Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikimedia Promotions in Federal Polytechnic Kaltungo (ID: 22007680)/Final Report
Report Status: Under review
Due date: 2023-07-08T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Title of Proposal: Wikimedia Promotions in Federal Polytechnic Kaltungo
- Username of Applicant: Ibjaja055
- Name of Organization: N/A
- Amount awarded: 2615.56
- Amount spent: 2615.18 USD, 1333800 NGN
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented
1. Creating awareness about Wikimedia Foundation projects in Federal Polytechnic Kaltungo: Awareness were created touring the premises of the polytechnic, academic offices, faculties, lecture halls and cafeterias explaining the activities of Wikipedia and Sister projects. We also shared fliers and handbills containing information about Wikipedia and it's sister projects.
- 2. Online onboarding session: This was carried out using 2 hours Google meet up meeting. The participants were introduced to Wikimedia Foundation Project which involved account creation and how to perform minor edits.
- 3. First Physical Workshop: This was carried out with fifty participants. The recruited participants during the awareness trip were given one on one training on how to edit Wikipedia, Wikidata and commons wiki
- 4. Second Physical Workshop: It is a problem solving session. The participants came with different problems that they encountered while editing. The major problems face by most of them is open proxy block.
- 5. Second Online Session and edit-a-thon: This section was carried out to make sure the perfection of the editors before the edit-a-thon. It was a two hours Google meet up and the skills of the participants were fine tuned to avoid vandalism during the edit-a-thon.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Yes, the second online training: The section proved to be very effective in the sense that there was no issue of vandalism or costly mistake that might have bring problems to any of the Wikimedia Foundation Projects. All the problems faced by the editors and the different ways in which they can contribute positively to Wikimedia Foundation Projects were discussed
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
- 4. Dashboard: https://outreachdashboard.wmflabs.org/courses/WikiWikiClimateCampusTourNigeria/WikiClimateCampusTourNigeria-_Federal_University,_Kashere
- 5. Metapage: https://meta.m.wikimedia.org/wiki/Wikimedia_Promotions_in_Federal_Polytechnic_Kaltungo
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Women editors on Wikipedia are generally underrepresented. In my last program, only 5% of the participants were women. However, to engage more women I created a special awareness through through the Students Union and it was delivered into women dominated groups. Fortunately, 70% of the participants for this programme were women.
Part 2: Your main learning[edit]
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
Did the project create community awareness about Wikimedia projects in Federal Polytechnic Kaltungo? Yes, The project created awareness through sharing of flyers. 800 flyers were printed and distributed to students across cafeteria, lecture halls, walkways etc
Did the project train new editors to have the required skills to edit Wikimedia projects? Yes, the project trained forty new editors
Was the project beneficial to the existing editors in Federal Polytechnic Kaltungo ? Yes, the project fine tuned the skills of ten new editors
Did the participants contribute contents to Wikipedia and it's sisters' projects ? Yes, the participants contributed to Wikipedia, Wikidata and Commons Wiki. A total of over five thousand edits was made across the above Projects.
Did the project create a sustainable group of Wikimedia editors in Federal Polytechnic Kaltungo ? Yes, a sustainable group of WKP in Kaltungo was created. We started with WhatsApp group and as time goes on, we will create other social media pages and a metapage for our activities. WhatsApp link: https://chat.whatsapp.com/JyMV4bdaW4H3JSTx24xCmp
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
No
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
Creating Awareness using leisure places has proved to be an effective way of creating awareness. People calmly listen to us, ask questions and 80 percent of the editors recruited were from these places. Therefore, in my future project, I will like to expand and lay more emphasis on creating awareness through leisure places like cafeteria, parks etc
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
N/A
Part 3: Metrics[edit]
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of Awareness Beneficiaries | The total students and staff that will benefit from the awareness that will be carried out on the campus | 500 | 550 | The total students and staff that benefited from the awareness that will be carried out on the campus | Microsoft word self created form which includes phone number, name and email address and Google form |
| Number of Editors | The total number of participants that will be trained on campus | 50 | 60 | The total number of editors during the event | Wikimedia outreach dashboard |
| Number of events | The total number of participants that will be trained on campus | 5 | 5 | One onboarding, two online and two physical training | Project metapage |
| Number of articles created or improved | The total number of articles that will be created or edited during the edit-a-ton | 200 | 465 | The total numbers of articles edited and improved | Wikimedia outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Participants: These are the total numbers of people that will be available for the online and offline events. This includes the editors, organisers and the institution representatives.
New participants: There will be forty six new participants which are representatives from the school management and the new recruited editors.
|
60 | 74 | The school representatives (6), facilitators (3), organisers(1) and the editors (60) | Wikimedia Outreach Dashboard |
| Number of editors | Forty New editors: These are total numbers of students and staff that will create new accounts and will be closely monitored on how to contribute to Wikimedia Foundation Projects.
Ten returning editors: These are the total numbers of returning editors who already have their accounts and will be further trained. |
50 | 60 | 55 new editors and 5 returning editors | Wikimedia outreach dashboard |
| Number of organizers | Ibjaja - The Project Lead. He will be the organizer of the event and he will sensitise the editors on the importance of contributing contents to Wikipedia and the do's and don'ts of Wikipedia.
Musaddam Idriss - He is an (online and offline) Facilitator, he will be discussing wikipedia account creation, how to edit and how to create articles on Wikipedia. Gwanki - He is an offline Facilitator, he will be discussing the rudiments of wikidata and how to upload on commons wiki. Usmanagm: He will be assisting the project lead to create awareness, to moderate the online sessions and also take care of logistics. |
4 | 4 | Though, one facilitator was unable to make due to strong reason but he was replaced by another Wikimedia Foundation Project volunteer, Ojewuyib. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | Articles Created or improved during the training | 50 | 465 | 465 Wikipedia articles were improved | Wikimedia outreach dashboard |
| Wikidata | Number of wikidata created or improved during the training | 30 | 3120 | 3,120 revisions was made on Wikidata | Wikimedia Outreach Dashboard |
| Wikimedia Commons | Non copyrighted photos uploaded during the training | 120 | 467 | 467 no copyrighted photos were uploaded | Wikimedia outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
Data collection form https://docs.google.com/spreadsheets/d/1KXSkMy2aNUN9XbgLIgBJKwXWmp0c8tapNzPTFNN4CGA/edit?usp=drivesdk
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
I shared the information through the program metapage. I have shared it on Hausa Wikimedia User Group WhatsApp group.
Part 4: Financial reporting and compliance[edit]
15. & 14a. Please state the total amount spent in your local currency.
1333800 NGN
16. Please state the total amount spent in USD.
2615.18 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
There is an excess fund of one hundred and eighty nine thousand naira (189, 000). However, the programme was meant for fifty participants and four organisers but the number of the participants eventually rose to 60. Also, the certificates that was initially budgeted for 1000 Naira was gotten at the rate of 1200 naira. Therefore, part of the money was used to take care of the 10 participants and the certificates. The breakdown is as follows;
Feeding 3000 X 2 (x10)= 60000 Naira Physical Trainings data 2000x2 (X10)= 40, 000 Naira Online trainings data 2000 X2 (x10)= 40, 000 Naira Excess certificate fee 200 X 54 =10, 800 Naira Certificate for the additional ten participants 1200 X 10 = 12, 000 Naira
Additionally, with permission from the program officer, customised hard cover jotter and 2.0 millimeter pen were provided for the top participants. The breakdown is as follows
Customised hard cover jotter for 13 participants: ₦1500x 13= 19500 Customised 2. 0 millimetre pen for 11 participants ₦600 X 11 = 6, 600
Grand total: one hundred and eighty nine thousand (189, 000)
Lastly, a facilitator Musaddam Idris was unable to attend the events due to strong reasons however, another volunteer with the username Ojewuyib was invited and the budget meant for Musaddam was used for Ojewuyib.
18. Do you have any unspent funds from the Fund?
Yes
18a. Please list the amount and currency you did not use and explain why.
The remaining fund is ₦26, 200 naira. The number of the participants that we eventually trained was 60 instead of the fifty that we proposed. The added ten participants attended the two online Trainings and showed dedication and resilience toward contributing to the projects. I am sorry I should have informed you earlier on, I was so engrossed with the project and coupled with the fact that it started three days after my marriage might have made it skipped my mind. I have make the analysis in the screenshot from the report meta page.
This is the breakdown of the cost of the customised jotter and pen for the top ten participants. Twenty six thousand and two hundred Naira unspent fund.
Customised hard cover jotter ₦1500x 10= ₦15, 000 Customised 2.0 millimetres pen ₦600x10= ₦6, 000 Total: ₦21, 000 Remaining fund: ₦5, 200.
18b. What are you planning to do with the underspent funds?
A. Propose to use the underspent funds within this Fund period with PO approval
18c. Please provide details of hope to spend these funds.
I wanted to buy writing materials like customized jotter and pen for the top five parties that participated during the edit-a thon
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
Other documents