Report Status: Accepted
Due date: 2023-08-15T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Final
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This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results. See the midpoint report if you want to review the midpoint results.
- Name of Organization: Wikimedia Ireland Company Limited by Guarantee
- Title of Proposal: Wikimedia Community Ireland Annual Grant 2022
- Amount awarded: 48863.06 USD, 45636.56 EUR
- Amount spent: 42549.34 EUR
Part 1 Understanding your work
1. Briefly describe how your proposed activities and strategies were implemented.
- As with previous years, our programming primarily built on the work, networks and connections made in previous years. This includes continuing our educational partnerships across secondary and third level education and with post graduates and research groups.
We have continued to have conversations and discussions with those who are less well represented across Wikimedia platforms, such as the Irish Traveller community, BIPOC in Ireland, and LGBTQA+ communities. These will form part of the longer term work of Wikimedia Community Ireland, as there is a great deal of preparatory work needed to ensure that any project we embark on in this area is rigorously planned and that the partner community feel completely supported.
We continued to advocate for the wider adoption of more permissive open licences across all aspects of Irish culture, education and information gathering. We achieved this through the use of campaigns such as Wiki Loves Folklore, Wiki Loves Earth, and Wiki Loves Monuments, and through our partnerships with organisations such as Dublin History Research Network. The photography campaigns remain one of the most important methods of recruiting new participants to Wikimedia projects and garners some local media attention each year.
We have strengthened our commitment to the Irish language within our Erasmus+ Wikiwomen Project and are using that as a means of outreach into the wider Irish language community. Meaningful engagement with the Irish language community has remained one of our main priorities since our first Simple APG in 2017. A lack of capacity and partners has meant that it was the formulation of the Erasmus+ Project that was the catalyst for realising these long held goals.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
- The main strategy of being present at as many networking and wider outreach events has continued to reap many new connections and working partnerships for us. In a small context such as Ireland, making those in-person introductions and the power of word-of-mouth from those we have worked with before has been key to widening our reach. This includes accepting invitations or submitting proposals to give talks or presentations at formal and informal settings relevant to the communities we aim to work more with.
We continue to work closely with Wikimedia UK on events or projects that would be of mutual benefit. This is largely focused on supporting Wikimedia activity in Northern Ireland through events and campaigns such as Wiki Loves Earth, and plans around supporting the Irish language community in Northern Ireland.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
- As a small affiliate, we have had to remain adaptable and aware of our capacity limitations relying on one staff member supported by the volunteer committee. That has implications for what spontaneous partnerships and programmes we can take on as they arise. How we have managed our limited capacity, and leveraged our adaptability is something we have shared with the wider community through a Let’s Connect session (linked to below).
4. Please describe how different communities participated and/or were informed about your work.
- We communicate the activities and programmes of Wikimedia Community Ireland through our various social media channels, Twitter, Facebook, Instagram, Mastodon, Meetup, alongside our website. We also publish a regular newsletter to the Wikimedia-ie mailing list, which is also published to our website wikimedia.ie
We conduct monthly virtual meetings over Zoom, which are open to anyone to attend to learn about our current work, to plan for future activities, and generally input into our work.
We also actively take part in various Wikimedia conferences, meetups and online events to update the wider Wikimedia movement on our activities and to share our learnings when possible. Where suitable, we present or participate in events, conferences and seminars in Ireland where the audience or the organisers are aligned with Wikimedia goals or there is the potential for future collaboration.
We participate in any local Irish events, seminars or conferences which are aligned or relevant to disseminating our work to the wider local community.
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Blog post about the first Wikithon in Ireland for the Wiki Women Erasmus+ Project: https://www.wikiwomen.eu/post/the-second-meeting-and-the-first-wikithon-in-ireland
Collaborated on the publication “WorldFAIR Project (D13.2) Cultural Heritage Image Sharing Recommendations Report”: https://zenodo.org/record/7897244
Rebecca’s participation in the Pixelache Wikimedians-in-residence 2022 project and resulting podcast series: https://pixelache.ac/posts/pixelache-wikimedians-in-residence-2022-podcasts-about-wikimedia-grassroots-cultural-organisations
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
|A. Bring in participants from underrepresented groups||Agree|
|B. Create a more inclusive and connected culture in our community||Agree|
|C. Develop content about underrepresented topics/groups|
|D. Develop content from underrepresented perspectives||Agree|
|E. Encourage the retention of editors|
|F. Encourage the retention of organizers||Agree|
|G. Increased participants' feelings of belonging and connection to the movement.||Agree|
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
- This is a long term and slow moving goal for our community. The underrepresented groups in Ireland, such as the Irish Traveller community and those in the BIPOC have some mistrust of Wikipedia and associated projects given how they have been represented currently or in the past. For example the tone and references used in the English language article on Irish Travellers still contains content and undue weight to some aspects of their culture (or perceived culture) which are highly problematic for those from an Irish Traveller background or who work with the community. Therefore, time and space has to be given for discussion, conversation and the building of understanding around the limitations of what a group such as Wikimedia Community Ireland can do, but while also highlighting the potential for collaboration and partnership in the future.
Part 2: Your main learning
8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
- One of our key learning priorities is to work with various communities in Ireland around addressing the known and unknown content gaps and lack of representation across Wikimedia projects. From this we have learnt to prioritise connections to GLAMs with LGBTQIA+ collections, for example the library in the Outhouse LGBTQ+ Centre, to strengthen access to suitable source material for any initiatives to increase and improve Irish LGBTQIA+ representation on Wikimedia projects. In our discussions with those in the Irish Traveller community, it is the issues around their representation in national institutions and GLAMs which is something we need to be aware of when using this source material. The issues include the collecting methodology, the foundational scholarly work which did not historically include members of the community, and other biases within the collections and materials.
As we engaged more with the Vicipéid community through the Erasmus+ project we encountered some resistance or scepticism on the effectiveness or suitability of student editors contributing to Vicipéid. This is not an unusual or unexpected, but it has led us to reassess some of our assumptions about the community, and adjust our outreach methods - particularly more engagement on community discussion pages.
We have expanded and deepened our educational outreach by building on existing partnerships to embark on research into the effectiveness of embedding Wikipedia editing into third level teaching.
9. Did anything unexpected or surprising happen when implementing your activities?
- GLAMs in Ireland continue to operate at a reduced capacity for collaboration following the pandemic, as well as an impact around the turnover of staff in institutions we have previously worked with. There appear to be a number of factors affecting this, the lack of uptake of in-person events, the maintenance of more short-form events by GLAMs, and the pressure to maintain the levels of online events and social media presence that was built up during the pandemic.
While the same is not entirely true for educators, there still seems to be a lack of capacity for educators to incorporate Wikimedia work into their modules as they are still adjusting to teaching post-pandemic. Again, this is linked to students preferring or favouring online teaching, not attending in person, and educators balancing hybrid teaching in sometimes challenging circumstances. This leads to a deprioritising of “extra” outreach as they do not have that extra capacity or time to facilitate working with us.
We remain committed to working more with communities such as the blind and deaf communities in Ireland as both users and participants in Wikimedia Projects. Having had initial success partnering with the Irish Museums Association for an alt text training session in 2022, we were not successful in partnering for another training or outreach event in this grant year. We continue to look for relevant and suitable partners for this work.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
- Our newer experience with GLAMs has prompted us to consider some research or discussions with GLAMs to better outline and articulate how working with us helps them to attain their own outreach and educational goals. This will likely involve re-engaging with Irish GLAM conferences and events to re-establish ourselves within their professional community, as well as seeking out avenues to present or lead workshops where possible to promote our work.
This is also true for educators, and we have had success in the past in taking part in conferences such as the Computers in Education Society of Ireland (CESI). Re-engaging with these communities as we develop and publish the students, teachers, and GLAM toolkits from the Erasmus+ WikiWomen Project will give us something to offer as a resource or as a basis for collaboration.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
- Broadly, the Vicipéid community has welcomed student editors contributing but there have been some editors who have felt that the standard of Irish is not high enough to be included within mainspace articles. There is a divide between those who feel all those with an interest and any Irish should be welcomed and encouraged to edit, others feel that the standard of Irish needs to be raised rather than potentially lowered by issues around grammar and other errors introduced by new editors. Like many other language Wikipedias, there is a reliance on machine translation which means that students are not always aware or reflective on the level of work needed to improve these initial translations. This is not unique to Irish, but is something we will continue to consider as we go forward.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Shannon and Rebecca taking part in the Let’s Connect Learning Clinic on Managing small affiliates: https://www.youtube.com/watch?v=P6_-WqLRvC4
Part 3: Metrics
13a. Open and additional metrics data
|Visual asset impact||Monitoring the upload and use of images from GLAM institutions in Ireland to Commons and their rate of reuse across Wikimedia projects. This will be captured by monitoring the number of images in selected categories (eg Category:Collections of the Hunt Museum), the related page views, and rate of image usage.||N/A||N/A||For the Hunt Museum collection (Category:Collections of the Hunt Museum), out of 428 images, 69 distinct images are used 171 times. In June 2023 the images were viewed a total of 259,264 times.
For the National Library of Ireland (Category:Images from the National Library of Ireland), out of 2323 images, 876 distinct images are used 3027 times. In June 2023 the images were viewed a total of 2,792,026 times.
|GLAMorous and GLAMorgan|
|Photography campaigns||Monitoring and promoting the relevant use of images from the various Wiki Loves campaigns across Wikimedia projects. This will be captured by monitoring the use of images from selected categories (eg Category:Wiki Loves Earth 2021 in Ireland) and the related page views.||N/A||0||Images from Wiki Loves Earth 2021, out of 367 images, 33 are in use on Wikimedia projects, and were viewed 450,771 times in June 2023.
Images from Wiki Loves Earth 2022, out of 600 images, 32 are in use on Wikimedia projects, and were viewed 4,115 times in June 2023.
Images from Wiki Loves Monuments 2022 in Ireland, out of 1125 images, 74 are in use on Wikimedia projects, and were viewed 14,845 times in June 2023.
|Facilitated events||The running of 5 events with facilitation or other relevant support, such as Irish Sign Language interpretation or captions.||5||0||As discussed in the report, no opportunity or partnership was created that was suitable for this facilitation in the grant period.||N/A|
|Number of editors that continue to participate/retained after activities||N/A||N/A||N/A||N/A||N/A|
|Number of organizers that continue to participate/retained after activities||Organisers from allied or aligned organisations that continue to host or facilitate Wikimedia workshops either independently or in collaboration with WCI.||4||3||As of June 2023, two new interested organisers have contacted WCI about either holding events with WCI or incorporating Wikimedia outreach into their existing activities.||N/A|
|Number of strategic partnerships that contribute to longer term growth, diversity and sustainability||Workshops or events held with groups identified as representing minority or marginalised groups in Ireland.||3||2||An event was held with the Outhouse LGBTQ+ Centre as part of Wiki Loves Pride 2023, with plans to build on this further. We have also had discussions with members of the Irish Traveller community on building up activities in the coming years.||N/A|
|Feedback from participants on effective strategies for attracting and retaining contributors||N/A||N/A||N/A||N/A||N/A|
|Diversity of participants brought in by grantees||N/A||N/A||N/A||N/A||N/A|
|Number of people reached through social media publications||N/A||N/A||N/A||N/A||N/A|
|Number of activities developed||3 new novel activities||3||2||Writing the City of Literature: Dublin Wiki Hackathon and the holding of a hybrid editing event for International Women's Day in Queen's University, Belfast.||Events and Outreach Dashboard|
|Number of volunteer hours||N/A||N/A||N/A||N/A||N/A|
13b. Additional core metrics data.
|Number of participants||30 participants in inclusivity and diversity workshops and events
220 participants in educational outreach workshops and events
|250||195||184 participants in educational outreach workshops and events.
11 participants in events aimed at inclusion and diversity, which was hampered by the lack of partnering organisations for events with accessibility facilitation.
|Events and Outreach Dashboard|
|Number of editors||20 newly registered editors in inclusivity and diversity workshops and events
190 newly registered editors in educational outreach workshops and events
60 newly registered and 10 returning participants in Wiki Loves Monuments
40 newly registered 10 returning participants in Wiki Loves Earth
10 newly registered 10 returning participants in Wiki Loves Folklore
|320||277||Inclusivity and diversity workshops and events had 9 newly registered participants
185 newly registered editors in educational outreach workshops and events
19 newly registered and 22 returning participants in Wiki Loves Monuments.
46 newly registered and 13 returning participants in Wiki Loves Earth.
2 newly registered and 6 returning participants in Wiki Loves Folklore. This is lower than hoped.
|Events and Outreach Dashboard
Wiki Loves Competitions Tools
|Number of organizers||5 organisers in inclusivity and diversity workshops and events
5 organisers in educational outreach workshops and events
|10||5||2 organisers in inclusivity and diversity workshops and events - in Queen's University, Belfast and the Outhouse.
3 organisers in educational outreach workshops and events.
|Wikipedia||40 content pages in inclusivity and diversity workshops and events
100 content pages in educational outreach workshops and events
|140||136||76 content pages in inclusivity and diversity workshops and events
60 content pages in educational outreach workshops and events
|Events and Outreach Dashboard|
|Wikimedia Commons||1000 images uploaded to Wiki Loves Monuments
500 images uploaded to Wiki Loves Earth
250 images uploaded to Wiki Loves Folklore
|1750||1901||1125 images uploaded to Wiki Loves Monuments
600 images uploaded to Wiki Loves Earth
176 images uploaded to Wiki Loves Folklore
|Wiki Loves Competitions Tools
Wikimedia Commons categories
|Wikidata||20 content pages in inclusivity and diversity workshops and events
40 content pages in educational outreach workshops and events
|60||8||2 content pages in inclusivity and diversity workshops and events
6 content pages in educational outreach workshops and events
The scope of the outreach events conducted in this period did not extend to Wikidata due to the expected outcomes of our partners, so the focus remained on Wikipedia and Commons.
|Events and Outreach Dashboard|
14. Were there any metrics in your proposal that you could not collect or that you had to change?
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
- There are some educational and outreach programmes in which getting students or participants to sign up to the Outreach Dashboard can be challenging. With student groups we have remedied this by getting the educators to independently collect a list of usernames that we can then cross-check and add manually if required.
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
Part 4: Organizational capacities & partnerships
17. Organizational Capacity
|A. Financial capacity and management||This capacity has grown but it should be further developed|
|B. Conflict management or transformation||This capacity is low, and we should prioritise developing it|
|C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)||This capacity has grown but it should be further developed|
|D. Partnership building||This capacity has grown but it should be further developed|
|E. Strategic planning||This capacity has grown but it should be further developed|
|F. Program design, implementation, and management||This capacity has grown but it should be further developed|
|G. Scoping and testing new approaches, innovation||This capacity has grown but it should be further developed|
|H. Recruiting new contributors (volunteer)||This capacity has grown but it should be further developed|
|I. Support and growth path for different types of contributors (volunteers)||This capacity is low, and we should prioritise developing it|
|J. Governance||This capacity has grown but it should be further developed|
|K. Communications, marketing, and social media||This capacity has grown but it should be further developed|
|L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability||This capacity is low, and we should prioritise developing it|
|M. On-wiki technical skills||This capacity has grown but it should be further developed|
|N. Accessing and using data||This capacity is low, and we should prioritise developing it|
|O. Evaluating and learning from our work||This capacity has grown but it should be further developed|
|P. Communicating and sharing what we learn with our peers and other stakeholders|
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
- Peer to peer learning with other community members in conferences/events, Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
- Lack of volunteer time to participate in capacity building/training, Lack of training that fits contextual needs and interests
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
- Working more on partnerships in the Erasmus+ Project has allowed us to share capacity and find new ones with those organisations and institutions. Similarly, networking our partners together, such as encouraging the students we work with to visit or hold events in venues such as the Outhouse LGBTQ+ Centre and the Irish Queer Archive, makes us a critical connection point for further strengthening and deepening the work of students and relevant organisations.
19. Partnerships over the funding period.
|A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)||Agree|
|B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups||Agree|
|C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups||Agree|
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
- Permanent staff outreach, Volunteers from our communities
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
- Lack of interest from partners, Other
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
- Our continuing experience is that in-person familiarity or a personal connection with a partner is the most productive way to form partnerships in Ireland. To build trust and develop projects, those working in Irish institutions need to get to know our Project Manager or the volunteers in that personal capacity before they are willing to commit to longer term collaborations. Increasingly, we find being able to fund elements of an event is crucial (catering, room hire etc) as institutions are dealing with very constrained budgets.
Part 5: Sense of belonging and collaboration
21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
- The sense of belonging has increased for Wikimedia Community Ireland in recent years, as we mature as a group and as smaller user groups emerge from contexts with similarities to our own. As a small user group in a small geographic, linguistic, and post-colonial context, we have found that we have more in common with newer or smaller groups in Africa, South America, and parts of CEE than with our more immediate neighbours or other European chapters. While there is some scepticism to the user group affiliate structure, the marked increase in more user groups has led to much greater diversity and representation within the Wikimedia movement. Not having to strive to “graduate” to a chapter has allowed us to feel more secure and relevant to the wider Wikimedia movement as a small but older user group.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
- Increased significantly
23. If you would like to, please share why it has changed in this way.
- Having this wider community of smaller and emerging user groups with some similar challenges around capacity has resulted in a community of sharing best practice more relevant to groups our size. The Let’s Connect series has been a critical element in building that community, and creating those connections and bonds across the international movement which we have advocated for for a long time. Other projects with the Capacity Exchange promise to build on the work of Let’s Connect even further, and help groups like ours share our experiences better and more effectively.
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
- Somewhat increased
25. If you would like to, please share why it has changed in this way.
- Greater collaboration and connection with those in smaller user groups through Let’s Connect and the EduWiki Conference has made us more aware of the impact of Wikimedia Community Ireland’s work over the last 9 years, but particularly recently when we hosted the Wikimedia+Libraries Convention. We have become aware of how our development has been used as inspiration for some other user groups, and we hope they can continue to learn from our successes and failures.
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
- Through many of our projects, such as the Erasmus+ WikiWomen Project we remain committed to addressing the gender gap, and the wider feminist movement within Ireland. This is also reflected in our work with Pride and LGBTQIA+ groups in Ireland to work on that knowledge gap and lack of representation on Wikimedia projects.
Supporting Peer Learning and Collaboration
We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
- We have shared at the Learning Clinic event, at some online meetings relating to GLAM, Education and minority language groups, and at a presentation at EduWiki Conference 2023.
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
- We do this occasionally (less than once a month)
29. How does your organization currently share mutual learning with other grantees?
- We have been participants and speakers at Let’s Connect sessions, and actively engage with conferences and online sessions which allow us to share our work such as Queering Wikipedia and EduWiki Conference. We have also given lightning talks at events such as the European GLAM Coordinators meetings online, and at similar online meetups. Rebecca’s work with the Capacity Exchange and the Minority Languages Hub have also given us a forum to share our experiences and learnings.
Part 6: Financial reporting and compliance
30. Please state the total amount spent in your local currency.
31. Local currency type
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
- As discussed with the grant officer, the money allocated for a hot desk was reallocated to the cost of audited accounts as required under Irish law for a Company Limited by Guarantee.
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
Primarily the underspend was related to the unused allocation for events with accessibility facilitators as we were not successful to organising or partnering on an event or workshop with such facilitation this year (€1000).
The additional underspend was spread across various budgets, with events, admin costs, and local event travel coming in under budget. This was mostly due to the continuing preference for virtual events in Ireland during this period.
34b. What are you planning to do with the underspent funds?
- C. I am planning to send them back to the WMF
34c. Please provide details of hope to spend these funds.
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.