Grants:PEG/WM PH/Chapter startup/Report
The goal of this project is to build up WMPH's organizational base in order to allow it to be more capable of handling organizational requirements in the future, as well as to allow the organization's members to freely pursue both the aims of the organization and Wikimedia without placing undue burden upon them.
Description of actual activities:
In the course of Wikimedia Philippines' first year in operation, we were able to push through with the following projects:
- Five membership meetings, including our first annual convention
- Holding of the first WikiCon (Wikipedia Conference) in the Philippines
- Participation in talks and roadshows
The chapter's main projects during this time: Y4iT, Wikipedia Takes Manila and the National Convention on Statistics, were funded by grants independent of the main startup grant that was given to us last year.
What lessons were learned that could help others succeed in similar projects?
Like any starting chapter, we believe that it is important for us to learn from our mistakes and to grow with them. The chapter believes that in this first year, we were able to lay the groundwork for professionalization and efficient execution of projects. We believe we also learned to effectively plan projects and take into consideration post-event analysis which allows us to better-lay out events and projects in the future.
Also, we believe that the startup grant allowed us to learn how to be responsible with running a chapter: a very important lesson for young chapters.
What impact did the project have on WMF mission goals of Increased Reach, Increased Quality, Increased Credibility, Increased and Diversified Participation?
In the first year of Wikimedia Philippines, we believe that we were able to pursue meaningful projects and activities which helped improve our credibility and reputation in the Philippines, and so we believe that in terms of increased credibility, the chapter was quite successful. Not only have we begun promoting Wikimedia on a wide scale, but we have also begun engaging our partners (through efforts beginning this year) as to what we can do as a chapter to forward Wikimedia's cause in the Philippines, and in turn, to pursue projects which not only improves the chapter's standing (as an efficient, professional and credible organization), but also Wikimedia as well (as a credible series of projects).
In terms of increased reach and increased and diversified participation, our projects sought to ensure that more stakeholders can participate in Wikimedia content generation, as well as encouraging more people to be knowledgeable about Wikimedia so that they may participate in turn. Outside the scope of this particular grant, we believe that Wikipedia Takes Manila is the best example so far in our first year of how we were able to include photographers in the scope of Wikimedia, especially since the general perception of the projects in the Philippines is that it's merely about article-writing and volunteer editors are paid. In this case, we were able to expand the scope of Wikipedia in terms of its coverage of Manila, and several articles today have pictures because of this contest. In addition, within the scope of this particular grant, the TIP roadshow and talk at the University of Santo Tomas, as well as the first WikiCon, were also helpful in widening the scope of Wikipedia to include more students, and student engagement is an important element of our projects for this year and in the years to come pursuant to our 2012 Program Plan.
Detail of expenditures
- Incorporation fees & legal services
Particulars Receipt Reference Amount (PHP) Remarks Name registrations with SEC WMPH_CS_2010_a.pdf (pp. 1–3) 280.00 Legal services WMPH_CS_2010_a.pdf (pp. 4–5) 8,000.00 Notarial services WMPH_CS_2010_a.pdf (pp. 6–7) 110.00 Incorporation fees WMPH_CS_2010_a.pdf (p. 8) 1,020.00 Membership book WMPH_CS_2010_a.pdf (p. 9) 320.00 Certified true copies of incorporation documents WMPH_CS_2010_a.pdf (p. 10) 500.00 PIN mailers WMPH_CS_2010_a.pdf (p. 11) 500.00 Documentary stamp WMPH_CS_2010_a.pdf (p. 12) 125.00 Total 10,855.00 Particulars Receipt Reference Amount (PHP) Remarks CY 2010 Bank account opening Notarial services WMPH_CS_2010_a.pdf (pp. 13–14) 130.00 Reported on 2011-07-04 (Σ ₱285.00) Transportation Petty cash 90.00 Documentation WMPH_CS_2010_a.pdf (p. 15) 65.00 CY 2011 Locality & Tax registration Permits WMPH_CS_2011_C.pdf (pp. 1–5) 9,753.56 Reported on 2011-11-17 (Σ ₱27,606.03) Notarial services WMPH_CS_2011_C.pdf (pp. 6–9) 700.00 Tax registration WMPH_CS_2011_C.pdf (pp. 10–12) 5,717.53 Professional services (CPA) WMPH_CS_2011_C.pdf (p. 13) 6,000.00 Documentation/Photocopying WMPH_CS_2011_C.pdf (pp. 14–16) 333.00 Transportation/Fuel WMPH_CS_2011_C.pdf (pp. 17–19) 2,834.94 Meals WMPH_CS_2011_C.pdf (pp. 20–21) 267.00 Production of official receipts WMPH_CS_2011_C.pdf (p. 22) 2,000.00 Total 27,891.03
Procurement of presentation equipment
- Laptop computers
Particulars Receipt Reference Amount (PHP) Remarks 2 units HP Mini 110-3101TU (PHP 19,990.00 ea.) WMPH_CS_2010_a.pdf (p. 16) 39,980.00 Total 39,980.00
- LCD projector
Particulars Receipt Reference Amount (PHP) Remarks Acer P1100 LCD Projector w/ free projector white screen tripod WMPH_CS_2010_a.pdf (p. 17) 30,900.00 Total 30,900.00
Wikimedia promotions and promotional materials
Particulars Receipt Reference Amount (PHP) Remarks Reproduction of 20 Wikipedia 0.5 CD WMPH_CS_2010_b.pdf (p. 18) 155.00 Brochure printing (800 pcs) Petty cash 800.00 Personal supplies/equipment used. Amount based on prevailing costs if commercially printed. Total 955.00
Hosting expenses for meetings & conferences
Particulars Receipt Reference Amount (PHP) Remarks CY 2010 1st Annual convention (2010-05-15) Snacks & beverages WMPH_CS_2010_b.pdf (p. 19) 607.00 Reported on 2011-07-04 (Σ ₱8,156.25) Q2 Meeting (2010-06-19) Facilities/equipment rental WMPH_CS_2010_b.pdf (p. 20) 1,700.00 Q3 Meeting (2010-09-25) Facilities rental WMPH_CS_2010_b.pdf (p. 21) 1,750.00 Food & beverages WMPH_CS_2010_b.pdf (pp. 22–23) 979.00 Q4 Meeting (2010-11-27) Facilities rental/documentation WMPH_CS_2010_b.pdf (p. 24) 1,473.25 Food WMPH_CS_2010_b.pdf (p. 25) 1,647.00 CY 2011 Kapihan (2011-02-19) Beverages WMPH_CS_2010_D.pdf (pp. 1–2) 1,805.00 Reported on 2011-11-17 (Σ ₱43,538.04) Q1 Meeting (2011-04-02) Facilities rental WMPH_CS_2010_D.pdf (p. 3) 3,850.00 Meals WMPH_CS_2010_D.pdf (p. 4) 2,460.00 WikiCon (2011-05-21) Preparatory meeting WMPH_CS_2010_D.pdf (pp. 5–6) 598.00 Conference paraphernalia WMPH_CS_2010_D.pdf (pp. 7–13) 3,604.09 Food & beverages WMPH_CS_2010_D.pdf (pp. 14–18) 8,203.65 Transportation WMPH_CS_2010_D.pdf (pp. 19–21) 449.00 Volunteer's allowance Ezikiel Arteta WMPH_CS_2010_D.pdf (p. 22) 800.00 Mark Christopher Abao WMPH_CS_2010_D.pdf (p. 23) 800.00 Usapang Tambayang Wikipedia (2011-06-18) Facilities rental WMPH_CS_2010_D.pdf (p. 24) 3,850.00 Meals WMPH_CS_2010_D.pdf (p. 25) 1,464.00 Tokens for 3 guests WMPH_CS_2010_D.pdf (p. 26) 1,500.00 2nd Annual Convention/Q2 Meeting (2011-07-09) Facilities rental & use WMPH_CS_2010_D.pdf (p. 27) 5,400.00 Meals WMPH_CS_2010_D.pdf (p. 28) 3,072.30 Transportation WMPH_CS_2010_D.pdf (pp. 29–30) 556.00 Board Meeting (2011-07-24) Food WMPH_CS_2010_D.pdf (pp. 31–33) 1,216.00 Kapihan (2011-08-27) Food & beverages WMPH_CS_2010_D.pdf (pp. 34–36) 2,120.00 Mobile router internet credit WMPH_CS_2010_D.pdf (p. 37) 100.00 Auditing meetings Beverages WMPH_CS_2010_D.pdf (pp. 38–40) 485.00 Board Meeting (2011-09-25) Food & beverages WMPH_CS_2010_D.pdf (pp. 41–43) 1,205.00 Total 51,694.29
Office rental and maintenance
Particulars Receipt Reference Amount (PHP) Remarks CY 2010 1 yr Lease of virtual office (2010-10-01 to 2011-10-01) WMPH_CS_2010_b.pdf (p. 26) 14,560.00 Reported on 2011-07-04 (Σ ₱14,596.00) Transportation Petty cash 36.00 CY 2011 Transportation Petty cash 46.00 Total 14,642.00
Particulars Receipt Reference Amount (PHP) Remarks CY 2010 Office supplies WMPH_CS_2010_b.pdf (pp. 27–28) 278.50 Reported on 2011-07-04 (Σ ₱5,017.00) Display apparatus WMPH_CS_2010_b.pdf (p. 29) 2,721.50 Storage equipment WMPH_CS_2010_b.pdf (p. 30) 1,999.50 Photocopying WMPH_CS_2010_b.pdf (p. 31) 17.50 CY 2011 Office supplies WMPH_CS_2010_E.pdf (pp. 1–9) 3,631.00 Reported on 2011-11-17 (Σ ₱8,221.00) Souvenir gifts WMPH_CS_2010_E.pdf (p. 12) 250.00 Fare Petty cash 40.00 Total 13,238.00
- Commissioning of seal
Particulars Receipt Reference Amount (PHP) Remarks Machine made dry seal WMPH_CS_2010_E.pdf (p. 10) 2,600.00 Corporate seal WMPH_CS_2010_E.pdf (p. 11) 1,700.00 Total 4,300.00
Internet domain acquisition
Particulars Receipt Reference Amount (PHP) Remarks 3 year domain acquisition of www.wikimedia.org.ph WMPH_CS_2010_b.pdf (pp. 32–33) 6,508.90 Transaction amount was USD 140.00, reimbursed for amount billed in PHP. Total 6,508.90
Particulars Receipt Reference Amount (PHP) Remarks CY 2010 Events Mgmt Planning and Promotion Seminar Fee (Roman Bustria) WMPH_CS_2010_b.pdf (p. 34) 100.00 Reported on 2011-07-04 CY 2011 Chapters Conference delegation travel requirements Roel Balingit WMPH_CS_2010_E.pdf (pp. 13–17) 8,800.22 Reported on 2011-11-17 (Σ ₱17,155.22) Joseph Ballesteros WMPH_CS_2010_E.pdf (pp. 17–22) 8,355.00 Total 17,255.22
Actual Cost in USD
($1.00 = ₱45.18)
Remarks Incorporation expenses Incorporation fees & legal services 15,000.00 10,855.00 240.26 Business licenses & permits 15,000.00 27,891.03 617.33 Procurement of presentation equipment Laptop computers 40,000.00 39,980.00 884.90 LCD projector 50,000.00 30,900.00 683.93 Wikimedia promotional materials 25,000.00 955.00 21.14 Hosting expenses for meetings & conferences 16,000.00 51,694.29 1,144.19 Office rental and maintenance 12,000.00 14,642.00 324.08 Office supplies/equipment 12,000.00 13,238.00 293.01 Web hosting 9,000.00 0.00 0.00 Internet domain acquisition 3,150.00 6,508.90 144.07 Miscellaneous (unprogrammed expenses) 0.00 17,255.22 381.92 Total 195,150.00 213,919.44 4,734.83
Amount underspent in US Dollars:
- None, total expenses exceeded budget by USD 415.44 (PHP 18,769.44).
Will you be requesting re-allocation of remaining grant funding?