Grants:Programs/Wikimedia Community Fund/Rapid Fund/Philippine Local Laws and Ordinances Digitization Project (ID: 22025708)/Final Report
Report Status: Accepted
Due date: 2023-05-30T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Title of Proposal: Philippine Local Laws and Ordinances Digitization Project
- Username of Applicant: Lady01v
- Name of Organization: N/A
- Amount awarded: 5119.6
- Amount spent: 4960 USD, 272800 PHP
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented
The digitization of Philippine local laws and ordinances involves converting physical copies into digital form and making them accessible on platforms like Wikipedia. Our strategies for this activity were:
Seek Partnership with LGUs: Partnering with LGUs is crucial for accessing official documents and establishing sustainable collaboration. We contacted LGUs, explained project objectives, and built positive relationships with them.
Document Scanning: Accessing physical copies of documents ensured fidelity in the digitization process. Scanning these documents accurately captured and preserved their content in digital form.
Uploading to Commons and Wikisource: Digitized local laws and ordinances were uploaded to Commons and Wikisource for various legal purposes. Metadata creation enhanced searchability and categorization of the documents.
Promotion & Awareness: Efforts were made to raise community awareness about the availability of these resources. We conducted a media launch and partnered with educational institutions to encourage the utilization of digitized materials. We also conducted a joint legal mission to help citizens know their rights as well as inform them about their laws on Wikipedia.
Ongoing Maintenance: The activity is an ongoing effort, requiring regular updates and additions to the digitized collection. This ensures inclusion of the most recent laws and ordinances. Periodic reviews and checks guarantee the accuracy and relevance of the content.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Partnership with LGUs is a very important strategy in this project. This allows our team to gain access to official docs and accurate information. Communicating the project's objectives, benefits, and importance to LGUs and explaining the purpose of digitizing and uploading local laws and ordinances to Commons and Wikisource were essential to the success of this project.
When we already built a strong relationship with partners, we were able to ask for permission to scan physical copies of laws and ordinances and uploaded them to Commons and Wikisource. It were able raises awareness and makes the community aware of their local laws and ordinances.
Dos:
- Establish connections & partnerships with LGUs.
- Clearly communicate project objectives & benefits to LGUs.
- Ensure accurate scanning of physical copies & attach relevant metadata.
- Upload digitized docs to Commons and Wikisource.
- Promote awareness through outreach and collaborations.
- Maintain the collection by regular updates and reviews.
- Enjoin them to edit and teach them how upload on Wikisource and Commons
Don'ts:
- Don't overlook the importance of partnerships with LGUs.
- Avoid vague or ineffective communication with LGUs.
- Don't compromise on the accuracy of scanning and metadata creation.
- Don't neglect uploading digitized documents to online platforms.
- Avoid inadequate promotion that limits community awareness.
- Don't forget to regularly update and review the digitized collection.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
Google Drive - https://drive.google.com/drive/u/0/folders/1h84QFML0LvW_sPjc-8LGRYo3Zux00-Kp
SMNI News: https://www.youtube.com/watch?v=-aiuxpUOSfk&t=6479s
Shareable News: https://www.facebook.com/shareablenewsph/posts/pfbid0kEX6SsTq3PAwmabQnNeGtTcC99zhu844HY9dK1qPyyaiVnUAHvF3txpcwh4kzH1kl
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
This is a continuing project and we wanted to reach out to the local indigenous people too for their tribal laws and traditions.
We also find it relevant to engage young editors to be involved in this project and deepen their understanding of the laws.
Part 2: Your main learning[edit]
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
This project provides several important lessons and insights. Firstly, it highlights the significance of making legal information accessible to the public. By digitizing local laws and ordinances, citizens have easier access to these docs that governs their daily lives, promoting transparency and accountability.
Furthermore, the project emphasizes the importance of partnerships and collabs with LGUs. Building strong relationships results to the successful implementation of such projects, ensuring support, cooperation, and access to the necessary resources and docs.
Additionally, the project demonstrates the value of engaging and empowering underrepresented groups. By conducting trainings and involving volunteers, the project promotes inclusivity and encourages active participation from diverse communities, fostering a sense of ownership and civic responsibility.
Considering the lessons learned, it is essential for this project to continue for several reasons. First, the digitization of local laws and ordinances should expand beyond the initial phase to cover more towns and provinces in the Philippines. This would ensure that a broader population has access to legal information. Second, this project promotes legal literacy and compliance. resulting to more informed and law-abiding society. Furthermore, by staying active and responsive, the team can address evolving issues and incorporate innovative solutions, ensuring the project remains relevant and impactful.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
1.There were some partner LGUs that are not willing to share their laws to the public. They think laws are confidential in nature.
2. We also encountered too much bureaucracy in dealing with some partners.
3. Some partners refuse to accomodate us because they fail to understand the importance of the project for their constituents.
4. Most of the partner LGU staff don't want additional tasks so they just give the files to the project volunteers for scanning and uploading. There are a few who took interest in the uploading themselves so we are still hopeful, they will continue what we have done.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
Amidst these learnings, we still plan to continue doing this project in other areas in the Philippines and hope to scale it to other parts of the ESEAP region in the near future.
We shall never tire in sharing this project to other communities and territories and will go out of our way to speak at events, attend relevant summits and conferences to encourage other communities to do the same
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
https://docs.google.com/document/d/1Ldsoo1M9ScAQo2RlxBnnoM39DWVg3D3qPUzvSQSInco/edit?usp=sharing
Part 3: Metrics[edit]
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Partner LGU feedback | Feedback from Partner local government units on the benefits of uploading at least 50 local laws per town and their citizen's welfare on the impact of this project. That one or two of their staff can volunteer to edit, upload or document their future local laws in Wikisource and in Commons | 20 | 30 | Most feedback from the partners were they appreciate this initiative project of uploading their local laws and ordinances to Wikimedia Commons and Wikisource because it has provided a centralized and easily accessible platform for their constituents to access important legal information. Additionally, this collaboration has enhanced transparency and accountability in their governance. | We used Google form and printed form to collect feedback from the LGU partners.
https://docs.google.com/forms/d/e/1FAIpQLSc4UsEJ_nnFKbQapM1uLPUxn80G7rZc6Z8Q8jTEUQxS6JCnjQ/viewform |
| Partner Academe Feedback | Feedback from the Pangasinan National High School if they would continue with the partnership by sending in more volunteers, participating in more projects and encouraging other students to join. It will also be a metric if more schools join us in the next projects. | 5 | 5 | The Pangasinan National High School was thrilled to be a part of this project, and it has greatly enriched their students' learning experience. From translating English to Pangasinan language Wikipedia articles to helping uploading in Wikisource, it has not only helped preserve the local language but also empowered our students to contribute to a valuable community resource. Additionally, one instructor in the school recommended our team to other school for future collaboration. | Printed feedback form. |
| Media Partners Feedback | We can measure the project's impact on the community, the residents of the towns covered through the feedback mechanism of our media partners. If more media entities cover our succeeding events | 10 | 8 | During the press conference and media launch, several media practitioners are delighted to know about the project. They wanted to participate in the next phase as they believe this is a useful, timely and relevant project for the Pangasinan people.
Two media representatives said we should expend the project to other towns and localities and one editor said this should be proposed on a national scale with the Department of Interior and Local Government which we plan to do in the next phase |
Press Conference |
| Citizen Feedback | This is the most important metric that we can think of in gauging our project. If more people will benefit and use or access Wikisource, Commons as the repository for their local laws, then the project will be a success.If the law enforcement agencies, the judiciary shall reference these laws from Wikipedia, then our goals are met | N/A | N/A | The beneficiaries of the legal mission, the media launch and other means of communication is our only means of informing the citizens. Although during the contact with the townsfolk, the government employees, the students, the media and the legal mission, we were able to obtain positive feedback, we have yet to measure the citizen feedback and impact of the project. That is why we really wanted to continue doing this project and bring it on national scale. | Focus Group Discussion
Interviews News Press Launch |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | New Participants = 40
Returning Participants = 10 Partner School = 1 Partner LGU Participants = 20 Partner Media = 5 companies Partner Legal Professionals = 15 |
90 | 105 | The total number of participants is 105.
New Participants = 42 Return Participants = 8 Partner School = 2 LGU Participants = 30 Media Partners = 5 Partner Legal Professionals = 18 |
For the participants, we used attendance sheet to collect details. While the other partners, we have a list in the Google Sheet. |
| Number of editors | 20 editors will initially participate in the project,
20 more editors from partner LGUs to continue with the project |
40 | 46 | We have recorded the accounts used by the volunteers and added the accounts made by the students in Pangasinan National High School who participated in the Pangasinan Wikipedia Edit-a-thon. A total of 46 editors. 16 volunteer accounts plus the 30 students who participated in the edit-a-thon. | Google Sheet and training attendance sheet |
| Number of organizers | There are initially two organizers, but the goal is to train three more to be able to handle simultaneous projects for Pangasinan. The organizers are in touch with the partners to make sure that there will be a seamless implementation of the project. One organizer is a liaison to the LGUs and one organizer deals with the media, volunteers and legal professionals | 5 | 7 | A total of 7 organizers helped in this project. We were able to upload a total of 505 local laws and ordinances and 2,705 Wikisource, and 2,705 Wiki Commons uploads because of these organizers. | Google Sheet list |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikisource | upload in Wikisource 800 local laws and ordinances from 20 towns in Pangasinan | 800 | 505 | We were able to upload a total of 505 local laws and ordinances from 30 different towns in Pangasinan and La union and still ongoing. That consists of 2,705 pages as of this writing. | Contribution dashboard |
| Wikimedia Commons | 3000 photos on Wikimedia Commons from 20 towns in Pangasinan | 3000 | 2705 | We were able to upload a total of 505 local laws and ordinances from 30 different towns in Pangasinan and La union and still ongoing. That consists of 2,705 pages as of this writing. | Contribution dashboard |
| N/A | N/A | N/A | 1200 | There are more than 1,200 more edits done in the training and edit-a-thon with a total of 16 volunteer accounts and 30 students from Pangasinan National High School and Pangasinan State University. | Contribution dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
Yes
12a. State what difficulties you had.
1. Sometimes partners are not willing to provide us the materials and ask us to wait for a longer time. 2. Sometimes we have to deal with too much bureaucracy. 3. Sometimes they make us come back again and again and in the end, we can get very little materials. 4. Some partners wait and see. They want to see others do it first and then the rest will follow.
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
1. We keep on moving forward. There are a lot more local laws in towns and cities in the country that need to be digitized and a little discomfort, setback or challenge will not deter us to continue on and sustain the project.
2. We are not doing this for the government so we need not be bothered by refusals to cooperation. Soon they will realize the project's importance and impact in their territories
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
Link to Google Form Survey - https://docs.google.com/forms/d/e/1FAIpQLSc4UsEJ_nnFKbQapM1uLPUxn80G7rZc6Z8Q8jTEUQxS6JCnjQ/viewform
Google Form Survey Response - https://docs.google.com/spreadsheets/d/1toP5pD3UhUygDQBTRGYTttD12FRhPnOH63j_H5bDZAg/edit#gid=0
Google Drive (Compilation of Photos and other Docs) - https://drive.google.com/drive/folders/1h84QFML0LvW_sPjc-8LGRYo3Zux00-Kp
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
1. We are going to present this project in Wikimania 2023 2. We have been invited to share the project to the Wikisource monthly meeting on July 2023 3. We applied as a panelist to Creative Commons Summit 2023 4. We will share this with our ESEAP neighbor communities during Wikimania
Part 4: Financial reporting and compliance[edit]
15. & 14a. Please state the total amount spent in your local currency.
272800 PHP
16. Please state the total amount spent in USD.
4960 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
Rapid Fund Google Sheet - https://docs.google.com/spreadsheets/d/1qQ3wfXxkVttPNfzgZvPSWSIGPrsDwr8_v2A7suhOMQE/edit#gid=0
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
Yes
18a. Please list the amount and currency you did not use and explain why.
We have a remaining USD 164.91 of unused funds but that allotment is going to be used for gasoline allowance for the LGU partners that are scheduled for follow up for their local laws as per our agreement.
18b. What are you planning to do with the underspent funds?
A. Propose to use the underspent funds within this Fund period with PO approval
18c. Please provide details of hope to spend these funds.
The unused funds is proposed to be spent on gasoline allowance for the picking up and follow up of partner LGUs ( two more) that were scheduled for the month of June.
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
No
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
We just pray that this project will be continued to cover most of the towns, cities and provinces in the Philippines and across Asia. In behalf of all the partners, community members, legislators and citizens of the towns covered, we thank you for this opportunity you gave us,
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