Grants:PEG/WM ZA/WMZA Funding Jun15-Dec15/Report

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Reflecting the approved grant application this report is divided into two separate parts reflecting the two seporate sub-projects it funded. The first part focuses on Wiki Loves Monuments 2015 in South Africa. The second part focuses on the Core Administrative Budget with particular focus on the accountants report. The first section of this report covers both the Wiki Loves Monuments and Core Administrative sub-sections of this report.

Report accepted
This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


WLM ZA 2015
WLM 2015 winners
1st prize winner.
2nd prize winner
3rd prize winner

The basics[edit]

A. Compliance:

Did you comply with the requirements in your grant agreement?
Yes

B. Completion:

Did you finish your project? If not, please explain.
Yes

C. Documents:

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines?
Filed in Dropbox - shared with Foundation

D. Unused funds:

Amount of grant funds not used:
ZAR 78,945.30 / USD 6,448.99

Unused grant funds must be returned to WMF immediately unless you have submitted a request for reallocation (only possible for amounts less than US$500.00 or its equivalent) or unless you are retaining the grant funds with WMF's written permission.

Goals, activities and measures of success[edit]

Project goal[edit]

Please list the goal(s) you defined in your grant submission. Did you meet your goal(s)? The purpose of this grant application was, to quote the application: "to continue current planned activities and commitments for the remainder of 2015 (the period from the beginning of July 2015 to end of December 2015). This both includes and currently requires the continued employment of the Administrator for the afore mentioned period." In the absence of an Annual Plan Grant for the 2015/16 period.

During this period the Chapter focused on the following key goals:

  • To develop and grow the number of South African Wikimedia editors.
  • To support existing the South African Wikimedia communities and grow the volunteer base and membership of the Wikimedia ZA. This includes expanding and further developing the quantity and quality of South African related content on Wikipedia and Wikimedia Commons.

These two goals are interlinked in that in order of us to grow the number of WMZA members we need a larger pool of existing editors on Wikimedia projects in South Africa to draw from. I have been informed that as of 2013/14 the number of Wikipedia editors in South Africa was roughly 110 active editors. A pool of editors of that size is insufficient to effectually grow the number of volunteers/WMZA membership. According to

To achieve these goals in the July-December period of 2015 the chapter, with the assistance of the Administrator, continued a few pre-existing and pre-planned events. Namely Wiki Loves Monuments and our Annual General Meeting. Other two events were either cancelled or are accounted for in other grant applications as they were withdrawn from this grant in its application stage. The withdrawn grants were Joburgpedia and the Afrikaans writing competition.

These events and how they achieve these goals are:

Wiki Loves Monuments

  • Increases awareness of Wikimedia South Africa and the Wikimedia Foundation amongst the general public but photographers and people interested in South African heritage in particular.
  • Increases awareness of Creative Commons and promotes the concept of donating photographic content for use on Wikipedia.
  • Directly increases the number of contributors to Wikimedia Commons as a function of participating in the event. Also indirectly increases the quality of heritage related South African articles on Wikipedia by increasing the quantity and quality of images for use on their respective pages.
  • Expands the demographic of contributors to Wikimedia Commons and Wikipedia to include persons interested in heritage and photography in South Africa. Demographics that have not historically been aware of or contributed to Wikimedia Commons.

An additional aim of this project was to encourage and facilitate the capturing and upload of photographs of South African heritage sites or monuments under free licensing during heritage month whilst also encouraging those who upload photographs to write about their monument on Wikipedia in their local language choice.

With regards to Wiki Loves Monuments believe that we were only experienced limited success.

This year, a total of 40 participants in the South African leg of the competition submitted a total of 424 photographs to Commons. This constitutes 1870.2 MB of data. These figures were a considerable decline on the over 4,000 photographs submitted in the WLM 2014 event. As such it has been decided to discontinue Wiki Loves Monuments in South Africa for the foreseeable future.

The Administration component was to continue to assist in the day to day administration of the chapter until the end of 2015. It also covered an investigation into a funding shortfall identified in mid-2015 and to be conducted by an accountant. Both of these activities were completed.


Activities[edit]

Please describe in detail what you actually did. Provide links where applicable.

Wiki Loves Monuments[edit]

WLM events
WLM 2015 edit-a-thon on the 24 October 2015. The purpose of the edit-a-thon was to use photographs submitted in the competition on Wikipedia. About 40 to 50 photographs were added to Wikipedia pages by the 5 participants.
The event's patners at Heritage Western Cape paid for a tour guide to show both the 1st and 2nd BoKaap groups around the niegbourhood and point out historic landmarks. This is a group photo of the paticipants in the first group on the 5 September 2015.
A photo of the participants in the second Bo-Kaap scavenger hunt in Cape Town on the 19 September 2015. This event was organised in partnership with ORMS. The group leader (Andrew - talking in the photo) was a professional photographer from ORMS who specialised in photographing buildings. He taught participants how to take better pictures of buildings. This event was booked up within 48 hours of being made public.

WMZA actively promoted the Wiki Loves Monuments Competition with the following :

  • Newspaper and public media announcements in the national press as well as through partner organisations most notably ORMS. ORMS runs a mailing list of 16,000 photographers in South Africa.
  • Social Media & Website Advertising
- Facebook
- Wiki Loves Monuments ZA
  • Contact and presentations with photographic societies / clubs to promote the competition
  • 'Scavenger Hunts'
The focus of the 2015 WLM outreach was on organising scavanger hunts to both inform and encourage trained photographers to enter the competition. This was done as this method had recieved posistive results in the past with a number of notable past contenstants coming out of these events. It was also compatible with the objects of our event partner in Heritage Western Cape
We hosted a total of seven 'Scavenger Hunts' or 'Wiki takes (name of town)' events throughout the month of September 2015. Heritage and photographic enthusiasts were invited to meet up at various sites to take photographs of monuments in the area. At the end of the day, participants got together at a central venue to upload the photographs. Attendance ranged from over 30 for events where we teamed up with ORMS to only a few individuals on events we conducted in small towns.

Below is a list detailing the 7 scavenger hunts conducted for Wiki Loves Monuments: All events were publicly marketed via both email notifications to the Wikimedia ZA mailing list as well as on Facebook and through partner organisation. The best attended events were ones in which partner organisations notified their members of it. The best attended event, organised in partnership with ORMS, had space for 40 people and was booked up within 48 hours of being made public.

15 August 2015: Cape Town CBD pre-event

Date: Saturday, 15 August 2015
Time: 10:00-12:00
Location: Company Gardens, entrance to Iziko Musuems, Cape Town
This event organised in partnership with ORMS Photographic Warehouse aims to build up interest and awareness of the competition amoungst the photographic community in Cape Town. ORMS organised a professional photographer to led a workshop as part of the event to show people how to best photograph buildings. This event was very well attended by over 50 people. This was to many people as the group was difficult to move from place to place and we agreed to limit the number of attendees at the next event.


5 September 2015: Bo-Kaap 1

Date: Saturday, 5 September 2015
Time: 10:00am - 12:00pm
Location: Bo-Kaap Museum, 71 Wale Street, Cape Town
A causal walk around the lower part of the Bo-Kaap area in Cape Town. This community has a very high number of heritage spaces but very few photographs of them on Wikipedia. This event was done in partnership with ORMS who provided a photographer who was expert in taking pictures of buildings so as to train participants. This draw a lot of participants with almost 50 participating but they were mostly there to learn how to photograph buildings and not submit photographs to the competition.


12 September 2015: Tulbagh

Date: Saturday, 12 September 2015
Time: 10:30am - 12:30 am
Location: Oude Kerk VolksMusuem, Church Street, Tulbagh, Western Cape.
A photographic tour in the town of Tulbagh done on the same day as the Tulbagh Arts Festival. The event ended with a brief discussion and demonstration on how to enter the competition. About 10 people participated and lunch was provided. This event was successful and interesting.


19 September 2015: Bo-Kaap 2 (with ORMS)

Date: Saturday, 19 September 2015
Time: 10:00am - 12:00 am
Location: Bo-Kaap Museum, 71 Wale Street, Cape Town
Please keep an eye out at the ORMS website to book for this event.
The second event was hosted in partnership with ORMS and participants needed to book at the ORMS site for it due to the high number of participants at the previous ORMS partnered event. Just as in the past event on the 15th August ORMS organised a professional photographer to show participants how to photograph buildings. A guide was provided by Heritage Western Cape to tell participants about the history of the Bo-Kaap. It was followed by an upload event so people who want to immediately upload photographs on the day can do so. About 40 people signed up (the maximum number) within 48 hours of the event being made public on the ORMS website and mailing list.


26 September 2015: Johannesburg Heritage Walk

Date: Saturday, 26 September 2015
Time: 10:00am - 12:00 am
Location: Sophiatown Bar Lounge, 1 Central Place, Cnr Jeppe and Henry Nxumalo, Newtown, Johannesburg
Join us for a leisurely monument scavenger hunt, starting and ending in central Johannesburg. We will meetup where we started at 1:00pm, where we will be on hand to assist people upload and submit their photographs to the competition.

You can find a list of monuments in the area here.


26 September 2015: Paarl Heritage Walk

Date:Saturday, 26 September
Time: 10:00am
Location: Vinyeard Spar, Main Road, Paarl
This event was organised and hosted entirely by an enthusiastic local volunteer (Roché Petersen). Unfortunately no-one apart from the organiser showed up. We believe this was because of a lack of buy in by groups (local historic groups and photographic societies) due to a lack of a champion within them to bring participants and notify people of the event's existence.

26 September 2015: Clanwilliam Heritage Walk

Date:Saturday, 26 September
Time: 10:00am
Location: Clanwilliam Museum, Main Street (Hoof Street) and Graafwater Street, Clanwilliam.
There are a number of heritage sites in Clanwilliam with no photograph or other media on Wikimedia Commons. As such this event will focus on photographing and filming heritage sites along Clanwilliams Main Street and Church Street. This event was not well attended with around three people participating. Feedback on this indicated that this was because of the town's far distance from Cape Town (about 3 hours drive). Heritage Western Cape had a great interest in covering towns such as these and the need to cover them due to a lack of photographs of rural locations meant that this was a worthy attempt despite the low attendance.

Additional events

Additional events
Participants socialising during the break at the 2nd Art+Feminism edit-a-thon in Cape Town, South Africa
Participants at African Heavy Metal edit-a-thon.

Four other events where done using unspent money from the WLM competition as requested and discussed on the grant talk page. These were:

For both these events only catering was paid for. All other expenses such as venue were provided for free by event partners such as the University of Cape Town (Art Feminism) and the American Corner (Metal edit-a-thon)

Accounting[edit]

With regards to the accounting issues at Wikimedia ZA. The accountancy firm Braude Gordon was hired in late 2015. They were to conduct a review of Wikimedia ZA's accounts to ensure all was in order and, most importantly, conduct an investigation into the cause of the R50,000 budget shortfall identified in mid-2015. They were to, and did, provide recommendations to avoid this sort of incident from occurring in the future. Their report was handed to Wikimedia ZA on the 24 May 2016 and is discussed in greater detail else where in this report.

Strategy[edit]

Wiki Loves Monuments[edit]

In 2015, just as in 2014, we sought to increase the quality as well as the use rate on Wikipedia, of submitted photographs even at the expense of number of submitted photographs. Key to achieving this goal was targeting photographic societies and increasing the profile of the competition amongst the photographic community in South Africa. This was a repeat of the 2014 strategy but with a greater focus on scavenger hunts and efforts at diversification of participants with a greater focus on rural heritage sites. The rural focus was largely done as most urban based historic sites had already been photographed and Heritage Western Cape (our event partner) also wished to better catalogue such sites. To achieve this we focused two different communities, photographers and local community members. For photographers we focused on publishing the competition with photographic societies, directly talking to photographers about the competition at scavenger hunts/upload marathons, whilst also leveraging the 16,000 contacts in the photographic community that our event partners ORMS (one of the largest retailers of photographic equipment in Africa). Heritage Western Cape paid for organisers to travel to a number of rural town where community driven scavenger hunts were organised to find and photograph historic sites.

Measures of Success[edit]

Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved 5 A small number of active editors participated in this competition showing a growing level of participation fatigue in this event.
2. # of new editors 32 These are participants who have contributed to a wiki for the first time.
3. # of individuals involved 40 A total of 40 individuals participated in this competition, about half the 94 people who participated in 2014.
4. # of new images/media added to Wikimedia articles/pages 425 A total of 425 images were submitted during this competition.
5. # of articles added or improved on Wikimedia projects 119 images Although some people were introduced to the Wiki's for the first time, we note that a few have made minor changes to the en.wikipedia. A total of 119 images have been used to date according to GLAM Tools. A total of 102 (24.11% of all images) were used to illustrate Wiki pages indicating a high rate of usage on Wikipedia. Many of the images were used during the image use edit-a-thon we hosted in October 2015.
6. Absolute value of bytes added to or deleted from Wikimedia projects 1870.2 MB of images added This was a significant decline from the 15,177.7 MB submitted in 2014.
Learning question
Did your work increase the motivation of contributors, and how do you know?
2015 saw a decrease in all metrics by an order of magnitude reflecting a considerable decline in interest in the event. Whilst organising and hosting events for the competition, whilst there was still great enthusasim for participating in new and interesting events by partipants, there was a marked decline in interest in historical related topics. This indicated both a noticeable general decline in interest in historical subjects as well as participation fatigue in the Wiki Loves Monuments competition in South Africa.
If you were to plan a similar project or similar activities, would you make any changes to the way you defined your measures of success? You may answer "No" if you would not make any changes.
No


Media Coverage[edit]

We received a moderate degree of coverage in the Media during the competition. The main stream media was noticably less interested in covering the competition than in previous years indicating fatigue in interest for the event after covering it a number of times since 2012. It must be noted that the Rhodes Must Fall movement had occurred earlier in the year which focused largely on heritage spaces from a social justice point of view. This likely had an impact of the reduced interest by media contrary to previous expectations.

Award Ceremony[edit]

The awards ceremony for the 2015 Wiki Loves Monuments event in Cape Town, South Africa. It took place in November the 28th and was attended by around 30 people.

The Award ceremony took place at 20 Spin Street in Cape Town, South Africa on the 28th November 2015. An estimated 30 people attended the event where winner of the 2nd and 3rd prize as well as the best use on Afrikaans Wikipedia prize were available to collect their awards. The 1st place winner was unfortunately unable to make the trip down from Bloemfontein. The only significant costs during this event was for the venue, prizes, and catering.

Lessons learned[edit]

What went well, and why?
Active media engagement to promote the competition. Our partnership with ORMS also provided a good platform to reach out to photographers around the country. Any event organised with ORMS was booked up very quickly with one event being booked up within 24 hours. However the number of participants from ORMS who submitted photographs to WLM was low as they were more concerned with just taking photographs and felt intimidated by trying to learn how to upload images onto commons. They felt it was too technical and simply wanted to photograph things for the joy of photography. A strategy to over come this when working with participants from partner organisations is needed.
What did not go well, or what would you have done differently?
WLM 2015 in South Africe was not a success in terms of participation numbers and number of photographs submitted. The low participation rate was in our estimate largely due to participation fatigue for the event in the public. Most likely after 5 years. Due to the low participation rate it was agreed to postpone the hosting of future Wiki Loves Monuments events in South Africa until a future date. It was, however, a success in terms of proportion of submitted photographs being used with a 24% photograph use rate on Wikipedia. It was also a success in enhancing the quality of the listed monuments by hiring, at Heritage Western Cape's request and expense, an intern to check and update all heritage places in the Western Cape.

Accounting feedback[edit]

Findings from the accounting report done by Braude Gordon accountants on behalf of Wikimedia South Africa for Wikimedia Foundation.

The accountants hired to look into the identified budget shortfall believed it came from the Administrator bridging funding in 2014. The accountants pointed out that there was a discrepancy between the amount asked for initially from both the WMF and the Open Society Foundation, the amount granted, and the amount budgeted for. They believe the amount budgeted for was more than granted. They made the following two suggestions. Either WM ZA hires a book keeper or WM ZA appoints a treasurer who is trained and can oversee all expenses of the chapter. The board judged the second option of a treasurer as unlikely (no one wants the job) and so strongly suggested the first option of appointing a treasurer. This is one item we will request in a future Simple Annual Grant request so as to both avoid a future budget shortfall like this and greatly simplify the keeping and tracking of invoices and expenses.

Strategic alignment[edit]

A. Outcomes:

What were the results of your project? Include planned and unplanned results here.
  1. Updating and improving of the list of heritage sites on Wikipedia in the Western Cape - expected
  2. Completion of the Wiki Loves Monuments photographic competition in South Africa - expected
  3. Lower than expected participation in the Wiki Loves Monuments competition in South Africa
  4. Compilation of an accountants report on the cause of the R50 000 budget shortfall with recommendations for the future.


B. Impact:

How will the results of your project contribute to the movement's strategic priorities now or in the future?
We have decided to put off hosting Wiki Loves Monuments for the foreseeable future as we have noted a significant drop in public interest and fatigue in the competition. This has happened at the same time that there has been a growing interest in hosting Wikipedia edit-a-thons by partner organisations. Both the demand for as well as the simplicity of organising and the lower cost of hosting edit-a-thons means that there has been a strategic adjustment to increase edit-a-thons at the expense of larger competition events such as Wiki Loves Monuments.


C. Contribution to movement learning:

As a result of this project, was anything learned that might help the broader movement? If yes, please share your learnings and use links when needed. You may also answer, "No."
No.
Would you recommend to others that they do a similar project? If so, what advice would you give them?
Many chapters, including Wikimedia ZA, have found hosting Wiki Loves Monuments to be a rewarding and organisation growing event to host. However one piece of advice we would like to give it for event hosts to be open minded about when interest in a competition has declined and it should be put on hold for a time to allow the public to regain interest in the event again.


D. Community discussion:

Did you share the results of your project with any relevant communities? If you did, please link to these discussions here and / or share any important feedback. You may also answer, "No."
Yes, these learnings were shared with other chapters at both the Chapters conference in Berlin and Wikimania 2016.


Expenses[edit]

Please provide a detailed breakdown of project expenses according to the instructions here. Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.


A. Project expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.


Expenditure[edit]

All US$ amounts are based on the US$ to ZAR exchange rate in the grant application submission date on 03/06/2015 using that day's exchange rate

Bills Subtotals[edit]

Description Requested Funds (ZAR) Requested Funds (USD) Amount spent (ZAR) Amount spent (USD)
PROJECT SUMMARY PAGE Total received in Rands (ZAR) Total received in Dollars (USD) Total spent in Rands (ZAR) Total spent in Dollars (USD)
1 Core Administrative Budget R 135,620.00 $ 11,079.23 R 112,232.50 $ 9,168.20
2 Wiki Loves Monuments R 87,500.00 $ 7,147.23 R 63,179.00 $ 5,161.05
5 SUBTOTAL R 223,120 $ 18,226.46 R $
6 VAT (14%) R 31,236.80 $ 2,551.70 R VAT included in figures $ VAT included in figures
7 TOTAL BUDGET PRICE R 254,356.80 $ 20,778.17 R 175,411.50 $ 14,329.25

Core Administrative Budget[edit]

Description Recieved Funds (ZAR) Recieved Funds (USD) Notes Spent Funds (ZAR) Spent Funds (ZAR) Notes on spent funds
Qty Rate Total (ZAR) Qty Rate Total (USD) Qty Rate Total (ZAR) Total (USD)
Core Administrative Budget
1.1 Human Resources - Full Time Administrator 1 20,000.00 20,000.00 1 1,633.65 1,633.65 [1] 2 21,000.00 42,000.00 3,430.95 Salary paid for both June and July 2015
1.2 Human Resources - Part Time Administrator 66 170.00 11,220.00 66 13.89 916.74 [2] multiple 8,840.00 8,840.00 722.13
1.3 Human Resources - Payroll Administration Costs 6 700.00 4,200.00 6 57.18 343.07 NA NA NA NA
1.4 Telecommunication 6 1,300.00 7,800.00 6 106.19 637.12 0 0 0 0
1.5 Contingencies 6 2,000.00 12,000.00 6 163.36 980.20 0 0 0 0
1.6 Bank Charges 6 600.00 3,600.00 6 49.01 294.06 multiple 3,600.00 3,600.00 294.08
1.7 Auditing Fees 1 6,000.00 6,000.00 1 490.10 490.10 1 1,111.50 1,111.50 90.80
1.8 Office Rental 6 2,500.00 15,000.00 6 204.21 1,225.24 10 1,50.00 10,500.00 837.32
1.9 Subscriptions & Affiliations 1 10,000.00 10,000.00 1 816.83 816.83 [3] 1 7,500.00 7,500.00 612.67
1.10 Accountant 1 50,000.00 50,000.00 1 4,085.29 4,085.29 [4] 1 38,931.00 38,931.00 3,180.25
Total Core Administrative Budget 135,620 11,079.23 112,232.50 9,168.20
  1. For the number of months worked (1) in July.
  2. For the number of hours worked from August 2015 to December 2015 at 3 hours a week (3 hours a week x 22 weeks= 66 hours) .
  3. For Dropbox file sharing and The Media List which is used for creating project awareness and gives us access to important contact information to all publications in SA
  4. Hire an accountant on an hourly basis to look into WM ZA accounts and sort out any discrepancies.

Wiki Loves Monuments[edit]

Description Requested Funds (ZAR) Requested Funds (USD) Notes Spent Funds (ZAR) Spent Funds (USD) Notes on Spent funds
Qty Rate Total (ZAR) Qty Rate Total (USD) Qty Rate Total (ZAR) Total (USD)
1.1 Postage 1 1,000.00 1,000.00 1 81.68 81.68 0 0 0 0
1.2 Telecommunication 1 1,000.00 1,000.00 1 81.68 81.68 0 0 0 0
1.3 Incidental Costs & Contingencies 1 10,500.00 10,500.00 1 857.67 857.67 1 8,225.00 671.89 Venue hire + R2425 for edit-a-thons we decided to host in support of WLM so as to use submitted images on Wikipedia.
1.4 Media & Event Promotion 1 5,000.00 5,000.00 1 408.41 408.41 3,232.00 3,232.00 264.02
1.5 Award Ceremony - Catering 1 10,000.00 10,000.00 1 816.83 816.83 1 5,500.00 5,500.00 449.29
1.6 Award Ceremony - Printing & display of winning entries 1 8,000.00 8,000.00 1 653.46 653.46 1 2,110.00 2,110.00 172.36
1.7 Award Ceremony - National Prizes 1 25,000.00 25,000.00 1 2,042.07 2,042.07 1 15,000.00 15,000.00 1,225.34 -R5,000 to adjust for incorrect total in requested grant amount (line times totalled more than requested total). Event partner Heritage Western Cape also sponsored prizes meaning the costs of prizes went down.
1.8 Award Ceremony - Transport (Flights & Car Rental) 1 18,000.00 18,000.00 1 1,470.29 1,470.29 3 13,687.00 1,118.08
1.9 Award Ceremony - Accommodation 1 9,000.00 9,000.00 1 735.14 735.14 3 10,425.00 851.61
1.10 Project Facilitation (1 person) 1 5,000.00 5,000.00 1 408.41 408.41 1 5,000.00 5,000.00 408.45
Total 87,500.00 7,147.23 63,179.00 5,161.05

Summary[edit]

PROJECT BILL OF QUANTITIES PRICE SUMMARY PAGE
1 BILL NO. 1 : WIKI LOVES MONUMENTS 2015 R 63,179.00 $ 5,161.05
2 BILL NO. 2: ACCOUNTING / AUDIT R 112,232.50 $ 9,168.20
3 TOTAL EXPENDITURE R 175,411.50 $ 14,329.25

Budget Variance[edit]

Nr Line Item Budget Requested (ZAR) Correct Amount (ZAR) Budget Requested (USD) Correct Amount (USD)
1 Bill No 1 : Wiki Loves Monuments 2015 87,500.00 63,179.00 7,147.23 5,161.05
2 Bill No 2 : Accounting / Audit 135,620.00 112,232.50 11,079.23 9,168.20
3 Totals 227,320+VAT = 254,356 175,411.50 20,778.17 14,329.25

Variance Amount = ZAR 78,955.30 / USD 6,448.99


B. Total amount spent on this project in your budget's currency and in US dollars:

In your budget's currency:
ZAR 196,678.50
In US dollars:
USD 16,066.53


C. Amount of grant funds spent in your budget's currency and in US dollars:

In your budget's currency:
ZAR 175,411.50
In US dollars:
USD 14,329.25


D. Other funding:

Did you receive any funds from a source other than this grant for this project?
Please list the amounts and currencies received, as well as the revenue sources here. If you did not receive funding from other sources, please answer "No."
Western Cape Heritage - ZAR 21,267 / USD 1,737.28 who supported the competition in the Western Cape


Unspent Funds[edit]

Remaining funds from this grant have been returned to WMF in the amount of 21,454.69 ZAR.
The funds remaining from this grant in the amount of 13,548.31 ZAR were deducted from another grant payment for Grants:Project/Rapid/Wiki From Above 2016.
The funds remaining from this grant in the amount of 4,180.30 ZAR were deducted from another grant payment for Grants:PEG/WM ZA/Joburgpedia 2016.
The funds remaining from this grant in the amount of 7,500.00 ZAR were deducted from another grant payment for Grants:Project/Rapid/Celebrating 15 Years of the Afrikaans Wikipedia.
The funds remaining from this grant in the amount of 32,262 ZAR were deducted from another grant payment for Grants:Project/WM ZA/Joburgpedia Digitization 2016.
Amount of grant funds not used:
ZAR - + variance = ZAR 78,945.30
USD - + USD variance = USD 6,448.99

To be returned to the WMF