Grants:Programs/Wikimedia Community Fund/AvoinGLAM 2023/Midpoint Report
Report Status: Draft
Due date: 2023-07-15T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Midterm
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General information[edit]
This form is for organizations receiving Wikimedia Community Funds (General Support) or Wikimedia Alliances Funds to report on their mid-term learning and results. See the Wikimedia Community Fund application if you want to review the initial proposal.
- Name of Organization: AvoinGLAM
- Title of Proposal: AvoinGLAM 2023
- Amount awarded: 55355 USD, 50000 EUR
- Amount spent:
Part 1 Understanding your work[edit]
1. Briefly describe how your strategies and activities proposed were implemented and if any changes to what was proposed are worth highlighting?
2. Were there any strategies or approaches that you feel are being effective in achieving your goals?
3. What challenges or obstacles have you encountered so far?
4. Please describe how different communities are participating and being informed about your work.
5. Please share reflections on how your efforts are helping to engage participants and/or build content, particularly for underrepresented groups.
- N/A
6. In your application, you outlined your learning priorities. What have you learned so far about these areas during this period?
7. What are the next steps and opportunities you’ll be focusing on for the second half of your work?
Part 2: Metrics[edit]
8a. Open and additional metrics data.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | The participants of our projects learn different things from each other and from the activities. What are the learning outcomes, how well can the participants apply them in their work, and what new connections have been made. We will ask participants to identify the areas in which their understanding has increased and areas in which they recognize challenges. We pay special attention to the contacts they have made and the collaborations they have initiated. The insight is based on retrospective/focus group discussions. | 1 | N/A | N/A | N/A |
| N/A | We wish to gradually grow our Finnish network to include changemakers from different areas of the society to work together on the issues of open access to cultural heritage. We will identify and discuss our key goals at the beginning of the year and revisit the questions with a focus group at the end of the year. We expect our memberbase to grow by 5–15 people. We will quantify progress with the present key goals and the new perspectives identified. | 1 | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | We engage in several different partnerships where we work with different time scales and configurations. | 40 | N/A | N/A | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | Our Facebook and Twitter accounts for AvoinGLAM, Hack4OpenGLAM and Wikidocumentaries plus our newsletter add up to approximately 2000 followers. Depending if Hack4OpenGLAM happens, we can expect to have a higher number. | 2500 | N/A | N/A | N/A |
| Number of activities developed | This is our own tracking metric to see what amount of events we organize, including core meetings, meetups, workshops and webinars. | 29 | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
8b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | This includes the events mentioned as "events organized" and additionally a small number for the participation in the intangible heritage project. It will likely have many more participants when successful. | 427 | |||
| Number of editors | We have editors only in our collaboration projects, and the number of edits/editors is estimated to be low. The impact is more in the introduction and adoption of Wikimedia projects. The number includes translators of the pages we publish. | 140 | |||
| Number of organizers | This is an estimate of the number or organizers at events that we organize, not the ones we participate in. For intangible heritage, it is hard to evaluate. | 80 |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | There will only be Wikipedia contributions from the collaboration projects, which are defined later closer to the events. Intangible heritage project may produce much more edits. | 130 | N/A | N/A | N/A |
| Wikidata | There will be Wikidata edits from the working group collaboration as bibliographies and glossaries are added to Wikidata. Included are additions of ICH items and some data from the case studies, which may produce much more edits. | 1100 | N/A | N/A | N/A |
| Wikimedia Commons | The ICH project will produce many uploads, and at this stage it is not possible to commit to any numbers. Other activities will produce documentation materials. | 609 | N/A | N/A | N/A |
| N/A | Meta: The documentation of all projects, and the production of shared GLAM resources. Meta is not selectable! | 39 | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
9. Are you having any difficulties collecting data to measure your results?
- N/A
10. Are you collaborating and sharing learning with Wikimedia affiliates or community members?
10a. Please describe how you have already shared them and if you would like to do more sharing, and if so how?
11. Documentation of your work process, story, and impact.
- Below there is a section to upload files, videos, sound files, images (photos and infographics, e.g. communications materials, blog posts, compelling quotes, social media posts, etc.). This can be anything that would be useful to understand and show your learning and results to date (e.g., training material, dashboards, presentations, communications material, training material, etc).
- Below is an additional field to type in link URLs.
Part 3: Financial reporting and compliance[edit]
12. Please state the total amount spent in your local currency.
13. Local currency type
14. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Provide links to your financial reporting documents.
15. Based on your implementation and learning to date, do you have any plans to make changes to the budget spending?
15a. Please provide an explanation on how you hope to adjust this.
- N/A
16. We’d love to hear any thoughts you have on how the experience of being a grantee has been so far.