Grants:Programs/Wikimedia Community Fund/Rapid Fund/Amar Ekushey Article Contest 2023 and Volunteers Meetup (ID: 22050725)/Final Report
Report Status: Accepted
Due date: 2023-06-30T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Title of Proposal: Amar Ekushey Article Contest 2023 and Volunteers Meetup
- Username of Applicant: RockyMasum
- Name of Organization: N/A
- Amount awarded: 1377.92
- Amount spent: 1370.94 USD, 144920 BDT
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented
The focus of the Article Contest was to enhance the quality of existing articles on Bangla Wikipedia and at the same time recruiting new volunteers. The proposed activities and strategies were successfully implemented, resulting in significant improvements to the content and engagement within the community.
Implemented Activities and Strategies:
Comprehensive Article List: Prior to the contest, a dedicated team of experienced Wikipedians prepared an extensive article list. Throughout the event, this list was continually expanded to cater to evolving needs and ensure a wide range of topics were covered.
Preparations and Capacity Building: To ensure the smooth running of the contest, reviewers and organizers were on-boarded before its commencement. Regular group conversations were organized to enhance the reviewers' capabilities and address any critical issues that arose. We also conduct bi-weekly Open Community Call to get in touch directly with participants.
Prize Giving Ceremony and Meetup: Following the contest, a grand prize giving ceremony was arranged to recognize the achievements of the contestants and reviewers. Prizes were awarded to the winners and reviewers of the contest in appreciation of their contributions. Moreover, a subsequent meetup was organized, attended by mentors, administrators, and regional community leads. This gathering provided an opportunity to foster connections, share experiences, and strengthen the sense of community among all participants.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
1. Curated Article List: The preparation of an article list of around 500 articles by experienced Wikipedians before the contest was instrumental in guiding participants' contributions. This approach ensured that contestants focused their efforts on articles that required improvement, enhancing the overall quality of Bangla Wikipedia.
2. Proactive Review and Engagement: Engaging reviewers and organizers before the contest began allowed us to establish a proactive system for addressing critical issues. Regular group conversations were held to enrich the reviewers' capacity and ensure they were well-equipped to guide participants effectively. By addressing issues promptly, such as the inclusion of references in a translated article, we were able to maintain quality standards and encourage active participation.
3. Prize Giving Ceremony and Meetup: The organization of a prize giving ceremony followed by a meetup proved to be an effective strategy for celebrating the achievements of participants and creating a sense of community. Recognizing and rewarding the efforts of contestants and reviewers not only motivated them but also reinforced their commitment to Bangla Wikipedia. Over 30 Wikipedians from across the country attended the prize giving ceremony and meetup. The meetup provided an opportunity for networking, knowledge sharing, and further collaboration, strengthening the community and attracting new volunteers.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
N/A
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Not applicable to your fund |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Not applicable to your fund |
| D. Develop content from underrepresented perspectives | Not applicable to your fund |
| E. Encourage the retention of editors | Not applicable to your fund |
| F. Encourage the retention of organizers | Agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning[edit]
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
We are able to enrich our understanding the behaviors and expectations of new Wikipedians. We are also able to evaluate the impact of initiatives and make data-driven decisions for future improvements.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
We established a dedicated Telegram group for participants, and to our delight, the group has attracted nearly double the number of members compared to the Bangla Wikipedia Telegram group. This had a positive impact on the participants' experience as they find it convenient and comfortable to seek assistance and engage in discussions within this group.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
1. To better align with our goal of recruiting new users, we recognized that improving existing articles might not be the most convenient approach for newcomers. Consequently, we have made the decision to shift the focus of the contest in the future towards creating and translating new articles. By emphasizing the creation of fresh content, we aim to lower the barriers to entry and attract a larger pool of new users to actively contribute to Bangla Wikipedia.
2. This year, we faced some challenges that impacted the participation and article submissions. Despite our thorough preparation, there were delays in the approval of grants, which had a direct impact on the overall execution of the contest. Consequently, we encountered fewer participants and, subsequently, a reduced number of submitted articles. The delay in declaring prizes for the winners and the inability to run a paid social media campaign, due to the grant approval delay, likely affected the overall results of the contest.
To address these issues and ensure smoother operations in the future, we recognize the importance of submitting grant requests well in advance. By allowing ample time for the approval process, we can mitigate any potential delays that could hinder the successful implementation of the contest.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
Group photo of the prize giving ceremony: https://commons.wikimedia.org/wiki/File:Amar_Ekushey_Article_Contest_2023_prize_giving_ceremony_at_Dhaka.jpg
Part 3: Metrics[edit]
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | N/A | ||
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10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Newly Registered Users (the account created during the article contest). | 800 | 811 | A total of 811 participants registered for the contest, with the notable fact that the majority of them are newcomers. | |
| Number of editors | Those who will submit at least one article for review, will be counted as a participant. | 40 | 43 | During the contest, 43 participants made valuable contributions by submitting at least one article. | |
| Number of organizers | Core organizers and co-organizers | 5 | 5 | Throughout the campaign, a dedicated team of 05 core organizers actively supported and managed the contest. Their consistent efforts and commitment played a crucial role in ensuring the smooth execution of the campaign. Additionally, for the prize giving ceremony, 04 volunteers stepped up as co-organizers, contributing their time and expertise to make the event a success. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | The number of articles submitted for review after the improvement or expansion. | 100 | 200 | Successfully met the target. Participants submitted a total of 200 articles for review, out of which 97 articles met the required quality standards and were accepted. These accepted articles contributed over 350 thousand words of valuable content to Bangla Wikipedia. | N/A |
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12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
N/A
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
All the data related to the competition are available for all in the event page. We also share a comparison and analysis during the prize giving ceremony.
Part 4: Financial reporting and compliance[edit]
15. & 14a. Please state the total amount spent in your local currency.
144920 BDT
16. Please state the total amount spent in USD.
1370.94 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
Financial report: https://docs.google.com/spreadsheets/d/1PK6g65DUKTOgi20H1UIfdhzuFhX6xehhdeOnOQ5vLK0/edit?usp=sharing
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
Yes
18a. Please list the amount and currency you did not use and explain why.
A remaining balance of USD 3.80 exists due to the estimated budget not being fully utilized, resulting in a small amount of unspent funds.
18b. What are you planning to do with the underspent funds?
B. Propose to use them to partially or fully fund a new/future grant request with PO approval
18c. Please provide details of hope to spend these funds.
We propose to reallocate these funds towards ongoing or planned programs of WMBD, if feasible.
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
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