Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Loves Earth 2023 in Nepal (ID: 22141258)/Final Report

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Rapid Fund Final Report

Report Status: Accepted

Due date: 2023-09-30T00:00:00Z

Funding program: Rapid Fund

Report type: Final

Application

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General information[edit]

  • Title of Proposal: Wiki Loves Earth 2023 in Nepal
  • Username of Applicant: Nabin K. Sapkota
  • Name of Organization: N/A
  • Amount awarded: 4153
  • Amount spent: 4160 USD, 551000 NPR

Part 1 Understanding your work[edit]

1. Briefly describe how your proposed activities and strategies were implemented

First of all, we divided our tasks on two formats: Online and Offline co-ordination. The online calls and coordination is handled by Nirmal Dulal and the offline calls and coordination is executed by Nabin K. Sapkota. Under Online operation we approached numerous photographers and photography organizations for their contributions and support. Under offline operation we executed open call photo-walk and awareness sessions under stand alone and collaboration format.

2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.

Well, with a theme of "Right person at right job" we're deployed professional photographers and photography organisations to lead our offline activities like Photography awareness session and technical prospective of photography with respect to our organisational themes and criteria . We believe this is something we've been practising to flourish our event strategy to achieve our goals.

3. Please use this space to upload media and other files that help tell your story and impact.


Field to type in URLs.

Meet-up, Photowalk and awareness sessions: https://meta.wikimedia.org/wiki/Wikimedians_of_Nepal/Events/Wiki_Loves_Earth_2023_in_Nepal/Activities Felicitation event: https://meta.wikimedia.org/wiki/Wikimedians_of_Nepal/Events/Wiki_Loves_Earth_2023_in_Nepal/Felicitation_Program Felicitation video: https://www.youtube.com/watch?v=3d5giUYctro&ab_channel=CreePanta Winners and event analysis: https://meta.wikimedia.org/wiki/Wikimedians_of_Nepal/Events/Wiki_Loves_Earth_2023_in_Nepal Stats Graph and Metrics: https://wikiloves.toolforge.org/country/Nepal

4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups Agree
B. Create a more inclusive and connected culture in our community Agree
C. Develop content about underrepresented topics/groups Neither agree nor disagree
D. Develop content from underrepresented perspectives Strongly agree
E. Encourage the retention of editors Agree
F. Encourage the retention of organizers Agree

5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

Well, apart from other regular activities, awareness sessions somehow worked sensational to resolve the unanswered curiosities amongst participants during photo-walk along with attracting and considering underrepresented groups. Photo-walk with the bird specific photography groups in collaboration with Bird Conservation Nepal was the one we addressed and realised.

Part 2: Your main learning[edit]

6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

Well, learning have always been a crucial part of every events, specially the mass events. So, something we overcame this year is a cross organisational collaborations with various field related organisations during photo-walks and awareness sessions. Afterwards, we do have hope and believe to continue such mutual ventures in future as well.

7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?

As we've started awarding winners under different categories nationally and internationally we did got unexpected participation from photographers carrying different aspects of photography such as Macro, Wild, Birds and Landscape photographers. Although we believe we're still struggling to reach more specific photographers and photography groups to reach our targets.

8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Well, as we always believe one of the crucial source of learn from part experiences, we did analysed our drawbacks to be overcome in future events to meet our goals such as:

  • more workshops
  • more diversified photo-walks
  • more number of collaborative organisations
  • improvements in lists and categories for event

9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).


Here is an additional field to type in URLs.

N/A

Part 3: Metrics[edit]

10a. Open Metrics reporting

In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.

Open Metrics Summary
Open Metrics Description Target Results Comments Methodology
Number of newly registered users Newly registered users during event 100 111 N/A Toolforge
Number of Quality images Number of quality images in commons 25 25 Processing more to propose N/A
Number of Valued Images Number of Valued Images in commons 5 1 Processing more to propose N/A
Number of photowalks Number of photowalks during event 5 6 We prioritised photo-walks and awareness sessions as the results were hype and boost the possible outcomes https://meta.wikimedia.org/wiki/Wikimedians_of_Nepal/Events/Wiki_Loves_Earth_2023_in_Nepal/Activities
Number of outreach session N/A 3 3 N/A https://meta.wikimedia.org/wiki/Wikimedians_of_Nepal/Events/Wiki_Loves_Earth_2023_in_Nepal/Activities

10b. Core Metrics reporting

In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.

Core Metrics Summary
Core metrics Description Target Results Comments Methodology
Number of participants 300 145 111 (77%) - New participants

34 (23%) - Returning participants

Toolforge
Number of editors 50 25 Around 25+ editors during awareness and editathon N/A
Number of organizers 5 3 N\A N\A
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target Results Comments Methodology
Wikimedia Commons N/A 2500 2756 N/A Toolforge
Wikipedia N/A 300 350 Approx. 350+ edits were made during the events for updating information and pictures in different Wikipedia pages under numerous languages Manual Count
Wikidata N/A 250 200 Around 200+ edits over Wikidata in various interlinked contents Manual Count
Wikivoyage N/A 100 12 N/A Manual Count
Wikispecies N/A 30 10 N/A Manual Count

12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.

No

12a. State what difficulties you had.

N/A

12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?

N/A

13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).


Here is an additional field to type in URLs.

N/A

14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.

Yes

14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.

Well, we've created specific pages of the event activities and shared publicly and community members via Telegram groups and social media:

Part 4: Financial reporting and compliance[edit]

15. & 14a. Please state the total amount spent in your local currency.

551000 NPR

16. Please state the total amount spent in USD.

4160 USD

17. Please report the funds received and spending in the currency of your fund.

17a. Upload a financial report file.


17b. Please provide a link to your financial reporting document.

https://docs.google.com/spreadsheets/d/19WBTLXYKOr1qjVghmZdnBasjUlj-fuX9/edit#gid=1744499466

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

18. Do you have any unspent funds from the Fund?

No

18a. Please list the amount and currency you did not use and explain why.

N/A

18b. What are you planning to do with the underspent funds?

N/A

18c. Please provide details of hope to spend these funds.

N/A

19. Are you in compliance with the terms outlined in the fund agreement?

Yes

20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.


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