Grants:PEG/WM FI/WMFI 2014/Report

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Report accepted
This report for a Project and Event grant approved in FY 2013-14 has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Compliance and completion[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
YES
Is your project completed?
NO. Parts that are funded by external funding will be continued until end of June. WMF-funded part is terminated.
Did you use any of the grant funds?
YES

Activities and lessons learned[edit]

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

 Activities WMFI[edit]

GLAM[edit]


Media Museum Rupriikki had a Wikimedia editathon for the second time. The editathon was about history of electronic games.

Metrics
Media Museum Rupriikki
Staff/volunteer resources

WMFI staff member prepared the Wikipedia presentation, assisted the participants and took photos through the event (11-18). He also analysed the results of the event.

There were 2 assisting volunteers and 3 members of the board who helped the participants during the event. Manu Pärssinen from Pelikonepeijoonit gave a lecture about gaming history in Finland.

The value of contributions is calculated based on variables we use for budgeting. Any work 21 € / h, space rent 100 € / h, catering 10 € / person. Calculation is based on 3,5 hours per event.

Staff work
Number of Wikimedia staff hours 10 hrs
Total value of staff time 210,00 €
Volunteer work
Volunteer hours 50 hrs
Total value of volunteer time 1 050,00 €
Host work
Host organization offered food and beverages and the free use of the space.
Value of the donations 850 € + working time
Participation
Total number of participants 15
Female participants 33 %
Existing editors 10
New user accounts 5
Content
Wikimedia projects involved fiwiki
Bytes added 28 617
Bytes removed 2 155
Total bytes 30 722
New articles created 19
Wikimedia project pages improved 1
Commons categories  
  • Rupriikki Media Museum 45 files, 16 distinct images used
Learning question: Did your work increase the motivation of contributors, and how do you know? Yes. It motivated attending people to edit articles related to the history of gaming. They wouldn't have written about the topic (history of gaming) without the editathon.

Editing Wikipedia
Tuo kulttuuri Wikipediaan was a series of editathons organized as a collaboration between Wikimedia Suomi ry, 6 GLAM organizations and the Summer University of the Helsinki Region.

Wikimedia Suomi teamed up with Helsinki Summer University and 6 GLAMs to produce a series of editathons. The six events formed a course during which the participants learn Wikipedia editing skills, edit culture-related articles and get a behind the scenes view of the participating cultural institutions. The partnership with the Summer University offers new visibility to Wikimedia Suomi and Wikimedia activities.

Tuo kulttuuri Wikipediaan at Finnish Broadcasting company Yle archives Tuo kulttuuri Wikipediaan at Helsinki City Library

Metrics: Tuo kulttuuri Wikipediaan
Staff/volunteer resources

WMFI GLAM coordinator volunteer ran the project. WMFI assistant assisted in communication and documentation. The lecturer wikipedian was paid for the lecture series. Volunteers were compensated for travel.

The value of contributions is calculated based on variables we use for budgeting. Any work 21 € / h, space rent 100 € / h, catering 10 € / person. Calculation is based on 3,5 hours per event.

Staff work
Number of Wikimedia staff hours 60 hrs
Total value of staff time 1 260,00 €
Volunteer work
Volunteer hours 190 hrs
Coordinator hours: Planning, recruiting, communications, reporting 99 hrs
Assistant teacher hours 91 hrs
Total value of volunteer time 3 990,00 €
Host work
All event hosts offered food and beverages and the free use of the space. They additionally participated the events in high numbers.
Value of the donations 9 599,50 € (preparatory work, staff participation, space rent, catering)
Participation
Total number of participants 77
Female participants 68 %
Existing editors 7
New user accounts 10
SURVIVING editors = Editors with 1 or more edits 14
ACTIVE editors = Editors with 5 or more edits 12
SURVIVING editors after 30 days, 3 months, 6 months
Rolling Active Editor after 30 days 7, 3 months, 6 months
Newly Registered editors SURVIVING after 30 days 0
NEW editors ACTIVE after 30 days 5, 3 months, 6 months
Content
Wikimedia projects involved fiwiki, svwiki, enwiki, commons
Bytes added 124 435
Bytes removed 4 486
Total bytes 128 921
New pages created 55
New articles created 22
Wikimedia project pages improved 7
Good Articles 0
Featured articles 0
Commons categories
  • Tuo kulttuuri Wikipediaan (and subcategories for each event), 131 files, 5 distinct images used
  • Files from the Finnish Museum of Photography, 100 files, 12 distinct images used
  • Finnish Broadcasting Company Yle Archives, 89 files, 29 distinct images used
  • Media released by FNG, 64 files, 36 distinct images used
  • Media by Kiasma, 76 images, 0 used
  • Svenska litteratursällskapet i Finland (Mostly already uploaded images. We will work to enhance and reload the image metadata, as well as upload more material)
Learning question: Did your work increase the motivation of contributors, and how do you know? Yes. We asked the participants to fill out a form regarding their Wikipedia experience and expectations beforehand and afterwards the course.

---

Event Date GLAM staff in preparation GLAM staff at event GLAM hours used Wiki volunteers All participants New pages New articles Pos bytes Neg bytes Bytes total
The Archives of the Finnish Broadcasting Company YLE 2.10.2014 7 11 40 5 29 5 0 13771 785 14556
Helsinki City Library 9.10.2014 3 3 12 5 17 4 3 14361 1103 15464
The Collections of the National Gallery and Ateneum 23.10.2014 10 9 12 3 25 5 3 16374 149 16523
Svenska litteratursällskapet i Finland 30.10.2014 4 16 14 4 34 11 2 35743 1320 37063
Helsinki City Art Museum 6.11.2014 3 7 30 5 23 14 9 19778 390 20168
The Finnish Photography Museum 13.11.2014 3 3 10 4 14 16 5 24408 739 25147
Total unique 30 49 118 26 77 55 22 124435 4486 128921
Surveys[edit]

GLAM SURVEY RESPONSES

6 organizations, response rate 100%

Has your organization done or is it planning to do mass uploads to Wikimedia Commons?

  • Has done 2
  • Has plans to 2
  • Does not have plans 2

Did Tuo kulttuuri Wikipediaan editathon series have impact on the plans?

  • Yes, the course speeded up our plans 5
  • It did not have effect 1

What ideas/plans do you have for further collaboration?

  • We would like to bring more information about artists in our collection, and continue enriching information on cameras.
  • No concrete plans, but there is interest
  • Yes! Wikimarathon or wikimeets interest
  • We are interested in Wikimedia projects in the future as well. We have not yet discussed what the projects could be like. 
  • We have interest, not yet plans.
  • Yes. We still need a lot of assistance with image metadata and uploads.

Are you interested in hosting a Wikipedian in Residence?

  • Possibly 3
  • Yes 3

The course was useful for our organization. DISAGREE - - - 2 4 AGREE

The work required by arranging it was reasonable. DISAGREE - - 2 1 3 AGREE

Making it together with several organizations was a good choice for us. DISAGREE - - - 1 5 AGREE

Communication between the organizers was fluent. DISAGREE - - 1 2 3 AGREE

We were able to influence the course planning adequately. DISAGREE - - - 1 5 AGREE

We could arrange similar events in the future. DISAGREE - - - 2 4 AGREE

Blog posts

Central railway station square and the Finnish National Theatre in Helsinki Wikipedian Guiding a Newcomer. Tuo kulttuurri Wikipediaan at Svenska litteratursällskapet i Finland


Commons for GLAMs training was arranged to the GLAMs that participated in the Editathon series.

It consisted of 3 separate events

  • Commons basics: Benefit, tools, practices, templates, tracking. Participants created their profiles and started with Institutional templates. There were 7 participants from 4 GLAMs.
  • GLAM-Wiki Toolset training. The workshops were discussed with Sebastiaan ter Burg (WMNL). Dan Entous held the workshop to the GLAM representatives at the local Europeana partner, the National Library of Finland. Liam Wyatt presented the ideas behind the GLAM-Wiki Toolset development through a Hangout. See the Hangout event. There were 7 participants from 3 GLAMs and one from Wikimedia Estonia, 3 WMFI assistants and a Board member.
  • A basic Wikipedia editing session was held at the Svenska Litteratursällskapet i Finland. The session was tutored by Juha Kämäräinen. There were 12 participants from 5 memory institutions.

Materials

Content uploads

We have not hurried with our content uploads, since we have been developing working methods that would be comprehensible for the GLAMs to use. This is taking time, since the upload recommendations are in turmoil. We will gradually increase the number of uploads while working in collaboration with the Wikimedia community about best practices.

We also take time to learn together with the Finnish Wikipedia community.

Content upload tools

Ari Häyrinen, assistant at Wikimedia Suomi ry, has worked on making tools for enhancing content metadata before uploading to Commons.

We hope to continue developing the tools in collaboration with the international community.

GLAM Editathon series planning workshop

May 21, 2014, Kiasma. The meeting of the GLAMs for planning the editathon series took place in [www.kiasma.fi Museum of Contemporary Art Kiasma]. The participating institutions were Helsinki City Library, Finnish National Gallery, The Finnish Museum of Photography, AvoinGLAM, Finnish Literature Society, Finnish Broadcasting Company Archives, Helsinki Art Museum, Svenska Litteratursällskapet i Finland and Frame Visual Art Finland.

Proposal/plan for new forms of GLAM activities

WMFI will want to focus on GLAM activities, and we will weigh which ones will be best in achieving goals we set. All GLAM participants in the Tuo Kulttuuri Wikipediaan series are very interested in future cooperation with Wikimedia Finland, with editathons, Wikimedian in Residencies and other forms that they have not yet familiarized with. This can be inspected in the feedback of the series. Collaboration with other Nordic chapters has become an option consider with every new project. There will be a lot to learn in the practicalities. GLAM activities are outlines as part of the WIkimedia Finland Roadmaps, drafted here (in Finnish).

EDU[edit]

  • WMFI had a hands-on demonstration booth at the ITK conference. Based on the plans and experiences, we made it into a Learning Pattern.
  • There have been opportunities for Fenno-Ugric projects and funding. There is also some interest in the community. In the lack of resources for running such projects, we decided not to go forward with the ideas now.
  • Started a tracking page for academic wiki research in Finland: w:fi:Wikipedia:Tutkimuksia wikeistä
  • Education projects will grow organically from the GLAM and cultural cooperation we do. There are bridges to numerous university programs, as well as possibilities for working with children in the low grades.

---

OUTREACH[edit]

Wikimedia Conference. Attendees Johanna Janhonen & Susanna Ånäs

The idea of Board training was brought up in the Wikimedia Conference. The planned Board education during Wikimania will come handy in many terms, both in terms of exposure and learning.

Wikimedia Hackathon. Attendee Susanna Ånäs.
<3 program plan (Editor Engagement, EE, halted)

<3 project was taken away from the project list at the General Assembly. The community coordinators find it hard to motivate the community to such top-down approaches.

Meetups (2 events > 1 happened)

Meetup funds are resources for the community to meet i real life. They have not been requested, and we must start to promote them more vigrously.

  • One Wikipedia Editor meetup held in Jyväskylä in April, 3 attendees. The agenda: give insights to Johanna for Wikimedia Conference.
Workshop series (3 events > 4 happened)
  • The preliminary meeting of the GLAMs for the editathon series (May)
  • The GLAM content upload workshop series (September) 3 events
  • The planned Wikidata workshop (December) cancelled
Other events
  • Tiedettä Wikipediaan 26.2.2014 Helsinki

Workshop in Helsinki by the University of Helsinki, Salla Laaksonen, Tiina Lehmikoski-Pessa and Antero Aunesluoma. WMFI board member Iivari Koutonen presented Wikipedia editing and helped out novices.

Wikimania

Wikimedia Suomi ry had no presentations at Wikimania. However, we decided to have as many participants attending as possible. The Board training that was arranged in the context also made it worthwhile. 3 Board members attended in the Board training, and one also in the Train the Trainers session.

Documentation

ADMIN[edit]

Community coordinator recruit report

Wikimedia Suomi ry recruited 4 assistants for short term assignments. The arrangement has proven to be successful in the scope of time we have had to observe. All assistants have found their unique angles and strengths. Working together in an organization that still has no physical headquarters is easier to manage when there are others to ask or share the work with. The arrangement is flexible and powerful. In the incredibly busy period during the autumn in WMFI, the possibility of having several people work at the same time was very useful, while it was not necessary to keep the arrangement in a calm period. This will only work if the assignment complements the person's other activities, and we have been lucky.

Ari Häyrinen's dissertation is about open cultural data for the University of Jyväskylä in 2012. His domain will be technical support and development for GLAM uploads, training and assisting the GLAMs in their practical challenges. He will also assist in some Wikimaps technical tasks.

Sampo Viiri comes from the Finnish Institute in London. He is a historian, and he created a report of Digital Humanities in the UK as part of his assignment in London. He will be with us occasionally, as a full-time job will occupy him primarily. His started in the domain of open data and was central in the arrangements for the Avoin Suomi fair.

Samppa Bernelius works as a doctoral researcher at the Geological Survey of Finland. He is a GIS professional and a Board member of GIS professionals' association ProGIS. Samppa will help in planning and funding the future Wikimaps projects, as well as sharing his experience in project planning for all WMFI activities.

Teemu Perhiö is a student of political history with student association experience. He is a seasoned wikipedian and wikimedian, and is fluent in publishing, graphic design, photography and many other crucial skills for the task. Teemu assisted the Tuo kulttuuri Wikipediaan editathon series as his first assignment. He will be central in the creation of the Wikidays.

Meetings
Financial reports for 2013 + non-profit tax statement

COMMUNICATION[edit]

Summary of Wikimedia in news
  • Helsingin Sanomat has been covering pretty widely the topics around Wikipedia. In 30.11.2013 they published a large study about the quality of Finnish Wikipedia (14 stories including background and follow-ups) After that their active reporting has continued and they have published in 2014 15 different stories which topics have been about the Wikipedia or Wikimedia. 5 of those were about the police inquiry of fundraising and 10 was from different topics. Mostly news were about topics like most read of Finnish Wikipedia in 2013, Tieteen Termipankki, editor retention and Wikipedia Voice Intro Project. Generally, attitude of Helsingin Sanomat has been rather positive or curious.
  • Except police inquiry of fundraising or news by Helsingin Sanomat, most news coverage of Wikimedia/Wikipedia have been copy paste journalism where global news are blindly translated to Finnish. (w:fi:wikipedia:medianäkyvyys)
  • Most important news about the Wikimedia was the finnish police inquiry of the WMF's fundraising in February. The larger context in the news was legal problems in crowdfunding in general and change of law because of that. (w:fi:Wikipedia:Poliisihallituksen lausuntopyyntö 2014)
  • News sites are commonly using photos with credits pointing to Wikimedia Commons. That includes in example large news sites like Yle (Finnish Broadcasting Company) or Iltasanomat. [1]. [2]
  • The scientific "Tiedettä Wikipediaan -Hands-on" -workshop and Lisa Sounio-Ahtisaari "Wikitalkoot" -workshop were covered in the news.
  • From June 2014 to October 2014 there were 19 stories about Wikipedia in the Finnish newspapers. 6 of the stories were short writings about the vandalism and accuracy of Wikipedia. For example there were stories about congress-edits and RUGovEdits twitter bots. 4 of the news items were about monkey selfie, two about the Wikipedia statue in the Poland and two about the right to be forgotten. Rest of the news were pretty positive random news like why some famous people are remembered or how 8.5% articles in Wikipedia are made by a bot operated by Sverker Johansson. (w:fi:wikipedia:medianäkyvyys)
  • From 16. October 2014 to 31. December 2014 there were 6 articles about Wikipedia. One about Wikimedia Finland's Tuo kulttuuri Wikipediaan event in Yle's website, Sue Gardner's interview at Slush, multiple articles in different news sites about how Russia will create their own Wikipedia, Yle's top 14 list of totally scary topics in Wikipedia (eg Horror Wikipedia). In December there was an interview in Tamperelainen about a couchsurfer wikipedian who was traveling in Finland. Both Yle and Helsingin Sanomat also commonly referred to Wikipedia in their articles. Referring was like "... based on Wikipedia...". Yle also used pictures from Wikipedia.
PR materials report
Kulttuuri verkkoon, a brochure in collaboration with WMSE

The brochure is based on the "Kulturskatter på nätet" brochure by Wikimedia Sverige. WMFI has translated, localized and redesigned the brochure, proofread and printed it and added it to Commons

Postcard for distribution at public events.

The postcard is produced of materials opened in the context of cultural partnerships.

  • We have a nice stock left of the How to edit Wikipedia leaflet.
Images in Flickr & Wikimedia Commons

Wikimedia Finland has been able to gather a great photo archive in Flickr, since Teemu Perhiö, assistant at WMFI has been photographing in all events.

Social media statistics

BLOG 4 followers, 6,487 views

FACEBOOK 708 likes

  • 08/20/2014 Kiinnostaako kulttuuri? Haluatko oppia kirjoittamaan Wikipediaan? Teimme kurssin sinulle. (1,308 views)
  • 08/17/2014 Wikimedia Suomessa on tarjolla työtehtäviä, jotka kestävät vuoden loppuun... (1,285 views)
  • 09/09/2014 Lokakuussa alkavalla kurssilla on vielä muutama vapaa paikka. (901 views)
  • 10/01/2014 Terveisiä Virosta, jossa lukiolaisia kannustetaan tuottamaan laadukasta Wikipedia-sisältöä opetusministeriön tuella. (574 views)

TWITTER 163 followers

SLIDESHARE

Activities Wikimaps Nordic[edit]

Wikimaps is a project to create crowdsourcing tools to work with historical maps and location with maps in Wikimedia Commons. The activities have been funded through the Wikimaps Nordic project. 50% of the project funding for Wikimaps Nordic comes from the Nordic Culture Fund, 25% from PEG and another 25% from other sources. The part funded by the Nordic Culture Fund will continue until the end of June 2015 to allow more time for development.

EVENTS[edit]

STSM about crowdsourcing in Arts and Humanities & Extreme Citizen Science

13–25 January 2014
Susanna made an academic short term scientific mission, visiting Oxford Internet Institute at the University of Oxford, ExCiteS at the University College of London, and additional scholars in Digital Humanities in the UK during January. Wikimaps was discussed in the context.

Disclosure: The visit was funded by COST ENERGIC. No WMF funds or paid working time were used.

Wikimaps Nordic kickoff

28 February 2014
Wikimaps Nordic project started with a kick-off event organized in Helsinki. There were altogether 35 participants: 7 wikimedians from partner chapters, 2 invited speakers (Tim Waters and Hay Kranen) and 26 representatives from participating GLAMs and other interested people.

Wikimaps monthly Hangouts

The project revolves around monthly meetings gathering makers and GLAMmers in discussions. The events have enabled us to form a consensus about projects, and enabled planning to some extent. We are now ready to start development of first issues.

Wikimedia hackathon

9–11 May 2014
In the Wikimedia hackathon maps played a central role. Discussions were pulled together across the community, the OpenStreetMap community, legal aspects and others.

Disclosure: Participation in the Wikimedia hackathon was covered by a grant from WMDE.

Expert meeting in Amsterdam

24 May 2014
Wikimedia Netherlands organized an expert meeting on historical maps in Amsterdam. Susanna presented Wikimaps, and new connections for the further development were made.

Disclosure: The visit was covered by Wikimedia Nederlands

Third Digital Humanities Finland Symposium, Helsinki

Thursday 5 June 2014, 10:00-13:00
Fabiania Auditorium, National Library of Finland, Yliopistonkatu 1, 2nd floor, Helsinki

Historialliset paikkatietoaineistot pääkaupunkiseudulla - Historical geodata in the Metropolitan Area

12 June 2014, 9:00–11:00
The City of Helsinki invited a group of actors from the Metropolitan area to discuss joint efforts in gathering historical maps and aerial images. Susanna presented Wikimaps. In the end it was decided that the group will contribute open materials to a challenge in the Apps4Finland competition. Additionally, there will be efforts to combine the maps hackathon, the planned #Hack4fi hackathon by AvoinGLAM and the Apps4Finland competition. Participanting institutions in the meeting: Helsinki Region Infoshare, Forum Virium, Helsinki City Archives, Helsinki City Museum, Apps4Finland, National Archives, National Board of Antiquities, City of Espoo

Wikimedia & OSM @ SotMEU 2014

13 June 2014, 19:00–20:00
Tim Alder gathered a group of people involved in both OSM and Wikimedia during State of the Map EU to a Hangout. Incidentally, the Hangout was not recorded. There are notes about the event, but they should be complemented by more participants.

DH2014

Susanna attended the Digital Humanities 2014 conference in Lausanne, Switzerland. She participated in the creation of the GeoHumanities SIG of the ADHO organization. She published a position paper (61 views) and a presentation (583 views) as part of the GeoHumanities workshop. The blog post was popular, it was read 2,476 times.

Disclosure: The visit was funded partly by a grant from the Aalto ARTS University, and partly by the Wikimaps Nordic project.

Moving Historical Geodata to the Web

A workshop event at the New York Public Library gathered scholars, hackers and mappers to establish common ground with projects dealing with historical location. The documentation site contains detailed data about contributions.

BLOG POSTS

State of the Map 2014

The State of the Map event was organized in Buenos Aires, Argentina. Susanna presented the project plan for Wikimaps Expedition. It was also possible to join the Iberocoop event for a brief presentation.

Disclosure: Since the Sloan Foundation / New York Public Library for the Moving Historical Geodata covered travel to the event, there were only minor expenses to the Wikimaps Nordic project. Susanna combined the trip with family travel.

Further events and presentations

  • Participation at Wikimania Hackathon
  • Participation at #Hack4DK. #Hack4DK is the Danish cultural hackathon that was held in Statens Museum for Kunst in Copenhagen. We will be part of organizing #Hack4FI in February 2015, with a specific focus on maps. Our stream will be called Wiki Loves Maps. Read more in the Wikimaps Nordic 2015 plan.

 ADMIN[edit]

The development has been interrupted until the GAC makes it's decisions of how to support the work of WMFI and Wikimaps. The Wikimaps Nordic project has funds to finalize the work before the end of June, which means the project period has been extended by 6 months.

Further work will depend on the development of structured data on Commons. We will seek development models that are less dependent on the MediaWiki environment. We hope to contribute to the requirements of metadata and API functionality.

  • WP1 code refactoring, OHM.
  • WP2 Warper UI redevelopment, Tim Waters. WP1 billed, WP2 in preparation.
  • WP3 User interface front end development. Jeph Paul / Ari Häyrinen: Control point interface JavaScript development. WP3 will also require site building.
  • WP4 User interface design, Susanna Ånäs
  • WP5 Upload tools for Commons, Ari Häyrinen.

DEVELOPMENT[edit]

  • The Template:Map has been released. It is included in the GLAM-Wiki Toolset for mass uploads of maps.
  • The Wikimaps Warper accepts OAuth login with credentials from Wikimedia Commons, GitHub and OpenStreetMap. Read the blog post by Tim Waters.
  • The Wikimaps Warper now includes OpenHistoricalMap. The user is transferred from the warper to OHM with a single click.
  • FOSS OPW internship was completed. Read the weekly reports of Jaime Lyn Schatz.
  • The design of the Warper control point interface can be viewed in the design docement.
  • Front end development has been delayed. The work has now started, but we will need to reinforce the team with a site builder.
FOSS OPW

Wikimaps teamed up with OpenHistoricalMap to host a summer intern. Jaime Lyn Schatz joined the project in creating a time slider in the OpenHistoricalMap site.

The FOSS OPW / OHM project was to add a time slider and modify the current rendering stack of OpenStreetMap to handle time periods and dates properly. An intern was recruited and supervised by Rob Warren through the Gnome Open Source Outreach for Women program. While the code required was written by the intern, it has yet to be installed on the OHM machine.

Wikimedia Hackathon

The Map template was finally published and added to the GWToolset. The work was mainly conducted by André Costa / WMSE. There were attempts to include templates in the Upload Wizard, but further work has shown it will be better to combine the work with the deployment of structured data in the Commons. Susanna created layouts for map locator maps to be included in the map template on the file page in the Commons.

The design of the Wikimaps site
Local activities in each country based on documentation

Local activities have not launched as quickly as anticipated. Instead of requiring reporting in this report, we have an external page for continuous updates of processes in each country

NETWORK[edit]

  • Statements from network participants. We have not carried out a survey at this stage to provide this information.
  • Statistics of participation: See other sections

 COMMUNICATION[edit]

BLOG wikimaps.wikimedia.fi

No followers, 6 675 views

BLOG wikilovesmaps.wikimedia.fi

NEWSLETTER

FACEBOOK GROUP

233 members

LANYRD

Lessons learned[edit]

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?
WMFI has been recognized as a key partner among Finnish GLAMs for opening up their collections and activities to the public. In our survey among the editathon series participants we asked whether the institutions are willing to continue work and try out different types of activities, and the answer was very positive.
What did not go well?
Things take time. It is important to set expectations promptly to avoid negative feedback.
What would you do differently if you planned a similar project?
I am happy that we have had such great Trustees and staffers who have believed in a shared vision. Taking risks by crossing boundaries is not easy, but I am happy we have had the courage to try that with the maps work. It's not really answering the question! For future Wikimedia projects we seek to follow standardized practices more.

Project goal and measures of success[edit]

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM FI/WMFI 2014 to review the goals and metrics listed in the approved submission.

Project goal[edit]

Provide the project goal here.
2014 is a major milestone in establishing regular activities within Wikimedia Finland. The project manager to be hired will run the Wikimaps project, but can also be at the disposal of the association. The GLAM technician is either one hired person or several assigments. The person will assist the Wikimaps project in Finland, as well as work with all content donations and other projects needing technical assistance.
The funding proposal additionally covers advocacy work for the Wikimaps initiative in 2013. We request support for the travel expenses caused by it. The proposal also includes a one-month full-time working period in December 2013 for preparing the Wikimaps Nordic activities of 2014.
Wikimaps is an initiative by Wikimedia Finland to gather old maps in Wikimedia Commons, place them in world coordinates with the help of Wikimedia volunteers and start using them in different ways.
The project brings together and further develops tools for the discovery of old maps and information about places.
Wikimaps Nordic will focus on Nordic collaboration with memory organizations, aiding them to open their cultural heritage treasures for further reuse, and providing an environment for developing reuse possibilities with other Nordic actors of cultural heritage.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.
Work in GLAM was successful. We had not set goals for the advocacy work, and that is where the greatest successes are. We must address this in the future. The amount of events was met and they attracted a good number of participants. We skipped several projects, such as Wiki Loves Maps and a Wikidata workshop. Both of those lead to working hours being unused by assistants. We did not have the capacity of contributing to the projects due to lack of expertise. We have now grown that expertise and we are happy to be able to continue work with the assistants, who will be able to continue learning, developing and disseminating their knowledge to the volunteer community and others.
We have set up many basic structures for the association to operate. We spend a lot of energy in learning, finding and negotiating the best practices for the association's work and disseminating that to new Board members. We hope the practices will become more familiar and will not need so much attention to free time for project work.
We have developed upload tools to be used in GLAM partnerships to refine metadata before the actual upload process. This will be very much needed, since there is no lively Commons community in Finland that we could rely on in batch uploads. We do need local capacity in addition to the international community. We prepare for long term capacity, not one-off upload requests with the international community's help. Our upload figures are still low, and we will grow that following the growth in capacity.

Measures of success[edit]

Target outcome Achieved outcome Explanation
Securing permanent activities. Providing a roadmap for future growth. Stabilizing the activities of WMFI is progressing more slowly than anticipated. The roadmap is being drafted in Finnish.
Increase in membership, especially expert members such as teachers and museum professionals who can advocate open knowledge to colleagues, help organize projects and events relevant to their field and help in evaluating article quality. A general increase of 15%. We aim to recruit active expert members in every institution with which we organize an event. There has not been an increase in membership. We gave up membership fee and will focus on broadening the member base next year.
Increase in activities, especially in the field of education. Creating an educational program with the new board, with possible additional funding. The EDU activities will emerge gradually. We proceed with the GLAM edge and will gain EDU partners as a side product.
Presence at 2 fairs. Guidelines for the use of open resources in education. 2 fairs Wikimedia Suomi participated in the Interactive Technology in Education conference with an exhibitor space and Avoin Suomi 2014 / Open Finland 2014 fair, organized by the Prime Minister's Office
Participating in Open Knowledge Finland Open Education working group. Participation in The Open Knowledge Finland Open Education working group started.
Increase in partner projects, especially in the GLAM sector. Tuo kulttuuri Wikipediaan editathon series was a success. Wikimaps is also gathering a lot of attention from Nordic GLAMs, and also worldwide.
Estimated 5 edit-a-thons 7 arranged Tuo kulttuuri Wikipediaan editathon series has 6 events + 1 editathon at Rupriikki Media Museum. Altogether 7
3 workshops 4 arranged, 1 planned Workhops have been arranged for content uploads and Wikipedia editing for GLAMs.
3 content donations 1 done, more than 10 planned Images from the AvoinGLAM MasterClass, the editathon series and Wikimaps partnerships will take place in 2015 when the workflow with GWToolset is in place. The process is pending but will result in numerous uploads.
5 meetups 2 2 arranged, one in Spring, one at Rupriikki
Establishing, but not necessarily realizing a wikipedian-in-residence program. Planned for 2015 No resources are reserved, GLAMs are interested.
Taking part in Wiki Loves Monuments 2014. This did not happen No resources were reserved, no plans for participation. We are expecting to work on the datasets involved in WLM.
Carrying out a program for an open and welcoming Wikipedia: From deletions to discussion and growth. Documentation and best practices. <3 project postponed. The General Assembly cancelled the project.
Wikimaps
Strengthen collaboration between Nordic Wikimedia chapters. To be expressed as plans for common activities. See meeting minutes from Nordic Wikimedia meeting in Oslo in December 2013. See plans for Wikimaps Nordic 2014. There are more and more opportunities for collaboration, but cross-chapter work has proven tough. There are goals that each chapter is busy fulfilling, and collaboration needs allocated resources and planning ahead. The Fenno Ugric projects were not picked up by anyone in WMFI, even though there were available resources.
Create methods to systematically release cartographic materials to Wikimedia Commons. The release of documentation about best practices. No detailed documentaion yet, but the practices are well under way. Will continue in 2015 and be reported at the time of completion of the Wikimaps Nordic project
Create a Wikimaps project site: blog, discussion, chat. postponed The site building activities have not had an assigned person. Unless it can be created as part of the work by Wikimaps developers or WMFI assistans, we need to seek for additional resources.
Advance the tools on the Wikimaps project site and Wikimedia Commons
Create the Template:Map and have it applied to the GLAMwiki toolset. The map template has been included in the framework of the GLAM Toolset, and it has been released. The first uploads with the Map template have been carried out with and without the GLAM-WIKI Toolset.
Have an option to apply the Template:Map to uploaded single map images. Postponed We will wait with some features until structured data is deployed in the Commons.
Create a geo search for old maps in Commons. Partly halted It has proven too complex for our project to tackle search within Wikimedia. We can provide search to maps within the Warper.
Further the Wikimaps Warper through working with the UX, and integration to both the Commons and OHM. The integration has been done, the UX remain to be done We have had delay with the UI development, and will use the extended period for this.
Create and foster a lively cartographic content & developer community in the crossover area between Wikimedia and OpenStreetMap, both internationally and in the Nordic region. Providing numerical proof of the networks. Facebook group

Newsletter recipients

OpenHistoricalMap

Possible metrics
500 maps uploaded. Content tracking category for Wikimaps Nordic Not all current maps have been added, and mass uploads are expected.
100 maps rectified 131 maps in the Warper, both rectified and unrectified The Warper can be used, but it's still hard to use for novices especially, and many features require the UX revamp.
20 volunteers having worked with the environment 67 users in Wikimaps Warper
5 related activities 5 activities published
  • COST ENERGIC short term mission in the UK
  • Helsinki Metropolitan historical maps & aerial images initiative
  • OpenHistoricalMap & Wikimaps FOSS OPW
  • Participation in the GeoHumanities SIG
  • Wiki Loves Maps hackathon in the context of the #Hack4FI Hackathon with AvoinGLAM of OKF FI
20 Nordic GLAMs involved with the project. Around 20 collaborations have been prepared, but only part of them have materialized enough to be disclosed.
  • Finland: National Archives, National Library, City of Helsinki, National Board of Antiquities, Helsinki Walks, Linked Data Finland, National Land Survey Aerial Image Archives, Svenska Litteratursällskapet
  • Sweden: Riksantikvarieämbetet, Digisam, Lantmäteriet, Kungliga Biblioteket, LSH
  • Norway Kartverket, Kulturrådet
  • Denmark Nationalmuseet, Historisk Atlas
  • Estonia TBC
150-200 participants in the network Around 350 Facebook 233, newsletter 343
2 events: Kick-off event 50 participants: hackathon 30 participants in 5 cities (150 participants) 35 / 98 Kick-off 35 participants, Wiki Loves Maps 98 distinct registrations.
20 online events with minutes and blog posts 21 Hangouts arranged. Blog posts have been made of the first ones but minutes have become the only practice.
1-3 themes developed 1 common theme selected
  • Urban change in different Nordic Hot Spots: Helsinki, Umeå, Tartu, Oslo and Århus
  • Second emerging theme is historical aerial images that may become a future project
  • We are interested in the idea of a historical street view that combines work from Finland, Sweden and Estonia
Provide an overall assessment of how your project went according to these measures.
We have met the criteria we have set ourselves and consider the work an enormous success. Figures might not be comparable to other countries or communities, we can only reflect against where we come from. We expect to see more practical outcomes from the Nordic collaboration with maps be realized in the future. We want to continue with projects that tap into location in our "here", in Finland and the Nordic region, and we hope to empower equal processes anywhere in the world. We are interested in being involved in those projects also directly, if the project would require that.
If you were to plan a similar project, would you measure it differently? If yes, please explain how.
We must set clearer numerical goals and measures, but we need time and concentration to identify relevant ones. We must work with the Roadmap document and identify metrics that go along with our desired outcomes.

Impact[edit]

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

While this should be a backward looking text, I will want to look forward, realizing that we are in the beginning of many processes. We need to internalize the questions, and set our goals based on that understanding. Reflecting our Roadmap document, we shall set baselines for various performance variables to improve.

Stabilize infrastructure

Stabilizing infrastructure takes small steps in our case. We have grown our activities vigorously, and the perception of the chapter is very varied. In some cases we do outstanding work, in some other areas we may lag behind in general development. Allowing permanent staff and space would lead to sustainable development and would allow us to create fruitful partnerships regionally and worldwide.

Our staff has changed from 2013: 0,125 FTE Project Manager to 2014: 0,5 FTE Project Manager and 0,25 FTE Assistant/coordinator and to 2015: 0,7 FTE Project Manager and 0,15 Assistant/coordinator. All work has been done remotely. In 2015 we will have resources for using desk space at a shared office on a per-use basis.

Increase participation

This is the area where we must work most. We hope to be able to tie in with the dynamics of the Wikipedia community more, and invite more of the existing community members into the workings started out by the association. It's a gradual process and we try out different methods. The events are already attracting many community members, and a new Facebook group helps also.

We have a desire to work with people engaging with many types of knowledge gathering and tap into their interests and processes. We seek acceptance to the idea of working with mixing various open projects to attract wider audiences. In our Roadmap document we outline many other more established methods. We shall set goals for the representation of different groups and work towards that, while not forcing the community to change from the outside.

The number of members has not grown as expected, and we have left out the membership fee altogether. One reason may also be that the nature of the association has changed dramatically with new kind of activities addressing new people who participate but don't become members. It takes time to fuse the groups together. In the current Board of Trustees, we have 8 members, who are all long standing wikipedians, whereas last year we had more GLAM representation. Both have their advantages.

We will chart the baselines for editors, edits and participation for future strategic work.

Improve quality

We would especially want to strengthen our capabilities with data (Wikidata) and media (Wikimedia Commons). We have much interest in making media uploads better and creating methods to enrich data inside Wikimedia and in connection with data outside. We work with upload tools that help sort out metadata in GLAM uploads. We are interested in joining initiatives, where Wikimedia data is linked to other data sources through crowdsourcing.

The number of articles in Finnish Wikipedia has grown very moderately, and we want to grow capacity to tackle that. We want to grow the number of active Wikidatans and activities around that, as well as Commons skills. We hope to engage more developers in Wikimedia development activities.

Increase reach

We have started out to partner with memory institutions and still plan to cover educational partnerships, though that work has not been as substantial. We have created 7 public facing editathons, held 4 workshops to memory organizations and arranged 2 seminars with the maps topic. In the Tuo Kulttuuri Wikipediaan more than 70 people were introduced to working with Wikimedia.

The Wikimaps project has reached a high level of recognition internationally. The project needs to continuously check it's scope to be aligned with other open projects.

Encourage innovation

We want to keep a forward looking approach and propose new ways of working in the future as well. The Wikimaps project and the Commons upload tools will eventually produce a lot of value, even though it cannot be calculated well yet.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
PLACEHOLDER TEXT

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.
Highlighted items are included in the WMF PEG funding, others are funded with external sources. The division was not made in the application stage.
# Category Item description Actual cost Budgeted Balance
1 office WMF/WMFI Accounting −600,00 € 600,00 € 0,00 €
31 wikimaps nordic WMF/Wikimaps Accounting −1 534,37 € 1 150,00 € −384,37 €
11.3.2014 Accounting agency, Accounting −299,58 €
11.3.2014 Accounting agency, Banking fee, Accounting −0,90 €
11.4.2014 Accounting agency, Accounting invoice −213,03 €
11.4.2014 Accounting agency, Banking fee, Accounting invoice −0,90 €
26.5.2014 Accounting agency, Accounting −93,00 €
26.5.2014 Accounting agency, Banking fee, Accounting −0,90 €
10.7.2014 Accounting agency, Accounting invoice 3514 −135,41 €
10.7.2014 Accounting agency, Banking fee, Accounting invoice 3514 −0,90 €
13.8.2014 Accounting agency, Accounting invoice −249,98 €
13.8.2014 Accounting agency, Banking fee, Accounting invoice −0,90 €
15.10.2014 Accounting agency, Accounting invoice −163,37 €
15.10.2014 Accounting agency, Banking fee, Accounting invoice −0,90 €
13.11.2014 Accounting agency, Accounting invoice −713,98 €
13.11.2014 Accounting agency, Banking fee, Accounting invoice −0,90 €
18.12.2014 Accounting agency, Accounting invoice −259,72 €
2 office WMF/WMFI Travel expenses to board meetings −397,60 € 440,00 € 42,40 €
23.6.2014 Board member, Travel reimbursement, Wikimedia Suomi Board Meeting Helsinki 20.5.2014 −70,00 €
23.6.2014 Banking fee, Wikimedia Suomi Board Meeting Helsinki 20.5.2014 −0,90 €
23.6.2014 Board member, Travel reimbursement, Wikimedia Suomi ry, General Assembly 13.6. 2014 −20,00 €
23.6.2014 Board member, Travel reimbursement, Wikimedia Suomi ry, General Assembly 13.6. 2014 −12,00 €
23.6.2014 Board member, Banking fee, Wikimedia Suomi ry, General Assembly 13.6. 2014 −0,90 €
2.11.2014 Expense claim, Wikimedia Suomi ry Autumn workshop catering, workshop supplies, diverse −284,60 €
2.11.2014 Wikimedia Suomi ry Autumn workshop catering, workshop supplies, diverse −5,00 €
2.11.2014 Wikimedia Suomi ry Autumn workshop catering, workshop supplies, diverse −3,30 €
2.11.2014 Banking fee, Wikimedia Suomi ry Autumn workshop catering, workshop supplies, diverse −0,90 €
3 office WMF/WMFI Server, office, mail, phone −163,93 € 300,00 € 136,07 €
15.1.2014 Banking fees −2,50 €
11.2.2014 Banking fee −0,90 €
14.2.2014 Wikimedia Suomi ry, Service fee for received payment, Lasku 1-2014 −0,90 €
17.2.2014 Banking fees −2,50 €
10.3.2014 Wikimedia Suomi ry, Service fee for received payment, Lasku 1-2014 −0,90 €
11.3.2014 Wikimedia Suomi ry, Service fee for received payment, Lasku 3-2014 −0,90 €
11.3.2014 Wikimedia Suomi, Wikimaps project, Banking fee −0,90 €
17.3.2014 Banking fees −2,50 €
1.4.2014 Service fee for received payment −0,90 €
15.4.2014 Banking fees −2,50 €
5.5.2014 Kapsi Internet-käyttäjät ry, Membership fee, web hosting −70,00 €
5.5.2014 Kapsi Internet-käyttäjät ry, Banking fee, Membership fee −0,90 €
9.5.2014 Wikimedia Suomi, Service fee for received payment, Lasku 2-2014 −0,90 €
12.5.2014 Wikimedia Suomi, Service fee for received payment, Lasku 3-2014 −0,90 €
13.5.2014 Wikimedia Suomi, Wikimaps project, Banking fee −0,90 €
14.5.2014 Wikimedia Suomi ry, Service fee for received payment, Lasku 4-2014 −0,90 €
15.5.2014 Banking fees −2,50 €
11.6.2014 Banking fees −0,90 €
16.6.2014 Banking fees −2,50 €
1.7.2014 Expense claim, Printer ink −62,77 €
1.7.2014 Banking fee, Printer ink −0,90 €
7.7.2014 Wikimedia Suomi ry, Service fee for received payment, Lasku 4-2014 −0,90 €
8.7.2014 Wikimedia Suomi, Service fee for received payment, Lasku 5-2014 −0,90 €
9.7.2014 Wikimedia Suomi, Service fee for received payment, Lasku 6-2014 −0,90 €
15.7.2014 Banking fees −2,50 €
6.8.2014 Banking fees −0,90 €
7.8.2014 Wikimedia Suomi ry, Service fee for received payment, Lasku 6-2014 −0,90 €
15.8.2014 Banking fees −2,50 €
15.9.2014 Banking fees −2,50 €
22.9.2014 Banking fees −0,90 €
15.10.2014 Banking fees −2,50 €
17.11.2014 Banking fees −2,50 €
15.12.2014 Banking fees −2,50 €
31.12.2014 Banking fees 15,94 €
4 outreach WMF/WMFI PR materials −840,13 € 1 000,00 € 159,87 €
12.9.2014 Avoin Suomi post cards −180,67 €
12.9.2014 Banking fee, Avoin Suomi post cards −0,90 €
1.10.2014 Kulttuuri verkkoon brochure −657,66 €
1.10.2014 Banking fee, Kulttuuri verkkoon brochure −0,90 €
5
6 outreach WMF/WMFI ITK Conference −1 834,38 € 1 944,00 € 109,62 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −13,90 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −13,60 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −12,80 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −7,60 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −3,30 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −3,30 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −3,30 €
15.4.2014 Travel reimbursement Interactive Technology in Education conference −3,30 €
15.4.2014 Banking fee, Travel reimbursement Interactive Technology in Education conference −0,90 €
5.5.2014 Travel reimbursement Interactive Technology in Education conference −37,30 €
5.5.2014 Banking fee,Travel reimbursement Interactive Technology in Education conference −0,90 €
28.5.2014 ITE conference, Participation fees −460,00 €
28.5.2014 Banking fee, ITE conference, Participation fees −0,90 €
28.5.2014 Printing costs, rollup −424,74 €
28.5.2014 Banking fee, Printing costs, rollup −0,90 €
13.6.2014 ITE conference, Participation fees −60,00 €
13.6.2014 Banking fee, ITE conference, Participation fees −0,90 €
23.7.2014 Expense claim, ITE conference 2014 −372,00 €
23.7.2014 Expense claim, ITE conference 2014 −97,34 €
23.7.2014 Expense claim, ITE conference 2014 −85,60 €
23.7.2014 Banking fee, Expense claim, ITE conference 2014 −0,90 €
24.8.2014 ITE conference, Participation fees −230,00 €
24.8.2014 Banking fee, ITE conference, Participation fees −0,90 €
7 community participation WMF/WMFI Travel to events −4 517,83 € 4 959,60 € 441,77 €
1.7.2014 Wikimania / WMFI travel and lodging −2 985,46 €
1.7.2014 Banking fee, Wikimania / Wikimania / WMFI travel and lodging −0,90 €
4.7.2014 Board Member, Travel reimbursement, Wikimania 2014 −58,63 €
4.7.2014 Banking fee, Wikimania 2014 −0,90 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Connecting travel in Finland −67,40 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Connecting travel in Finland −53,40 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Connecting travel in Finland −11,42 €
26.8.2014 Banking fee, Wikimania 2014, Connecting travel in Finland −0,90 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Local transportation in the UK −42,73 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Local transportation in the UK −26,39 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Local transportation in the UK −15,08 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Local transportation in the UK −13,82 €
26.8.2014 Board Member, Travel reimbursement, Wikimania 2014, Local transportation in the UK −5,02 €
26.8.2014 Banking fee, Wikimania 2014, Local transportation in the UK −0,90 €
17.9.2014 Reimbursement of excess payment 5,00 €
25.9.2014 Project Manager, Travel reimbursement, #Hack4DK, Copenhagen −508,11 €
25.9.2014 Banking fee, Travel reimbursement, #Hack4DK, Copenhagen −0,90 €
31.12.2014 WMFI assistant, Travel reimbursement, Amsterdam Hackathon −458,07 €
31.12.2014 Participation fee Theme Days of the Museum Sector −272,80 €
8
9
10
11 Salary WMF/WMFI Project Manager Half-time July-December −13 623,41 € 13 650,00 € 26,59 €
14.7.2014 Project Manager, Salary 07/2014, −1 381,62 €
14.7.2014 Banking fee, Project Manager, Salary 07/2014 −0,90 €
8.8.2014 Taxes, TAS 0714 −398,94 €
8.8.2014 Taxes, Banking fee, TAS 0714 −0,90 €
13.8.2014 Project Manager Salary 082014 −1 381,62 €
13.8.2014 Banking fee, Project Manager Salary 082014 −0,90 €
11.9.2014 Taxes, TAS 8/2014 −299,95 €
11.9.2014 Taxes, Banking fee, TAS 8/2014 −0,90 €
11.9.2014 Project Manager, Salary 9/2014 −1 381,62 €
11.9.2014 Banking fee, Project Manager, Salary 9/2014 −0,90 €
14.10.2014 Project Manager 10/2014 Salary −1 381,62 €
14.10.2014 Banking fee, Project Manager 10/2014 Salary −0,90 €
12.11.2014 Taxes, TAS 10/2014 −1 850,11 €
12.11.2014 Taxes, Banking fee, TAS 10/2014 −0,90 €
13.11.2014 Project Manager 11/2014 −1 381,62 €
13.11.2014 Project Manager, Banking fee, Project Manager 11/2014 −0,90 €
8.12.2014 Insurance, TyEL 2-10/2014, WMFI part of invoice −2 091,03 €
15.12.2014 Project Manager 12/2014 −1 381,62 €
12.1.2015 Taxes, TAS 12/2014 −686,46 €
12 Personnel costs have been bundled to the above category because of documentation formats.
13 Salary WMF/WMFI Community coordinator / tech tasks 25% −5 722,66 € 10 500,00 € 4 777,34 €
9.10.2014 WMFI assistant 1.9.-18.9.2014, −465,46 €
9.10.2014 Banking fee, WMFI assistant 1.9.-18.9.2014 −0,90 €
9.10.2014 WMFI Assistant 1.9.-18.9.2014, −928,20 €
9.10.2014 Banking fee, WMFI Assistant 1.9.-18.9.2014 −0,90 €
9.10.2014 WMFI Assistant 1.9.-18.9.2014, −471,24 €
9.10.2014 Banking fee, WMFI Assistant 1.9.-18.9.2014 −0,90 €
16.10.2014 WMFI Assistant 1.9.-18.9.2014, −183,96 €
16.10.2014 Banking fee, WMFI Assistant 1.9.-18.9.2014 −0,90 €
16.10.2014 WMFI Assistant 19.9.-16.10.2014, −490,56 €
16.10.2014 Banking fee, WMFI Assistant 19.9.-16.10.2014 −0,90 €
16.10.2014 WMFI assistant 19.9.-16.10.2014, −630,63 €
16.10.2014 Banking fee, WMFI assistant 19.9.-16.10.2014 −0,90 €
16.10.2014 WMFI Assistant 19.9.-16.10.2014, −333,79 €
16.10.2014 Banking fee, WMFI Assistant 19.9.-16.10.2014 −0,90 €
16.10.2014 WMFI Assistant 19.9.-13.10.2014, −249,90 €
16.10.2014 Banking fee, WMFI Assistant 19.9.-13.10.2014 −0,90 €
21.11.2014 WMFI Assistant 16.10.-20.11.2014, −490,87 €
21.11.2014 Banking fee, WMFI Assistant 16.10.-20.11.2014 −0,90 €
21.11.2014 WMFI Assistant 15.10.-20.11.2014, −490,56 €
21.11.2014 Banking fee, WMFI Assistant 15.10.-20.11.2014 −0,90 €
12.12.2014 WMFI Assistant 21.11.-12.12.2014, −122,64 €
12.12.2014 WMFI assistant 17.11.-12.12.2014, −855,85 €
14 Salary WMF/WMFI Personnel costs community coordinator −2 386,02 € 3 150,00 € 763,98 €
9.10.2014 Taxes, TAS 0914, −299,95 €
9.10.2014 Taxes, Banking fee, TAS 0914 −0,90 €
26.11.2014 Insurance, Statutory accident insurance 2015, −120,00 €
26.11.2014 Insurance, Employees' collective life insurance 2014-2015, −21,84 €
26.11.2014 Insurance, Banking fee, Statutory accident insurance 2015 −0,90 €
26.11.2014 Insurance, Banking fee, Employees' collective life insurance 2014-2015 −0,90 €
8.12.2014 Insurance, TyEL 2-10/2014, assistants' part −1 061,85 €
6.3.2015 Insurance TyEL 11/2014 −438,94 €
6.3.2015 Service fee −0,90 €
6.3.2015 Insurance TyEL 11/2015 −438,94 €
6.3.2015 Service fee −0,90 €
15 WMF/Wikimaps13 Wikimaps: Wikimaps Project Manager 12/1/2013-12/31/2013 −2 764,15 € 3 500,00 € 735,85 €
12.3.2014 Project Manager, Salary, Wikimaps 2013 −2 763,25 €
12.3.2014 Banking fee, Project Manager, Salary, Wikimaps 2013 −0,90 €
16 WMF/Wikimaps13 Personnel costs Wikimaps 13 −945,30 € 1 050,00 € 104,70 €
12.3.2014 Taxes, TAS 3/2014, −899,85 €
12.3.2014 Taxes, Banking fee, TAS 3/2014 −0,90 €
29.9.2014 Unemployment Insurance Fund, Unemployment Insurance 2013 + 0,42€, −43,65 €
29.9.2014 Unemployment Insurance Fund, Banking fee, Unemployment Insurance 2013 + 0,42€ −0,90 €
17 WMF/Wikimaps13 GLAM-Wiki, London: Accommodation −180,78 € 179,88 € −0,90 €
5.5.2014 Project Manager, Expense claim, Outstanding 2013 expenses, Wikimaps project −179,88 €
5.5.2014 Project Manager, Banking fee, Outstanding 2013 expenses, Wikimaps project −0,90 €
18 WMF/Wikimaps13 International Conference on the History of Cartography, Helsinki, Finland: Participation fee −100,00 € 100,00 € 0,00 €
5.5.2014 Project Manager, Expense claim, Outstanding 2013 expenses, Wikimaps project −100,00 €
19 WMF/Wikimaps13 Amsterdam Hackathon: Flights −287,47 € 280,00 € −7,47 €
5.5.2014 Project Manager, Expense claim, Outstanding 2013 expenses, Wikimaps project −278,67 €
5.5.2014 Project Manager, Expense claim, Outstanding 2013 expenses, Wikimaps project −4,40 €
5.5.2014 Project Manager, Expense claim, Outstanding 2013 expenses, Wikimaps project −4,40 €
20 WMF/Wikimaps13 Amsterdam Hackathon: Accommodation −85,90 € 90,00 € 4,10 €
5.5.2014 Project Manager, Expense claim, Saatavat vuoden 2013 kuluista Wikimaps-projektista −85,90 €
21 WMF/Wikimaps13 Wikimania: Flights & accommodation 7.–11.8.2013 −1 576,79 € 1 576,79 € 0,00 €
11.7.2013 Travel expenses Wikimania −1 576,79 €
22 WMF/Wikimaps13 Wikimania: Participation fee −62,02 € 62,02 € 0,00 €
20.8.2013 Project Manager, Wikimania 2013 participation fee −62,02 €
23 OKM/Wikimaps Nordic Wikimaps kick-off −2 315,91 € 2 600,00 € 284,09 €
26.2.2014 Project Manager, Expense claim, Wikimaps Nordic kickoff -tilaisuuden ruokailun kustannuksiin −500,00 €
26.2.2014 Project Manager, Banking fee, Wikimaps Nordic kickoff -tilaisuuden ruokailun kustannuksiin −0,90 €
26.2.2014 Hotel expenses Wikimaps kickoff −890,00 €
26.2.2014 Banking fee, Hotel expenses Wikimaps kickoff −0,90 €
5.3.2014 Wikimedia Sverige, Travel reimbursement Wikimaps kickoff −261,41 €
5.3.2014 Wikimedia Sverige, Banking fee, Travel reimbursement Wikimaps kickoff −0,90 €
5.3.2014 Wikimedia Danmark, Travel reimbursement Wikimedia Danmark/Wikimaps kickoff −281,66 €
5.3.2014 Banking fee, Wikimedia Danmark/Wikimaps kickoff −0,90 €
5.3.2014 Hotel expenses Wikimaps kickoff −89,00 €
5.3.2014 Banking fee, Hotel expenses Wikimaps kickoff −0,90 €
29.4.2014 Travel costs of Wikimedia Estonia representatives to Wikimaps Nordic meeting in Helsinki −158,04 €
29.4.2014 Travel costs of Wikimedia Estonia representatives to Wikimaps Nordic meeting in Helsinki −66,00 €
29.4.2014 Banking fee, Travel costs of Wikimedia Estonia representatives to Wikimaps Nordic meeting in Helsinki −0,90 €
26.6.2014 Travel reimbursement, Wikimaps Nordic kickoff workshop 28.02.2014 Helsinki −38,50 €
26.6.2014 Travel reimbursement, Wikimaps Nordic kickoff workshop 28.02.2014 Helsinki −25,00 €
26.6.2014 Banking fee, Travel reimbursement Wikimaps Nordic kickoff workshop 28.02.2014 Helsinki −0,90 €
24 OKM/Wikimaps Nordic Hackathon −299,49 € 2 920,00 € 2 620,51 €
30.12.2014 Expense claim, Hotel bookings WIki Loves Maps 2015 −299,49 €
25 WMF/Wikimaps Nordic Project Manager / Wikimaps Half-time January-June −12 840,40 € 13 650,00 € 809,60 €
17.1.2014 Salary, 2582 17292, Project Manager −1 381,62 €
17.2.2014 Project Manager, Salary February −1 381,62 €
17.2.2014 Project Manager, Banking fee, Salary February −0,90 €
12.3.2014 Taxes, TAS 1/2014 −301,59 €
12.3.2014 Taxes, Banking fee, TAS 1/2014 −0,90 €
12.3.2014 Taxes, TAS 2/2014 −299,95 €
12.3.2014 Taxes, Banking fee, TAS 2/2014 −0,90 €
12.3.2014 Project Manager, Salary 3/2014 −1 381,62 €
12.3.2014 Banking fee, Project Manager, Salary 3/2014 −0,90 €
7.4.2014 Project Manager, Salary 04/2014 −1 381,62 €
7.4.2014 Banking fee, Project Manager, Salary 04/2014 −0,90 €
14.4.2014 Insurance, TyEL 01/2014, −425,60 €
14.4.2014 Insurance, Banking fee, TyEL 01/2014 −0,90 €
12.5.2014 Taxes, Tas 4/2014 −299,95 €
12.5.2014 Taxes, Banking fee, Tas 4/2014 −0,90 €
12.5.2014 Project Manager, Salary 5/2014 −1 381,62 €
12.5.2014 Project Manager, Banking fee, Salary 5/2014 −0,90 €
12.6.2014 Taxes, TAS 05/2014 −299,95 €
12.6.2014 Taxes, Banking fee, TAS 05/2014 −0,90 €
12.6.2014 Salary 062014 Project Manager −1 381,62 €
12.6.2014 Banking fee, Salary 062014 Project Manager −0,90 €
10.7.2014 Taxes, Tas 6/2014 −299,95 €
10.7.2014 Taxes, Banking fee, Tas 6/2014 −0,90 €
8.12.2014 Insurance, TyEL 2-10/2014, Wikimaps part −2 613,79 €
27 NCF / Wikimaps Nordic Technical or design assignments 5 person months / International −6 265,95 € 17 500,00 € 11 234,05 €
18.6.2014 Invoice TFW-14-03 −1 400,00 €
18.6.2014 Banking fee, Invoice TFW-14-03 −0,90 €
17.9.2014 Wikimaps Phase 1, second payment, MapWarper −2 100,00 €
17.9.2014 Banking fee, Wikimaps Phase 1, second payment, MapWarper −0,90 €
16.10.2014 MapWarper UX update, Design Bonus Salary −2 763,25 €
16.10.2014 Banking fee, MapWarper UX update, Design Bonus Salary −0,90 €
28 NCF / Wikimaps Nordic Personnel costs dev 0,00 € 4 200,00 € 4 200,00 €
29 NCF / Wikimaps Nordic Local Wikimedia chapters and/or OpenStreetMap assignments 3 person months. Sweden, Denmark, Estonia −4 550,00 € 9 100,00 € 4 550,00 €
15.12.2014 Mittetulundusühing Wikimedia Eesti, Wikimedia Eesti assignments −4 550,00 €
30 Chapters' personnel costs have been bundled into the main category above.
31 Bookkeeping for Wikimaps has been bundled into WMFI bookkeeping costs and placed in the beginning of the table
32 As well as the cost for financial statements
33 WMF/WMFI glam & edu Edit-a-thon + Workshop + Meetups −3 760,72 € 5 390,00 € 1 629,28 €
27.11.2013 Project Manager Travel reimbursement, Wikipaja Rupriikki 9.11. Hki-Tre, 2 x Tre-Hki −111,01 €
27.11.2013 Travel reimbursement, Wikipaja Rupriikki 9.11 Jkl-Tre-Jkl −58,09 €
27.11.2013 9.11. Hki-Tre 37 Board Member Travel reimbursement, Wikipaja Rupriikki 9.11. Hki-Tre −34,64 €
27.11.2013 Travel reimbursement, Wikipaja Rupriikki 9.11. Hki-Tre −33,67 €
27.11.2013 Travel reimbursement YLE OKF Wikidata workshop 4.11. Hki-Tku −29,24 €
28.5.2014 Lecturer, Travel reimbursement, GLAM workshop in Kiasma 21.5.2014 −306,86 €
28.5.2014 Lecturer, Travel reimbursement, GLAM workshop in Kiasma 21.5.2014 −63,80 €
28.5.2014 Lecturer, Travel reimbursement, GLAM workshop in Kiasma 21.5.2014 −50,20 €
28.5.2014 Lecturer, Travel reimbursement, GLAM workshop in Kiasma 21.5.2014 −40,00 €
28.5.2014 Lecturer, Travel reimbursement, GLAM workshop in Kiasma 21.5.2014 −39,00 €
28.5.2014 Banking fee, GLAM-tapaaminen Kiasmassa 21.5.2014 −0,90 €
9.6.2014 Catering / GLAM-editathon series planning workshop 21.5.2014 −29,60 €
9.6.2014 Banking fee, Catering / GLAM-editathon series planning workshop 21.5.2014 −0,90 €
3.9.2014 Travel expenses Instructor GWToolset training −443,79 €
3.9.2014 Banking fee, Travel expenses Instructor GWToolset training −0,90 €
12.9.2014 WMFI Assistant, Travel reimbursement GlamWikiToolset training 10.9.2014 −32,80 €
12.9.2014 WMFI Assistant, Travel reimbursement GlamWikiToolset training 10.9.2014 −30,80 €
12.9.2014 WMFI Assistant, Banking fee, Travel reimbursement GlamWikiToolset training 10.9.2014 −0,90 €
24.9.2014 Travel reimbursement: WMFI assistant GWToolset training (jkl-helsinki-jkl) −56,20 €
24.9.2014 WMFI assistant, Travel reimbursement: WMFI assistant GWToolset training (jkl-helsinki-jkl) −55,00 €
24.9.2014 WMFI assistant, Banking fee, Travel reimbursement: WMFI assistant GWToolset training (jkl-helsinki-jkl) −0,90 €
24.9.2014 WMFI Assistant, Travel reimbursement: WMFI assistant Jyväskylä - Helsinki, Avoin Suomi 2014 Fair −36,10 €
24.9.2014 WMFI Assistant, Travel reimbursement: WMFI assistant Jyväskylä - Helsinki, Avoin Suomi 2014 Fair −11,00 €
24.9.2014 WMFI Assistant, Banking fee, Travel reimbursement: WMFI assistant Jyväskylä - Helsinki, Avoin Suomi 2014 Fair −0,90 €
24.9.2014 WMFI Assistant, Travel reimbursement Media Museum Rupriikki and Wikimedia Suomi Wikipaja −15,30 €
24.9.2014 WMFI Assistant, Travel reimbursement Media Museum Rupriikki and Wikimedia Suomi Wikipaja −12,80 €
24.9.2014 WMFI Assistant, Banking fee, Travel reimbursement Media Museum Rupriikki and Wikimedia Suomi Wikipaja −0,90 €
29.9.2014 WMFI Assistant, Travel reimbursement WMFI Assistant Pasila - Jyväskylä −33,10 €
29.9.2014 WMFI Assistant, Banking fee, Pasila - Jyväskylä −0,90 €
3.10.2014 Avoin Suomi Fair booth expenses −365,80 €
3.10.2014 Banking fee, Avoin Suomi Fair booth expenses −0,90 €
4.10.2014 Instructor, Travel reimbursement, Tuo kulttuuri Wikipediaan 2.10.2014 −21,20 €
4.10.2014 Instructor, Banking fee, Tuo kulttuuri Wikipediaan 2.10.2014 −0,90 €
6.10.2014 Instructor, Travel reimbursement, planning Tuo kulttuuri Wikipediaan training 18.8. −21,20 €
6.10.2014 Instructor, Banking fee, planning Tuo kulttuuri Wikipediaan training 18.8. −0,90 €
31.10.2014 Instructor, work compensation 1/2 −438,37 €
31.10.2014 Instructor, Banking fee, work compensation 1/2 −0,90 €
2.11.2014 Instructor, Travel reimbursement, Tuo kulttuuri Wikipediaan 9.10.2014 −21,20 €
2.11.2014 Instructor, Banking fee, Tuo kulttuuri Wikipediaan 9.10.2014 −0,90 €
2.11.2014 Instructor, Travel reimbursement, Tuo kulttuuri Wikipediaan 23.10 and 30.10. −21,20 €
2.11.2014 Instructor, Travel reimbursement, Tuo kulttuuri Wikipediaan 23.10 and 30.10. −21,20 €
2.11.2014 Instructor, Banking fee, Tuo kulttuuri Wikipediaan 23.10 ja 30.10. −0,90 €
12.11.2014 Instructor, Wikimedia Suomi ry, work compensation 2/2 −438,37 €
12.11.2014 Instructor, Banking fee, Wikimedia Suomi ry, work compensation 2/2 −0,90 €
9.12.2014 Assistant teacher, Travel reimbursement, Tuo kulttuuri Wikipediaan -kurssi, Hki, Taidemuseo 6.11.2014 −20,00 €
9.12.2014 Assistant teacher, Travel reimbursement, Tuo kulttuuri Wikipediaan -kurssi, Hki, Taidemuseo 6.11.2014 −11,90 €
9.12.2014 Assistant teacher, Travel reimbursement Tuo kulttuuri Wikipediaan -kurssi, Hki, yleisradio 2.10.2014 −27,50 €
9.12.2014 Assistant teacher, Travel reimbursement, Tuo kulttuuri Wikipediaan -kurssi, Hki, Kaupunginkirjasto 9.10.2014 −20,00 €
9.12.2014 Assistant teacher, Travel reimbursement, Tuo kulttuuri Wikipediaan -kurssi, Hki, yleisradio 2.10.2014 −15,90 €
9.12.2014 Assistant teacher TKW Travel reimbursement 13.11.2014 −13,20 €
9.12.2014 Assistant teacher TKW Travel reimbursement, Hki, Kaupunginkirjasto 9.10.2014 −10,00 €
9.12.2014 Assistant teacher TKW Travel reimbursement, Hki, yleisradio 2.10.2014 −4,00 €
9.12.2014 Assistant teacher TKW Travel reimbursement, Hki, yleisradio 2.10.2014 −3,00 €
9.12.2014 Instructor, Travel reimbursement, Tuo kulttuuri Wikipediaan -koulutus 13.11.2014 −21,20 €
9.12.2014 Instructor, Travel reimbursement, Tuo kulttuuri Wikipediaan 6.11.2014 −19,00 €
9.12.2014 Assistant teacher TKW Travel reimbursement, 6.11.2014 −10,60 €
9.12.2014 Assistant teacher TKW Travel reimbursement, 30.10.2014 −10,60 €
12.12.2014 Taxes, TAS 11/2014, −688,78 €
36 NCF / Wikimaps Nordic Community participation Wikimaps −845,44 € 1 050,00 € 204,56 €
15.7.2014 Project Manager, Partial travel reimbursement, DH2014 −333,71 €
15.7.2014 Project Manager, Banking fee, DH2014 −0,90 €
31.12.2014 Project Manager, Expense claim, Bringing Historical Geodata to the Web & State of the Map −510,83 €
Total project budget (from your approved grant submission)
111 492,29 €
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source)
63 552,29 €
Total amount spent on this project (this total should be the total calculated from the table above)
68 500,65 €
Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source)
54 223,86 €
Are there additional sources of revenue that funded any part of this project? List them here.
Wikimedia Finland WMFI 60,00 € (Budgeted 300,00 €)
Nordic Culture Fund NCF 31 640,00 €
Finnish Ministry of Culture and Education OKM/Wikimaps 5 000,00 €
Wikimedia Sweden WMSE 4 550,00 € (Budgeted 5 000,00 €)
Calculated value of in-kind donations (space rent) 6 000,00 €
The Finnish Institute in London 178,00 € (Budgeted 0,00€)

Remaining funds[edit]

The funds remaining from this grant in the amount of 5000 EUR were deducted from another grant payment for Grants:PEG/WM FI/WMFI 2015 H1.
Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.
Are there any grant funds remaining?
YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
9 348,43 €
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
We hope to reallocate the funds to WMFI 2015 H1 funding.
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