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Grants:Programs/Wikimedia Community Fund/Rapid Fund/Atyapland WikiOutreach 2024 (ID: 22586467)/Final Report

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Tyap Wikimedians Organisation Kambai Akau
Atyapland WikiOutreach 2024
17 June 2024 - 30 August 2024
Report ID: 11065
Report status: Under review
Report due date: 29 September 2024
Grant ID: G-RF-2403-15624
Amount funded: 2200000 NGN, 1470 USD
Amount spent: 2197600 NGN
Rapid Fund Final Report

Application type: Standard application

Part 1: Project and impact

1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)

The main programs implemented in this event included the introduction of Wikipedia, Wiktionary, Wikidata, and Wikimedia Commons editing to a whole new set of people with no prior knowledge about Wikimedia projects. Participants learned Wikipedia and Wikidata editing on Saturdays and on Sundays, they learned Wiktionary and Wikimedia Commons editing, as the events were mainly weekend-based. This is because most attendees and organizers were either weekly workers or students who could only be in attendance during weekends. Event organizers travelled from three Nigerian cities and town; Abuja, Kaduna, and Gworog (Kagoro) to attend the event at Chenkwon (Samaru Kataf), in Atyapland, with the hope of establishing an Editing Hub in that location where Tyap Language is native and predominant.

2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)

Share links to:

  • Project page on Meta-Wiki or any other Wikimedia project
  • Dashboards and tools that you used to track contributions
  • Some photos or videos from your event. Remember to share access.

You can also share links to:

  • Important social media posts
  • Surveys and their results
  • Infographics and sound files
  • Examples of content edited on Wikimedia projects

Please find the links to pages related to this event below:

  • Pages:

-- Project page on Meta-Wiki: https://meta.m.wikimedia.org/wiki/Event:Atyapland_WikiOutreach -- Post-event edit-a-thon page: https://meta.m.wikimedia.org/wiki/Tyap_Wikimedians_Atyapland_Hub/Mini-projects/Tyap_Wikimedia_Atyapland_Hub_Editing

  • Dashboards and tools:

-- Outreach Dashboard: https://outreachdashboard.wmflabs.org/courses/Tyap_Wikimedians_User_Group/Atyapland_Hub_Edit-a-thon_(8_July_-_18_August_2024)/home -- Event Metrics: https://eventmetrics.wmcloud.org/programs/1000 -- Toolforge: https://ptools.toolforge.org/uploadersincat.php?category=Atyapland+WikiOutreach

  • Important social media posts:

-- Facebook:

  • * First Announcement:
  • * Event kickstart invitation (Week 1):
  • * Week 2 Video Recording:
  • * Week 3:
  • * Atyapland Hub Edit-a-thon Starting:
  • * Atyapland Hub Edit-a-thon Closing:

-- YouTube:

-- TikTok

  • Examples of content edited on Wikimedia projects:

-- Tyap Wikipedia:

-- Tyap Wiktionary:

-- Wikidata:

-- Wikimedia Commons:

Additionally, share the materials and resources that you used in the implementation of your project. (required)

For example:

  • Training materials and guides
  • Presentations and slides
  • Work processes and plans
  • Any other materials your team has created or adapted and can be shared with others

Materials and resources:

3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups Strongly agree
B. Create a more inclusive and connected culture in our community Strongly agree
C. Develop content about underrepresented topics/groups Agree
D. Develop content from underrepresented perspectives Agree
E. Encourage the retention of editors Strongly agree
F. Encourage the retention of organizers Neither agree nor disagree
G. Increased participants' feelings of belonging and connection to the movement Strongly agree
F. Other (optional)

Part 2: Learning

4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)

You can recall these learning questions below: - What are the best ways of encouraging new editors to join the project?

  • What are the best ways of motivating editors to keep editing after an event?
  • What have we not been doing in past events that should be done in these ones and in the future to achieve our set goals?

- What are the best ways of encouraging new editors to join the project? RE: From the experience in this very outreach, the best way to encourage editors to join the project is by letting them know what they stand to benefit from their contributions to common interest. People seem to want to hear what the future holds for them as contributors and what part they could play. We as an organizing group helped them understand that they could be leaders tomorrow as we intend to create an editing hub with a leadership established. The leadership would be drawn based on one's editing efforts during the event.

  • What are the best ways to motivate editors to edit after an event?

RE: We discovered that it would be best to create an edit-a-thon immediately after the event to keep the participants engaged while disbursing browsing data to them at the end of each editing week to keep them active. We also discovered that by encouraging them to join other wiki groups within the country and beyond, they will get to see other editing opportunities to improve on their editing skills.

  • What have we not been doing in past events that should be done in these ones and in the future to achieve our set goals?

RE: One thing we have not been doing in the past events was not organizing edit-a-thons immediately after the event to keep the participants busy which we began to do in this event.

5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)

The Atyapland WikiOutreach, slated to take place on 15 – 16, 22 – 23, & 29 – 30 June 2024 was indeed an event that left a mark in our minds which may linger for a long time. Although much preparation was put in place and we hoped that the turnout would be good, we actually got a poor turnout which seemed betraying but from the few who turned out, we have been able to get a few with the willingness to volunteer beyond the event.

In this event, we had a great financial difficulty like we had never experienced in any of our events in the past. The Rapid Grant fund came during the last week of the event which spanned three weeks. We had to borrow the money to fund the event and only hoped that we would get the funds in the last week of the event because there was nowhere else to go to get more money to complete the program and pay the lenders as when we promised to get the funds paid and did not want to postpone the event so as not to discourage the few who turned up for the event initially.

The period in which the event was fixed was when the rains were beginning to set in and farmers needed to go to cultivate their farms, being that the area is a rural one. For this, we got a low turnout of participants, and due to financial constraints, we couldn't make loud announcements so as not to put on ourselves more burden than we could manage which would involve feeding extra numbers of people and reimbursing their transport fares when the funds was not available.

The gap between the time we applied for the Rapid Grant in March 2024 and when we received it in June 2024 was about three months, but it seems when we have a reason to apply for a Rapid Grant in the future, we should do so four to six months before an important program to avoid such financial embarrassments.

However, with all these, we had a higher number of post-event retention than we did in our previous program which had a higher number of participants. The organizers also had less stress to deal with than in this one with a smaller number of people. For that, we aim at having smaller numbers of participants in our future in-person events, maybe 20 or 30, instead of 50 and above to be able to adequately manage the participants and the stress involved in attending to a larger number of people.

6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)

We began online Community Meetings in July 2024 (see https://meta.m.wikimedia.org/wiki/Tyap_Wikimedians_User_Group/Community_Meetings#September) in which we spoke about ways to move the community forward. In the coming community meeting slated for the 7th of September 2024, we shall discuss these project learnings and results.

Part 3: Metrics

7. Wikimedia Metrics results. (required)

In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.

Target Results Comments and tools used
Number of participants 60 43 Tools used: Outreach Dashboard, Event Metrics, Meta-Wiki project page

Registered participants: 30 Online registered participants: 3 About two non-registered participants including visitors from the school (venue of the event), three friends involved in language promotion, two journalists, a cook, and two others: 10

Number of editors 36 30 Tools used: Outreach Dashboard, Event Metrics, Meta-Wiki project page, Tyap Wikipedia and Wiktionary Categories

New editors: 21 (the leading local organizer got registered days before the program) Older editors: 9 There were others who could not participate due to faulty devices numbering over five, even among those who managed to register as new Wikimedians.

Number of organizers 9 6 One member of the BoT was absent, and the second local organizer did not have a smartphone as of the time of the event and was not present in the organizing of the program.
Wikimedia project Target Result - Number of created pages Result - Number of improved pages
Wikipedia 400 139 236
Wikimedia Commons 100 27 28
Wikidata 400 4 161
Wiktionary 400 87 171
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abstract Wikipedia

8. Other Metrics results.

In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.

Other Metrics name Metrics Description Target Result Tools and comments

9. Did you have any difficulties collecting data to measure your results? (required)

Yes

9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)

I hope the foundation can help us with tool recommendation here on the Fluxx portal, based on testimonies of ease of usage, and probably get grant applicants acquainted to tools usage through the provision of tutorials or short course.

But on my part, I hope to get to find other tools that can help me be able to track edits more accurately. I had difficulty in reconciling the values in the Event Metrics, the Outreach Dashboard, and the records in the Category sections of the Wikimedia projects we editing in, especially the Tyap Wikipedia and Tyap Wiktionary. I couldn't find another way of tracking the Wikidata edits other than that in the Outreach Dashboard and Event Metrics which do not rhyme with each other.

Part 4: Financial reporting

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10. Please state the total amount spent in your local currency. (required)

2197600

11. Please state the total amount spent in US dollars. (required)

1380.23

12. Report the funds spent in the currency of your fund. (required)

Provide the link to the financial report https://docs.google.com/spreadsheets/d/1VZQKqMXlzvjsqkIfJ-y3jH9E6Y3uqRfc1e5DT65ppW8/edit?gid=928458698#gid=928458698


12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)

The funds were spent in line with Wikimedia Foundation's mission without any deviations from fund proposal, except for the reduction of the spending in some aspects like feeding and others in order tp be able to complete the program successfully.

Also, we used a part of the funds to conduct a post-event edit-a-thon for the participants because it was necessary for them to continue editing for a longer period of time on their own.

13. Do you have any unspent funds from the Fund?

Yes

13.1. Please list the amount and currency you did not use and explain why.

We still have ₦2400 ($1.51) remaining. This is as a result of the conscious straining of the spending so as to be able to complete the program successfully.

13.2. What are you planning to do with the underspent funds?

A. Propose to use the underspent funds within this Fund period with PO approval

13.3. Please provide details of hope to spend these funds.

We intend to add it up to our annual program to advance Wikimedia activities in the Tyap Wikimedia Community.

14.1. Are you in compliance with the terms outlined in the fund agreement?

Yes

14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)


Review notes

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Review notes from Program Officer:

N/A

Applicant's response to the review feedback.

N/A

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