Grants:Programs/Wikimedia Community Fund/Rapid Fund/15th Bikol Wikipedia Anniversary Celebration (ID: 21990595)/Final Report
Report Status: Accepted
Due date: 2023-11-30T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Title of Proposal: 15th Bikol Wikipedia Anniversary Celebration
- Username of Applicant: Filipinayzd
- Name of Organization: N/A
- Amount awarded: 5132.4
- Amount spent: 4843.77 USD, 286105.61 PHP
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented
We proposed an in-person event as our celebration of the 15th year of Bikol Wikipedia so that it could reach wider audience and it would spur the interest of anyone who would hear about our activities. Thru the 3-day Bikol WikiConference, 2-month long Bikol Wiki Weekend weekly radio program and community conversations, the Bikol Wikipedia project was brought closer to its readers and stakeholders.
The activities stimulated discussions on the free and open knowledge, and created opportunities for collaborations including invitations and engagements with partners and individuals. The conference served as a venue for raising awareness and correcting misconceptions around Wikipedia among teachers and students, while the weekly radio program and community conversations deepened the understanding of the general public on various topics around different Wikimedia project and the movement.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Some of the strategies that helped in sustaining the interest of individuals involved in the activities were: doing follow-ups, sustaining conversations thru different channels with the participants and partners, welcoming invitations and encouraging partnership with institutions and organizations involved in the activities, and inviting them to participate in on-going initiatives and projects as well as in community conversations wherein they can provide their insights to anything relevant to our movement.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
https://meta.wikimedia.org/wiki/Bikol_Wikipedia_Community/Bikol_Wikipedia_Conference_2023
https://meta.wikimedia.org/wiki/Bikol_Wikipedia_Community/Bikol_Wiki_Weekend_on_97.5_OK_FM
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Part 2: Your main learning[edit]
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
The participants were inclined to building the local knowledge which they found relevant to their students and for this reason most of their outputs were aligned with our goals to bridge knowledge gaps. The target audience of the activities were from underrepresented groups such as teachers who may be familiar with Wikipedia as readers but not a contributors however encouraging them to be active remain a challenge because they are preoccupied in teaching and doing school related tasks while the goal of the radio program is mainly to spark interest and encourage the guests to be engaged in the activities of the community. Community conversations built confidence and a sense of belonginess among new contributors.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
The Central Bicol State University of Agriculture showed the commitment of building a university-based community. It launched its own Wiki Education program becoming the first academic institution in the country to ever come up with its own program:
"The CBSUA Wiki Education envisions a university where faculty, non-teaching personnel, and students actively share knowledge with the general public by integrating Wikimedia into their instruction, research, extension, and production services. This innovative initiative will be managed by the CBSUA Wiki Club, consisting of faculty, non-teaching personnel, students, and alumni."
"The program's inaugural activities, announced during the launch, include a series of edit-a-thons. These edit-a-thons aim to attract and develop 60 new volunteer editors, integrate them into the CBSUA Wiki Club, and produce 500 new or revised content from October 25, 2023, to June 21, 2024. These edit-a-thons will take the form of a writing contest, and the winning editors will receive prizes courtesy of the Bikol Wikipedia Community."
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
We hope that more Wikimedia communities will be launched through partnership with educational institutions and organizations in coming days in the Philippines.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
Firth McEachern's presentation on Supporting native languages thru Wikipedia/media - https://commons.wikimedia.org/wiki/File:Bikol_wiki_conference_presentation_-_Firth.pdf
Irvin Sto. Tomas' presentation on Wiki Education Initiatives in the Philippines - https://commons.wikimedia.org/wiki/File:Wiki_Education_Initiatives_in_the_Philippines.pdf
Maffeth Opiana's presentation on Wiki Loves Earth Philippines - https://commons.wikimedia.org/wiki/File:Wiki_Loves_Earth_in_the_Philippines.pdf
Dr. Danilo M. Gerona's presentation on The Bikol Language and The Construction of Regional Identity - https://www.facebook.com/NagaCityGovernment/videos/3602137133365286
Part 3: Metrics[edit]
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Conference participants | The number of active participants | 30 | 82 | 20 accepted participants who completed the 3-day training (Day 1 - 32 present attendees; Day 2 - 32; Day 3 - 28 present)
12 presenters during the 3-day conference and training and around 50 individuals (walk-in attendees mostly city youth officials, event guests including the city mayor, the city vice mayor, two city councilors, library staff and volunteers) |
attendance sheet |
| Radio program episodes | The number of 1-hour radio programs on Wikipedia and relevant issues | 8 | 9 | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Conference participants, and radio program guests | 40 | 231 | 16 new participants from the accepted conference participants,
50 new participants from the walk-in conference participants and guests 3 new participants from the radio program guests 9 new participants during the culminating program of the anniversary celebration 27 new participants during the CBSUA-Calabanga launching of Wiki Education program over 100 new participants during the CBSUA-Sipocot launching of Wikimedia Community 26 returning participants |
attendance sheet |
| Number of editors | New editors as a result of the conference and radio program | 100 | 39 | 39 newly registered users on Bikol Wikipedia
14 returning editors |
bar|3-month|~total|monthly |
| Number of organizers | Team members and other individuals other than conference participants and radio program guests implementing the activities | 10 | 14 | Conference Committee/Facilitators:
Trust and Safety - Marife.altabano and Ian Kenneth Orasa Selection - Filipinayzd, Maffeth.opiana and Ringer Registration - Judith.arendaing and KamiLily Program - Ailen Mariano and Irvin Sto. Tomas Training Track - MarvinBikolano, Ralffralff and Kabu Sawsaw Education Track - Maffeth.opiana, Marife.altabano, and Daragang Nagueña Photographer - Jun pasa Radio program hosts, and anniversary culminating program - Bert, Ramon, Irvin |
manual counting, listing |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | N/A | N/A | bar|3-month|~total|monthly |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
Announcement of event on Facebook page of Bikol Wikipedia - https://www.facebook.com/photo/?fbid=647194654111262&set=a.465071762323553
Announcement of accepted participants - https://www.facebook.com/photo/?fbid=665940435570017&set=a.465071762323553
Official Notice from Department of Education Division Office of Naga City - https://www.depednaga.ph/wp-content/uploads/Memos/Unnumbered%20July%2031,%202023%20Bikol%20Wikiconference.pdf
Official Notice from Department of Education Regional Office of Bicol - https://www.facebook.com/photo/?fbid=672324801598247&set=pcb.672324898264904
Dashboard used to track the editing activity - https://outreachdashboard.wmflabs.org/courses/Bikol_WikiConference_2023/Wikipedia_and_Education_Collaboration
Post-event survey form - https://docs.google.com/forms/d/19N0CQoUkcPd5qymDWiPDxVmm_Ts-_viaa0bKuF_d9sU/edit#responses
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
Building partnership is building trust. Likewise, building partnership takes a lot of effort and time. During the culminating program last October 31, 2023, six (6) institutional partners were recognized by Bikol Wikipedia Community and Philippine Wikimedia Community User Group for their significant contribution and outstanding support, namely:
Sumaro Bikolnon (since 2009) Ateneo de Naga University (since 2012) University of Nueva Caceres (since 2013) Nueva Caceres Heritage Movement (since 2015) Central Bicol State University of Agriculture (since 2017) Raul S. Roco Library (since 2018)
Here are the direct outcomes following the activities related to the celebration:
University of Nueva Caceres Museum - https://www.facebook.com/permalink.php?story_fbid=pfbid02cthRYtie7LC46pXXfT7MrZVEypL2iUwQLQCVypSvNjC5NJn3KQvk61APHkyfpcUyl&id=61553153453403
University of Nueva Caceres - https://unc.edu.ph/news/252515/unc-is-recognized-by-the-bikol-wikipedia-community-and-philwiki-community/?fbclid=IwAR0M8Ys9poh6BA6tt8YLxU8ywq61kD9tZvP8cB9fq82GjumHuZairtAVDkc
CBSUA-Sipocot Campus - https://www.facebook.com/cabcbsuasip/posts/pfbid0vVp8F4PZoHQYMTkTL6W7Va8rvubcsj4e3RDYzjPiF8FUNe6usMQhoSsqcaVcgVkZl
CBSUA-Calabanga Campus - https://www.facebook.com/jerome.m.hipolito/posts/pfbid0nMooCN4jDxr9t223ZUEy5i9wggKrFceScV9ChoRxN7JjXLWWAUcgT6UDRqigfSYsl
PhilWiki Community - https://www.facebook.com/PhilippineWikimediaCommunity/posts/pfbid02xsR97CTS7QGMTusbTQH8iNUhgGorDPgznmMoN1p41L2Y2h49EHcy7CnqJbhjKQq6l
Part 4: Financial reporting and compliance[edit]
15. & 14a. Please state the total amount spent in your local currency.
286105.61 PHP
16. Please state the total amount spent in USD.
4843.77 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
https://docs.google.com/spreadsheets/d/1YnHAR80d886M7e_ouQniZuyEfoeq5PYn0S3MRstruXo/edit?usp=sharing
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
No
18a. Please list the amount and currency you did not use and explain why.
N/A
18b. What are you planning to do with the underspent funds?
N/A
18c. Please provide details of hope to spend these funds.
N/A
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
We hoped that the readership and contributors on Bikol Wikipedia will increase dramatically thru these activities (namely the conference for teachers, radio program and awarding of recognition), and that the articles on the local knowledge increase both in quantity and quality.
Specifically, we aimed to reach 2.5 million (Result - Sep 2023: 1,902,292 views; Oct 2023: 2,196,148 views which is the 2nd highest ever!); that the figure increase from 38 to 50 active users in Sep 2023 (Result - Sep 2023: 61 editors; Oct 2023: 63 editors); and that we increase from nine (9) to 20 active editors (Result - Sep 2023: 13 editors; Oct 2023: 15 editors).
We also aimed that the Wikipedia:1,000 core topics be 100% completed (done!) based on the inputs of the conference participants, with 50% or 500 Start-class to Class B articles (Result: 264 Stubs, 555 Start, 166 C, and only 17 B Class), and that we encourage 20 additional community members by the end of September 2023 (Result: Oct 2023: 5).
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