Grants:APG/Proposals/2019-2020 round 1/Wikimedia Czech Republic/Proposal form
If you need to review the edit instructions you will find them in the edit intro.
- Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
- This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
- This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
- Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
- Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
- Please Email FDCSupport@Wikimedia.org with questions about using the form.
A few terms used in the form:
FDC proposal form terms Wikimedia terms Learning & Evaluation terms
- 1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
Wikimedia Czech Republic will work in 2020 through three programsː Multimedia & Community Programs, EDUcational Programs and Wikidata & TECH Programs.
All three programs will be cross-cutting by three main scopes: Diversity, Capacity Building and Partnerships. Diversity mainly from the scope of gender and age.
We will be focused on this target groupsː newcomers in general, seniors / librarians, minors & students / teachers, women and experts.
- 2. Name, fiscal year, and funding period.
- Legal name of organization: Wikimedia Czech Republic
- Organization's fiscal year: 01/01-12/31
- 12-month funding period requested: 01/01/20-12/31/20
- Currency requested: CZK
- Name of primary contact: Klára Joklová
- 3. Amount requested.
|Total expenses for the upcoming year||3,572,350.30 CZK||151,003.25 USD|
|APG funding requested for the upcoming year||2,911,461.00 CZK||123,067.46 USD|
|Amount of funding received from WMF for the current year||2,788,330,65 CZK||125,972.42 USD|
- 4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
- Bimonthly board meetings: Wikimedia Czech republic holds bi-monthly meetings with its Board. These meetings are open to the whole community, and travel allowances are paid for those community members who wish to attend. The annual plan is being designed along with our local community and is being approved during our General Assembly during April.
- Community advisory groupsː We have created a community advisory group for each program/activity. The group should became a bridge between community and target groups. We asked experienced community members as well as our colaborative partners out of community. Project managers communicate activity development plans with them and discuss a specific topics during the year.
- Online discussions: We ask for opinions on specific issues online on our members wiki and mailing list. However, our experience shows that this usually creates less feedback than in-person discussions. Furthermore, we monitor talk pages and discussions on Wikimedia projects which are related to our chapter's activities. We invited the community to participate in these discussions via announcements in the various village pumps and via the mailinglists.
- WMCZ-wiki and the newsletter:Throughout the year, we remain in contact with the community via WMCZ-wiki and the newsletter. A staffmember and a board member are regularly present at the Wikimeetings, monthly meetings of a community, where we can discuss topics face-to-face
- Survey: we are creating forms for specific topics and ask community to give us their feedback during the year about a specific topic/changes that could influence the community
- 5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.
Our Annual plan for 2020 will be approved by the Board during November 2019.
Financials: current year
The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).
Financials for the current funding period Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected Currency requested US dollars Currency requested US dollars Currency requested US dollars Revenues (from all sources) 4,460,109.71 188,528,84 2,315,883,88 97,890,30 4,460,109.71 188,528,84 Expenses 4,460,109.71 188,528,84 4,460,109.71 188,528,84
Table 2 notes:
- 1,511,589.08 CZK was expences of Wikimedia Hackathon 2019.
Programs: upcoming year's annual plan
Annual plan summary
A. Multimedia & Community Programs
The Multimedia & Community Programs are focused on the building of diverse community and partnerships.
In addition, the program promotes the proliferation of free license content, most often in collaboration with institutions such as galleries, libraries, archives and museums (GLAM) that collect multimedia content - especially photos, works of art, videos and other works..
It also informs and promotes the use of free licenses when making information and media accessible on the Internet.
1. Partnership & GLAM Program
2. Community Program
1. Partnership & GLAM Program
As part of the activity, we are creating new partnerships with strategic central institutions, especially GLAM institutions, to provide or distribute diverse content that is managed by these institutions under free licenses.
We are also supporting community members in building partnerships with these institutions, especially on the local level.
2. Community Program
Attracting diverse newcomers and new members to the active community through the organization of offline events – such as editathons, workshops etc.
We will continue to support the experienced or “offline” community in their traditional activities - where they can be focused on creating new content or learning new skills amongst them (Capacity Building), but we will extend the fund for all Individual Community Projects, that are organized independently by the engaged community members.
Mediagrant's activity supports community driven free license content creation and acquisition. Mediagrant supports local projects held by the members of Czech community that support free content creation.
The aim of the advocacy activity is to disseminate information on the use of free licenses for works made available on the Internet and to promote the principles of free licenses in both European and Czech legislation.
We offer advice to community members in situations where the licensing terms of their works within Wikimedia projects are being violated.
B. EDUcational Programs
EDUcational Programs are a part of the association's activities toward gaining newcomers and expanding awareness of Wikimedia projects as well as the active Czech community. The main target groups are youth, students, and seniors. In addition to organizing courses, we also provide support for the creation of target groups for shared or supported editing - such as themed editing or wikiclubs.
Within the EDUcational Programs, we are keeping the main target groups, that should bring the diversity into the community on the one hand and help us sharing the main target - become the “essential infrastructure of the ecosystem of free knowledge”.
Program Students write Wikipedia (for university and high school teachers) and Teach (with) Wiki (high and primary school teachers) are both focused on spreading the idea of free knowledge between young people. We want to create the conditions, where we can work with our cooperative teachers in the long term scope.
- Seniors write Wikipedia (SePW)
- Students write Wikipedia (SPW)
- Teach (with) Wiki
- Other EDU topics
1. Seniors Write Wikipedia
SePW’s activities are aimed at addressing a target group of seniors who, with their knowledge and experience, can become Wikipedia editors. In the framework of the activity for seniors, we are more focused on targeted and long-term support for librarians across the country, so that the libraries can form local courses for seniors - and share this know-how sustainably and locally.
SePW has great PR potential, because it enables us to promote the activities of WMCZ and thereby further promote the meaning of Wikimedia projects.
2. Students Write Wikipedia
Another target group - teachers - allows us to reach minors and students in general.
Students - especially undergraduates - are a good target group for expanding awareness of Wikimedia projects. As a side effect, they can often generate quality content for Wikimedia projects as part of a range of topics in the classroom.
Addressing students is traditionally done through university educators who have chosen editing Wikipedia as one form of evaluation (course assignment) in their courses.
The involvement of teachers is ideally assisted by a close wikipedian.
3. Teach (with) Wiki
Many active members of the community became wikipedians in their adolescence, so we try to reach out to this target group at a time when they are forming their sense of self and choosing their free time activities.
At the same time, we are raising a generation that will be able to use information from Wikimedia projects in the education process and understand the concept of their free use.
With this idea, we appeal to secondary and elementary school teachers as well as youth workers - the goal is that teachers will create and share these tools themselves for how they creatively teach (with) wiki.
4. The other EDU activities
C. Wikidata & TECH Programs
Wikidata & TECH is the 3rd program of our chapter, focusing on a growing community of tech-savvy volunteers and Wikidata enthusiasts.
Without employees, we have strategically chosen areas where even volunteer force or minor contracts are enough to make a difference.
|METRIC AND RESULTS OVERVIEW||A. Multimedia & Community Programs||B. EDUcational Programs||C. Wikidata & TECH Programs||Explanation|
|1. number of total participants||100||800||EDU: We are positive about reaching such nr. by the end of the 2020 since we are slightly growing in nr. of activities organised within a year and we aim for more activities organised in cooperation/joined or delivered with our support rather then completely by Wikimedia on its own.
|2. number of newly registered users||55||300||EDU: This might be a brave goal to reach, but looking at the currents stats from 2019 for 3/4 of the year, we are optimistic to reach this goal. It is as well slightly above 1/3 of the total expected nr. of participants, which is healthy expectation.
Multimedia (GLAM): if every second participant of editathon was a newcomer, we would have 45 new users in 2020.
|3. number of content pages created or improved, across all Wikimedia projects||20000||2800||EDU: Educational programs in general don't necessarily focus on content added, the focus more on creating positive first experience with Wiki activities and possibly positive first user and editing experience, therefore we may have many content which is not finally published or people rather trying first small editions instead creating whole articles etc. Therefore this nr. of created content pages would be find accurate.
Multimedia (GLAM): 10,000 content pages (Nr. consists of new WD, WC and new or edited WP pages).
|4. Number of active GLAM cooperations||13||40||15||EDU: Universities (8), (high)schools (5), Libraries (10), NGOs (4), Foundations (2), professional networks/guilds (6), Others (5) = combination of current established cooperations + planned newly established cooperation - natural turnover of partners in longterm cooperations.
Multimedia (GLAM): In 2019 we had 8 active cooperations (U.S. Embassy, American center, Embassy od Sweden, Embassy of Canada, Goethe-Institut in Prague, Czech Academy of Sciences, Prague City Hall, Prague Zoo). In 2020 another 5 would be nice.
Wikidata/Tech: In 2019 we had 14 active cooperationsː (National Technical Library, National Library, Faculty of Math and Physics, DrobnePamatky database, Krizky a Vetrelci database, University of Palacky in Olomouc, Wikiskripta, TDKIV database, Pamet naroda database, Library database of the National Library, National Heritage Institute, Prazdnedomy database, Bibliography of Czech Lands database, Czechitas)
|5. Number of events||10||40||3||EDU: foreseen Training cycle SePW (6 lectures x 6), Training cycle Librarians (3 courses/lectures x 2), Tech (with) Wiki (3x), Wikiclubs (5 cities), festivals/fairs (at least 2), lecturers meet up (2x)
Multimedia (GLAM and Community): Offline events are one of the best ways how to attract newcomers and more events means more newcomers. In 2020 we want to run at least 6 editathons through the year as a part of project supported by US Center in Prague. Neverthelless another types of offline events will probably emerge (WikiTown).
Wikidata/Tech: Wikidata workshops, Wikiskripta lecture
|OTHER PROGRAM METRICː||A. Multimedia & Community Programs||B. EDUcational Programs||C. Wikidata & TECH Programs|
|6. Bytes added (EDU)||2000000||EDU: measuring bytes added from all educational events organised by Wikimedia or in cooperation, except wikiclubs, since Wiki Education Dashboard is not use to measure wikiclubs.|
|7. New (regional/local) cooperations established (EDU)||7||EDU: covering the goal for regional diversity in programmes and focus on newcomers, newcoming institutions and partnerships will be seeking to establish: 2 new libraries (Seniors programme) in less covered regions, 2 new university cooperations (Students programme), 2 schools piloting Teach (with) Wiki programme, 1 new strategic field cooperation (such as educational ngo etc.)|
|8. We Photograph Czechia: Number of newly illustrated Wikidata items||2000||To ilustrate WD items is a main purpose of We Photograph Czechia.|
|9. Number of gained and on Commons uploaded files within the GLAM cooperation||5000|
|10. Number of GLAM files used on Wikipedia (Total files used)||500||Total number of usage of files gained within GLAM cooperations across Wikimedia projects.|
|11. Number of GLAM institutions, that response to our contact||12||Our plan is to regularly address the Czech institutions. This number represents nr. of institutions which responded (regardless of their interest). Nr. consists responds to our (WMCZ) contact and contact of volunteers.|
Staff and contractors: upcoming year's annual plan
- 1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
- 2. List of staff by department or function.
- You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.
FTEs Department or function End of current funding period End of upcoming funding period Explanation of changes Executive Director 1 1 - Project Managers 1 1 - Project Coordinators, Head lecturer 0,8 1,15 we are planning to hire a Multimedia & Community Coordinator - we have received a US Simple Grants for funding. We would like to find Wikidata & TECH coordinator. Fundraising, PR & Communication 0,3 0,3 - Administration & Grant administrator 0,35 0,5 we are planning to strengthen the administration Total (should equal the sum of the rows): 3,45 3,95
Table 4 notes or explanation of significant changes:
- 3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
- 2,120,130.00 CZK (89,617,90 USD)
- 4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
- 2,228,700.00 CZK (94,207.15 USD)
Financials: upcoming year
Detailed budget: upcoming year
- Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.
Revenues: upcoming year
Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).
- Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
- Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
- Do not include money you plan to draw from your reserves during the upcoming funding period.
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application)
WMF APG 2020 2,911,461.00 CZK 123,067.46 USD requested MONETA Foundation 2020 50,000.00 CZK 2,113.50 USD requested Veolia Foundation 2019/20 50,000.00 CZK 2,113.50 USD guaranteed US Simple Grants 2020 83,889.30 CZK 3,546.00 USD guaranteed Czech Ministry of Culture 477,000.00 CZK 20,162.79 USD requested Total revenues (should equal the sum of the rows): 3,572,350.30 CZK 151,003.25 USD -
Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
Operating reserves: current and upcoming years
Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.
- 1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.
Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US) Current year (e.g. 2017) 291,500.00 12,321.71 - - 291,500.00 12,321.71 Upcoming year (e.g. 2018) - - - - 291,500.00 12,321.71
- 2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
Expenses: upcoming year's annual plan
- 1. Expenses by program (excludes staff and operations).
- Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.
Program Currency requested US dollars Multimedia & Community Programs 277,700.00 11,738.38 EDUcational Programs 191,000.00 8,073.57 Wikidata/TECH Programs 15,000.00 634.05 Total program expenses (should equal the sum of the rows) 483,700.00 20,446.00
Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
- These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.
Expense type Currency requested US dollars Program expenses (total from Table 7, excludes staff) 483,700.00 20,446.00 Operations (excludes staff and programs) 859,950.30 36,350.10 Upcoming staff total expenses (from Table 4) 2,228,700.00 94,207.15 Total expenses (should equal the sum of the rows) 3,572,350.30 151,003.25
Table 8 notes:
Verification and signature
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Please sign below to complete this proposal form.
- IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.