Grants:Programs/Wikimedia Community Fund/Rapid Fund/Centre A & Helen and Morris Belkin Art Gallery Art and Feminism Wikipedia Edit-a-thon 2023 (ID: 22069393)/Final Report
Report Status: Under review
Due date: 2023-04-30T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Title of Proposal: Centre A & Helen and Morris Belkin Art Gallery Art and Feminism Wikipedia Edit-a-thon 2023
- Username of Applicant: ellie_chung
- Name of Organization: N/A
- Amount awarded: 3719.62
- Amount spent: 3621 USD, 4945 CAD
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented
For Centre A’s 2023 Art and Feminism Wikipedia Edit-a-thon, we once again partnered up with the Helen and Morris Belkin Art Gallery at the University of British Columbia. Our proposed activities included two introductory workshops held by the Belkin Art Gallery, including an introduction to editing and a citation workshop that allowed us to not only engage and train new editors, we also saw a return of participants from last year who wanted a refresher on the materials. Centre A’s current exhibition, Ominous Chaos, greatly informed our focus on forgotten and misrepresented Iranian artists and our two workshops that Centre A hosted during the month of March, including Collective Investigation and our Independent Research Workshop.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
As we continue to our ongoing partnership with the Belkin Art Gallery Art in our third iterations of Art and Feminism Wikipedia Edit-a-thon, we have created a very effective systems where participants were able to have hands on training during the first introductory workshop and citation workshops and Belkin’s Edit-a-thon occurred prior to attending Centre A’s events and workshops that acted as a continuation of the series of Art and Feminism events throughout the course of usually two months. For Centre A, we have been hosting events that engage participants in different fields and events that can activate our reading room in different ways. By hosting different types of workshops and events every year, we are engaging with Art and Feminism’s goal to produce open-access research and enable inter-community solidarity through a sharing of knowledge.
For this year, we also focused our marketing and communications efforts predominantly through our social media account (with paid advertisements for each event) and our newsletter. We noticed a significant increase in engagements with our posts, particularly on our Instagram page that reaches beyond our followers. During the events, we asked participants (in different age ranges) how they heard about our events and we noticed that it was predominantly through our Instagram. We also noticed that we had an increase in attendees that were not in the arts.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
Dashboard - Centre A https://outreachdashboard.wmflabs.org/courses/Centre_A/Centre_A_-_Art_and_Feminism_Wikipedia_Edit-a-thon_2023/home Dashboard - Morris and Helen Belkin Art Gallery https://outreachdashboard.wmflabs.org/courses/Morris_and_Helen_Belkin_Art_Gallery/Vancouver_Art_and_Feminism_Wiki_Edit-a-thon_(March_2023)
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning[edit]
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
Our learning priorities consisted of how Centre A could invite diverse communities to meaningfully participate in our programming, and whether our workshops could contribute to lowering entry barriers for new editors. We found that communities are more willing to engage with us when we have a better integration of our exhibitions and programs, and that having workshops on accessing different kinds of resources effectively introduces newcomers to editing. This year’s Art and Feminism events, focusing on the women’s movement in Iran, were designed to lead up to an exhibition featuring two Iranian Canadian women artists. Over the course of several weeks, we were able to streamline our promotions and attract a wider audience who were broadly interested in the topic. This synergy between our exhibition and programming further allowed for a more fulfilling learning experience for our visitors who could approach the topic from multiple angles. Our in-person event, a Collective Investigation of our library collection, dovetailed nicely with our online workshop on independent research. While the workshop allowed for a more in-depth and intimate discussion through engagement with a physical archive, the well-attended online event introduced the audience to a broad array of digital resources, with special focus on materials related to feminism in Iran. This complementary set of workshops equipped new editors with research skills and prepared them well for the edit-a-thon.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
Here are some of the unexpected factors that came up: Lack of research materials focused on Iranian artists - As previously mentioned, our Art and Feminism events this year focused on creating new articles and updating existing articles on Iranian artists. Throughout the two months, as we are trying to find reputable sources to create new articles, we realise that even within our own library, there is a significant gap in available resources and materials for the Iranian contemporary artists. As a result, we were not able to create as many new pages as we had originally anticipated in our grant application.
Scheduling Conflicts - Due to unforeseen circumstances that affected our organisational capacity, this year we were unable to schedule our own edit-a-thon closer in time to Belkin’s edit-a-thon.
Logistics - During our edit-a-thon this year, we experienced a few minor hiccups in terms of logistics, such as participants having to click through a number of links to get to our outreach dashboard and Meetup page
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
Going forward, learning from this year’s events, we will continue to host Art and Feminism events focused on a contemporary topic that is further addressed through our exhibitions, and to use a combination of in-person and online events to introduce visitors to a variety of resources. For our online workshops, we will expand promotional efforts to attract non-local audiences. We also managed to involve a number of new and returning volunteers for our in-person workshop and edit-a-thon, which is something we hope to continue doing. Referring to the previous questions about unexpected factors that came up: Lack of research materials: After talking to our team and our grant officer, Chris, we decided to use our remaining grant money to purchase new materials on historical and contemporary perspectives of Iranian art as well as other literature to include in our reading room. Scheduling Conflicts - We will also continue to collaborate with Belkin Art Gallery or possibly expand to include other community partners to draw in targeted audiences. In the future we aim to plan earlier to hold the two events consecutively to facilitate more sustained engagement and to help editors maintain momentum in their work. Logistics - The logistics problem with the links could be easily solved in the future by taking time in advance to create a QR code or a master page.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
N/A
Part 3: Metrics[edit]
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of articles on Iranian artists created | N/A | 10 | 5 | N/A | Counting |
| Diversity of participants | N/A | 20 | 85 | N/A | Counting |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | New participants: 20
Returning participants: 60 |
80 | 112 | New Participants: 25
Returning: 87 |
Counting |
| Number of editors | New editors: 15
Returning editors: 45 |
60 | 32 | New Register Editors: 10
Returning Editors: 22 |
Dashboard and surveying participants |
| Number of organizers | Paid Organizers: 6 (across both organizations)
Volunteer organizers: 5 (for Centre A Events) |
11 | 11 | Counting |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | New Pages: 20
Edits to existing pages: 80 |
100 | 83 | New Pages: 9
Existing Pages: 74 |
Dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
Dashboard - Centre A https://outreachdashboard.wmflabs.org/courses/Centre_A/Centre_A_-_Art_and_Feminism_Wikipedia_Edit-a-thon_2023/home Dashboard - Morris and Helen Belkin Art Gallery https://outreachdashboard.wmflabs.org/courses/Morris_and_Helen_Belkin_Art_Gallery/Vancouver_Art_and_Feminism_Wiki_Edit-a-thon_(March_2023)
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
No
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
Part 4: Financial reporting and compliance[edit]
15. & 14a. Please state the total amount spent in your local currency.
4945 CAD
16. Please state the total amount spent in USD.
3621 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
https://docs.google.com/spreadsheets/d/1fmVgU6DeejPjH8ilBLRiAKPsi2YwgK8dvUASgQGnbio/edit?usp=sharing
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
As no one claimed any childcare expenses, we used the money allocated for childcare to buy research materials focused on contemporary Iranian artists for Centre A's reading group and also additional marketing materials (tote bags, bookmarks, buttons).
18. Do you have any unspent funds from the Fund?
No
18a. Please list the amount and currency you did not use and explain why.
N/A
18b. What are you planning to do with the underspent funds?
N/A
18c. Please provide details of hope to spend these funds.
N/A
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
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