGap initiative we started together with the Swedish Ministry for Foreign Affairs we have been able to work with Swedish embassies across the world, support local Wikimedia affiliates and volunteers and local organizations and civil society. This partnership has the potential to support our work with Wikimania 2019 (as Visa applications are handled by the embassies), provide funding for the Wikimedia movement (as the embassies are financing projects in the countries) and to reach many new partners and volunteers in countries where the Wikimedia movement’s presences previously has been limited. We have been discussing a continuation in 2019.

In Q3-Q4 we initiated our new project FindingGLAMs were we will continue our partnership with UNESCO. We also intend to engage ICOM, IFLA and Europeana in the project. Wikimedia Foundation's GLAM team are partnering with us in these efforts. Through the project’s structure, with different separated case studies, the FindingGLAMs project has been perfect to develop other project grants connected to GLAM work, and we have had two successful applications.

Story: Forming a national network around OER[edit]

In the open knowledge landscape in Sweden, the area of open education and Open Educational Resources (OER) is notably missing in policies and strategies, especially in comparison to Open data and Open Access which have been getting stronger government support and attention in Sweden recently. There is also a lack of OER supportive policy in Sweden compared to what other European countries have achieved.

From several years of working closely with educators and decision makers at universities, schools and libraries, our network has grown and we can see that there is interest in opening up learning resources to enable sharing and reuse beyond the institution. But supportive policy is missing for stakeholders to act.

Based on our in-house expertise in open education and free licenses and also inspired by OER initiatives by WMDE to boost the OER community in Germany, we have capacity to become a central hub for OER advocates in Sweden to meet and engage in OER policy discussions. The opportunity for us is to invite and coordinate discussions and meetings so that OER may align with Open Access and Open Data policies. We can also bring small pilot initiatives known to us together so that they become less isolated events and the overall capacity for advocacy is improved.

We initiated a working group to answer UNESCO’s call for comments on their upcoming OER recommendations, which engaged eight OER advocates from four Swedish universities. The working group generated a lot of ideas and identified core issues for OER in Sweden, beyond what we submitted to UNESCO, which is why we want to keep momentum and coordinate follow ups and more support for an open network of OER advocates in Sweden. Our event organizing experience is one relevant kind of support that we can offer, and we have identified partners who want to sponsor a national OER-focused event with us in 2019.

Bottom up[edit]

I.e. finding partners, forming partnerships, working in joint projects and delivering content.

For the association to work efficiently with other organizations we often find that early interaction with staff members of the organization is crucial to form internal support for the needed changes (choice of license, how they can share data etc.) that make a partnership possible later on. We approach potential partners at different events (either organized by us, or when participating at e.g. conferences), when planning externally funded projects and through social media and offline networks.

When meeting with the staff members we need to be clear on what we have to offer, what we need and how we can work with them. The clearer our message is, the faster we can form a new partnership. This often take a bit of preparations to be able to tailor the message to them (such as using their lingo, connecting our message/suggestions to their own strategies and visions). We usually initiate the partnership with a smaller and clearly defined pilot project, or a few workshops, to thereby lower the threshold and identify which investments are needed from both parties.

After we start working together we strive to be accommodating and generous with our time and our resources to ensure a positive experience. We will continue refining the way we offer additional reporting to our partners during the year.

Regarding educational partnerships we have in 2018 had a lot of new partnership activities with a number of new departments at major educational institutions in Sweden. This has enable us to plant the idea of open within the institutions.

Fail fest: Blue screen of death – wiki on Windows[edit]

Here we describe problems we struggled with and what we learnt from them.

In partnership with seven Swedish universities, we are part of a new externally funded three-year project which uses a project wiki to collaboratively identify, curate and establish a Swedish nomenclature for how universities collaborate with the wider society (Samverkan) in areas such as outreach, open science and impact. WMSE’s role in the project is to give technical support as well as training for participants in the new wiki environment on how to use a wiki for project collaboration. In the later phases of the project, we will coordinate for participants to contribute to Wikipedia, using their wiki-skills, the curated sources and the wiki as a resource for sharing content.

At the start of the project, our task was to set up the project wiki, set up the MediaWiki, install the necessary extensions and create guides and manuals. We decided to install the wiki on a Windows server as this was what Stockholm University offered full support for, and documentation on mediawiki.org indicated that a MediaWiki installation should be fully functional in a Windows environment. As it turned out, at the first hands-on full day wiki training, with 10 participants from the partnering universities, the new wiki could not cope with having all ten users logged in at the same time. This manifested as very long loading times and, on occasions, server error pages. Despite extensive testing and increasing the resources allocated to the server we kept on having severe performance issues and we discovered that the existing documentation for MediaWiki on Windows did not address these.

Eventually, we had to make the decision to migrate the wiki to a Linux server at Stockholm University where it has since been running stably using a fraction of the resources. Since the university only offers operational support for their Windows servers, and as this was beyond our in-house expertise we needed to subcontract the ongoing server maintenance.

Finding this solution delayed the project at a vulnerable stage when partners needed to be onboarded with using the project wiki and getting comfortable with the technical environment. That being said, the migration to a Linux server completely solved the problems and the new and improved wiki has been embraced by the partners and praised by the project management. This has given us valuable insights and experience for future projects of this sort (as supporting a separate project wiki for a large project, is the first of its kind for us).

Fail fest: A low amount of new GLAM partners[edit]

Here we describe problems we struggled with and what we learnt from them.

One of the first things that happened when Wikimedia Sverige started to build up the office and staff resources in 2012 was that we signed a letter of intent to cooperate with the Council of Central Museums, a huge accomplishment and a great way to reach out and deliver projects with a number of great partners. The next year we continued by signing a similar agreement with the Council of Working Life Museums, representing some 1,500 small museums. Having such a large number of both big central museums and small volunteer run museums meant that we have had our plate full when it comes to doing batch uploads, data ingestions, run courses and edit-a-thons and answering questions. Having a full plate is not the worst thing, and we could keep working with our regular partners for a long time before all images are freely licensed and available and all articles are improved.

On the other hand there are other GLAMs that we have turned down when they have asked for both free and paid help, as we don’t have the manpower to support them at a level that we would be happy with.

The main issue here is the need to increase staff capacity, both by making things more efficient, but also by scaling by adding new staff. We intend to continue to scale our capacity in 2019, but we will also aim to focus our involvement to a coordinating capacity where we support internal initiatives to a larger extent.

To ensure that we can form new strong partnerships with GLAM institutions in the long run we have initiated a new project called FindingGLAMs. As part of the project we will identify best ways of working with new GLAMs, inform GLAM institutions about our work and start engaging their staff, and create a unique resource in the form of a database of GLAM institutions globally. This database will make it easier to identify suitable new partners for a project being planned. We are also looking for ways to scale up our work and to form new strategic partnerships (for details, see #Story: Strategic high level partnerships).

Detailed project overview[edit]

Below all the projects belonging to the program will be briefly explained and the current status presented. Synergies between the projects will be described. A few selected stories has been presented more in depth as case studies above.

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

FindingGLAMs 2018[edit]

What is the project: This is a major global externally funded project aiming to add information about GLAM institutions from around the world, and the collections they hold, to Wikidata, Wikipedia and Wikimedia Commons. The database will be the first one of its type and will provide a service for both the GLAM sector, for organizations working with crisis situations and for Wikimedia affiliates to find potential partners. Case studies regarding batch uploads and other activities with different type of GLAMs will be developed to summarize the learnings and analyse the effect and future possibilities.

What’s been done: During the first months of the year we worked to develop the project grant application for FindingGLAMs. We received news that it would be funded at the end of June, but no exact sum nor timeline was confirmed until August. The project will last until 15 November 2019 with a budget of 2,950,000 SEK (ca. 300,000 USD).

In 2018 the project was presented on 9 events for ca. 500 people; a first overview of available datasets has been developed with preparations for batch uploads of 2 of them initiated; 5 case studies with corresponding batch uploads of media files have been planned (2 more external grants, totaling 600,000 SEK, have been received for this work); a campaign around adding GLAM institutions are being developed.

Furthermore, a significant part of the preparations for Wikimania conference has been done as part of the project as the conference will form somewhat of a final event for parts of the project.

What's next: The project will continue during most of 2019. During the year at least 3 more datasets will be uploaded and the index with existing datasets will be systematically increased through partnerships with Wikimedia affiliates and UNESCO. We will conduct a total of 5 case studies and produce a white paper. We will organize a number of pre-events in connection to Wikimania and participate in a number of conferences. We will develop the tool Monumental to work for our data collection campaign and first organize a campaign in Sweden in May 2019, and based on the experience scale it to a global campaign in October 2019.

Size of project (small/medium/large): Large

Project impact: Wikidata, Wikimedia Commons, Wikipedia

Partners: UNESCO, Wikimedia Foundation, Swedish National Heritage Board, Musikverket, Nordic museum, GLAM institutions in Sweden and abroad (more to come)

Link to the project: FindingGLAMs 2018

Wikipedia in Education 2018[edit]

What is the project: This project supports educators to implement Wikipedia based assignments where students improve Wikipedia as part of their curricular activities. It also support the work around Open Educational Resources (OER) in Sweden.

What’s been done: We have worked together with 11 university courses and thereby continued to further develop our partnerships with institutions for higher education as part of the education program.

We have also invested in partnerships which can improve our evaluations of Wikipedia in educational contexts and deployed a student survey with researchers at Stockholm university as a pilot for that. With the same team we are also developing a package for digital competence development for the educators at the university.

We have initiated a network around OER in Sweden, which has been dearly missed. See also #Story: Forming a national network around OER.

At the end of the year we updated material for the National Educational Agency (Skolverket) that will be used by teachers across the country.

What's next: We will work closely with a selected group of partners to highlight and communicate Wikipedia in classroom settings and support for a set of university courses is expected to take place. We have started planning for a national OER meeting to further engage the Swedish OER network.

Size of project (small/medium/large): Medium

Project impact: Wikipedia

Partners: Karlstad University, Linné University, Stockholm University, Södertörn University, Uppsala University, Åbo Akademi, Örebro University

Link to the project: Wikipedia i utbildning 2018

Samsyn 2018[edit]

What is the project: We work with six institutions for higher education within a three year long externally funded project called Samsyn. The goal is a shared nomenclature for the university sector's collaboration. The central tool for collaborating is a wiki that we have helped them create. We are also providing training for the staff at the institutions on how a wiki works. At the end of the project suitable parts will be included on the Wikimedia platforms.

What’s been done: We have set up a functioning wiki (see also #Fail fest: Blue screen of death – wiki on Windows), create training material in a way that it can also be reused for our chapter wiki and given a number of workshops to the staff and hence familiarizing them with working on a wiki (with the long term goal of having them contribute to the Wikimedia platforms).

As the institutions have filled the wiki with content during the fall they have also reached the conclusion that it is easier for others to comment on the shared nomenclature if the wiki is open and available to all for reading. Following that the wiki is now open for everyone to read, but you still need to have an account created if you want to contribute. The institutions are still adding more content and are commenting and improving on texts written by others.

What's next: We will give more trainings and further improve the information material. The plan is to open up account creation sometime during the year to make it easier for anyone to improve the content.

Size of project (small/medium/large): Medium

Project impact: Wikipedia

Partners: Chalmers University of Technology, Gävle University, Linköpings University, Malmö University, Stockholm University

Link to the project: Samsyn 2018

GLAM 2018[edit]

What is the project: This project maintains continuous interaction with GLAM partners and seeks out new collaborations. It also serves as an umbrella project for smaller projects funded by individual GLAMs.

What’s been done: What’s been done: The focus has been on acting as a meta level project focusing on providing training for partners where we want to deepen our cooperation in the future, making more GLAM institutions aware of our work and on preparing for externally funded activities both with our long term GLAM partners (where they pay us for the work time needed for i.e. a batch upload or training) and with involvement in initial meetings for possible major projects in the future. See also #Fail fest: A low amount of new GLAM partners.

The GLAM 2018 project was also the umbrella under which three externally funded GLAM projects were performed and concluded in the first half of the year. Two were with the same GLAM, one batch upload and one WiR where a staff member worked at the institution one day per week conducting training and organizing both internal and public edit-a-thons. The other focused on 3D files created by GLAMs and consisted of two parts. Firstly we developed a prototype for a tool to simultaneous upload files to both Wikimedia Commons and Sketchfab, secondly we organised a workshop discussing best practices for 3D and the role of Wikimedia Commons. We have also organized a preparatory meeting for librarians as part of the #1lib1ref initiative.

What's next: The GLAM project will continue as an umbrella project offering support and coordination to both keep previous partners up to speed and to find, develop and execute new partnerships. We will provide continued support to existing partners and outreach to new potential partners. Furthermore, there will be a new take on our activities with the Council of Central Museums with potential regular occurring so called WikiLabs, a concept developed by Wikimedia Danmark.

Size of project (small/medium/large): Medium

Project impact: Wikipedia, Wikimedia Commons, Wikidata

Partners: National Museums of World Culture, Swedish National Heritage Board, Swedish National Museum of Science and Technology

Link to the project: GLAM 2018

GLAM Educators 2018[edit]

What is the project: This outreach project caters to educators in GLAM institutions.

What’s been done: We have prepared to present about the project at a national event for GLAM educators (called FUISM') and we have been discussing with the Nordic museum, which we worked with last year, about possible external grants to scale the project.

What's next: We significantly scaled down the project and organized the activities as a part of the GLAM 2018 project. We met and discussed with the educators and museums we worked with last year in order to keep the network intact.

Size of project (small/medium/large): Small

Project impact: Wikipedia

Partners: Association of Pedagogy at Swedish Museums, Nordic Museum

Link to the project: GLAM-pedagoger 2018

Presentations 2018[edit]

What is the project: This project include different presentations by WMSE staff, that are paid for by an external organization. The project exists to simplify taxation of our work.

What’s been done: Staff members have given two presentations: one for teacher students on how open resources create pedagogical value, and a webinar about Wikidata for a large number of authorities working with water data.

What's next: We will continue to meet and discuss with the educators and museums we worked with last year. We want to keep the network intact and stable and at this point we are not attempting to scale the activities from last year.

Size of project (small/medium/large): Small

Project impact: Wikipedia, Wikidata

Partners: Association of Pedagogy at Swedish Museums, Environmental Protection Agency, Nordic Museum

Link to the project: Föreläsningar 2018

Advocacy 2018[edit]

What is the project: Our political activities are compiled in this project to keep them separate from FDC funded projects. The project is funded by donations and membership fees.

What’s been done: Our main focus area for advocacy during 2018 has been Freedom of Panorama. We have mainly worked in Sweden and discussed the issue with members of the parliament (Riksdagen) (see #Story: Discussing Wikimedia with Sweden's lawmakers for more information).

Due to limited financial means available we had to initially scale back on our financial support for FKAGEU, but could support the work again at the later half of the year. We have also supported the work with opinion building against the existing proposal for the Copyright Directive in the European Union by signing the Open letter on the EU copyright reform and by contacting the Swedish government.

In April, one board member participated in the yearly meeting for coordination of EU Policies in Brussels along with participants from a dozen of other affiliates.

What's next: We will focus on improving knowledge amongst decision makers about FoP and how the Copyright Directive can influence Wikipedia. We will aim to create a network of national organizations that have a stake in these issues to work together. To that end we will work on finding and engaging new partners for a changed legislation around Freedom of Panorama in Sweden and we will continue discussing the issue with politicians and preparing information material.

Furthermore we will stay involved in the copyright reform in the European Union and coordinate the work with other affiliates. We also hope to be able to start supporting FKAGEU again, when we have final confirmation of our new external grants.

Size of project (small/medium/large): Medium

Project impact: Wikimedia Commons, Wikipedia

Partners: FKAGEU

Link to the project: Påverkansarbete 2018

Sounds of Change 2018[edit]

What is the project: Sounds of Changes is a cooperation between several European GLAMs aiming to record and collect soundscapes of various kind.

What’s been done: The project has focused on organizing workshops and activities aimed at enhancing the use of sound recordings in Wikipedia articles. We have also taken part in organizing a sound recording event which also functions as a useful pilot for our planned activities around sound recordings for Wikispeech in 2019-2020.

What's next: We will engage in further communication with the stakeholders and collaboration partners in the project. We expect to organize a few workshops together with them.

Size of project (small/medium/large): Small

Project impact: Wikimedia Commons

Partners: Council of Working Life Museums, Swedish Air Force Museum

Link to the project: Sounds of Change 2018

Wikipedian in Residence 2018[edit]

What is the project: The project is focused on laying the foundation for WiR projects in Swedish contexts.

What’s been done: This project has mostly been put on hold until late 2018, mainly due to lack of available resources to co-fund WiR positions. We have supported the continuation of a WiR at the Internet museum.

What's next: The project will not be active in 2019 to allow the team to focus the efforts to Wikimania and the many externally funded projects.

Size of project (small/medium/large): Medium

Project impact: Wikipedia, Wikidata, Wikimedia Commons

Partners: UNESCO, SBU, Musikverket, Internetmuseum

Link to the project: Wikipedian in Residence 2018

Use[edit]

  Target Last year (if applicable) Progress (end of the year) Comments
Use U.1.1 To inform the public about Wikimedia projects and free knowledge, good media relations are central. This is achieved through active work with press releases, op-eds, commentaries, newsletter and presence on social media. During the year, a set of well defined metrics for media activities will be developed and the measured media presence will increase by 10%. N/A 0 out of 1 metrics defined

N/A (media presence has not been measured)

As agreed the 2017 goals for this metric were kept since the work on this was not completed in 2017. The work for this metric was cancelled this year as no external grants freed up the FDC funding.
U.1.2 To increase awareness of the usage and trust, clearer measurement methods for how the Wikimedia projects are used, in general and by specific user groups, will be developed during the year. N/A No work was done
Wikipedia will be included in an external report about Internet usage in Sweden. No further work for this metric took place this year as no external grants freed up the FDC funding.
U.2.1 To decrease the number of bugs in the software and increase clarity all identified and verified bugs shall be reported on Phabricator within one week of being encountered and critical system messages will be translated.[8] The result is monitored annually. 100% (20 new bugs and 0 translation messages) 100% (18 new bugs and 0 translation messages)
We have reported all the bugs that we have encountered in the MediaWiki software. It is roughly the same as 2017. We have not included bugs that we have reported in external Wikimedia related tools.
U.2.2 To make content available for more people the Wikispeech extension shall be activated as a beta function on three language versions of Wikipedia[9] before the end of the year and future development should be investigated through a pilot study. A prototype was finalized for all three languages but was not activated as a beta function. 0 of 3 languages activated

1 of 1 pilot studies conducted

A good amount of work has been done on identified blockers and discussions with Wikimedia Foundation staff. After this beta activation still requires a full code and security review.

The pilot study was successfully finished and in a very competitive call we received full funding with a grant of 3 Million SEK (ca. 300,000 USD).

The focus of the program is to make the platforms and activities known, appreciated and trusted. It also include our work to make the platforms easy to use and both our platforms and activities accessible to everyone.

Making the platforms and activities known and appreciated[edit]

We work to spread information about the value and importance of free knowledge and about the Wikimedia platforms as tools to achieve more free knowledge of better quality.

We believe that more communication will, amongst other things, improve our possibilities for increasing participation at our events, help us to find more partners, increase funding opportunities and avoid misunderstandings about our work and the Wikimedia platforms.

We started the work to redesign our website, so that it will become a much more active platform. Our aim is for it to become a site where we can guide new organizations, members, volunteers, journalists, and members of the general public interested in our work or free knowledge in general. The website will be the easy-to-grasp entryway to our organization, with links for the interested to explore our activities more in detail on our wiki (see #Story: Using technical solutions to build a strong membership base).

Story: Showcasing our volunteers on social media[edit]

The fundraising and member recruiting campaign highlighting volunteers was started by Gitta Wilén when she worked as our communications coordinator. The work was continued by Gitta but in a volunteer capacity during the Spring. Three more portraits featuring a Wikimedia Commons contributor, a #WikiDivCon volunteer and the board of Wikimedia Sverige were used to show different ways to participate in the movement.

The campaign also worked as inspiration to the Wikimedia Conference and the WikiIndaba Conference which both ran similar image campaigns in their social media accounts leading up to the two events. A difference is the interviews and longer texts put together by Gitta to connect the individual volunteers to Wikimedia Sverige as an organization and to give personal accounts for the reasons of their involvement, something that made the images and stories popular and shared in social media.

The campaign will continue to run during the rest of the year, and we will continue to be part of the process in finding and publishing the stories.

Story: Telling the story of democracy and the wiki[edit]

We organized the second edition of the Wikipedia Day in Sweden adjacent to our Annual General Meeting. The Wikipedia Day is a local event focused on inviting Swedish Wikimedians and the public to learn more about what the association is doing regarding issues relevant to free knowledge.

The first event was made possible by external funding that we were free to use as we wanted. We have now established the event as part of our yearly activities and are improving our evaluation methods to meet the needs of the Swedish community. One participant said that the benefit of attending Wikipedia day in 2017 and 2018 was: “I’m getting to know more of the people here, which makes me feel more part of the community”.

We have utilized the event as a way to focus on how Wikimedia is relevant for for different societal issues; this year’s theme was Democracy and the wiki. By highlighting one aspect, we get the chance to reflect on the work we do and its wider impact on society. We believe that this reflection is important for the chapter and that the topics help increase visibility and interest from both participants and partners and it offers a frame to communicate our activities with members.

From the survey we sent out some people said they would like to see more practical sessions such as workshops and others suggested that participants can give lightning talks. Several participants in the event offered to help organize the next Wikipedia Day.

At the end of the year initial planning was done for the Wikipedia Day in 2019 and was decided that the will focus on the Sustainable Development Goals, in line with the theme for Wikimania 2019 to engage our community in the preparations.

Story: Inviting new editors together with WMF[edit]

Donors are great, and if they can donate more than money it’s even better. Every year people from around the world contribute with many donations of various size, some equal to the cost of a small cup of coffee, others several large cups of coffee. The donors also gets the chance to answer some questions about what is important to them and if they would like to contribute in other ways.

Following up to the once who answered yes to that question the WMF fundraising team and Wikimedia Sverige created an email campaign inviting the donors to create user accounts, do their first edits, contact mentors, visit meetups and eventually become regular wikiholics.

After a lot of discussions about what can be tracked, wordings of emails, what pages to link to and how to contact mentors some test emails were sent out. Then, after evaluating all of the steps and the responses, more emails were sent out and 2,000 donors from Sweden received the emails. At this point 78 new accounts have been created as a result of the campaign, and the group of volunteer mentors have answered questions ranging from how to change an image to how to judge the quality of an article.

This was the first pilot campaign of it's kind and we are happy we could support the effort. As the results were very promising we have decided to continue the work with WMF with the hope to have a good concept that other chapters and affiliates can continue building on.

Story: High visibility events utilizing strong partners[edit]

One highlight of the year was our partnership to support Swedish embassies’ engagement with the Wikipedia gender gap in 50 countries, announced in the Statement of Government Policy in the Parliamentary Debate on Foreign Affairs in February 2018.

The WikiGap campaign presented us with opportunities to engage in strategic external communications made possible by resourceful partners during a time when we have had to limit our own resources for communications outreach. The Ministry for Foreign Affairs contracted a professional PR agency to research the Wikipedia gender gap and learn about the key facets of successful edit-a-thons. They ran interviews with us and with other Wikimedians and partners in various locations around the world and attended one edit-a-thon in person to study it. We supported other research they needed to do in order to grasp Wikipedia and the gender gap in general as well as our movement and community efforts specifically. They then drafted the outline for WikiGap, including a rationale for what to call it, a comprehensive narrative of what WikiGap is about, and a graphic profile suitable for social media. With this base, our partnership with the Ministry could take shape. The campaign was visible in social media under the hashtag WikiGap and reached audiences that we could not have reached on our own. The WikiGap Tool kit was released under a free license with the specific audience in mind, namely external organisations who may not know how to engage with the Wikimedia movement but wish to do so to support efforts to close the gender gap on our projects.

The WikiGap communications was also sensitive to possible pushback stating clearly how it complied with community guidelines such as notability, reliability and conflict of interest. We are aware that if this piece of communication had been poorly planned, we would risk conflicts with community members in Sweden and in other parts of the world. The external communications in Sweden reached the Ministry of Enterprise and Innovation who we then partnered with to run two more major WikiGap events in Sweden at different universities. One of them was visited by the Swedish Minister for Enterprise and the positive amplification of WikiGap continued. The visibility also continued with the project being judged the Coolest project done by a Wikimedia chapters since Wikimania 2017.

At the end of the year we initiated discussions with the Ministry again for a second edition of WikiGap in March 2019 and how WikiGap could be highlighted at the conference Wikimania 2019 hosted in Stockholm.

Story: Data to stop a pandemic outbreak?[edit]

The Epidemic Intelligence team at the European Centre for Disease Prevention and Control (ECDC) approached us about the possibility of using increased traffic to Wikipedia articles about infectious diseases as an early indication of an outbreak. Their own research showed that there was often a significant increase in the visits to these articles, likely as a result of local news reporting. What interested them was that this increase in visits was often visible several days before their other tools detected the mention of an outbreak.

The ECDC are interested in developing a tool which can trigger some form of notification when there is a surge to an article on a predefined list. While breakdown by language is interesting the true value would come when the visits could be broken down by geographical areas, pinpointing where an outbreak might be happening. This would in turn allow them to respond as fast as possible to an emerging outbreak. Any such tool would be freely accessible also to other agencies in this area, including the World Health Organization (WHO) and the Centers for Disease Control and Prevention (CDC) in the US.

The strict privacy rules that WMF adheres to around geographical location data means that external access to such data is non-trivial and current solutions are costly and do not scale well. As a result the WMF initiated the work with forming a Panel for recommendations on data sharing to ensure some sensitive data can be made available in a safe (privacy wise) and scalable way. A representative from the ECDC will participate in the Panel.

The ECDC showed a strong interest in the work, but the work done by the Panel was not initiated during 2018. Even though the project is still in its infancy we think that this is worth exploring further, both because such a tool would mean that our statistical data could be used to save lives and because it means that as a movement we can leverage even our metadata as knowledge.

The ECDC initially stated their interest to fund the development of the tool, as long as it is open source (obviously a demand we are happy to meet) but at the end of 2018 hired an in-house developer for the tool. We hope that Wikimedia Sverige will be able to develop a joint plan and lasting partnership with ECDC to make the tool into a reality.

Making usage easy and accessible to everyone[edit]

Through our efforts we hope to make the platforms easier to use for our readers. We focus both on our in-house development and on informing other developer teams about issues that we encounter during workshops and other events that we organize.

Fail fest: Finding ways for a small tech team to respond to code and security reviews[edit]

Here we describe problems we struggled with and what we learnt from them.

In our last Impact report we detailed the struggles we had with getting our Wikispeech extension code and security reviewed by the WMF and the various times when support had been promised only to not be realised. We are happy to see that our concerns were shared by the Foundation and that they are now investigating how this process can be made more accessible in line with our suggestions.

Wikispeech, our project to develop an open source text-to-speech solution for Wikipedia, was financed since 2016 by an external grant which came to an end at the conclusion of 2017. At about the same time as the project ended we also received our first technical feedback on the project and what it would take for it to be considered for inclusion on Wikipedia. This illustrated two problems with project based funding: how do structure the interaction with third parties, here WMF, that are not bound by the same timeline; and how can you keep supporting the developed product once project financing has ended.

Some of the feedback was quite surprising in that it required significant restructuring of some components or deployment processes – issues that would have been easier to address had they been discovered early on in the project. Complicating things is the fact that some of the development work is done by a project partner on a consultancy basis making it hard to finance after the end of the project whereas funds could more easily have been re-allocated earlier.

As we were actively applying for various grants to continue our work on Wikispeech we kept funding internal work with addressing the feedback, albeit at a slower pace than before. During the second half of the year a smaller pilot project grant was approved and we could scale up the work on Wikispeech. During the pilot project we developed a plan for the next set of tools to build a robust ecosystem for Wikispeech. We will collect speech data to be able to scale the text-to-speech solution to new languages, improve its quality, support volunteers in their work to preserve languages or collect oral citations and improve lexemes on Wiktionary and Wikidata.

The connection to Wikidata led us to partnering with Wikimedia Deutschland (WMDE) to learn from their team and to get support for code review and preparation for security review. We hope that this two-tier approach with both WMDE and WMF will ensure that the reviews needed take place in a timely manner. We also intend to work closely with the Common Voice team at Mozilla Foundation, who is a partner of the project. This partnership can help us avoid duplication of efforts and to build a solid infrastructure and improve sharing of data between the projects.

The difficulties with how to handle feedback/follow-up requests after a project has been concluded are not unique to Wikispeech nor to tech projects in particular. While technically advanced projects have the increased difficulties that fewer people can address, we see difficulties in executing the needed long term work in everything from Wiki Loves Monuments and maintenance of the underlying data, to clean-up after a batch upload of media files to returning events such as WikiGap. Long term (even ongoingly) funding commitments for especially valuable and interesting activities could be part of the solution as can further investments from the WMF to develop missing information and trainings about the structures and processes to launch a new extension onto the Wikimedia platforms.

The availability of funding through the APG grant or through a long term commitment for funding for specific technical development work which is not tied to a hard timeline (i.e. structured in a similar fashion as the WMF–WMDE partnership around Wikidata) is crucial to addressing this. For smaller projects a dedicated effort to hand it over to a volunteer can be a way of ensuring follow-up over time.

Detailed project overview[edit]

Below all the projects belonging to the program will be briefly explained and the current status presented. Synergies between the projects will be described. A few selected stories has been presented more in depth as case studies above.

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

Trust Making 2018[edit]

What is the project: The focus of this project is to develop methods on how to survey the trust of Wikimedia.

What’s been done: This project was canceled after careful consideration.

As we received confirmation that Wikipedia, once again, will be highlighted in 2018’s edition of Svenskarna och internet (the Swedes and the Internet), by Internetstiftelsen we did not consider the goals of the current project to be prioritized.

What's next: The focus of this project has been adjusted to focus more on engaging the academia to investigate the Wikimedia movement in different ways, and as such can utilize the work done as part of the Wikipedia in Education 2019 project (a specific focus will be on our own membership base). We will work with the university sector and offer both expertise (e.g. a reference group) and limited financial support.

Size of project (small/medium/large): Small

Project impact: -

Partners: -

Link to the project: Förtroende 2018

Visibility Making 2018[edit]

What is the project: In this project we develop long term communication activities in a number of channels to increase visibility for our organization and Wikimedia in general. This work is intended to complement the communication done as part of the different projects.

What’s been done: This project has mainly been put on hold as we do not have a staff member dedicated to communication, instead communication efforts have been taken over by the project managers.

What's next: The project was put on hold in 2018. We will work to keep our blog and social media accounts active with general communication to ensure awareness about our work. The website will be updated regularly through the work in this project. We expect a major increase in visibility for our work simply due to Wikimania and will conduct part of the communication efforts through this project.

Size of project (small/medium/large): Small

Project impact: -

Partners: -

Link to the project: Synlighet 2018

Wikispeech 2018[edit]

What is the project: For the first half of the year the project aims to develop a prototype of a speech synthesis solution for the Wikimedia projects. The main features are that it should be server based (so as not to demand to much of the readers device), modular (so that new languages can be added using existing open source solutions) and it should allow readers to improve the pronunciation and contribute with recordings of words and sentences.

For the second half of the year the focus is instead on the development of a project around a set of speech recording tools for improving Wikispeech and developing the Wikimedia platforms with speech recordings of e.g. different words.

What’s been done: Our developers have continued to develop the extension in preparation for a code and security review. In the first part of the year we successfully prepared an application for building a tool to collect speech data with. We also applied, but did not receive funding, for projects focusing on how a text-to-speech solution can be used in an emergency situation. For the tools to collect speech data we developed a detailed project and development plan and initiated a formal partnership with Wikimedia Deutschland and an agreement to share knowledge and insights with the Common Voice team at Mozilla.

What's next: We will continue developing the player with the aim to have a stable version ready for code and security review, for later release as Beta for Swedish, English and Arabic. We will also add functionality to allow users to improve the lexicon, which will enhance the pronunciation of certain words. In September 2019 the work to develop the tools for speech data collection will take place. Before that we will be focusing on limited improvement of the player, based on feedback from WMF. Furthermore, we will prepare for hiring more staff members working with Wikispeech development should further funding be approved.

Size of project (small/medium/large): Large

Project impact: Wikipedia

Partners: WMF, STTS, KTH

Link to the project: Wikispeech 2018

Bug Reporting and Translation 2018[edit]

What is the project: The main purpose of this project is to decrease the number of errors in the software used on the Wikimedia projects by reporting bugs and correcting erroneous translations in the software.

What has been done: We have improved the supporting material to make it easier to contribute with bug reports as well as translations. A number of questions to ask if someone experience a bug at an event have been prepared.

So far, a total of 18 bugs were reported by four of the employees, and one of these bugs have been patched by our own staff.

What's next: The main focus for 2019 remain to be continuous bug reporting, ensuring all staff are comfortable in raising encountered bugs and assisting the community in bug reporting. There will also be at least one event/drive focused on improving the coverage and quality of Swedish translations of the software (through a translate-a-thon). For that we will leverage Wikimania in Stockholm to engage new volunteers in the translation efforts.

Size of project (small/medium/large): Small

Project impact: MediaWiki

Partners: Wikimedia community

Link to the project: Buggrapportering och översättning 2018

Community[edit]

  Target Last year (if applicable) Progress (end of the year) Comments
Community C.1.1 To make work easier, support will be given 365 times to at least 100 different Wikimedians (or others who advocate for free knowledge) through access to expertise, financing or other resources.[10] 114 occasions to 47 Wikimedians 220 occasions to 60 Wikimedians
We still have not reached our goal, but since last year we have nearly doubled the amount of occasions and significantly increased the number of people reached.
C.1.2 To strengthen the community the chapter will support at least 75 recurring meet-ups[11] for Wikimedians 113 meet-ups 114 meet-ups
We have supported a large number of meet-ups. Especially the group in Gothenburg has been very active. The number is pretty much identical with last year.
C.1.3 To facilitate the use of new technical solutions on Wikipedia, a project shall be carried out around implementation, based on the Community's needs and desires. 0 2 technical wish implemented
Last year we did not reach our goal as the technical solutions were not completed. This year we have completed two of the wishes from 2017. Over the two year period of the grant the goal can thus be considered met. We arranged another round of the wish list, which resulted in two more projects that will be implemented in 2019. We also asked for and received feedback on last years wish list, from which we did some adjustments to the process.
C.2.1 To increase participation from Wikimedia's underrepresented groups[12], targeted initiatives organized by the association shall result in one productive edit from 365 unique users belonging to one or more of those groups. 382 1,091 out of 365
The GLAM and educational activities are still efficient ways to engage people from underrepresented groups.

The 54 international WikiGap events added a large amount of participants (part of the data can be found on the Outreach and Events Dashboard). In total the events had around 1,800 participants. A very conservative estimate is that half were women, but not all have been editing.

We also supported volunteers to travel to Sweden to engage with cultural associations from Middle East and beyond. We are also supporting a volunteer driven initiative called Wikipedia for Peace Stockholm Europride.

C.2.2 To lower the threshold for new users, 50 users shall be supported on the Teahouse (Fikarummet) at the Swedish Wikipedia. We will provide support for one additional language version of Wikipedia to activate the Teahouse. 21 supported users

0 additional languages

25 supported users out of 50

0 additional languages out of 1

As mentioned in our 2017 Impact Report our code for Fikarummet was not integrated into the Teahouse code base, hence we decided not to promote Fikarummet to other language versions. The supported users found Fikarummet organically as we did not do any particular promotion of this venue. This is due to the limited support for the project from the active community.

Supporting existing community[edit]

We work to support our wider community in a number of ways, which is possible thanks to staff members with a wide variety of skills and because of the infrastructure we have built up in the last few years.

This year we have focused on creating meeting spaces, cover associated costs with the volunteer work and we have provided technical support to create tools for the most active volunteers and by developing software requested by the community.

Story: Taking the lead in organizing international meetings[edit]

Wikimedia Sverige decided a few years ago to actively work to support the wider movement in different ways. As an established chapter we identified our capacity to organize events as one suitable avenue. The value of international events are sometimes contested, but we strongly believe in the value of bringing together people around the world to discuss shared opportunities and struggles and to find strength and support in networks. That the value of new cooperations and exchange of experience widely surpasses the costs, and that large sums will be saved in the long run.

We are willing to experiment with the traditional approach of organizing/structuring the events and hope to make the events more suitable for the Wikimedia movement as it currently stands. Furthermore we strongly believe that more coordination, sharing of learnings and dedicated work towards creating legacy from the events are needed, and we intend to work on this.

In November 2017 we organized our first international conference, the Wikimedia Diversity Conference (WikiDivCon), with 80 participants from across the world. It received a 100 percent approval rating from the participants and in 2018 we have worked hard on a conference report summarizing the lessons learnt and offering recommendations for the future events.

In 2018 we focus on organizing a regional event, the Wikimedia Northern Europe Meeting (WikiNEM) which we hope will take place yearly from now on. This first year we brought together representatives from affiliates in Northern Europe to outline how we can improve our cooperation and knowledge sharing over time. Furthermore, we aimed to use this opportunity to engage the local communities in the region in the work around Wikimania 2019. We already have a close ongoing cooperation with Wikimedia Norge and worked together in the preparation of WikiDivCon and WikiNEM. This partnership has added more capacity to the team and valuable new perspectives.

We participated at Wikimania 2018 in Cape Town to learn about the work needed for a successful Wikimania in Sweden in 2019, to discuss about WikiNEM and our other internationally oriented projects. We applied for funding from WMF to create legacy from international event both for the movement and our chapter by improving documentation about the event. However, WMF decided not to fund this work. With the negative answer from WMF we instead decided to include this work in an external application for the FindingGLAMs project, which turned out to be successful. In Q3-Q4 we worked a lot with the early preparations of Wikimania to engage our partners in the work in different ways, develop the theme, create a reusable Wikimania wiki, organize the logistics and start planning for the program.

Story: Our first steps to support the community's technical needs[edit]

In 2017 we launched our Development support project. In order to investigate how technical support can be given to the Swedish volunteer community we set up a community wishlist on Swedish Wikipedia aimed at wishes which were not well suited for the WMF wishlist (e.g. by only affecting the Swedish community). Budgetary constraints meant that, other than support for ORES activation on Swedish Wikipedia, work on the wishes was postponed until 2018.

The project which was selected was to add Citoid support to a few of the most influential news sources in Sweden. The project was in part selected because it fit the goal of the wishlist well and in part because such improvements are done to the underlying Zotero software, thereby also strengthening free knowledge projects beyond Wikimedia. Since there was no prior support for any Swedish news sources we hoped that developing support for a few news sources would make both Zotero and Citoid more appealing to Swedish users.

We developed support for a few sources and got the first one included on Zotero only to discover that it did not work on Wikipedia because this component of Citoid was outdated (ours are not the only translators affected). That this was not discovered by us earlier was in part due to a lack of documentation and in part due to the the infrequency by which our community adds new sources.

What we developed was already from the start of use to the greater free knowledge community whilst not being useful to the intended audience, the Swedish Wikipedia community. As such should the project be considered an early success or not? Our conclusion is that it should. The fact that the solution was tailored to a larger community, rather than specifically to Wikipedia, ensured that the work had real value, even if the goals did not come fully into fruition. This also acts as a reminder to us that we are part of a larger ecosystem of open source/free knowledge proponents.

During the second half of the year Citoid was updated and the translators we had created could be used. We had by this point made four translators for Swedish websites: two for public service news and two for large newspapers.

Expanding the community[edit]

To grow the community on Wikimedia platforms we are organizing a number of activities aimed at creating interest amongst groups of people who have yet to engage on our platforms, or around free knowledge in general.

We work to raise awareness of Wikimedia projects in order for new participants to engage. When new participants start to contribute we make sure to lower barriers and create an inclusive environment and to provide direct support of different forms.

Our cooperation with different organizations has been a cornerstone in achieving success in community growth. By involving the communities of our partners in our projects, some of their community members has joined the Wikimedia community in different capacities.

Story: Working for diversity globally through WikiGap[edit]

We have been able to continue our international engagement for increased diversity in Wikimedia. The network of diversity leaders who participated in Wikimedia Diversity Conference 2017 became central in designing and executing the international WikiGap campaign in 2018. We designed the campaign with the Swedish Ministry for Foreign Affairs so that affiliates and small Wikimedia groups could connect with the Swedish embassy in their region and benefit from their resources and platform to reach partners and contributors interested in increasing the number of female biographies on Wikipedia.

Several conference participants helped support local events or connecting affiliates with partnerships for the campaign of 54 events during the year, with around 1,800 participants. In some of the cities, the WikiGap event was the first ever organized Wikipedia event and in some of them it became the biggest Wikipedia event. The Swedish embassies have told us that the events themselves have been door openers for local partnerships around diversity, counting both other NGOs and Wikimedia affiliates. Civil society is therefore strengthened by these Wikimedia activities and the partnerships formed.

In order to open up for broader participation beyond the embassies, we supported the Ministry in designing a Wikigap Toolkit under free license, including a video, specifically targeting how an organization can turn to Wikimedia affiliates and co-organize a local WikiGap event. The resources have been uploaded to Wikimedia Commons. We have summarized how the international coordination was conducted for the campaign.

Following the main WikiGap event in Sweden on International Women’s day, the Swedish Ministry of Enterprise and Innovation reached out and we organized two more events with them and two universities in 2018, with some 100 university staff participating in the editing activity. Internationally, we know that so far the Swedish embassies in Indonesia and India have made plans to repeat WikiGap. At the end of the year we discussed with the Ministry about the possibility to repeat the initiative after the election has taken place in Sweden and also how the activities could be connected to the Wikimania conference.

Fail fest: Not utilizing the power of our returning photo contests[edit]

Here we describe problems we struggled with and what we learnt from them.

The Wiki Loves concept is great, both for getting new material (images) to Wikimedia Commons and to recruit new contributors, but also as a way to find and establish new collaborations and partnerships.

After having run Wiki Loves Monuments since 2011 and adding images to the monument lists from the National Heritage Board, the Maritime Museum and the Council of Working Life Museums our efforts to find new partners have faded. We are running the competition with low input from our side and hence the outcome is not as good as theoretically could be. The number of images received during September is one thing, but not using the name and brand as an opportunity to better build up new partnerships or to get new datasets to Wikidata is not making the most out of the contests.

One way to move forward is to make better use of the available data about users contributing to this and other contests to see what triggers them to participate. Another possibility is to connect the different contests with our support to the community as a way to get photo equipment out to users and go get users out to objects and monuments that are included in the contest. Being that several other affiliates run Wiki Loves contests organized in different ways there is also the possibility to use their experiences in order to find out what they have done and what they have avoided in order to make their contest successful. We will continue to evaluate and adapt our approach to utilize the contests more in the future. This year, these efforts were however down prioritized.

Fail fest: A lack of community members using our pool of technology[edit]

Here we describe problems we struggled with and what we learnt from them.

Support to the community is an important part of what we as a chapter do. The support we offer ranges from help with technical issues, lending of cameras and other technical equipment, help with press accreditation, grant to go to conferences or organize photo safaris and access to books and online databases. Some members have found the support we give great, and use different parts every now and then. Unfortunately we believe that there are not enough use of the support we offer, with our cameras locked in our storage to much of the time, and there are usually money left at the end of the year that could have been used by editors to e.g. go to events to capture better photos that are needed on Wikipedia, or learn new things.

As a response, and complement, to this we have started a new approach in offering courses and exchange of knowledge among volunteers. During the fall we started a page on WMSE’s wiki where we collected both things volunteers want to learn (Wikidata, take better photos, scan books to Wikisource) and things more knowledgeable and experienced users can teach and share to help other users become more effective and to be able to contribute in new ways. One course in how to use the book scanner and put books on Wikisource were held by two volunteers (who used and learned about the scanner during the Molkom Wikipedia camp), and a course in the basics of Wikidata were held in both Stockholm and Göteborg by WMSE staff. Both the scanner/Wikisource and Wikidata course were streamed and recorded and are available on Youtube.

When the community asks for more courses, or wants to host courses we will support them in providing and performing courses, and also to improve documentation around the courses being held.

Detailed project overview[edit]

Below all the projects belonging to the program will be briefly explained and the current status presented. Synergies between the projects will be described. A few selected stories has been presented more in depth as case studies above.

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

Community Support 2018[edit]

What is the project: This project is directed directly towards the Swedish Wikimedia community, and consists of a technology pool, the possibility to apply for grants, money for purchasing of books, sponsorship for photography accreditation to events etc.

What’s been done: The project runs throughout the year and support was given at 220 occasions to 62 Wikimedians. We have given support to edit-a-thons and regular activities in Gothenburg. The technology pool has been used to create 2,575 files shared on Wikimedia Commons, with several images from events where help with accreditation from the chapter was provided. With support from us volunteers hosted a Wikipedia camp in Molkom that was only open for women. During a week 12 women learned how to edit and contribute to the Wikimedia projects, and also resulting in a course during the fall on how to use the book scanner and use Wikisource. Projects that received support also includes the Wikipedia for Peace Stockholm Europride activities and the group of volunteers participating in the book fair in Göteborg to take images and promote Wikipedia. See also #Fail fest: A lack of community members using our pool of technology.

What's next: We will continue to support our diversity leaders (previous Molkom camp attendees) to run local events in the beginning of the summer. Continued support will also be given to low maintenance events (wikifika/pub). We will have a decreased focus on Stockholm events, and utilize other projects we run in 2019. There will be continued support with technology as well as accreditation to photographers.

Size of project (small/medium/large): Medium

Project impact: Wikipedia, Wikimedia Commons, Wikisource

Partners: Wikimedia community

Link to the project: Stöd till gemenskapen 2018

Development Support 2018[edit]

What is the project: The project focus on giving technical (development) support to the Swedish volunteer community by solving technical problems that they have specifically requested to be worked on.

What’s been done: Based on last year’s wish list we have supported the activation of ORES on Swedish Wikipedia and we have contributed to the Zotero software, which is the underlying software for converting URLs to references in Citoid. This will make it easier to add references to online Swedish news sources on any Wikipedia. We actively worked to expand the Zotero support to more Swedish news sites. See also #Story: Our first steps to support the community's technical needs.

We started collecting new wishes and community feedback, and analysed the results and selected two projects to work with, automatic article quality assessment using ORES and facilitating the use of maps in infoboxes.

What's next: We will initially focus on developing the ideas raised on the 2018 (Swedish) wish list, namely supporting automatic article quality assessment using ORES and facilitating the use of maps in infoboxes, and shepherding the 2017 Citoid project to completion. Towards the end of the year a new wish list will be organised.

Size of project (small/medium/large): Medium

Project impact: Wikipedia, MediaWiki

Partners: Wikimedia community

Link to the project: Utvecklingsstöd 2018

Wiki Loves 2018[edit]

What is the project: The project aims to plan and organize Wiki Loves Earth 2018 and Wiki Loves Monuments 2018.

What’s been done: Wiki Loves Earth was organized in Sweden for the second time. It took place in May, and in total 102 individuals engaged and produced 645 media files, added 200 of them to Wikipedia articles or Wikidata items and added or improved 74 articles. Out of the participants 82 (80% of all contestants) were completely new users to our projects. The result can be found here.

Wiki Loves Monuments was organized again in September with 67 participants uploading 1,328 images. The result can be found here. See also #Fail fest: Not utilizing the power of our returning photo contests.

What's next: We aim to support the community to handle more of the planning and of running the competitions, so that we can focus more on outreach to partner organizations.

Size of project (small/medium/large): Medium

Project impact: Wikimedia Commons, Wikidata

Partners: Council of Working Life Museums, National Environmental Agency, National Heritage Board, Swedish National Maritime Museums

Link to the project: Wiki Loves 2018

A Community for Everybody 2018[edit]

What is the project: This project focuses on inviting diverse participation in Wikimedia.

What’s been done: WikiGap, a global initiative to increase the coverage of women on Wikipedia and to attract a more diverse crowd on editor was launched in cooperation with the Swedish Ministry for Foreign Affairs. WMSE had a coordinating role in linking Wikimedia groups with Swedish embassies and a total 54 events was organized. A couple events with the Ministry of Enterprise and Innovation was also organized in Q3.

We participated in the "Stockholm forum on gender equality" where the WikiGap initiative was highlighted and the initiative was also highlighted during a presentation at Internetdagarna, one of Sweden’s largest IT conferences.

We created the report for the Wikimedia Diversity Conference, outlining a number of recommendations. We have also supported regular edit-a-thons in Stockholm and Gothenburg. See also #Story: Working for diversity globally through WikiGap and #Story: High visibility events utilizing strong partners.

Finally, we also had a workshop with elderly citizens that are members of the organization SeniorNet Södermalm.

What's next: We will be coordinating the international campaign WikiGap for the second time in 2019. There is a network of active international Wikimedians with experience and interest in WikiGap and we have resources to build on. We will support two main local WikiGap events with partners at universities based on program activities in 2018.

Size of project (small/medium/large): Medium

Project impact: Wikipedia, Wikimedia movement

Partners: KTH Royal Institute of Technology, Swedish Ministry for Foreign Affairs, Swedish Ministry of Enterprise and Innovation, Swedish University of Agricultural Sciences, Stockholm Public Library, more than 50 Swedish embassies – in partnership with local volunteers or Wikimedia affiliates

Link to the project: En gemenskap för alla 2018

Enabling[edit]

  Target Last year (if applicable) Progress (end of the year) Comments
Enabling E.1 For the association to work competently the office staff shall be given the opportunity to develop their skills in relevant fields and the members of the board shall strive to develop their competences. 4/8 board members and 7/8 staff members 0 out of 9 board members

3 out of 6 staff members

As there was no new board members this year there were fewer opportunities to participate in any new trainings. We acknowledge that we need to review the goal and/or the resources allocated to it for next year.
E.2 To strengthen the transparency of the organisation and to offer insights to the international Wikimedia movement the members of the board or office staff shall participate in at least 5 international Wikimedia events and on a monthly basis update international newsletters[13] and key wikiportals etc. 9 int. events and 11 newsletters 5 int. events out of 5

12 newsletters out of 12

For personal and personnel reasons we opted to not participate at some of the events we attended in 2017. We have regularly been publishing in This Month in GLAM, but we have however not been updating This Month in Education as we have considered it less suitable for our needs than before.
E.3.1 To ensure organizational stability the chapter shall work towards broad and sustainable funding where no donor exceeds 50 % during the year, a 20% increase in membership from the 31 December the previous year, increased volunteer involvement with 20% compared to the total amount previous calendar year. Largest donor was FDC with 51.5%. Membership decreased with 83%. Amount of volunteers decreased with 9%. WMF is the largest donor at 60.35%.

453 out of 139 members, 325% increase

91 out of 72 volunteers

To date 60.35% of our funding comes from the WMF (FDC makes up 58.31% of total funding), the second largest funder comes in at 9.88%. The large grants applied for in Q3 and Q4 will mainly be used in 2019-2021.

The huge percentage increase in membership is explained by the drastic decrease in 2017 as result of not getting our membership system up and running. We managed to surpass the membership number we had in 2016.

Most of the volunteer involvement occurred through our WikiGap activities. We do not have an exact number, but has used a very conservative number of one volunteer per event outside of Sweden.

E.3.2 To ensure organizational stability the chapter shall actively work to increase the amount of overlapping competencies in business-critical areas. Fulfilled the goal. -
Efforts include improved instructions for screencasts, usage of our wiki and information about our new tools. We have focused more on organizing small working groups at the office instead of delegating the responsibilities to one person and on documenting the work on Phabricator. Our developers have also shared their expertise around bot creation between themselves.

The chapter aims to be a relevant actor for years to come and is actively working towards building the organizational capacity needed for long term activities. We need to be a good employer, a strong partner, and a well functioning, democratic and transparent membership organization with a close cooperation with a strong volunteer community. The chapter is also intending to not be an isolated player but be actively involved in the international movement.

These intentions demand projects that are more long term oriented and strategic. The projects in this program therefore contribute only marginally to content production in a given year, but over time will ensure the success and sustainability of all our activities.

Increasing competence[edit]

Board and staff members shall be given the opportunity to develop their skills in relevant fields. To that end we organized in-house training for Wikidata during the year. We also started a bi-weekly sharing of technical news to ensure that the entire team is up-to-date with any important changes. A couple of staff members took external trainings/courses in Q3 or Q4. We have also prepared educational material for new volunteers and members to easier use our tools and join our projects.

We see a great need to ensure that we ongoingly identify and take notice of suitable board members, potential new staff members, and volunteers who have capacity to take leadership roles in different initiatives.

Story: Engaging new volunteers from outside the online community[edit]

Volunteer engagement is a key resource for running successful Wikimedia activities nation wide and long term in Sweden. This is volunteering that take place outside of volunteer engagement on the online Wikimedia platforms. We have previously identified the risk of volunteer burnout and cannibalizing on volunteers who already actively contribute to Wikimedia platforms and that there is a lack of support for volunteers outside of the core editing community to engage in our projects and activities. This year, we have taken several steps in centering the needs of this group of volunteers to better offer opportunities for engagement.

One example is the [[c:File:WMSE Exempel evenemangsmanual för volontärer.pdf |event manual]] to coordinate for volunteers as wiki-guides during larger editing events, such as WikiGap in Stockholm with 50 participants editing Wikipedia for the first time. The manual is an off-wiki complement to edit-a-thon pages on wiki, with overall instructions on the event plan, who the participants will be and likely scenarios of the kind of support they will need from guides and when. The manual is not on details how to edit, but on details of how the event is run and where editing instructions are located. Five volunteers with no previous knowledge about Wikipedia successfully supported the Stockholm event. The experienced editors involved were impressed by how the new group of volunteers managed to lead the activities.

We have launched a user manual for our chapter wiki, so that new staff, members and partners other than experienced wiki editors may contribute and take equal part. The manual takes into account the stark differences in scope between Wikipedia and the chapter wiki so that instructions are not focused on how to contribute to an online encyclopedia, and we have identified other significant features of our wiki that we want to better communicate, such as local media uploads and talk pages. The manual also has an advanced section with resources useful to staff and others who use the wiki beyond beginner level editing.

We have also launched a new landing page for new members to illustrate that the Wikimedia identity is not limited to community members with many years of Wikipedia editing experience. We are trying to make this visible in our communications of volunteer efforts on social media.

Until only a few months ago, our wiki did not have a functioning Help page, which we now have in place.

Being transparent[edit]

Ensuring that our work is transparent is core to how we plan our projects and day-to-day work. Transparency is inherently valuable as more people can give feedback, point out problems, suggest solutions and in other ways contribute.

However, working in such a transparent manner is something that takes a bit of getting used to for new team members, new volunteers, consultants and external partners. It also comes with an increased cost to ensure that all documentation is understandable, summarized and presented in the different places where our members might expect to find it. We believe that simply making materials available without ensuring that it is understandable is a false transparency.

While acknowledging the issues, our conclusion is that the value of transparency is much higher and we are working to increase our transparency even further. The aim for transparency affect many of the choices regarding what tools we use and it is also something that has to be done while respecting privacy.

Story: Preparing for GDPR – tools, policies and services[edit]

Along with the rest of Europe, we had to look over our policies, routines and tech infrastructure in preparation for GDPR becoming applicable on May 25th.

This provided an excellent opportunity to go over what data we store where and why, as well as making some changes to our technical infrastructure which had been long needed but prohibitively expensive time wise. It influenced our choice of membership management system, allowed us to switch from a chronically overfilled Dropbox to a self hosted Nextcloud installation and from personal Google accounts to a Non-Profit G Suite solution.

Our work with rewriting our policies and routines was only made possible by having our dedicated head of board being very knowledgeable about GDPR implementation and investing significant time in this for the chapter. The need for a point person with these qualifications was key to being able to do the work we did. The lack of the same resource is likely the main reason for which there wasn’t large scale collaboration between the European chapters around GDPR, something which a priori was something which we had fully expected. At the same time it was interesting to see how the preparations involved all of the staff and the board, coming together as a team to tackle something which affected almost every single area of our activities.

Our new policies and routines are now essentially in place. The result is freely licensed and we’ve already seen other civil society actors, such as Techsoup, re-use our materials. There are still some uncertainties related to the usage of some of the more niched tools, e.g. Events dashboard and OTRS are still left to resolve. In October we began our first data clean-up under our new end-of-life data routines. With many years to cover this first time the work was time consuming but ultimately successful.

Improve organizational quality[edit]

For the chapter to continue to improve its quality and efficiency we worked to keep our broad and sustainable funding, with the aim of no donor exceeding 50%, and to find new financial options, including a long term increase in paid memberships, and also to increase volunteer involvement which can help ensure high quality projects for a limited cost.

Our work to secure funding from external grants has been very successful in 2018 and we have secured a number of large grants with multi-year funding. We currently have funding secured for our current size into 2021, if funding from Wikimedia Foundation stays the same. We are planning to scale up our organization the coming months. We also have a number of possible grants and other revenue streams identified.

The amount received from memberships and donations from individuals allow us to focus more on advocacy work. We are working to remodel our website to be able to highlight sponsorships in a better way. We will also continue to develop our work around consultancy work for some of the batch uploads and trainings (for legal reasons we have to charge market rates when the other organization request a specific task to be done within a certain time period).

Our volunteer community has been supportive and active in 2018. In addition to our volunteer run board of trustees we have had 39 volunteers helping us with our projects in different ways in Sweden, and approximately around 75-100 people involved in the WikiGap events outside of Sweden. We have seen volunteers join our organization in roles other than the typical helper at edit-a-thons or with initiating partnerships with other organizations.

At the very end of 2017 we prepared an application for a so called 90-account to the Swedish Fundraising Control. The 90-account is a confirmation for the donor that the fundraising operation is being managed in an ethical and responsible way and that the money is used for the intended purpose (at least 75% of the total income) without excessive cost (maximum 25% of the total income). Our application was not accepted as the phrasing in our statutories was considered unclear and a rephrasing was demanded. The General Assembly voted in favor to revise and update the statutories in according with the suggestion put forward by the board. However, the new statutories will not be active until confirmed by a vote by the General Assembly in 2019 and at that point we can re-apply for a 90-account.

Story: Changing our financial situation with new grant applications[edit]

Wikimedia Sverige has been applying for project grants from external funders since 2012. Previously the grants we applied for were small and merely complemented the Annual Plan Grant from Wikimedia Foundation (WMF). In 2015 the board decided to set a goal of having no individual funder covering more than 50% of the chapter’s costs each year. In 2016 we succeeded with the goal (only 41% came from WMF) and in 2017 we nearly reached it (52% came from WMF as we organized the Wikimedia Diversity Conference and hence had extra funding from WMF). We did not manage to achieve our goal for 2018 as the grants we applied for were prolonged for 2019-2021. For 2019, and most likely 2020, we are nearly certain to have reached this goal.

We have focused more and more on applying for major project grants spanning over many years. In 2018 we have lead the creation of 9 application for non-Wikimedia grants, with a success rate of 78%. In total this has secured a total of 10,361,225 kronor in budget (around 1,1 million USD) for 2018-2021. Many of the projects that has received grants have an international focus. As many of the projects are very large (100,000s of USD) we have spent a lot of resources on identifying strong partners and developing the projects in preparation. This year our partners in the grant application include many large actors (see #Story: Strategic high level partnerships).

Furthermore, we have participated in two EU applications (not lead by us). These applications were not successful. However, we will continue to develop these together with the international group of partners in 2019 as they still received a decent score and the exact same call is expected also for 2019 (allowing us to reuse all of the work done in 2018).

We have also successfully applied for funding from WMF’s Conference & Event Grants program for Wikimedia Northern Europe Meeting (WikiNEM) and for Wikimania 2019.

The multi-year grant we have from WMF is an important reason for our success as we have been able to join long term initiatives and confirm budgets in advance. That said, even more value would be created for grants spanning even longer (4-5 years) as long term investments can be executed. If done right, long term grants also help achieve long term thinking and planning.

Story: Using technical solutions to build a strong membership base[edit]

During 2017 we switched membership management systems after our existing one had been malfunctioning for a long time. As described in our Impact report for 2017 we did however not get the public facing part up and running in time to send up membership renewal requests for 2017. This resulted in a membership drop of 80%. We predicted that once the new system went live we would re-acquire most of these members, and this proved true as we at the end of 2018 had 453 members, a slight increase compared to 2016, and an increase of 325% compared to 2017.

The work on the new membership system was closely connected to our work on preparing for the GDPR. We chose a membership management system which integrated with our new accounting system so as to minimize our need for manual processing of new members. That the chosen provider is smaller has meant some additional work for us but has at the same time allowed us to influence how GDPR compatibility was built into the system. This and the ease with which feature requests and suggestions get implemented is something we do not believe could have been achieved had we gone with one of the larger providers.

A focus during the first half of 2018 has been systematic work with preparing membership communications, both for existing members, in the recruitment of new members and in the communication of the changes brought about by the GDPR. Using the new system for sustainable communications with our membership base (transitioning from from a one-sided focus on recruitment to a holistic take on member care) was a focus during the year and will continue in 2019.

We want to learn more about how to offer volunteer engagement with members who come from outside of the core community. As we have managed to lay the foundations for our membership base, we have the opportunity to learn more about how members wish to contribute and engage with Wikimedia. We can then further invest in resources and support customized for this group. Converting members to volunteers was something we identified as missing in our last impact report.

Furthermore, we are excited by the opportunity to scale membership recruitment when we turn to technical solutions such as the new member management system. During the last part of 2018 we investigated the possibility of reaching potential members using online advertising through Google Ad Grants for AdWords. However, we decided to not make use of Google Ad Grants for AdWords, as this required tracking users in a way that is not in line with Wikimedia Sverige’s view of personal integrity online.

During the end of 2018 we worked on an updated website. We have several reasons for updating the website. One is that we want to make it easier to manage the website, by switching the content managing system from Drupal to Wordpress. In accordance with this, we have also signed an agreement with a web bureau who will handle software updates and other behind the scenes maintenance for us. This is important in order for us to ongoingly provide interesting and relevant content to a larger audience (which is currently hard, due to the limitations in our current content managing system).

Another reason is that we want a more approachable website, where it is easy to get an overview of the content. We want to provide visitors who do not know a lot about Wikimedia Sverige with an accessible presentation of the organization. The updated website will have fewer pages with less text, meaning that what we chose to put on the pages will be more impactful. Our wiki and our blog will complement the website and be a source for further reading for those who want more information.

Story: Simplifying the mundane tasks every year[edit]

At the start of each year there are a number of things we need to do, that aren’t complicated, but still take time. One of these is creating a number of pages on our Wiki that are year specific or for the yearly projects. Another is to create Phabricator projects for the yearly projects. As both of these platforms have APIs that allows automatic edits, we decided to create a bot that could do the groundwork.

A lot of the information that was required was already stored in a couple spreadsheet, making it easily machine readable. We extended these to include all relevant information that was available at the start of the year. The spreadsheets are then fed to the bot which creates the wiki pages and Phabricator projects, using Pywikibot and the Conduit API respectively. For the wiki, we updated several templates that were used when manually creating pages so that they could be used by the bot. Keeping as much of the structure on the wiki as possible means that you do not need to know how the bot works to change things like page layout.

The resulting bot is able to create the desired wiki pages and Phabricator projects with little manual work; downloading the spreadsheets and starting the bot only takes a few minutes. The actual running of the bot takes a bit longer, but does not require any interaction, unless something goes wrong. It is also configurable so that if we change things for upcoming years, or another chapter wants to use it, it should not take too much work, although that depends on the type of change. This is expected to save us many hours of mundane work each year, during the most intense period of our year.

Fail fest: The risks associated with project grants[edit]

Here we describe problems we struggled with and what we learnt from them.

As outlined above in #Story: Changing our financial situation with new grant applications we have applied for a number of large grants this year. Receiving a large grant that you worked on for a long time is a fantastic feeling, however, such a grant is also very disruptive. If the budget from one day to another is increased with 25% all previous planning need to be reworked.

As project grants, even the ones lasting 12-24 months, are per definition not ongoing and one has to plan for the end of them when the project staff and associated costs might drastically have to be reduced. This is something that creates a lot of volatility and insecurity for staff members and the organization as a whole. The long term support from the APG with unrestricted funds, and the possibility and support to build reserves are crucial to mitigate some of these problems. Further flexibility and longevity would increase the value further.

Being aware of this issue makes it possible for us to take precaution and work to divide costs and earnings over time. For this we have created two documents, the Burnchart where costs and earnings are divided per months and the Yearly plan for projects where staff time is divided based on the timelines of the different projects, that we are revisiting regularly (monthly and quarterly, respectively). These documents ensure that we do not have to keep all information in our heads or split up on different pages/documents.

We continue developing our methods and organizational maturity as we keep receiving more large grants. In 2018 the staff and board have also developed a fundraising strategy to diversify our earnings further. Overall, despite the disruptiveness of project grants it is our strong belief that the work with project grants is an important and positive activity for our association and that it should be continued. The grants create opportunities for partnerships, increases the overall funding for the Wikimedia movement and ensure that the organization continues to experiment and develop its practices.

Detailed project overview[edit]

Below all the projects belonging to the program will be briefly explained and the current status presented. Synergies between the projects will be described. A few selected stories has been presented more in depth as case studies above.

For all the projects, we will state whether they are small, medium or large. In this context, a small project is defined as one where the total budget is less than 100,000 SEK (about 12,500 USD); a medium sized project is defined as one where the total budget is between 100,000 SEK and 300,000 SEK (12,500 to about 37,500 USD); finally, a large project is defined as one where the total budget exceeds 300,000 SEK (about 37,500 USD).

Organisational Development 2018[edit]

What is the project: This project aims to improve the functioning of the organization and the efficiency of its work through targeted activities against identified bottlenecks.

What’s been done: We have worked to reduce bureaucracy by simplifying the process around decisions and reporting of travels and events.

The work with GDPR preparations was coupled with a significant amount of work to change, document and improve our technical systems. See #Story: Preparing for GDPR – tools, policies and services for more details.

We have successfully created and tested a survey structure for our events to collect feedback and support for future events.

We started the development of a bot that will help us create all the pages in the beginning of a year (this was also an opportunity for our tech staff to develop this set of skills on our wiki, where breaking things is not a huge problem).

A user manual for our wiki was developed to make it easier for new employees and volunteers to contribute to it. We also created a staff handbook to easy the onboarding process of new staff members when joining our projects.

What's next: We will develop our work around a stronger project reporting, an improved efficiency in our programmatic work, develop our work with volunteers in our project, strengthen our membership base and the communication to them around our work, improve employee capacity, secure our technical systems that our projects are dependent on and ensure that our policies are in line with our needs in the projects (other policy work takes place outside the project).

Size of project (small/medium/large): Small

Project impact: Phabricator, Meta

Partners: -

Link to the project: Organisationsutveckling 2018

Exchange of Experiences 2018[edit]

What is the project: The project is to ensure that we share our experiences and learn from other affiliates through available events and platforms.

What’s been done: We have taken part, with staff and/or board members, at the Wikimedia Conference; the Big Fat Brussels Meeting; and two ED meetings and the GLAMwiki conference. Furthermore we have had meetings with representatives from WMNO.

We also organized the Wikimedia Northern Europe Meeting in October 2018 and started preparations for Wikimania in August 2019 (see #Story: Taking the lead in organizing international meetings).

We have contributed to the Strategy process by discussions within the ED group and with the drafting of the text for the Diversity working group.

What's next: We will take part in international Wikimedia events to build capacity and stay committed to the emerging Northern Europe Wikimedia collaboration.

We will prepare for Wikimania 2019 in Stockholm and expect to develop the conference significantly. We also hope to improve the legacy of the event and for example we hope to be able to develop and rewrite most of the Wikimania Handbook, develop a centralized wiki for all Wikimanias and more.

We participate in the Strategy process in the working group for Resource allocation.

Size of project (small/medium/large): Small

Project impact: Meta

Partners: Wikimedia Foundation and Wikimedia affiliates

Link to the project: Erfarenhetsutbyte 2018

Association Involvement 2018[edit]

What is the project: The project aims to increase the number of members and volunteers, find tasks and the necessary support to get and stay engaged and a new membership management system.

What’s been done: We have moved and activated our new membership management system. As part of the move we worked with the company behind our membership system, Zynatic, with the preparations needed before GDPR. We also created a number of reusable texts that can be sent out through the system.

We organized a small campaign to encourage previous members to again join us as members. This was very successful and we now have 452 members.

Furthermore, tasks for volunteers have been identified and volunteers have been engaged in different ways. We have also handed out certificates for larger voluntary efforts. To develop our work further we organized a membership meeting in October to gather inputs from our community on how to better involve members.

As part of the project, we have organized the Annual General Meeting and the connecting Wikipedia Day (see also #Story: Telling the story of democracy and the wiki).

What's next: We will organize the Wikipedia Day, General Assembly and Membership Meeting also in 2019. We aim to engage members via improved communications capacities such as a newsletter. Furthermore, we will work to leverage Wikimania in Stockholm to increase membership numbers and volunteer engagement.

Size of project (small/medium/large): Small

Project impact: -

Partners: Wikimedia Foundation

Link to the project: Föreningsengagemang 2018

FOSS for the Association 2018[edit]

What is the project: Investigate where FOSS alternatives can replace proprietary software used by the organization or where fairly minor issues are preventing that FOSS from fulfilling our needs.

What’s been done: We have not worked on this project during the year as we needed to conserve funds until the end of the year when major grants were approved. Instead we opted to move the funds to #Organisational Development 2018 as we, as part of that project, have changed many of the different systems we use.

What's next: As we will launch a new website using WordPress we will support the development of freely licensed theme or of missing plugins for WordPress.

Size of project (small/medium/large): Small

Project impact: -

Partners: -

Link to the project: FOSS för föreningen 2018

Notes[edit]

  1. Definition: The number of blog posts and newsletters written by Wikimedia Sverige or blog posts written by guests on the Wikimedia Sverige blog. Used as a proxy for visibility.
  2. Definition: The number of participants and/or organizers of activities conducted or supported by Wikimedia Sverige who belong to underrepresented genders in the Wikimedia movement in Sweden (non-unique as we are not tracking them with names). These groups are defined as women and people identifying themselves as something other than male or female.
  3. Definition: The total number of people who have heard us talk about Wikimedia related topics through participation at events or activities, either in person or virtually (non-unique as we are not tracking them with names). Does not include reach through Social media.
  4. The Wikimedia projects mean those platforms within the Wikimedia Family that are usually called sister projects of Wikipedia:
    • Wikipedia The free encyclopedia
    • Wikimedia Commons The free media database
    • Wiktionary The free dictionary
    • Wikisource The free library
    • Wikibooks Free textbook collections
    • Wikiquote The free quote compendium
    • Wikivoyage The free travel guide
    • Wikispecies The free species directory
    • Wikiversity Free learning resources
    • Wikidata The free database
    • Meta-Wiki About the projects
    • We also include translatewiki.net.
  5. Identification can be via user names systematically connected with the institution, special user templates showing the connection to an institution, registration in a Wikiproject, or possibly through personal knowledge etc.
  6. This include the Wikimedia projects, translatewiki.net and Wikimini, according to the principle that we train a pedagogue that are using the creation of content as a part of the pedagogical process.
  7. An organisational unit with self-governing power is included here; however, units that have been included previous years are not.
  8. Software which is considered is MediaWiki extensions in use on the Wikimedia project or on translatewiki.net. This is in accordance with the priority order: bugs, erroneous translations, untranslated.
  9. Swedish, English and Arabic language Wikipedia.
  10. We are counting occasions and Wikimedians as follows:
    • Only activities outside of other project related goals count. I.e. a Bot Academy focusing on cultural heritage and as part of Connected Open Heritage does not count, but an event focused on running bots but not related to a specific project count.
    • Wikimedians and advocates for free knowledge who got support count, regardless of if they used the information or not. The important part is that they asked for help/resources. I.e. people contributing to FOSS-projects count.
    • We count occasions as when someone got help from a WMSE staff member. I.e. if Volunteer 1 works for two weeks they have not gotten support, but if they send an e-mail with some follow up questions after a week then that requires a contribution which corresponds to one occasion.
    Questions related to memberships, donations or administrative matters does not count towards the goals.
  11. With recurring meetups we are referring to some type of face-to-face meetings that are repeated over time.
  12. Underrepresented groups are here defined as:
    • women
    • contributors whose native language are different than the 10 largest Wikipedias (per 5+ editsp/month (3m avg) according to https://stats.wikimedia.org/EN/Sitemap.htm) or Swedish
    • contributors 60 years or older
  13. GLAM Newsletter and Education Newsletter.

Revenues received during this six-month period[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees SEK 125,000 - 46,600 - 6,300 52,900 14,625 6,189 We had a significant increase of members during the year, but did not have the amount of staff left to push for new membership campaings in Q3 and Q4
Donations SEK 115,000 - 63,559 - 28,912 92,470 13,455 10,819 This is in line with our expectations. Part of the sum is specifically donated to support our lobbying efforts to update the legislation regarding Freedom of Panorama.
FDC SEK 2,950,000 - 1,720,833 - 1,229,167 2,950,000 345,150 345,150 This is in line with our expectations.
Interest, misc SEK 15,000 - -2 - 229 227 1,755 27 As we used up our reserves we did not have nearly any interests this year.
Other grants SEK 873,600 - 1,050,928 - 287,455 1,338,383 102,211 156,591 This contains one larger grant for work on bibliographical data and a few payments related to work with specific GLAMs. Included in this post are also non-FDC grants from the WMF.
The Culture Foundation of the Swedish Postcode Lottery SEK 1,600,000 - 0 - 442,633 442,633 187,200 51,788 This revenue source was significantly delayed and only a portion of the money could be used in 2018 and the rest will be used in 2019.
European Union Grant SEK 200,000 - 0 - 0 0 23,400 0 We have joined three different EU applications (but not been in charged of any of them). Non of them received funding.
Pelagios Commons Resource Grants SEK 50,000 - 0 - 0 0 5,850 0 We have not applied for any grant from this funder.
Event Grant Wikimedia Hackathon SEK 500,000 - 0 - 0 0 58,500 0 This event was cancelled. Instead we have received a smaller grant for Wikimedia Northern Europe Meeting, which is included in Other grants.
Swedish Post and Telecom Authority SEK 1,400,000 - 0 - 182,000 182,000 163,800 21,294 This revenue source was significantly delayed and only a portion of the money could be used in 2018 and the rest will be used in 2019.

* Provide estimates in US Dollars


Notes:

Exchange rate: 1 SEK = 0.117 USD (per 1 USD = 8.547008547 SEK in APG proposal).
All numbers rounded to whole SEK/USD.
We also received in-kind donation of about 2,000 SEK (234 USD) by FSData for server hosting, 75,000 SEK (8,775 USD) by The Internet Foundation In Sweden for office space and 7,680 SEK (899 USD) by Google for G Suite for Nonprofits. The Swedish National Archives donated venue spaces for our Annual General Assembly.

Spending during this six-month period[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Access SEK 2,618,100 - 428,172 - 1,274,911 1,703,083 306,318 199,261 65.1% This is significantly less as we did not received any major grants until late during the year.
Use SEK 1,810,333 - 86,592 - 404,365 490,956 211,809 57,442 27.1% This is significantly less as we did not received any major grants until late during the year. Money from this program was instead used in Enabling.
Community SEK 1,545,885 - 206,994 - 163,304 370,298 180,869 43,325 24.0% Around 1/3 of the budgeted amount was for the Wikimedia Hackathon, which we will not organize this year. Furthermore, we did not receive the budgeted grants for the work towards underrepresented groups. In total these grants were equivalent to 905,000 SEK of the budget. Money from this program was instead used in Enabling.
Enabling SEK 260,000 - 297,011 - 321,772 618,783 30,420 72,398 238.0% We have focused a lot of efforts on enabling in Q1-Q2, both related to updating our membership system and with GDPR preparations and related system changes. For Q3-Q4 we registered the worktime for the WikiNEM project and on the Wikimania preparations in this program.
Operational costs SEK 1,419,350 - 798,414 - 551,556 1,349,970 166,064 157,947 95.1% We reduced our costs for Q2-Q4 as we have our office space. In Q1 we also had increased costs for the move between offices and becuase of a focus on grant applications and other OH work.
To reserves SEK 175,000 - 89,490 - 348,317 437,807 20,475 51,223 250.2% We significantly increases the amount in our reserves as they were depleted last year. We see a need to increase the reserves again rather than increase the team to fast. This is possible as we have received a few large long term grants at the end of the year, covering large part of our current needs, freeing up funds from the APG and donations to us (as our team was still smaller than originally budgeted for).
TOTAL' SEK 7,828,668 - 1,906,673 - 3,064,224 4,970,898 915,954 581,595 63.5% N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • No deviations

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature[edit]

Once complete, please sign below with the usual four tildes.