Grants:Programs/Wikimedia Community Fund/AvoinGLAM 2022/Final Report

Final Learning Report

Report Status: Accepted

Due date: 28 February 2023

Funding program: Wikimedia Community Fund

Report type: Final

Application Midpoint Learning Report

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.

• Name of Organization: AvoinGLAM
• Title of Proposal: AvoinGLAM 2022
• Amount awarded: 61885.97 USD, 54573.17 EUR
• Amount spent: 49071.96 EUR

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented.

Our activities have recently focused on making a point about ethical sharing on internet platforms. As advocates of open sharing, we must promote a responsible approach to it, taking into account challenges to personal and community rights in the rapidly evolving landscape characterized by new and powerful tools such as AI. We arranged an in-person discussion clinic at the xx seminar arranged by the Finnish xx Digime on ethical sharing in collaboration with ICOM Finland. We have participated in the Creative Commons working group on the Ethics of Open Sharing and are using strategies developed at a NEMO project by way of the Finnish Heritage Agency. Our advocacy operations included a joint strategy session organized in collaboration with the Finnish GLAM juridical group about the copyright law change and the collaboratively crafted response to a blog post by the director of the Finnish National Gallery questioning the value of open. The writing process and the subsequent webinar involved dozens of volunteers and professionals worldwide. We continue our activities related to the Saami languages and indigenous culture through our collaboration with the Finnish National Library and the volunteer work by Kimberli with the Saami communities. The GLAM School initiative characterizes the efforts to promote shared learning resources, but the work is complex, coinciding with several similar endeavors. We conducted and reported a number of interviews and dissected the results of the WMSE study. We co-coordinated a learning session at the European GLAM coordinators meeting and arranged a session at Mozfest. The work could be expanded to incorporate understanding from EU projects like CreaTures in which OKFI participated, or inDICEs. The Russian aggression in Ukraine precipitated our interest to focus on endangered cultural heritage. It has led to collaboration with SUCHO, the joint session Crisis and GLAM at Wikimania, and the development of Wiki Loves Living Heritage.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

We started developing a wheel of activities and knowledge feeding into one another. Rather than focusing on a single strategy, we look at chains of actions and interdependent activities. → Surface emerging topics: Case study, Research → Bring together like-minded actors to explore ideas: Workshop, Experiment, Retreat → Ignite discussion: Writing, Discussion, Webinar → Influence policies: Advocacy → Plan and complete projects together: Collaboration → Document and share, build capacity: Training, Resource → Influence public opinion: Publicity → Engage new creators and inspire new ideas: Community, Meetup → Maintain long-term projects and create campaigns as platforms for collaboration: Project, Campaign

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

We strive to promote collaboration across organizational and domain boundaries which is contrary to a principle of exclusive domains. We have outlined our core values and mission in our charter, identifying the drivers for our activities. Working within the loosely defined boundaries of Open Access to cultural heritage we constantly try to make new connections and combinations. We will never be the sole owners and experts of those areas we work in, instead we invite everyone around the topic to play and learn together. This way we can reach new stakeholders, challenge stagnated ways of working, ask stupid questions and think about what we really wish to achieve. We could be even more outspoken with this.

4. Please describe how different communities participated and/or were informed about your work.

We participate on a daily basis in the workings of the international GLAM communities in Wikimedia, Creative Commons and others via online discussions and project activities. We inform about our activities via many channels. The frequency of communication is dependent on our other activities, as we have only one half person to work on programs and communications. We have established our own section in This Month in GLAM, since we learn that it effectively reaches the Wikimedia community. For the Finnish community, we established a newsletter, and it was received with gratitude. It requires a lot of energy to produce, and we have needed to cut down the number of issues dramatically. We have many other social media channels, including Facebook, our blog, Twitter and Instagram. We reach the global Creative Commons community easily via their Slack. It is a very effective centralized platform that can potentially reach everyone in the community. Engaging communities is a whole lot of work and community-building often from scratch. It should be better facilitated by the Wikimedia movement to protect individuals from unwanted connections and to create more shared understanding across the movement. As a participatory method, we continue to develop our regular events, such as webinars or f2f round tables that are now becoming possible again after the pandemic, as well as annual hack events gathering GLAM professionals and creators together to learn and to innovate together.

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

• Upload Documents and Files

• Here is an additional field to type in URLs.

Activities in 2022: https://meta.wikimedia.org/wiki/AvoinGLAM_2022

GLAM Together! Meta: https://meta.wikimedia.org/wiki/GLAM_Together! Miro: https://miro.com/app/board/uXjVOH4m0Ok=/?invite_link_id=767563619508 The Open Access / NFT discussion Article: “AvoinGLAM’s response to the writing of Kimmo Levä, Director General of the Finnish National Gallery” https://medium.com/open-glam/avoinglams-response-to-the-writing-of-kimmo-lev%C3%A4-director-general-of-the-finnish-national-gallery-960869a51c45 Social media: https://miro.com/app/board/uXjVOAfteOc=/ Video: https://www.youtube.com/watch?v=xqHGpThXt_c Public Domain day in Nigeria (https://freeknowledgeafrica.org/the-public-domain-day-2022-celebrations-in-nigeria/ 2022): Presentation: The role of cultural heritage institutions in the public domain https://docs.google.com/presentation/d/1ROqhR6sDaOHNbn-dZx6Sr8p5RDAjM2aDod2qpKY8D2o/edit#slide=id.g109071a55df_0_5 Video recording: https://drive.google.com/file/d/1_PR2dNUOh8BP3LW0I-oJGYQcAPLoqPXk/view Biennale of Western Balkans, Art Pluriverse – A Community Science Series. FAIR & CARE Community Archives Course Presentation: How to make small and big histories come together? https://docs.google.com/presentation/d/1-3L6zURhNksWgveZCWKDwwBI4pR93UhePkR9ymn6618/edit Video recording: https://www.youtube.com/watch?v=hH45aYp2rMk Crisis and GLAM, panel at Wikimania with Éder Porto, Nassima Chahboun and Hanna Osadchuk Meta: https://meta.wikimedia.org/wiki/Crisis_and_GLAM Video: https://www.youtube.com/watch?v=yycGA_SX0-c Blog posts: Diaz-Rubio, Patricia "Crisis & GLAM: an invitation to re-think open culture impact in threatened territories and…". Medium. https://medium.com/@pdiazrubio/crisis-glam-an-invitation-to-re-think-open-culture-impact-in-threatened-territories-and-463d56e77b2f "Криза і БоГеМА: Як українці зберігають культурну спадщину під час війни". Вікімедіа Україна https://blog.wikimedia.org.ua/2022/08/20/crisis-and-glam/

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...

A. Bring in participants from underrepresented groups	Agree
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups	Agree
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Not applicable
F. Encourage the retention of organizers	Agree
G. Increased participants' feelings of belonging and connection to the movement.	Agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

N/A

Part 2: Your main learning

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

We have continued to focus on facilitating the inclusion of cultural heritage from a diverse, equitable, and inclusive point of view into the Wikimedia projects. This has led to creating Wiki Loves Living Heritage and continuing the development of the Wikidocumentaries platform. Wiki Loves Living Heritage caters for adding intangible cultural heritage elements in 180 countries to Wikimedia projects and sheds light globally on any activities created locally around them. Wikidocumentaries stitches together different sources of open knowledge into a unified view and allows filling gaps by looking at many local sources. We have continued our priority mission of understanding ethical sharing practices, and it will be an important component of Wiki Loves Living Heritage in 2023. To be able to positively affect digital transformation in GLAM institutions by means of Wikimedia platforms, we need much more leverage for GLAM activities in the Wikimedia movement. In our own activities at AvoinGLAM, we plan to take a broader view to positioning culture and open knowledge at the heart of positive change in the society.

9. Did anything unexpected or surprising happen when implementing your activities?

The Russian aggression in Ukraine made us focus on the Ukrainian situation. We had planned to work on the Global Cine Club at that time, but instead, we started helping the SUCHO project preserve Ukrainian cultural heritage websites by providing them with website addresses from Wikidata. As a result of making available these website addresses, 1940 websites were backed up. In addition, Susanna presented working with Wikidata to the community. The information about those Wikidata items was checked and enriched during the process, but they are still not updated back to Wikidata. We do not wish to provide more accurate information about collections until we know it is safe. Being flexible and responsive is one of our key values, but we are not necessarily rewarded for that. However, we will continue to defend our ability to remain agile.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

The funding decision has made us critically aware of the vulnerability related to our unique approach. We will seek security in diversified contexts to fortify the sovereignty of our activities.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

I would tell how the priorities changed when Russia started destroying Ukrainian cultural heritage. It was a moment to think about one’s role in safeguarding cultural heritage, standing out for verified information, and defending the historical record against distortion.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

• Upload Documents and Files

• Here is an additional field to type in URLs.

https://meta.wikimedia.org/wiki/GLAM_School/Topics

https://fi.wikipedia.org/wiki/Wikiprojekti:Ohjeet https://fi.wikipedia.org/wiki/Wikiprojekti:Ohjeet/Artikkelin_luominen https://fi.wikipedia.org/wiki/Wikiprojekti:Ohjeet/Artikkelin_rakenne https://www.youtube.com/watch?v=s5oTOCKfDsA https://docs.google.com/presentation/d/19haqbmdhOVbHDYK7fjEKI_iUI-h3FCs5rjDq3j1rCZo/edit#slide=id.g77d2e575ae_0_244 https://docs.google.com/presentation/d/1LvHcKDVSEg2jW1tN6a0IMhV6AQt0Yrkvn1-_T26EZlU/edit#slide=id.g8b9ece2631_0_1147 Using Padlet for proposing, creating, reserving and commenting topics in an editathon Intro: https://fi.wikipedia.org/wiki/Wikiprojekti:Ohjeet/Wikitapahtuman_aiheet_Padletiss%C3%A4 Example: https://padlet.com/SHYwikipaja2022/sateenkaarihistorian-wikipaja-aiheita-y7rbo0lyhvgrb4vc Uploading images to Wikimedia Commons: https://docs.google.com/presentation/d/1kVCP8Zw0-cGD6A8Z6_d61ccFJ5NmN5CWgL5lX2MyYT8/edit#slide=id.g191e919f2a2_0_170

Part 3: Metrics

13a. Open and additional metrics data

Open Metrics

Open Metrics	Description	Target	Results	Comments	Methodology
N/A	N/A	N/A	3 activities to promote ethical sharing	Activities to promote ethical sharing. We did not include this in the application, but would like to highlight it for the future. This is a leading principle that underlies our work. In promoting open sharing, we also emphasize the responsibility and consideration associated with it. Activities we arranged or prepared in 2022: Discussion organized at the Digime seminar of the Ministry of Culture and Education The work in the Creative Commons Ethics of Open Sharing working group will result in a card deck developed on the basis of the MOI cards (NEMO + Finnish Heritage Agency). Wiki Loves Living Heritage main event in April 2023 will be around Ethical Sharing. This is organized as a collaboration of Wikimedia Culture and Heritage, the Creative Commons working group on the Ethics of Open Sharing and European Network of ICH focal points. We continue discussion with the Sámi community regarding their views on ethical sharing of their indigenous cultural heritage and knowledge being part of the Support for Sámi languages in digital services of the National Library of Finland.	Free form list
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

Additional Metrics

Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	We wish to actively engage the communities and practitioners from diverse backgrounds that we interview, in the broader joint Open GLAM / GLAM-Wiki work, if they are not part of it already.	30	100	We can record more than 100 partnership connections for 2022 activities, but they are different in nature. We identified 32 partnerships partners with whom we had mutual projects. We participated as official members or partners in projects with more than 100 additional partners.	Manual counting
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A	N/A	N/A	N/A
Number of people reached through social media publications	N/A	N/A	N/A	N/A	N/A
Number of activities developed	N/A	N/A	N/A	N/A	N/A
Number of volunteer hours	N/A	N/A	N/A	N/A	N/A

13b. Additional core metrics data.

Core Metrics Summary

Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	* webinars or podcasts // We aim for 30 live participants in each webinar, of which 10 are new and 20 are returning. When the webinar is in Finnish, the participants will be from the Finnish GLAM community. When it is international, they are from the broader Open GLAM community, including the GLAM-Wiki community. AvoinGLAM online meetups in Finland // AvoinGLAM local online meetups are arranged weekly. They do not generally have a thematic focus. We expect around 7 people at a time, with most of them being returning participants. We try to minimize effort for this activity, since there is not much turnout in the meetings. AvoinGLAM community case studies // 3–9 GLAMs, 10 participants in each. The topics are easily of interest to several GLAMs. We encourage crossovers but try to keep the projects agile enough Public domain awareness webinar // The webinar will have 50 participants Public domain handout // The handout will be delivered to 1000 people (not included in the total) Data imports // The Saami place names has a working group of 17 people and 10 organizations. There are around 5 people in the HELDIG / SKS collaboration GLAM School // We will make structured interviews with around 15 GLAM practitioners in the Wikimedia movement and beyond. We expect to have 2 interviewees per organization on average. Global Cine Club can have around 350 participants Hack4OpenGLAM (not included in this application or the total) had 180 participants in 2021.	555
Number of editors	* AvoinGLAM community case studies // All 30 participants will produce edits. Public domain handout // The handout will be produced in a translatable format and saved in Wikimedia Commons. There will be 30 translators to the handout Data imports // An estimate of 5 of the participants will themselves do uploads to Wikidata. Import of GLAM data to Wikidata // We aim to educate all GLAMs in creating a user account and maintaining their information in Wikidata. There are 328 Museokortti museums in Finland. GLAM School // Participants are not expected to produce edits to Wikimedia projects at this stage. Global Cine Club // The events can be coupled with global or local campaigns or editathons. This way the campaigns will gain global exposure, and there will be editors globally to the local topics. An estimate of 30 editors, as we do not yet have any experience of the success.	295
Number of organizers	* Webinars or podcasts // We will arrange 2–4 webinars or podcasts around GLAM issues. Each webinar will have 3–5 panelists, and a podcast generally has one interviewee. The events are organized typically by one person. AvoinGLAM online meetups in Finland // Program coordinator + 2 AvoinGLAM community case studies // Coordinator with organizer representatives. Occasionally volunteer members. Public domain awareness webinar // The seminar will be arranged in collaboration with Finna and possibly other parties. Expected to coordinate between 3–5 organizers. Public domain handout // The program coordinator will write the text, and the layout will be done by a designer. The text can be produced in collaboration with 1–3 volunteer experts. Data imports // Of all the participants around 6 can be considered organizers. GLAM School // This is a collaborative effort where many of the interviewees become collaborators in the project. We expect half of the interviewees to see them this way and participate in the preparation of the work. Global Cine Club // The goal is to arrange screenings monthly in different parts of the world. Each event is organized by 1–3 organizers.	40

Number of new content contributions per Wikimedia project

Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	* Wikipedia 40 articles created/improved --- AvoinGLAM community case studies // The case studies will aim to educate GLAM professionals in taking advantage of the Wikimedia platforms for their purposes. Each project produces a varying amount of edits: 20 articles edited, 1000 Wikidata items added or enhanced. 1 article in This Month in GLAM Global Cine Club // Approximately 20 articles will be edited in the context of the event. The results will be reported in This Month in GLAM.	40	300	Edits in the project namespace in the Finnish Wikipedia, producing learning materials for edit events.	Xtools
Wikidata	* Wikidata 101 328 items created/improved --- AvoinGLAM community case studies // The case studies will aim to educate GLAM professionals in taking advantage of the Wikimedia platforms for their purposes. Each project produces a varying amount of edits: 20 articles edited, 1000 Wikidata items added or enhanced. 1 article in This Month in GLAM Data imports // The Saami place names project produces items for 80 000 places, and the BiographySampo project produces/enhances items for around 6000 historical figures, their professions, organizations they are involved with etc. We are assisting the uploader in the process, and the result depends on their activity. Import of GLAM data to Wikidata // The items of all Finnish GLAMs will be created and/or enhanced	101328	33871	The planned imports changed and focused on two strategic imports. 1. Import of UNESCO intangible cultural heritage elements. The import also included the creation of the Wikidata WikiProject Intangible Cultural Heritage for modeling and organizing the ICH elements globally in Wikimedia project. This was significant in the sense that it allowed us to start the Wiki Loves Living Heritage project. The WLLH project was the outcome of this activity. 2. Import of artworks, artists and organizations in the History of Media Art in Finland database.	Xtools
Wikimedia Commons	* Commons 201 media files uploaded & This Month in GLAM 8 events reported --- AvoinGLAM community case studies // The case studies will aim to educate GLAM professionals in taking advantage of the Wikimedia platforms for their purposes. Each project produces a varying amount of edits: 20 articles edited, 1000 Wikidata items added or enhanced, 200 media files uploaded. 1 article in This Month in GLAM Public domain awareness webinar // A feature in This Month in GLAM Public domain handout // 1 file uploaded to Wikimedia Commons. 20 translations by Wikimedia volunteers not directly participating in the project. GLAM School // The results will be reported in This Month in GLAM Global Cine Club // Approximately 20 articles will be edited in the context of the event. The results will be reported in This Month in GLAM.	200	233	Files related to all activities, no actual mass uploads.	Xtools
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

Yes

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

We would wish to be able to tell the story of the choice of activities, our expectations for them, the strategic significance, contextualize it with previous work and our themes, and to use this to connect with our peers and partners already in the preparation phase. This should be the core of planning / reporting, not an add-on or attachment, or additional questions.

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

• Upload Documents and Files

• Here is an additional field to type in URLs.

N/A

Part 4: Organizational capacities & partnerships

17. Organizational Capacity

Organizational capacity dimension

A. Financial capacity and management	This capacity has grown but it should be further developed
B. Conflict management or transformation	This has grown over the last year, the capacity is high
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This has grown over the last year, the capacity is high
D. Partnership building	This has grown over the last year, the capacity is high
E. Strategic planning	This has grown over the last year, the capacity is high
F. Program design, implementation, and management	This has grown over the last year, the capacity is high
G. Scoping and testing new approaches, innovation	This has grown over the last year, the capacity is high
H. Recruiting new contributors (volunteer)	This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This has grown over the last year, the capacity is high
K. Communications, marketing, and social media	This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity has grown but it should be further developed
M. On-wiki technical skills	This has grown over the last year, the capacity is high
N. Accessing and using data	This has grown over the last year, the capacity is high
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders	This capacity has grown but it should be further developed
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Peer to peer learning with other community members (but that is not continuous or structured), Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement, Formal training provided from outside the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of knowledge of available capacity building opportunities

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

AvoinGLAM has sought to establish our own decision-making structures and ways of engaging members to our activities. As a working group at Open Knowledge Finland since 2012, we have not had proper executive capacity at any point of time. Participation in all our activities has always been open for anyone, and documents open for anyone to edit. The AvoinGLAM community prefers to continue as a working group at Open Knowledge Finland as opposed to becoming an independent association. These were the very reasons why the funding committee decided not to recommend AvoinGLAM for further support from the Wikimedia funds. We think that this opinion is unfair and uneducated. We will need the Wikimedia community to accept our governance structure and discuss how to compensate for the shortcomings.

19. Partnerships over the funding period.

Over the fund period...

A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Strongly agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Strongly agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Strongly agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Staff hired through the fund, Partners proactive interest

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Other, Lack of staff capacity to respond to partners interested in working with us

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

The institutions are very willing to contribute to the open ecosystem. Relentless advocacy and support will pay off when the institutions themselves become well-versed in contributing to Wikimedia projects. For them to be confident in investing work in the open environment requires documentation, tooling, support and performance indicators. Their contributions are crucial, however. With the volumes they operate with, only the institutions themselves will ever be able to manage evolving data. The capacity of Wikimedians in importing this data is limited, and focus can be shifted to skill sharing and support, expanding to more partnerships, or collaborative activities rewarding opening the data and content.

Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

We are all working for a future where knowledge is produced and shared in a way that has the capability to advance positive social change. We are in this together, and the more we can bridge between different pools of knowledge and opinions and approaches, the stronger the statement can be. Open knowledge is not owned by any organization. We find it important to be in accordance with the Wikimedia movement while also being capable of reaching out to other directions in the pursuit of connecting for common good.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Somewhat decreased

23. If you would like to, please share why it has changed in this way.

We have to honestly say that the comments of the funding committee have shocked us profoundly. We remain receptive to the proposed nuanced feedback and we are at your disposal to correct any possible misunderstandings and provide any possible missing information.

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

25. If you would like to, please share why it has changed in this way.

More than ever, we feel that this work is important for the reasons outlined in the introduction. In these difficult times, defending factual information is a matter of conscience.

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

N/A

Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Yes

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

I wish that the GLAM activities that are present in 70% of affiliates' activities, would get the attention they need in terms of peer support (community), decision-making capacity, build capacity to share learnings, do advocacy. The fact that Wikimedia Sweden is expected to manage some of these activities is completely halting the development in the area while Wikimedia Sweden is not resourced to work on them either. We should see these goals as separate to unblock the situation. Wikimedia Sweden should continue creating movement-wide support structures whereas the GLAM community should be encouraged to work on the agenda.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this regularly (at least once a month)

29. How does your organization currently share mutual learning with other grantees?

We share our learnings by creating pages in Meta and posting about them in This Month in GLAM for the international audience, and by writing to our newsletter for the Finnish community. In the GLAM School survey we tried to identify the best options for sharing, and this recommendation is just my best guess based on that: There should be a forum for the whole community, even if not all will join. Discourse would be ideal for discussions, but it cannot be the same as the Movement Strategy Forum, the tone and scope are different. In addition, there should be a structured system to store / translate / comment best practices and associate translatable resources with them. Meta-wiki is the right place for shared resources.

Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

49071.96

31. Local currency type

EUR

32. Please report the funds received and spending in the currency of your fund.

• Upload Documents, Templates, and Files.

• Tulos 2022 AvoinGLAM.pdf

• Report funds received and spent, if template not used.

https://docs.google.com/spreadsheets/d/1k2BsfoiB9zHUu0gjHkkWsCLIE_aywUV07hLwZCcgvhU/edit#gid=947366597

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

The amount of employer side costs in our budget was overestimated and we have used some of the excess in the following way: Participation at the European GLAM coordinators’ meeting in Prague Purchase of a work computer to replace a broken personal one. The PO was informed of these changes in an email 15 November. All the costs mentioned in the email did not incur (or to the full amount).

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

5,501.21 EUR

The underspend is related to the delayed copyright legislation in Finland. Finland should have transposed the EU directive by June 2021, but it got further postponed in 2022. Our public domain campaign and brochure were supposed to advocate the changed practices with PD materials.

Employer side costs were overestimated, and some of that was used in a reallocation in late 2022.

34b. What are you planning to do with the underspent funds?

A. Propose to use the underspent funds within this Fund period with PO approval

34c. Please provide details of hope to spend these funds.

We will use the underspend to compensate for missing funding for the Wiki Loves Living Heritage project. It will be used to cover the compensation for the main roles (partner liaison, communications manager, campaign coordinator)

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.