Grants:Programs/Wikimedia Community Fund/Wikimedia Czech Republic Annual Plan 2022-2023/Midpoint Report
Report Status: Draft
Due date: 2023-01-15T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Midpoint
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General information[edit]
This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their midpoint results. See the Wikimedia Community Fund application if you want to review the initial proposal.
- Name of Organization: Wikimedia Česká republika
- Title of Proposal: Wikimedia Czech Republic Annual Plan 2022-2023
- Amount awarded: 370043.63
- Amount spent: USD,
Part 1 Understanding your work[edit]
1. Briefly describe how your strategies and activities proposed were implemented and if any changes to what was proposed are worth highlighting?
2. Were there any strategies or approaches that you feel are effective in achieving your goals? Please describe these.
3. What challenges or obstacles have you encountered? What will you do differently going forward?
4. Please describe how different Wikimedia communities are being informed about your work. Provide any useful links that illustrate community engagement.
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build content, particularly for underrepresented groups?
- N/A
6. In your application, you outlined your learning priorities for this fund. What are you learning about these areas during this period?
7. What are the next steps and opportunities you’ll be focusing on for the second half of your project?
Part 2: Metrics[edit]
8a. In your application, you outlined some core metrics that you would like to measure and the targets for each metric. In the following table please highlight the metrics and describe the qualitative or quantitative results to date, if applicable. You can also provide any comments or analysis regarding these results and mention the tools used.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Educational programs:
We are able to count unique participants for some of the programs - such as Seniors edit Wikipedia, but it is harder to cover when these participants take part in other activities at the same time (which is the desired result on the other hand), such as editathons. Therefore as the main metric we focus here on Participants in general. We measure all participants of all education activities within a calendar year (including repetitive participants - e.g. senior takes part in basic course, then he/she attends a course on Commons). We are particularly interested in new/ returning participants in Seniors write Wikipedia program. There we observe this phenomenon. Nowadays we are able to make qualified estimations on the number of new/returning participants, but not serve with exact data. Who are the participant groups in Educational programs? Seniors - elderly people, with a slightly more female participants, this is still a very good result since one of the diversity groups we identify, besides women, is actually eldely male - they are tempted to participate in community activities, courses, and lifelong learning offer much less in general. librarians - interested in educational activity offer in their library, running courses for seniors, but also in Wikidata and other cooperations. University students - across different fields of study University teachers -across different fields of study high school and secondary school (VET) students - often non-editing activities high school and secondary school (VET) teachers - often non-editing activities general public - wide, hard-to-define, but in some percentage the general public is participating community members How/ in what they participate? courses - online/offline lectures - online/offline thematic workshops - online/offline thematic editatons - tailor-made activities, senior WikiTown Alumni club, trainers/lecturers meetings and Meet-ups, celebration (Christmas Potluck or New Year's Eve Potluck with seniors from our courses) in activities we co-organise, co-participate in with our own program track/lecture/workshop, such as (un)conferences, hackathons, etc. yearly goal:650 Programs for Community: We divide participants according to a way of contribution and their proficiency. In the community program the main target group consists of participants in regard to Wikipedia - newcomers and participants with whom we have a long term collaboration, all editing articles. For them we organize editathons and training, within a year we have 4 constant events, however we usually team up with other organizations and develop 2-3 more in collaboration with other agents. Second group of participants can be divided into community members and trainers. This group is shared with the EDU program, as this program is the most developed and has regular events. Thirdly WMCR runs programs for photographers (most of them are also Wikipedians and furthermore they engaged in WMCommons project). We run activities aiming for two projects: WMCommons and Wikidata. in this program we would like to learn more about WMCommons users and how to bring a larger number as participants, in line with what factors develop the existing projects. We are interested in people from different backgrounds, who would like to learn how to write/upload and edit content in a longer perspective. As participants we also perceive people working in partners organizations, who are actively engaged in our activities - through PR and communication, sharing resources or becoming editors. yearly goal:400 Programs for Partnerships: In the Programs for Partnerships, there are GLAM institutions with which we cooperate the most - in the terms of sharing their content - mostly data or media files (GLAM - 10 planned partners or Wikidata/Tech Program - 5 planned partners). In some institutions we cooperate with wiki-rezident - we plan 9 for the next year. That means 24 participants. Among other things, we are planning common activities with the most active partners - for next year we are planning at least 2 thematic editathons directly in the institutions, with a planned participation of at least 10 people. We also include partners who are not directly involved in sharing content, but work together to promote free culture or other PR of our programs. These are, for example, SIBMAS (Association of Theater Institutions), UHS (Association of Art Scientists, Art Historians and Art Lovers) and others. The last participant we consider is our partner Otevřené sbírky (Open Collection). It is a non-profit organization that annually measures the number of media files (digitized collection items) that museums and galleries in the Czech Republic have managed to publish to the public and share their results with us. yearly goal:37 |
1087 | |||
| Number of editors | Educational programs:
We are collecting information on how many editors we have throughout our activities (some editing, some semi-editing, and some non-editing based activities with EDU programs). We are as well collecting data on newly registered editors (mostly via Dashboard) - that gives us an opportunity to report on how educational programs contribute to editors community growth, newcomers constant flow, diversity of the editors community etc. Newly registered editors are typically little above ⅓ of editors involved in educational programs per year. yearly goal: 450 editors/ 220 newly registered editors
Programs for Community: We reach a wide audience through editathons, editing contests and community lead events, which stands for participants editing on Wikipedia. In order to track activity, we mainly use Dashboard to learn about editathons participants. We also make use of tools for more experienced users such as Hashtag or Fountain, those are being involved in organization of editing competitions. We also use various (internal and external) communication channels with participants to follow up and learn if they continue editing as well as to measure the overall satisfaction of participating in our programs. We would like to gain more experience in ensuring further editions and returning editors to participate in regular activities. Tools such as Fountain are also being used in community-led activities, which rely on the same structure as our programs. We aim for learning people to become independent editors as well as also to encourage those, who already edit to be involved in chapter’s activities. yearly goal:200 editors / 50% of newly registered editors
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684 | |||
| Number of organizers | Educational programs:
Yearly we involve following stakeholders as organisers of educational activities. Their involvement is essential to our success. EDU team - 3 people Pool of lecturers/trainers - external cooperators of Wikimedia - approx. 15 active people from all around the country each year. Teachers (Students write Wikipedia) 10 Schools - 5 Librarians - 4 volunteers (Alumni from Senior program and volunteering lecturers) - 6 partners such as MAS (Local Action Group - cross-sectoral platform at local level) or teacher further education centres - 3 Wikipedians volunteering for Wikiclubs and Wiki-forum - usually there is overal with our lecturers team - 3 Instead of retention of organisers we are interested in the number of new organisers each year. We aim to gain 3 new organisers per year. Not yet an effective tool for measuring this besides observation of data collected. yearly goal: 49/ 3 new organisers Programs for Community: We work closely with the WMCZ Edu team regarding the trainers, who are mainly engaged in this program. For each editathon organized we cover the substantive part, thanks to support from main trainers and prospective co-trainers (usually 1-2 per event). The most developed event, WikiGap challenge, requires more support as we organize more than one editathon within the campaign. We are aspiring to have at least one active member of the community, who can be responsible for the activity and is able to take over the role of a main trainer. We strongly encourage active community members to become organizers of activities - over the year there are usually 3-4 independently organized events for a smaller group of Wikipedians. We make an effort to give a space and background for at least one editing contest organized by volunteers. Furthermore we work closely with partners, such as US Embassy or Veolia employees, who are willing to develop activities together with WMCZ and take responsibility as co-organizers. We would definitely welcome more mentors within our photographic projects, who could develop a program of events for the photographic community. WikiGap 5-7, LGBT/Climate/CS 48-89 2-3 trainers/event, NGO workshop 1 Popis pamatku 1, WikiExpedition 1, WikiTown 1, geographical editathon 1, partners 1-3 Programs for Partnerships: For us, the organizers are residents in institutions, coordinators of connecting databases with Wikidata and independent GLAM organizers. For example: for the Museum of Eastern Bohemia in Hradec Králové (content partnership) Lukáš Nekolný - wiki-resident, Kristýna Staňková - museum employee and coordinator for Wikimedia partnership, for the Regional Museum Mikulov (content partnership) user: Mikurobu - editor and coordinator and employee of the museum, for the Institute of History of the Academy of Sciences (Wikidata partnership) Markéta Marková - editor, coordinator and employee of the Institute of History, for ZOO Prague (content partnership) Petra Petáková ZOO employee and coordinator of two wiki-editors and employees of ZOO Prague, for State Regional Archive (content partnership) Vladěna Nývltová - coordinator and head of the volunteer group in the State Regional Archive, currently on maternity leave, for the Municipal Library in Prague (content partnership) Dita Lánská - head of the theater and film department in the Municipal Library and also the coordinator of Wikimedia partnership, for the database Czech artists Abart (Wikidata partnership) Jiří Hůla - coordinator for the institution, for the National Library in Prague (Wikidata partnership) Petra Šťastná - coordinator for the institution, for the National Film Archive (Wikidata partnership) Ladislav Čupr - coordinator end editor for the institution, for the Institute of Czech Literature of the Academy of Sciences of the Czech Republic (Wikidata Partnership) Vojtěch Jelínek - coordinator and editor for the institution. We expect the number to increase to about 18 by next year. yearly goal:18 |
90 |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | Educational programs:
Most of the content edited via educational programs we receive from Seniors write Wikipedia program - per head our seniors are usually productive, especially when they continue with advanced courses and other activities. When it comes to Programs for schools, part of the activities are primary non-editing and therefore the numbers are much lower. Editors are seniors, librarians, university and highschool teachers and students, in some amount as well leisure time pedagogs, NGO workers. When it comes to additional metric “articles created” - we are able to monitor this metric, but not measure effectively. So far we were in search of a general solution. Therefore we set a less optimistic goal which can be adjusted according to future monitoring. yearly goal: 1800 articles edited/ 180 articles created Programs for Community: During the year we have established a plan of diverse and growing number of activities, which attract different groups of editors in order to improve or add the content to Wikipedia (mainly in Czech but also in other languages). Within this project we focus on registered users, who create edited articles, in specific cases, we also follow how much the content was edited and we check the quality of created texts. We seek ways to grow responsibility for the outcome within the community.We would like to keep our activities as much open and accessible to the public as possible. yearly goal: 1400 Programs for Partnerships: In the Partnership program, we deal with the editing of Wikipedia and Wikidata, as well as Content Partnership. However, editing Wikipedia is usually the first thing they start working with. Our wiki-residents usually start correcting the main Wikipedia page of the institution and, after communicating with the curators of the GLAM institution, also correct and create articles that are missing or insufficient on wikipedia. We currently have 161 edited articles, of which 46 are newly created. Due to the planned editing rules, we expect that next year it will be around 300 articles, of which 80 are newly created. yearly goal:300/80 newly created articles |
3500 | N/A | N/A | N/A |
| Wikimedia Commons | Educational programs:
By default, we measure Commons via the Dashboard. We can rely on the Dashboard metrics on Commons only for newcomers, for the rest we need a template or another procedure for measuring this. It depends on whether there will be Commons courses or a Senior Wikitown and to what extent we will implement it. This can have a significant effect on metrics. 2021 was for education programmes first year where we introduced specific courses (mainly for seniors) oriented on Commons and developed a few other support tools, such as guide for uploading files to commons. We have few university and highschool teachers who use Commons in their classes on an irregular basis. Majority of the uploads in Education happen through Seniors write Wikipedia programme. yearly goal:1300 Programs for Community: In community programs we have 2 projects focusing on WikiCommons - Czech Wiki Photo contest, which was initiated in 2019 and is dedicated mainly for new users and Mediagrant, which focuses on experienced Wikiphotographers and serves to complete Wikipedia content.We would like to measure both new registrations and uploads and check To follow uploads and check on users and members activities within WikiCommons, we use several tools: . Uploaders in cat to understand number of active uploaders and files uploaded within Forime Cesko project Glamurous petscan is being used to measure the precise number of pictures uploaded according to years and Wikimedia projects we analyse data directly in WikiCommons yearly goal:1700 Furthermore for the Czech Wiki Photo contest purposes we are developing a specific tool allowing public voting as the number of added pictures is continuously growing. Programs for Partnerships: We are interested in the number of newly uploaded media files. So far, 38 test media files have been uploaded. After training our Organizers at Pattypan, we expect a more powerful upload with about 1000 media files uploaded. yearly goal:1000 |
4000 | N/A | N/A | N/A |
| Wikidata | Educational programs:
The way we currently work with Wikidata in edu is as follows; we introduce complete newcomers to touch wikidata items. We are able to monitor it through the Dashboard only and selectively at some courses. Hence the numbers we usually reach. We haven't focused on wikidata yet, rather marginally. Newly in advanced courses for seniors and selected courses, we are experimenting with how to enter wikidata items, etc. If we get one or two participants interested, it can significantly change the resulting number for given year. yearly goal:100 Programs for Community: Fotime Cesko (We Photograph Czechia) is a main, continuous activity dedicated to experienced Wikiphotographers. It serves mainly to fill so called blank spaces in Wikimedia projects, it is developed to keep the updates in relation to the current situation in Czech republic (architecture, streets, etc.). Tools used to measure the uploaded files were described in the previous point. yearly goal: 4500 Programs for Partnerships: We see Wikidata partnerships in linking databases or better external identifiers with Wikidata items. As part of these collaborations, we measure the number of links. We anticipate that there will be at least 300,000 links next year, due to the increasing number of cooperating institutions. yearly goal:300.000 links between external identifiers and Wikidata items |
304600 | N/A | N/A | N/A |
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8b. In your application, you outlined some additional metrics that you would like to measure and the targets for each metric. In the following table please highlight the metrics and describe the qualitative or quantitative results to date, if applicable. You can also provide any comments or analysis regarding these results and mention the tools used.
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | Educational programs:
We are interested in monitoring retention only selectively, for the activities where it makes sense. That is, depending fairly on the objectives, why we run such educational activities. When the objective is to learn editing or creating and uploading photos for Commons, then we are interested in retention in the long-term. These are beginners courses at Seniors Write Wikipedia and selected activities from Programmes for schools where editing is part of the skill though. The long term goal is to set a functional system of measuring retention at the pre-selected activities targeting newcomers and new editors. Programs for Community: As the retaining editors create equally important target group, we would like to develop a communication strategy as well as effective process, which will enable us to follow newcomers in their path of gaining editors skills. Moreover, thanks to the communication with them, we would like to prepare some activities dedicated to their specific needs and to ensure the community growth.We would like to specialize within our annual activities, meaning WikiGap and NGO training, where we can adjust the program for a certain audience. Programs for Partnerships: Our collaborations are long-term and, as editors are often wiki-residents, they will continue to work with us for years to come. We assume that the number will correspond to 90% of the editorial metrics. That is, we expect 20 editors that continue to participate next year. |
N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | Programs for Partnerships:
In our Partnership program, the organizers are almost the same as the editors, because in the vast majority of cases they are wiki-residents, so it is number 20. |
20 | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Educational programs:
Strategic partnerships in education are such, where we share the common values, approach to education and we deliver educational activities in cooperation. This is not happening in an ad hoc setting but as a long-term cooperation. Our keep strategic partnerships are: for cooperation with libraries and support of Seniors Write Wikipedia (SePW) programme - NK (National Library), MKP (Prague Municipality Library), SKIP (Guilt of librarians and information managers), KISK (Department of Information and Library studies at MUNI university), OSF (Open Society Fund and their programme for libraries). Support of SePW - foundations such as LUSH or Veolia Foundation, Elpida (organisation working on education and leisure programmes for seniors). Programmes for schools (Students write Wikipedia and Teach (with) Wiki) - Digikoalice (Czech National Coalition for Digital Skills and Jobs), Post Bellum - Memory of Nation and their school programmes, Samet na školách (Velvet revolution memory festival at schools). Wikiskripta (https://www.wikilectures.eu/w/Main_Page) independent medical wiki-based project which we partner with and exchange know-how on how to work with students and teachers in editing and volunteering and how to measure impact of our OER. All these partners help us in diverse ways; they co-organise the activities with us, help us with promotion, are part of our working groups and we are in theirs, we offer our programmes under their agenda framework. Besides that we have many small partnerships yearly across the country in order to deliver our programmes (libraries, schools, universities, MAS (Local Action Groups - cross-sectoral platforms) These might vary each year. Programs for Community: continuous partnership with US embassy (grant, WikiGap - organization, PR, participation and content), Veolia (grant, Water management/climate changes editathon organized together, ensuring participants, PR and resources), Vaclav Havel Library (infrastructural background, PR, resources). Programs for Partnerships: Strategic GLAM partnerships are important to us. We distinguish between cooperation and GLAM partnerships. For us, the collaborating institution is one that does not upload additional data or media files on Wikimedia projects, but we benefit significantly from connecting with them. For example, Open Collections. Strategic GLAM partnerships are those in which we take GLAM to a new level and learn new possibilities for cooperation and basically those in which we upload media files. Those are actually: The Museum of Eastern Bohemia in Hradec Králové (content partnership), The Regional Museum Mikulov (content partnership), The Institute of History of the Academy of Sciences (Wikidata partnership), ZOO Prague (content partnership), The State Regional Archive (content partnership), The Municipal Library in Prague (content partnership), The database of Czech artists - Abart (Wikidata partnership), The National Library in Prague (Wikidata partnership), The National Film Archive (Wikidata partnership), The Institute of Czech Literature of the Academy of Sciences of the Czech Republic (Wikidata Partnership). We expect the number to increase to about 16 by next year. |
31 | N/A | N/A | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | Educational programs:
This is a metric we are able to monitor, we are interested in it. However, we don’t have effective measures to measure this metric across the programmes in global. It effectively only applies in some areas. In EDU we work at the level of demographics: areas of interest: age, gender, locality, newcomers, accessibility We look at our target groups such as seniors or women and their involvement connected to our programme. We are as well naturally interested in regional distribution - e.g. how many underrepresented regions (small town libraries etc.) we are able to attract. Our specific diversity contribution is groups such as senior lecturers, who recruit from our former participants of Seniors Write Wikipedia courses and they become peer lecturers. On the other hand a few of our lecturers are young adults who just started their career path or are still studying - these bring in the topic of intergenerational dialog. Regarding the age, the diversity via education programmes is brought by on one hand seniors and on the other hand by teenagers. The fact that we run our activities partially online allows us to target smaller cities and regions where residential courses will be hardly successfully organised. This brings a topic of accessibility as one key element to bringing in diversity in terms of regional and health aspects (e.g. a person in a small village or person with limited mobility can join our activities from their homes). Programs for Community: Since 2019 WMCZ is developing Community programs so it is attractive to a wide spectrum of audience (newcomers, women, local, LGBT+). Activities are addressing various thematic areas and are constructed to fulfill needs of different age, social and gender groups. The chapter wants to refer to global issues such as human rights/minorities issues as well as specific local character matters, such as the role of women in Czech history and society. We run event both online (therefore available for everyone, no matter where they are based) and offline, around Czech Republic, mostly in Prague but also in other cities and smaller towns - we have dedicated events to be geographically diverse, such as WikiTown. Programs for Partnerships: In the Partnership program, we also think of diversity, especially for the local diversity. We try to address non-Prague institutions from smaller cities. Currently, the Regional Museum in Mikulov is cooperating with us. But we plan to establish RegioGLAM. GLAM subproject, in which we will support local patriots to join GLAM on their own, supporting them with our know-how (through manuals, by a support group of experienced wiki-residents and case studies of successful GLAM collaborations), PR (through sharing on social networks) and financially if cooperation so requires (through mini-grants). Our goal next year is to achieve three more collaborations outside the capital PRAGUE. So with the current one, we want to achieve 4 collaborations outside Prague next year. |
N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | Facebook page reach (The number of people who have viewed content on or about our page, such as posts, stories, ads, social information from people who have responded to our page, and so on.)
63 000 (approximately 15 % more than in 2021) New Facebook page followers - 150 (By the end of 2021 we have 1530 followers) |
63000 | N/A | N/A | N/A |
| Number of activities developed | Educational programs:
For education programmes here fall all the activities we organise, such as: workshops, courses (usually repetitive, like 6 weeks long course for seniors consisting of 6x2hrs lessons), campaigns (Week of Libraries with Wikipedia, 1Lib1ref) , trainings (for librarians, teachers), editatons (when they are organised specifically for our target groups - e.g. local editaton at highschool or Wikigap for seniors) , trainers/lecturers meetings and meet ups, conference contributions (e.g. TEDx, teachers conferences, google GUG/GEG groups) If it is a long term course or semestral course at university with multiple amounts of lessons, it counts as one in metrics. If it is an activity which is across the programmes - such as editaton, wiki gap - we usually count the activity where it belongs to, only once. Programs for Community: Community program offers a diverse range of activities, which are dedicated both to experienced Wikipedians, active community members as well as to newcomers including experts from different fields, who would like to use Wikipedia to promote subjects from their thematic areas. Throughout the whole year community programs are developing following activities:
In editathons WMCZ mesures number of participants (divided into newcomers and regulars), number of created articles, number of edited articles.
Czechoslovak 1948-1989 competition (editing contest) Czech Wiki Photo competition (photographic contest for WikiCommons/Wikimedia purposes) Within competitions, we measure the number of participants, number of new content created (articles written/edited), files uploaded. In photographic competition there is a quality check system run by the jury and a nomination for the newcomer of the year.
for NGOs tailor made for the specific needs of target group, it has some elements of editathon but also include more practical approach allowing participants to gain independence in writing articles for existing community, we plan to engage the Wikiphotographers by developing a program of advanced trainings
Fotíme Cesko (We Photograph Czechia) Mediagrant
Community mini-grants Popis pamatku (Describe the monument) WikiExpedition WikiTown Thematic edit-a-thons run by a volunteers Programs for Partnerships: In addition to ongoing partnership activities, we are planning two editatons. In addition, we are planning two events for the public, which will shed light on the issue of open licenses. |
81 | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
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9. Are you having any difficulties collecting data to measure your results?
- N/A
10. Are you collaborating and sharing learning with Wikimedia affiliates or community members?
10a. Please describe how and what has proved to be most effective.
11. Documentation of your work process, story, and impact.
- Below there is a section to upload files, videos, sound files, images (photos and infographics, e.g. communications materials, blog posts, compelling quotes, social media posts, etc.).
- Below is an additional field to type in link URLs. You can include any monitoring tool links (dashboards, etc), surveys, training materials, presentations, and other URLs. We also recommend you share your findings in the form of a learning pattern. Click on this link to find out more. If you create any learning patterns, please link them below.
Part 3: Financial reporting and compliance[edit]
12. Please state the total amount spent in your local currency.
13. Local currency type
14. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
15. Based on your implementation and learning to date, do you have any plans to make changes to the budget spending?
15a. Please provide an explanation on how you hope to adjust this.
- N/A
16. We’d love to hear any thoughts you have on how the experience of being a grantee has been so far.