Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Loves Earth 2023 in Zambia (ID: 22101183)/Final Report
Report Status: Accepted
Due date: 2023-11-30T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Title of Proposal: Wiki Loves Earth 2023 in Zambia
- Username of Applicant: User:Icem4k
- Name of Organization: N/A
- Amount awarded: 3461.55
- Amount spent: 2965.06 USD, 60499.4 ZMW
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented
Preparation and Planning (Months leading up to the event) Formation of an Organizing Committee: A dedicated team of volunteers and Wikimedia enthusiasts was assembled to plan and execute the event. Online Campaign Promotion (Months leading up to the event). Social Media: Leveraged platforms like Facebook, Twitter, and Instagram to create awareness about Wiki Loves Earth 2023 using hashtags, updates, and engaging visuals. Wikimedia Commons Uploads: Ensured that all submitted photographs were uploaded to Wikimedia Commons, enriching the repository with new, high-quality images.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Key factors contributing to the success of Wiki Loves Earth 2023 in Zambia included strategic partnerships with local organizations, impactful online promotion via social media, educational initiatives, active community engagement, recognition through incentives, effective content integration into Wikimedia Commons, feedback-driven improvements, environmental awareness integration, inclusivity, and meticulous documentation. These elements collectively advanced the event's objectives and outcomes.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Neither agree nor disagree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Our efforts to attract participants and expand content, particularly among underrepresented groups, centered on inclusivity and accessibility. We proactively engaged with diverse communities, partnered with local organizations, and offered inclusive educational resources, ensuring that individuals from varied backgrounds and experience levels could participate. Language accessibility, cultural sensitivity, and an environmental focus created a welcoming atmosphere. Incentives were structured to cater to diverse motivations, and active community engagement fostered a sense of belonging. Our commitment to representing underrepresented natural and cultural heritage sites further enriched content diversity. Overall, these efforts contributed to a more inclusive and diverse Wiki Loves Earth 2023 in Zambia, promoting both participation and content creation among underrepresented groups.
Part 2: Your main learning[edit]
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
Through my involvement in Wiki Loves Earth Zambia, I've learned key leadership, project management, community engagement, content creation, advocacy, and partnership-building skills. This experience has been invaluable for honing my ability to lead teams, manage projects effectively, engage communities, create and manage content on Wikimedia platforms, advocate for causes, and build strategic partnerships. These skills have not only enriched my knowledge but also prepared me for future leadership roles and contributions across various domains.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
During Wiki Loves Earth 2023, the unexpected rise in participation by amateur phone photographers brought about both positive surprises, such as fresh perspectives and heightened enthusiasm, and negative challenges, including technical hurdles and content curation issues. This shift emphasized the importance of embracing diversity among contributors, regardless of their equipment or experience. Key learnings included the necessity of tailored support and training for smartphone photographers, streamlining content curation processes, and the importance of inclusive outreach efforts to cater to a broad range of participants. These experiences underscored the value of democratizing content creation and knowledge sharing within the Wikimedia community.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
From my experience with Wiki Loves Earth 2023 in Zambia, I've learned valuable lessons that will guide our future efforts. We want to make sure that more people, especially those using their phones for photography, can participate. We'll create easy-to-follow guides to help them take better photos and add them to Wikimedia. Streamlining the process of selecting the best photos will be a priority, and we'll work with diverse groups to get more people involved. Promoting environmental awareness will continue to be a focus. Strengthening the Wikimedia community in Zambia is a key goal, and we'll also share our learnings with others to help them do the same.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
N/A
Part 3: Metrics[edit]
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | The total number of individuals who actively participate in the project by submitting high-quality photographs of natural heritage sites in Zambia. This includes both amateur and professional photographers, as well as individuals who may have never contributed to Wikimedia platforms before. | 20 | N/A | N/A | N/A |
| Number of editors | The total number of individuals who actively edit, enhance or use the uploaded images to Wikimedia platforms such as Wikipedia, Wikimedia Commons, Wikidata, etc., as a result of the Wiki Loves Earth project. This includes individuals who may have never edited Wikimedia platforms before or those who may have started editing as a result of the project. | 20 | N/A | N/A | N/A |
| Number of organizers | The total number of individuals who are involved in organizing and managing the project, including the planning and implementation of outreach and communication strategies, training and capacity-building activities, and the overall management of the project. | 4 | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | The total number of individuals who actively participate in the project by submitting high-quality photographs of natural heritage sites in Zambia. This includes both amateur and professional photographers, as well as individuals who may have never contributed to Wikimedia platforms before. | 40 | |||
| Number of editors | The total number of individuals who actively edit, enhance or use the uploaded images to Wikimedia platforms such as Wikipedia, Wikimedia Commons, Wikidata, etc., as a result of the Wiki Loves Earth project. This includes individuals who may have never edited Wikimedia platforms before or those who may have started editing as a result of the project. | 20 | |||
| Number of organizers | The total number of individuals who are involved in organizing and managing the project, including the planning and implementation of outreach and communication strategies, training and capacity-building activities, and the overall management of the project. | 4 |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | N/A | 50 | N/A | N/A | N/A |
| Wikimedia Commons | N/A | 300 | N/A | N/A | N/A |
| Wikidata | N/A | 20 | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
N/A
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
Part 4: Financial reporting and compliance[edit]
15. & 14a. Please state the total amount spent in your local currency.
60499.4 ZMW
16. Please state the total amount spent in USD.
2965.06 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
https://docs.google.com/spreadsheets/d/1BynCq2kdi0qjCFcbJ6AfbEtdoxVdz3_jUsp4WGyvLXg/edit?usp=sharing
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
Yes
18a. Please list the amount and currency you did not use and explain why.
31.55ZMK = $1.55
18b. What are you planning to do with the underspent funds?
A. Propose to use the underspent funds within this Fund period with PO approval
18c. Please provide details of hope to spend these funds.
The fact that the money was little i had to move to it to my other grant the WLM Zambia
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
As the newly established Wikimedia Community User Group Zambia, I am excited about the potential for collaborations and networking opportunities. Leveraging our community's strength is key, and I look forward to fostering partnerships with other organizations to amplify our impact within the Wikimedia movement. And also planning for Wiki Loves Earth Zambia in 2024 under this affiliation aligns seamlessly with our long-term goals. Registering as an NGO in Zambia is a significant step, enhancing our credibility and outreach. This formal structure will promote sustainable growth and increased recognition locally. Encouraging open dialogue within our community is vital. I hope that we could explore innovative ideas, fostering a supportive environment for skill development and knowledge sharing. Prioritizing inclusivity and diversity ensures a vibrant community reflecting Zambia's rich perspectives.
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